Email notification for Process Chain Status

Hi Experts
Can any one suggest me how to setup Email Notification for the Process Chain status
For eg If there is any error in the process chain is there any way that we get an Email notifications.
Thanks

http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389689
This can be perfectely done using Tcode ALRTCATDEF.
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur".

Similar Messages

Using Alert Framework to send email notifications when Process Chain fails

Hi Everyone,
I've configured ALRTCATDEF in Solution Manager, selected the alerting option for Process Chains in - RSPC > Attributes > Alerting, but it looks like whenever any process chain fails, an email notification will be sent to the same recipients.
Is there anyway to have an ALRCATDEF - alert category for different process chains, so that different recipients receive notifications for different Process Chains.
Thanks,
Ken

Interesting....I was actually hoping for different recipients for different process chains.
E.g. for our
CRM process chain - Support Team 1
FI process chain - Support Team 2
and so on and so on.
I think the only way may be creating a custom process type and implementing a class for this process type that calls function SALRT_CREATE_API. Then adding this process type to the process chain, with a different variant for each.
However if anyone knows a way to do this in a SAP standard way using the Alert Framework, that would be great.
Cheers,
Ken

EMAIL NOTIFICATION FOR DBMS_SCHDEULER JOB STATUS IN ORACLE 10G

Hi All,
I want to configure email notification for the job which is running through BUMS_SCHEDULER in oracle 10g
Please provide the steps for configuration of the email notification.
Thanks
Mak

Is your problem that you do not know how to send an email from Oracle 10g? If so then you use the UTL_MAIL package.
Here's an example of calling it as part of a scheduler chain, not strictly what you're asking for but this lets you define success and failure steps and call each one based on the status of previous steps.
BEGIN
DBMS_SCHEDULER.CREATE_PROGRAM (
   program_name           =>'prg_Export_Success',
   program_type           =>'PLSQL_BLOCK',
   program_action         =>q'[BEGIN
                                UTL_MAIL.SEND (
                                   sender      => 'who_its_from',
                                   recipients => '[email protected]',
                                   subject     => 'subject line',
                                   message     => 'the message',
                                   mime_type   => 'text/plain; charset=us-ascii');
                                END;]',
   number_of_arguments      => 0,
   enabled                  => TRUE,
   comments                 => 'Email success');
end;
BEGIN
DBMS_SCHEDULER.DEFINE_CHAIN_STEP (
   chain_name      => 'Export',
   step_name       => 'stp_EXPORT_SUCCESS',
   program_name    => 'PRG_EXPORT_SUCCESS');
END;
/... then define appropriate rules.

Email notification in Process chain

Hi Gurus,
Can any one tell me if job fails or update the records immediately user should get notified with email.How to achieve this in Process Chain.I searched in forms but I could not get relevant answer.Please any one can tell me the step by step process.
Looking forwar for valuable answers.
Thanks,
Srini

Dear srini rao ,
You can send messages to an application process of the chain, depending on the success or failure of the process.
1. To do this, using the context menu for a process, create another process variant of type Send Message.
2. If you maintain a message, first specify whether you want the message to be sent when the process has been completed successfully or unsuccessfully. Then choose Next.
3. A dialog box appears, in which you can select an existing process variant or create a new one.
4. If you create a new process variant, edit the document that is going to be sent and maintain a list of recipients.
5. Save your process variant and go back.
The message process variant is now assigned to your application process. When the message is sent, the status information and the process log are also sent.
Note, you must configure SAPconnect in order to ensure that your system can send email - use transaction SCOT if this has not been configured.
It's set as a property for an individual process in the chain. You would have to set on each process where you want notification.
One technique you might consider, is that tou can create a "meta-chain" made up of local chains, and you can set a message on each of the "local chain" processes in the meta-chain
Also go through these links
How to Trigger an Alert from a Process Chain (NW7.0)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c0f4e952-e46e-2910-1f9e-cae187cd16d1
SAP Network Blog: Information Broadcaster Triggered by a Process Chain
/people/anil.bavaraju/blog/2008/02/07/information-broadcaster-triggered-by-a-process-chain
Hope it helps you,Revert me back if you have any queries
Regards
Bala

Email Alert for Process Chain for ABAP Process Type

Hi BW Experts,
                         I created a process chain based on ABAP Process Type ( for Broadcasting rsrd_broadcast_starter). I want to add alert message for each ABAP process if it is failed. But I cant see any option showing Successfull or Error or Always when I select create message option on the process type. How ever I can see for other process chain which is loading data (Process Type is Info Package ) from SAP into BW.
                         Please some one tell me why it is not showing alert message for ABAP Process Type.
Thanks
Ganesh Reddy.
Edited by: Ganesh Reddy on Jul 13, 2009 10:16 PM

