Email notification in outlook;

Hi everyone,
I have created a workflow which gets triggered when any payment document is approved. Click on image for Graphical representation.
As of now, WF gets triggered as soon as any payment document is approved. In response,
a work item is generated in SAP Business Workplace and
an email is sent when the work item in SAP Business Workplace is processed.
Here I want to skip the first step. Because every time user don't want to go in SAP Business Workplace and process the generated work item.
Regards,
Nikhil Ghadge

Hi Anjan, Sudheesh, Arpan and Ketaki.
Thanks for your quick replies. I know this is not recommended but It is user requirement. How to add background step automatically instead of dialog step?
Regards,
NG

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Email Notification as Outlook Reminder

Our Client uses Outlook as the email Client and wants to have reminders set on outlook automatically for trainings scheduled in OLM.
I would like to know if it is possible to send email notifications in a way that they would be considered as reminders on outlook.
Regards,
Sakthi.

Hi Mark -
I've provided some feedback below.
Regards,
Jin
>>>Do we also need to add a sender agreement and a interface determination next to the receiver agreement when we don't use a BPM?
The sender file adapter requires a corresponding sender agreement with or without BPM. Interface determination will be required as well. In the non-bpm case you'll have two - one for the IDoc interface and one for the mail interface.
>>>Adding a receiver determination with the same sender and receiver (and another communication channel) is not possible because such a entry already exists. We don't have a receiver determination because of the SAP interface, should we create it?
In the non-bpm case, you'll have one receiver determination with two receivers. Once you list your two receivers and save, you'll see bottom window updated to enter/create corresponding interface determinations and receiver agreements.
>>>I think sending the notification after the interface is being processed completely is better than sending the notification during the process of the interface. What is your opinion?
I agree with you, otherwise, the mail is really just telling you the IDoc has been sent or in process with no information on the result.
>>>When the email needs to contain some information out of the messages itself we should use the mail package I think. How does this work, do you have some documentation about that?
There's a HowToGuide on the mail adapter:
https://websmp206.sap-ag.de/~sapidb/011000358700004556712005E/HowTo_Mail_Adapter2.pdf

Workflow notification in outlook express

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What is the issue..?
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Program to send Workflow Approval Notifications to Outlook (RSWUWFMLEC)

Hi,
We recently upgraded from SRM 4.0 to 7.0. We used RSWUWFMLEC to extract approval work items and send email notifications to Outlook. Can we use same RSWUWFMLEC or is there a different program/process for this in SRM 7.0. For some reason RSWUWFMLEC is not working for SRM 7.0 approval work items.
Thank You
Vineela

Hello Vineela,
Check SAP help for SRM 7.0 release regarding offline approval:
[Offline Approval|http://help.sap.com/saphelp_srm70/helpdata/en/31/47c6cb8e9249f2bc29444212e4704a/content.htm]
Regards.
Laurent.

How to get response of Workflow Notification Email from MS Outlook Express.

Hi All,
I have two questions:
1. Our business users had a requirement to approve or reject the Workflow Notification Emails form their Email account on MS Outlook Express. When they perform action from MS Outlook Express it sends email to wfmailer but no action perform in aplication. The notification inbox in application shows this notification as OPEN notification and the requested function also shows 'Waiting for Approval'.
2. I need to hide Request Information button/link from the email notification send through Workflow mailer to user. There are three actions button available in email notification Apprve, Reject and Request Information. I need to have only two button Approve and Reject. How to hide Request Information button.
If any one have idea regarding my questions please hlep.
Regards,
Saquib

You can follow the Workflow developer guide to create message attribute as shown in below link
http://www-apps.us.oracle.com/wf/doc/wfr1213/wfdg/html/T361836T361983.htm#2806969
1. For the notification message for which you want the more info link to be hidden, define the message attribute with name '#HIDE_MOREINFO', type as 'text' and set value as 'Y'

Is it possible to disable - Outlook Calendar Email Notifications?

Hi all, hope you are well.
I have recently had a query from a PA to an MD where she makes a change to an appointment in his calendar even a simple edit, he obviously receives notification of this change. I have looked pretty much all over and am not familiar with such a function but
is anyone aware if it possible to disable this function as that is what they are asking for to happen.
So she manages his calendar and when she makes changes he receives the email notification, the question is simply is anyone aware of a way to disable this function? I'm of the opinion that if there is it will be a global rather than explicit function.
The other option I thought was to setup a rule in Outlook to delete such notifications I guess?
EXCHANGE 2010 AND OUTLOOK 2010 are in play here
Any help greatly appreciated.
Thanks in advance!

