Email from Workflow.

Hello Gurus.
we have Work flow for Purchase order release strategy.
Now in our customisation we have change the Agent id name.
But work flow do not send any SAP Email to that Newly Agent id.
Workflow works fine before changes in Customisation.
I also have checked in Workflow log, system shows Newly agent name and send SAP Email By Executing Manually.. But this is Manually process. System Do not send Automatically.
i am waiting your reply.
Regards,
Riten patel

Dear GURPRIT BHATIA .
We do not configure for external email. We just Use SAP Inbox Id.
Hope you understand.
I am waiting Your reply.
Thanks & regards,
Riten Patel

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Need to send HTML email from Workflow : problem with sender

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Possible to do that ?
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Hi rick
How to change the wf-batch to some other name as you mention in previous reply. Can you give some details of that. If i use the function module SO_NEW_DOCUMENT_ATT_SEND_API1 how to change the wf-batch name and if i use send mail step in my workflow how to change wf-batch name.
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Hi Guys,
I want to send an email from a workflow without sending a notification ... how do i do it ?
Thanks In advance
Tom.

Hi,
Two possible ways - neither of which I would recommend.
1 - Write a trigger on the WF_NOTIFICATIONS table, so that if the notification for the process that you require is sent, then you populate the mailer status column to 'spoof' the mailer into thinking that it has already sent it. That should suppress the email.
2 - Modify the flow to include an activity prior to the notification to change the recipient preferences to not receive email, send the notification, then change the preferences back.
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WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
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Authentication error when sending email from workflow but list alters email work fine

I have a list. When a user enables alert on this list then he/she is able to receive email from SharePoint when someone adds a new item or change item.
But emails sent by SharePoint workflow or Nintex workflow are not being sent. Error is:
Error 530 5.7.1 Client was not authenticated
Why emails are not being sent by workflows?
EDIT
And by SharePoint workflow, I mean OOB Publishing workflow.

Hi Frank,
For solving your issue , you can do as the followings:
1. Check all the email addresses are valid and they are not blocked by your SMTP admin
2. Check firewall settings if emails are blocking by any firewall or antivirus
3. You need to also check SPLog file if anything log there
4. Also create simple workflow with SharePoint Designer 2013, and give proper email to check whether it is working or not
Here is a similar article for you to take a look at:
http://techsuite.wordpress.com/2008/12/08/workflow-history-the-email-message-cannot-be-sent-make-sure-the-outgoing-email-settings-for-the-server-are-configured-properly/
I hope this helps.
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Wendy
Wendy Li
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FYI Email from Workflow

Workflow is not sending FYI emails. When I look at STATUS field in WF_NOTIFICATIONS table, it is showing me "CANCELLED" status.
Can any one of you tell me what could me going wrong.
Thanks
Amar

Amar,
There is another possibility (I think).
I looked at something like this some time ago when a test case of mine was failing miserably, and I vaguely recall that WF won't send an FYI notification if the performer is also the owner of the current process. I was starting my process from the WF web pages and setting myself as the process owner, and never received a notification.
Of course, I could be wrong!

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Hi,
I have a couple of questions regarding generating emails to MS Outlook:
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
Any help would be greatly appreciated... thanks!

Hi,
I will try to answer your questions
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
Email can be send to MS Outlook using SAPConnect Interface.
You need to call the Task TS99700021 for execution. Using this Task message can be predefined.
Otherwise there is also possibilty to use ABAP Objects to trigger the mail out to MS Outlook.
Note : SAPConnect needs to be configured as prelimary requirement and also Mail Rely needs to be set to send mails to Exchange Server or other mail server,
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
We have handled the situation by providing Time Stamp information using Custom Code and Tables.
I hope this will help.
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Hi,
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Hi,
Please see if these documents help.
Note: 736508.1 - How to Cancel Email Notifications for Particular Workflow Type
Note: 372933.1 - How to purge e-mail notifications from the workflow queue so the e-mail is not sent
Note: 847889.1 - Stop Workflow Notification Emails During Clone
Note: 828812.1 - How To Stop Old Outbound Workflow Notification Email Messages During Clone Activity
Note: 603003.1 - How To Remove Workflow Data On A Test Or Cloned Instance
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Hussein

Send email from workflow using a variable in the to field in SharePoint Online (Office 365)