I dont have the exact answer for your question, But as a work around i can suggest you that.
If these ABAP programs are included in a chain and this local chain is a part of meta chain then you can create a message on the local chain.By right clicking on the local chain >Create Message>Success
                                                                                --->Failure
>Always
Hope this resolves the problem tempervorly.I will get back to you once i have
Or the permanent solution is
Its big and also easy method to perform, by this you will be able to get all the options for a ABAP Program also.If you have any questions please let me know.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/business-intelligence/a-c/creating%20an%20abap%20process%20type%20for%20process%20chains%20in%20bi.pdf

E-mail notification about process chains

Hello friends
How to go about creating e-mail notifications for Process-chain failures in BI 7.0. When I tried to right click on the Process Variant and select create Message, It doesnt shows me the screen to add the reciepients, instead it prompts me to with "Insert Send Message"
Thanks

Hi,
Did you check this doc.
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/9936e790-0201-0010-f185-89d0377639db
Regards.

Emails for process chains

Hi Friends,
I need your valuable suggestions for a problem we are currently facing regarding emails in process chains.
An explanation of the issue is as follows:
The users who load data (present at different geographical locations Ex. A, B, C) use a custom ABAP program to load and this program only triggers the process chain. The final status of the load is to be communicated back to the users.
If the email feature of process chain is used and the users list from locations A, B and C is maintained, then users from B and C get emails regarding loads abt C and so on. In other words users from A, B and C have irrelevant emails in their mailbox.
Also the users have no technical knowledge of BW and hence cannot interpret the Process chain log. So there is another technical team which will receive the detailed email messages.
All the users need to know is whether the load was successful or not.
---Accessing the Monitor using RSMON is not an option
---Maintaining email groups is not an option.
Has anyone faced a similar problem before? If so, how did you resolve it?

You have now 1 chain that is triggered by A, B and C and they all get e-mail when the chain is finished?
Create 3 meta-chains C1, C2 and C3. Users A, B and C trigger their respective chain. The actual chain that is doing the work is C4. C4 is a subchain of C1, C2 and C3 so you need to model it only once. At the end of C1, C2 and C3 you can send email to your users.
C1
- C1 trigger
- C4
- C1 finish & email A
C2
- C2 trigger
- C4
- C2 finish & email B
C3
- C3 trigger
- C4
- C3 finish & email C
You could optionally connect the technical e-mail to the last process in C4. and the user e-mail to C1, C2 and C3.

Undefined status for process chains

Hello,
- when do you choose undefined status (grey) for process chains? (in what cases)
Thanks

Hi ,
when you are defining the Pc in planning view , then the color will be grey . In checking view - it will be green ( Successful ) , Yellow ( warnings) Or Red ( Failure) .
In the joboverview also , above discussed colors are stated for the Pc 's accordingly ..
Hope this helps out

BI admin cockpit for process chains

Hi
Currently we are monitoring process chains(Daily data loads) on a daily basis ,Business users want the statstics of the process chains to be implemented in cockpits via BI admin cockpit( BI 7 version) .can some one tell how to implement BI admin cockpit for process chains.
If some one has some specific documents can you please mail then to my email: [email protected]
Thanks
Bhavana