Hi
As per the information and details provided by you, to disable Outlook calendar, email notification, please follow these steps: -
Step 1: - Open the
Outlook Options menu (File-Options).
Step 2: - Click the
“Mail” tab.
Step 3: - Adjust your notification settings under the
Message arrival section. You may disable all notifications, or pick and choose from the available settings.
Step 4: -
Desktop Alert Settings allow you to adjust the timing and transparency of the pop-up alert.
Step 5: - Click
OK when complete.
I hope this information will be helpful for you.
Thanks and regards
Shweta@G

Send approval email notification to Lotusnotes/Outlook

Hi all,
Our requirement here is to send a confirmation e-mail to the requisition creator once their requisition has been approved by the requisition approver.
So far, we have been only able to send this message to the requisition creatoru2019s SAP Inbox, however, our requirement is to send it to their e-mail address (i.e. outlook / lotus notes). We understand that if we set-up this confirmation message as a work-item (i.e. not an SAP Inbox message), then we could use the standard Workflow e-mail notifications (SWNCONFIG) to send the e-mail to the requisition creator. We want to know if it is possible to send an e-mail from the workflow system without setting this up as a work-item (if we set it up as a work-item, then we are forced to have a decision, and a decision is not relevant here).
Cheers,
Chandra

Hi Pavan,
The note you mentioned talks about the integration of SAP and lotus notes. But, as we are in ECC5.0, we dont want to do the lotus notes integration.
For, now I have setup the forwarding email functionality in SO13 and the issues has been resolved.
I am using SO10 setup to send email notifications to lotusnotes email ID and SWNCONFIG to send workitems to lotusnotes email ID. Issue resolved for now.
Still looking for some more options to resolve the issue.
Thanks,
Chandra

Configuring SMTP Email Notification on WSUS server When using Outlook 365

We have a SMTP relay set up on a different server. I have tried to set up email notifications from WSUS server. I get the following error when trying to test. We are using Outlook 365. I've tried using ports 25 and 587 respectively. Any ides? Thanks in advance!
System.Net.Mail.SmtpException: The SMTP server requires a secure connection or the client was not authenticated. The server response was: 5.7.1 Client was not authenticated
at Microsoft.UpdateServices.Internal.BaseApi.SoapExceptionProcessor.DeserializeAndThrow(SoapException soapException)
at Microsoft.UpdateServices.Internal.DatabaseAccess.AdminDataAccessProxy.SendTestEmail(String emailLanguage, String smtpUserName, String senderEmailAddress, String smtpHostName, Int32 smtpPort, String recipients)
at Microsoft.UpdateServices.Internal.BaseApi.EmailNotificationConfiguration.SendTestEmail()
at Microsoft.UpdateServices.UI.SnapIn.Dialogs.EmailNotificationSettingsDialog.backgroundWorker_DoWork(Object sender, DoWorkEventArgs e)

We have a SMTP relay set up on a different server. I have tried to set up email notifications from WSUS server. I get the following error when trying to test. We are using Outlook 365. I've tried using ports 25 and 587 respectively. Any ides? Thanks in advance!
System.Net.Mail.SmtpException: The SMTP server requires a secure connection
You cannot email from a WSUS server direct to an O365 SMTP server, because the O365 SMTP Server *requires* a TLS-authenticated/encrypted connection and WSUS does not support TLS sessions. You'll need to have WSUS sent to an unencrypted onsite SMTP relay that
has the ability to initiate a TLS relay connection to O365.
Lawrence Garvin, M.S., MCSA, MCITP:EA, MCDBA
SolarWinds Head Geek
Microsoft MVP - Software Packaging, Deployment & Servicing (2005-2014)
My MVP Profile: http://mvp.microsoft.com/en-us/mvp/Lawrence%20R%20Garvin-32101
http://www.solarwinds.com/gotmicrosoft
The views expressed on this post are mine and do not necessarily reflect the views of SolarWinds.

