Email notification in Process chain

Hi Gurus,
Can any one tell me if job fails or update the records immediately user should get notified with email.How to achieve this in Process Chain.I searched in forms but I could not get relevant answer.Please any one can tell me the step by step process.
Looking forwar for valuable answers.
Thanks,
Srini

Dear srini rao ,
You can send messages to an application process of the chain, depending on the success or failure of the process.
1. To do this, using the context menu for a process, create another process variant of type Send Message.
2. If you maintain a message, first specify whether you want the message to be sent when the process has been completed successfully or unsuccessfully. Then choose Next.
3. A dialog box appears, in which you can select an existing process variant or create a new one.
4. If you create a new process variant, edit the document that is going to be sent and maintain a list of recipients.
5. Save your process variant and go back.
The message process variant is now assigned to your application process. When the message is sent, the status information and the process log are also sent.
Note, you must configure SAPconnect in order to ensure that your system can send email - use transaction SCOT if this has not been configured.
It's set as a property for an individual process in the chain. You would have to set on each process where you want notification.
One technique you might consider, is that tou can create a "meta-chain" made up of local chains, and you can set a message on each of the "local chain" processes in the meta-chain
Also go through these links
How to Trigger an Alert from a Process Chain (NW7.0)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c0f4e952-e46e-2910-1f9e-cae187cd16d1
SAP Network Blog: Information Broadcaster Triggered by a Process Chain
/people/anil.bavaraju/blog/2008/02/07/information-broadcaster-triggered-by-a-process-chain
Hope it helps you,Revert me back if you have any queries
Regards
Bala

Similar Messages

Using Alert Framework to send email notifications when Process Chain fails

Hi Everyone,
I've configured ALRTCATDEF in Solution Manager, selected the alerting option for Process Chains in - RSPC > Attributes > Alerting, but it looks like whenever any process chain fails, an email notification will be sent to the same recipients.
Is there anyway to have an ALRCATDEF - alert category for different process chains, so that different recipients receive notifications for different Process Chains.
Thanks,
Ken

Interesting....I was actually hoping for different recipients for different process chains.
E.g. for our
CRM process chain - Support Team 1
FI process chain - Support Team 2
and so on and so on.
I think the only way may be creating a custom process type and implementing a class for this process type that calls function SALRT_CREATE_API. Then adding this process type to the process chain, with a different variant for each.
However if anyone knows a way to do this in a SAP standard way using the Alert Framework, that would be great.
Cheers,
Ken

Email notification for Process Chain Status

Hi Experts
Can any one suggest me how to setup Email Notification for the Process Chain status
For eg If there is any error in the process chain is there any way that we get an Email notifications.
Thanks

http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389689
This can be perfectely done using Tcode ALRTCATDEF.
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur".

E-mail notification about process chains

Hello friends
How to go about creating e-mail notifications for Process-chain failures in BI 7.0. When I tried to right click on the Process Variant and select create Message, It doesnt shows me the screen to add the reciepients, instead it prompts me to with "Insert Send Message"
Thanks

Hi,
Did you check this doc.
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/9936e790-0201-0010-f185-89d0377639db
Regards.

Send notification from process chain to external appl. to trigger event

Hi Experts,
I need help with the following problem:
From BI I need to send a notification to an external database, non SAP, to indicate that a data load has been completed successfully. This should trigger an event on the other side to consume the data via a webservice. The "activate data" variance does include a series of notification methods like, fax, sms, email etc. but none that could function as a trigger communicating with another application without human intervention.
How can this be done? Via a function module? What would be the Abap routine for that? Any help to solve this is appreciated.
Best Regards,
Georg

Hi Georg,
may be you can implement something like this:
Having a batch job running in your ext. system to check the existance of a specific file. If the file exists, do the necessary steps and delete the file. Within your process chain run a abap at a specific step to create that file.
May be that helps.
regards
Siggi

How to send an email/sms in process chain

Hi,
I would like to send an email/SMS in a process chain with same key figures. I get the key figures from a query. But I need a program to send these key figures to email. Is there any programs to send an email like the transaction sbwp?
Thanks in advance!
kind regards
Tobias