Hi,
You need to install Business Content
Front End and OLAP Statistics (Aggregated) ( 0TCT_C01, 0TCT_VC01)
0TCT_C01
InfoCube 0TCT_C01 is a standard InfoCube that contains front end and query runtime statistics (aggregated).
This InfoCube is used for monitors that display all the aggregated values of front end and query runtime for BI applications, BI application objects, and InfoProviders on the portal.
0TCT_VC01
InfoCube 0TCT_VC01 is a Virtual Provider that contains front end and query runtime statistics (aggregated).
This InfoCube is used for monitors that display all the aggregated values of front end and query runtime for BI applications, BI application objects, and InfoProviders on the portal.
Front End and OLAP Statistics (Details) (0TCT_C02, 0TCT_VC02)
0TCT_C02
InfoCube 0TCT_C02 is a standard InfoCube that contains detail values for front end and query runtime statistics.
This InfoCube is used for monitors that display detail values for the query runtime object.
0TCT_VC02
InfoCube 0TCT_VC02 is a Virtual Provider that contains front end and query runtime statistics (details).
Data Manager Statistics (Details) (0TCT_C03, 0TCT_VC03)
0TCT_C03
InfoCube 0TCT_C03 is a standard InfoCube that contains data manager statistics (details).
This InfoCube is used for monitors that display all the detail values of data manager statistics for the query runtime object on the portal.
0TCT_VC03
InfoCube 0TCT_VC03 is a Virtual Provider that contains data manager statistics (details).
This InfoCube is used for monitors that display all the detail values of data manager statistics for the query runtime object on the portal.
DTP Statistics (0TCT_C22, 0TCT_VC22)
0TCT_C22
The InfoCube 0TCT_C22 is a Standard InfoCube that contains statistics for data transfer processes that are executed individually or in process chains.
This InfoCube is used for all the monitors that display the DTP statistics on the portal.
0TCT_VC22
The InfoCube 0TCT_VC22 is a Virtual Provider that contains statistics for data transfer processes that are executed individually or in process chains.
This InfoCube is used for all the monitors that display the DTP statistics on the portal.
InfoPackage Statistics (0TCT_C23, 0TCT_VC23)
0TCT_VC23
The InfoCube 0TCT_VC23 is a Virtual Provider that contains InfoPackage statistics or detailed information about the InfoPackage that are executed individually or in process chains.
0TCT_C23
The InfoCube 0TCT_C23 is a Standard InfoCube that contains InfoPackage statistics or detailed information about InfoPackages that are executed individually or within a process chain.
Process Statistics (0TCT_VC21, 0TCT_C21)
0TCT_VC21
The InfoCube 0TCT_VC21 is a Virtual Provider that contains process chain statistics or detailed information about process chains and process types that are successfully executed.
This InfoCube is used for all the monitors that display detailed information about process chain statistics and process statistics on the portal.
0TCT_C21
The InfoCube 0TCT_C21 is a Standard InfoCube that contains process statistics or details of processes that are executed individually or in process chains.
This InfoCube is used for monitors that display all the process runtimes on the portal.
Process Status (0TCT_VC12)
The InfoCube 0TCT_VC12 is a Virtual Provider that specifies the status of the process chain and detailed information about the process status.
BI Object Request Status (0TCT_VC11)
The InfoCube 0TCT_VC11 is a Virtual Provider that provides detailed information about requests in all the Data Targets and Master Data in characteristics.
Content Master Data
The process chain 0TCT_MD_C_FULL_P01 is used to load the content master data.
(e.g: Process Chain, Process Status, Web template, Process variant, Web item)
System Master Data
The process chain 0TCT_MD_S_FULL_P01 is used to load system master data.
e.g:BW Object type
Data Load Statistics Delta
The process chain 0TCT_C2_DELTA_P01 is used to load delta data for data load statistics.
The following processes are included in the process chain:
Process                         Target
0TCT_DS22_DELTA_DATAMART (B71)               DTP Statistics [0TCT_C22]
0TCT_DS23_DELTA_DATAMART (B71)              Info Package Statistics [0TCT_C23]
0TCT_DS21_DELTA_DATAMART (B71)              Process Statistics [0TCT_C21]
Query Runtime Statistics Delta
The process chain 0TCT_C0_DELTA_P01 is used to load delta data for query runtime statistics.
The following processes are included in the process chain:
Process                                   Target
0TCT_DS01_DELTA_DATAMART               Front end and OLAP statistics (aggregated) [ 0TCT_C01]
0TCT_DS02_DELTA_DATAMART             Front end and OLAP statistics (details) [0TCT_C02]
0TCT_DS03_DELTA_DATAMART              Data manager statistics (details) [0TCT_C03]

Step by Step documents for Process Chain Error Handling with Screen Shots

Hi
Is anybody having Step By Step Documents for Process Chain Error Handling with Screen Shots ?. Please forward it to me to my e-mail [email protected] . I will reward points to u immediately.
bye
Aamira Khan

Hi,
You can find lots of topic related to process chain issues in SDN.Please make a search in SDN.
https://www.sdn.sap.com/irj/sdn/advancedsearch?cat=sdn_library&query=process+chain&adv=true&sdn_author_name=&sdn_updated_on_comparator=ge&sdn_updated_on=&sortby=cm_rnd_rankvalue
Regards.

Process Chain Status is Red even though all processes are successful.