Getting double notifications for Outlook 2013 on Windows 8.1 pro

Hi,
I have Outlook 2013 installed on windows 8.1 pro 64bit. I am having an issue with outlook notifications, I am getting 2 notifications for each mail that I receive.
I tried searching for the issue and found that I have desktop alerts enabled in Outlook settings and also windows 8 notifications for outlook in PC settings. Both these options generate their own notifications, so I get 2 notifications for each mail.
When I turned off outlook notifications in PC settings, both the notifications stopped. Then I disabled desktop alerts from outlook settings and started getting only one notification.
The issue is that both these notification look a bit different, outlook desktop alerts also show sender's photo which I prefer and I also have some outlook rules configured to show desktop alerts for only certain mails. So I want the desktop alerts to continue
and stop standard windows 8 notifications for outlook.
Does anyone know how to do that?
Thanks in advance.
SP

Hi,
As far as I know, Outlook email notifications are only shown in Window 8.1 if notifications are enabled in both Outlook and Windows.
I suspect the rules are causing this double notification issue.
You may export all the rules for backup, then start Outlook with the switch "/cleanrules":
Win key + R, type "outlook.exe /cleanrules" in the blank box, press Enter.
Check if the issue persists.
If the issue is gone after running Outlook with "/cleanrules", then let's import these rules back to check the result.
If the issue is back again, please check if any rules trigger the notification twice, use "stop processing more rules" as you need to stop the emails triggering more than one rule.
Regards,
Melon Chen
TechNet Community Support

Email Notification Syntax Error

I'm having trouble getting Email Notification working using Motion Detection with WebCam Centre.
Updated to .7.02 but still not working.
The problem seems to be the SMTP server setting. When I try and send the test email I get this syntax error:
Syntax error in 'From' header: malformed address: [my_email@my_domain.com]\n may not follow my_email@my_domain.com: failing address is: my_email@my_domain.com[my_email@my_domain.com]
N.B. I've changed the lesser than & greater than characters in above error to square brackets because the forum warned me it was invalid HTML.
I've no idea why it puts \n on the end of my email address, but I'm informed it's a newline character?
The mail server I use doesn't require authentication. I'm using the same SMTP server setting which works fine in Thunderbird or Outlook Express.
If I disable the router/modem and use a dial-up modem with a different ISPs 0845 PAYG, with different SMTP server setting, I can sent the test email successfully.
If I use my ADSL providers 0845 number with their SMTP server setting then it fails. Which suggests the software with WebCam Centre doesn't play ball with my ISPs SMTP server, or it's something to do with the router modem, a Netgear DG834 wired..
TIAMessage Edited by NJW on 06-11-2006 03:06 PM

I wasn't thinking straight when I said it could be my router/modem. It's unlikely to be my router/modem, as I still get the error when using the dial-up account given with my ISP. So it must be their SMTP server or the WebCam software.

Email notification for MeetingPlace not being received

Client has MeetingPlace 7.1.1 installed. Outlook email notification for MeetingPlace stopped working.
Problem symptom: When users try to schedule a meeting from web server page, both scheduler and invitee do not receive email notifcaiton in their email account. But email notification for MeetingPlace works when users schedule meeting from MeetingPlace for Outlook Plug-in regardlessly.
I've run a test with client, meeting creation is successful. But as soon as user finishs creation meeting, email notification is "Queued for delivery" in Email Notification Report in MeetingPlace App Admin page. I checked all possible settings in MeetingPlace Administration page, nothing looks wrong - correct email address account and type in user profile; SMTP server is properly configured and passes tha test; SMTP server is up and runnin.
I'm stumped after deep research online, did not go anywhere. Can someone point out where could possible go wrong and how to fix this issue??
Fei

Email notification works differently depending on where the scheduling is done. When done from Outlook your Outlook client sends the request directly to Exchange. When scheduling from the web the invite is held in a mailbox on the Application Server and periodically the system tries to send the email to its mailbox on Exchange. Since the issues is with meetings scheduled via the web interface there is an issue with MP talking to Exchange. I assume the users scheduling from the web have Outlook selected in their profile. This is the first place to check. Next I would look at the Outlook settings in MP. Make sure the MP mailbox is still in Exchange and that the user name and password is correct for the Exchange mailbox. This is usually where the issue is. Also make sure that SSL has not become a requirement to talk with Exchange.
Let me know if you have any questions.
John