I have a simple sharepoint workflow that sends and email to users. I know that the mail portion works because I can put a user's email address in the to: field and it sends fine. If I use a string variable with the email address, I get a workflow
error.
Simple steps to repro for me:
Create a new workflow in SPD (I have tried a list workflow and site workflow)
Create a workflow variable named email.
Set the variable to an email address where the user is in the site
Send email and do a variable lookup to the email variable just set.
The workflow just hangs in this scenario
I do get an error:
Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP BadRequest to https://[tenant].sharepoint.com/_api/sp.utilities.utility.SendEmail
Correlation Id: 568e9c68-ea75-d057-ab9f-d86f6cae3021 Instance Id: 9cc721a4-78e6-456f-812b-67351dfc9710
The e-mail message cannot be sent. Make sure the e-mail has a valid recipient.
Retry now

Simple answer... When I used the variable, I marked it as a string. There is an email address setting.

SAP Email from Workflow.

Hello Gurus.
we have Work flow for Purchase order release strategy.
Now in our customisation we have change the Agent id name.
But work flow do not send any SAP Email to that Newly Agent id.
Workflow works fine before changes in Customisation.
i am waiting your reply.
Regards,
Riten patel
Moderator message: please have a look in the dedicated Workflow forum.
Edited by: Thomas Zloch on Jan 4, 2011 2:30 PM

Hi Swapnil,
You need to create a background method for this, use FM SWW_SRV_MAIL_SEND to send an email to the outlook instead of sap. This is one way.
Otherwise,
You can use a step type notification email, in that you need to choose the recipient type as email address and specify the email address.

How to send the email to different email addresses from Workflow

Hello,
i an not getting that how to send the email from Workflow in SAP.
plz give the steps to do that.
i have done lots of time but system is not sending the email to different email address.

Hi,
lot of configuration is invloved in sending
mail to external email id. check BASIS to
configure for external mails ans also check
debug FM and see which conditions exceptions
(Document not sendis raised)
also check below code
CLEAR: DOC_CHNG, OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST,
RECIPIENT_INT, DOC_SIZE,TAB_LINES.
REFRESH: OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST.
OBJBIN[] = CONTENT_OUT[].
Populate e-mail title
DOC_CHNG-OBJ_NAME = 'MAIL'.
CONCATENATE 'EETS for Contract #'(245)
OIA01_TAB-EXGNUM
INTO DOC_CHNG-OBJ_DESCR SEPARATED BY SPACE.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
It is a text document
CLEAR OBJPACK-TRANSF_BIN.
The document needs no header (head_num = 0)
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but it has a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type RAW
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Create the attachment (the list itself)
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
It is binary document
OBJPACK-TRANSF_BIN = 'X'.
we need no header
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type PDF
OBJPACK-DOC_TYPE = 'PDF'.
OBJPACK-OBJ_NAME = 'Attachment'(239).
CONCATENATE 'EETS_' OIA01_TAB-EXGNUM '_'
IT_ZMMTACCUID-ACCTUSRID
'_' SY-DATUM '_' SY-UZEIT '.PDF'
INTO OBJPACK-OBJ_DESCR.
READ TABLE OBJBIN INDEX TAB_LINES.
DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJBIN ).
OBJPACK-DOC_SIZE = DOC_SIZE.
APPEND OBJPACK.
Get e-mail address
CLEAR IT_ADDRESS.
READ TABLE IT_ADDRESS WITH KEY ACCTID = IT_ZMMTACCUID-ACCTUSRID
BINARY SEARCH.
IF SY-SUBRC = 0.
RECIPIENT_INT-ADDRESS = IT_ADDRESS-SMTP_ADR.
ENDIF.
*Send email to external mail address
RECLIST-RECEIVER = RECIPIENT_INT.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
CLEAR RECLIST.
*Send email to SAP Office mail address
RECLIST-RECEIVER = IT_ZMMTACCUID-ACCTUSRID.
RECLIST-REC_TYPE = 'B'.
APPEND RECLIST.
CLEAR RECLIST.
SEND THE DOCUMENT BY CALLING THE SAPOFFICE API1 MODULE
FOR SENDING DOCUMENTS WITH ATTACHMENTS
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
exporting
document_data = doc_chng
put_in_outbox = 'X'
importing
sent_to_all = sent_to_all
tables
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
receivers = reclist
exceptions
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
others = 99.
also check
https:/Re: mail sending problem
Regards
amole