I implement ABAP Code by using standard function module "RSPC_CHAIN_START" for execute process chain and return status of process chain after execute completely as following code:
Execute Process Chain
CALL FUNCTION 'RSPC_CHAIN_START'
EXPORTING
    I_CHAIN             = I_CHAIN
    I_SYNCHRONOUS       = I_SYNCHRONOUS
IMPORTING
   E_LOGID             = P_LOGID.
If sy-subrc = 0.
    gt_status = 's'.
    WHILE gt_status = 's'.
Get Status of Process Chain
      CALL FUNCTION 'RSPC_API_CHAIN_GET_STATUS'
      EXPORTING
      i_chain              = I_CHAIN
      i_logid              = P_LOGID
     IMPORTING
      E_STATUS             = gt_status
      E_MESSAGE            = P_MESSAGE.
Status G or F - Report that the Chain is Successfully Completed.
Status A - The chain is Currently running
Status R or X - Report that the chain has ended with Errors.
    CASE gt_status.
    WHEN 'A'.
Process chain is running
      gt_status = 's'.
      P_MESSAGE = ''.
    WHEN OTHERS.
Process chain is completed
      exit.
    ENDCASE.
    IF gt_status = 's'.
       WAIT UP TO 2 SECONDS.
    ENDIF.
ENDWHILE.
Display Message
IF gt_status = 'G' or gt_status = 'F'.
    MESSAGE i162(00) WITH P_MESSAGE.
Else.
    MESSAGE e162(00) WITH P_MESSAGE.
ENDIF.
ENDIF.
From above code, when execute this function module, sometimes status of process chain is shown as canceled 'X', therefore, output of this function module is shown as "The process chain is canceled". When monitor process chain in RSPC log view, the process chain status is also shown as canceled 'X' and status of all process in process is green, however, after wait for a while, the status changed from canceled 'X' to successful 'G'.
Why did the status of process chain show as canceled 'X' even though finally process chain status is successful ? If I want to check status of process chain after execute completely, which status should to check in ABAP code?
Regards,
Pui

Using that FM.. u will be providing the Instance and Variant of the failed process.. and hence the reload will start from the failed process but not the entire chain...
In general the process status shud finish then or based on the link combination the change from one process to other will happen...
try to maintain a wait time between the process atleast 2 to 4 secs..
thanks
hope this helps..

External Email address in process chain alerting not fully displayed

Friends,
I have this weird problem and not sure if its a real issue.
I am maintaining messages for process chain failure alerting. I am using an external address and receipant type as "via Internet".
When I enter email id (ex: abc.123.xyz at mycompany.xxx) save it and come back, and If I re enter that screen the entered email is not fully displayed, few chars are truncated, (ex : abc.123.xyz@mycompan).
Can you guys please help me figure out what the issue is?
Is there any restriction on the length?
Thanks
vijay

please dont bother...

Test Scripts for Process Chains

Hi Gurus,
Can anybody send me the sample test scripts or the available links for process chains
to my mail Id. [email protected]
I will assign full points.
Thanks in adance.
Maruthi.

Hi Maruthi,
Please go through the belwo links and let me know if you need any specific information. Also you can find lot of threads in SDN
http://help.sap.com/saphelp_nw04/helpdata/en/67/13843b74f7be0fe10000000a114084/frameset.htm
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c0f4e952-e46e-2910-1f9e-cae187cd16d1
Assign points if its helpful.
Regards,
Jagadeesh.

Screen shots for process chains

hi friens...
can anybody send me some screenshots for process chains
thanks in adv
deepa

Hi Prashanth could u plz send that screen shots also to me.
my next task is on process chains.hope u will understand my problem.
my id is:[email protected]
Will assign points.
thanks in advance.
Madhavi

Multiple email notification for scheduled web intelligence jobs

Hi,
Webi job failed email notification for daily scheduled jobs, email count goes more than 2000.
Operating System Details:
Windows 2008 R2
SAP Business Objects Details:
SAP BO 4.0 SP6
Database Details:
CMS DB Oracle 11.2.1.0
Issue description:
On daily basis 100 jobs are scheduled using event file. All 100 jobs start after BW data load completion.
Below is the process for webi job schedule start.
1) BW job complete
2) Event file update on shared location
3) Webi job scheduling starts.
Till april 1st week all 100 jobs were scheduled succesfully and we recieved 101 notification, 1 extra mail for event file notification.
But from last week we recieved more than 2000 mail and on subsequent retry all jobs were scheduled succesfully.
We check the CUID in query builder, but only data for 16 jobs was available, and in instance manager we got 300 failed instances of 16 jobs, but those jobs were executed successfully after multiple reattempt.
Below is the error mentioned in instance manger for all 300 instances:
"Object could not be scheduled within the specified time interval".
Note : Due to unavailablity of trace log, we cannot enable the trace log in enviornment.
Thanks,
Vizit Yadav

Hi Vijay,
Thanks for reply.
I have read the KB#144881- Multiple instances spawned after daylight savings time change.
Though this issue arrived after daylight saving, i have few more points to describe:
1. Issue arrives only on Monday, not on every day.
2. Day light saving was on 29th March, after that at the very first Monday on 30th March issue was not there, however after that issue arrives every Monday, i.e. 6th & 13th of April.
Is there any SAP notes for SAP-BO 4.0 SP 6 on this.
Regards,
Vizit

Email notification for Process Chain Status

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