EM sending Email Notifications to late

Hello at all,
On a test instance with Oracle 11gR2 with Enterprise Manager Database Control I try to activate the Email Notifications in Enterprise Manager, so that I can use them for monitoring.
So i configured following settings:
Under Setup -> Notification method I gave him a valid mail address with a vaild SMTP server. The test mail was send successfully.
Under Preferences -> General i gave SYS a valid mail address to receive. The execution plan i let in standard configuration, so everytime at everyday i will get an email, when something happenes. the test mail was send successfully too.
Now i created an own rule to test the configuration:
I went to Preferences -> Rules an add an rule. Name and description I named "test" and set "database instance". At availabillity I activated all checkboxed, so i should be informed when the instance goes down, comes up, getting an error, when the error is fixed, when agent is not available, when agebt is available again, when there is a metric error, when the metic error is fixed, when a blackout starts and when it ends.
Metrics, policies and jobs ther wasn't defined anythind in standard, so i let it so and set nothing here.
I activate the checkbox for sending emails to sys and sending repeat emails every 15 minutes 3 times at all.
Now, to test this notification i logged into my testserver and killed the listener process, to see, what will happened. After 1 Hour waiting i didn't get any email, so i restartet the listener. after the listener was startet my outlook was fluted by emails from the server, that the listener was down. But why i didn't get them earlier.
I checked the procedure with the database to, here i get it down by "shutdown abort" and "shutdown immediate". But i get the mails, that the database is down, when its up already. And thats to late!
When I want to use such email notifications for productive servers and someting is going wrong, for that a notifications is configured of course, I want to get the mail directly, when that happened and not, hen the problem is fixed!
For example, here an email from testing, where the listener was down, that i've get at 13:01 :
Target Name=LISTENER_<hostname>
Target Type=Listener
Host=<hostname>
Metric=Status
Metric Value=0
Timestamp=Feb 18, 2013 12:01:58 PM CET
Severity=Critical
Message=The listener is down: TNS-12541: TNS:no listener .
Notification Rule Name=Listener Availability
Notification Rule Owner=SYSMAN
Notification Count=1
What can i do here? Does anybody knows a tip or the solution?
Thanks a lot for help.
Best regards!
David
Edited by: 985104 on 18.02.2013 04:24

Thanks for the link.
In the document i read much about directories like: $ORACLE_HOME/oes/admin. My problem here is, that i haven't such directories so i think i'm not using oesmon.
Should i have to use this?
Do you need some log output?

Duplicate email notifications in using extended notification

Hi,
I have configured extended nottification to send workitem notifications to outlook email inbox by using SWNADMIN & SWNCONFIG. I have executed the SWN_SELSEN program to send notifications out. However, I am getting two duplicate email messages for every same workitem. Has anyone run into this same issue? If you have, could you share how did you solve this problem.
Thank you for your help.
Jennifer Tran

If you're on ECC 5.0 or higher - check this blog out
<a href="/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox:///people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
If you're on something lower than ECC 5.0 -
Search SDN for notes on RSWUWFML2 - that's a SAP program that you could use to send workitem to outlook email inbox.
Hopes this help.
Jennifer Tran
Message was edited by:
Jennifer Tran

Email Notification to Approver - PCR Approval Process

Hi,
We are in the process of implementing PCR Approval using MSS .
And as per requirement , we are supposed to send email notification to the Approver Outlook mail box - as and when the Appoval work item is delivered to the Approver's UWL.
By adding one more activity step in the Workflow template ,we have been able to achieve this.
And as per our current design ,
In case of Agent Determination failure (i.e when the approver is not determined correctly),
we route the Approval Work Item to the Workflow Administrator's UWL - so that he can forward it to the appropriate "Approver"
The Workflow Admin can forward the Approval work item to the appropriate "Approver" from his UWL.
The Problem is,
How can we send a email notification to the Approver - who has been selected by the Workflow Admin - when forwarding the Work item.
Is it possible to read the Forwarded user in the Workflow template @ runtime ??
Does this require a change in the Webdyn Pro code in the UWL part??
Any suggestion regarding this is welcome.
Version Info:
ECC 5.0
EP Version:6.0
NW2004
Regards,
Raj

Hi Rajasekar,
Actually, when the workitem is manually forwarded to the correct agent, the mail should also be sent to the correct agent explicitly. Usually this happens quiet rarely.
You can see the new Agent(Forwarded Agent) in the Workflow Log. I think you can even get the forwarded agent in SWWWIHEAD table. Check this out.
You dont have to change any coding in WD Side.
Regards
Raja Sekhar

Currency symbol in email notification

Hi all-
I need to display the currency symbol in the outlook email notification sent by workflow. If the country is US, then it should show dollar sign ($) infront of the amount (like: $ 100)
I can display it for US, but while displaying it for Europe, i am having problem in diplaying the currency symbol. Please provide your inputs.
Vinoth

Hi,
unless you change it to HTML I don't think you can do this.
There is an SAP note about this "feature"
Maybe they fixed it now, I don't know, so just search OSS on how to solve your problem.
Usually I just use the currency key, USD, or EUR to display values
Kind regards, Rob Dielemans

Email notification in outlook;

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