SCOT don't work correctly when I send mail from Workflow

Hi.
I setting from SU01 the mail of users. I send an email from Workflow, I find this mail in SCOT.
But the SCOT don't send the mail to user.
Can I solve it?
Regards
Angela

Hi Angela,
I don't think your problem lies in SAP. You need to check with the exchange guys to see if the e-mail you send is relayed in the exchange server. Depending on your sending address it is possible the exchange server will not send it on. Depending on the place the exchange server is, there is a possibility there still is a firewall which blocks smtp communication.
Regards,
Martin

Send email from custom workflow to group

Hi!
We have Office 365 A2 Plan subscription. We use InfoPath form to submit travel request and custom 2013 workflow made in Sharepoint Designer 2013 to route that form for approval.
If we send email using workflow to individual user it works fine.
Problem occurs when we try to send email to group. we can't send email to security group made in office 365, distribution group from exchange online or security group in exchange online.
My question is: is there any kind of group inside Office 365 (Sharepoint Online or Exchange online) that we can send mail to using workflow and if that is possible, how can we do that?
Thank you,
SD

It is simple powershell script and without such small changes it may not work
May be Office365 team might have given you there AD. If users are in your AD then you need t make sure normally users from outside org can send you email on that email address.
Try to use this email address in Office365 and check if that helps. mostly without AD sync it is difficult

Send Email from approval task form

In my reusable workflow, I have added an approval action. Everything works perfectly. What I want is - When approver comes to approval form, he should be able to send notification email to the initiator (From that form) that he has started working on that document.
What I have tried - I have added a button clicking on which will submit the form to initiator.
But it fails. possible reason - when I create a data connection in workflow's infopath form to submit form as email, I am getting following warning
"Domain trust form templates cannot be sent as email attachments. to fix this problem, modify the form option to change the security level of form template to restricted".
I also tried to update status field and wait for it to changes in workflow and send an email from sp designer workflow. it didn't work.
Please help or suggest any other possible way to achieve this functionality (Send Email from approval task form to initiator).

Hi mry,
I could reproduce on my SharePoint 2013 on-premise based on your another
post.
Based on the the following article, SharePoint workflow cannot use the InfoPath form in restricted mode which doesn't allow the data connection, but as your image warning message shows sending InfoPath form as mail attachments will need restricted level.
http://msdn.microsoft.com/en-us/library/office/ee526352.aspx
You can consider to send a mail to initiator in "Whe a Task Completes" step when you click button approved/rejected, and construct the current task form link format as follow,
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Daniel Yang
TechNet Community Support

How can I send an email from Sharepoint Online using sandbox solution?

How can I send an email from Sharepoint Online using sandbox solution?
If possible I do not want to use workflow.
Is It possible to do it without using workflow?

hello Steven Andrews,
when any user sends a message using contact us page in SharePoint online.
1. We are inserting item in Contact Us List . - This is working fine
for anonymous users also. We have used Office365 anonymous codeplex wsp and it is working fine. Anonymous user is able to insert new record in the Contact Us List.
2. Once, new record is inserted in Contact Us list, we want to fire email notifying thanks to the user on his email id as well as to our company x person for notification of new inquiry.
We tried using Workflow having impersonation step for anonymous user but it is not working for Anonymous users. Workflow is able to sent the email if someone logged into system but not working for Anonymous user although workflow is getting started
but not able to send email although used Imperonsation step.
We are stuck into implementing second step.

Sending mail to outlook from workflow

Hi All,
I tried to send a mail to outlook from workflow by giving the email address in the step mail, but it was not working.
i am getting the workitem in the sap inbox so tried setting the automating forward which we can forward from the sap inbox to outlook.
Searched in SDN , but my issue was not solved..
Could you please help me out with this issue to get the mail from workflow to outlook inbox.
Thanks,
Praveena

Hi Praveena
see the threads,similar to you
Sending mails from SAP inbox to Outlook
Workflow - Sending mail to Outlook
For more inforamtion you can search a lot about sending mails to outlook in SCN
regards
Sachin
Edited by: sachin sharma on Feb 27, 2009 11:44 AM

Email from Workflow.

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