Hi,
you may try this one,
Tcode: ALRTCATDEF
1. select classification "Process Chains"
2. click on display/change
3. double-click on "error in a process of a process chain"
4. click on "fixed recipients"
5. write in your username (you have to maintain your e-mail address in SU01 for that to work)
6. save
Tcode: RSPC
1. go to your process chain (rspc)
2. go into edit mode
3. from the menu, select Process chain -> attributes -> alerting
4. check "send alerts if errors occur" (select as per your requirement )
Hope this helps
Sukhi

External Email address in process chain alerting not fully displayed

Friends,
I have this weird problem and not sure if its a real issue.
I am maintaining messages for process chain failure alerting. I am using an external address and receipant type as "via Internet".
When I enter email id (ex: abc.123.xyz at mycompany.xxx) save it and come back, and If I re enter that screen the entered email is not fully displayed, few chars are truncated, (ex : abc.123.xyz@mycompan).
Can you guys please help me figure out what the issue is?
Is there any restriction on the length?
Thanks
vijay

please dont bother...

Email alerts in process chain

Hi
I am trying to send email alerts (messages (sucess/Failure) thru my process chain , I gave the correct email -id a , but I'm not getting an email, after I schedule it, to I have to make any settings with Basis team?? Can some one share what are the initial steps , which have to be taken ??.
Thanks
Praveen

Hi Praveen,
Please follow the below steps
Would like to share this information regarding email alerts whenerrors occur in Process Chains.Step by step process to follow:
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur"
Regards!
Mallikarjuna Reddy

Email Alert for Process Chain for ABAP Process Type

Hi BW Experts,
                         I created a process chain based on ABAP Process Type ( for Broadcasting rsrd_broadcast_starter). I want to add alert message for each ABAP process if it is failed. But I cant see any option showing Successfull or Error or Always when I select create message option on the process type. How ever I can see for other process chain which is loading data (Process Type is Info Package ) from SAP into BW.
                         Please some one tell me why it is not showing alert message for ABAP Process Type.
Thanks
Ganesh Reddy.
Edited by: Ganesh Reddy on Jul 13, 2009 10:16 PM

I dont have the exact answer for your question, But as a work around i can suggest you that.
If these ABAP programs are included in a chain and this local chain is a part of meta chain then you can create a message on the local chain.By right clicking on the local chain >Create Message>Success
                                                                                --->Failure
>Always
Hope this resolves the problem tempervorly.I will get back to you once i have
Or the permanent solution is
Its big and also easy method to perform, by this you will be able to get all the options for a ABAP Program also.If you have any questions please let me know.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/business-intelligence/a-c/creating%20an%20abap%20process%20type%20for%20process%20chains%20in%20bi.pdf

Email Notification without using standard Process

Hi ALL,
I need to send an Alert for the user with message ' TEST PROCESS CHAIN' is successfullly completed, no need of detail process which is below message
Job started Step 001 started (program RSPROCESS, variant &0000000021258, user ID ECCREMOTE) Start process ABAP ZSTART_TEST in run 4O3F3OZCSANBDAQK25O84QXOT of chain ZTEST_PC Start program RSAN_PROCESS_EXECUTE with program variant ZTEST_PC Spool request (number 0000016968) created without immediate output Processing completed successfully for analysis process ZTEST_PC Entire chain now has status 'G'
Thanks,
Naresh

Hi naresh,
u can also follow the below step as well to acheive the same :
1 Go To RSPC Transaction
2 Select your process chain
3 Right click on the process and choose create message a window popsup.
4 Choose the message you want like either success or errors
5 In the next screen create the process variant.
6 In the process maintance: send message screen select maintain recipient list
7 Enter recipient and recipient type
8 Come back to send message screen and save it ( You don't have option in the previous screen to save)
9. Do this for all the processes and save it and schedule for testing.
Check the below thread :
Sending Email notification via process chain...
Thanks,
Deepak
Edited by: Deepak Machal on Dec 7, 2011 8:49 AM

How to Handle Long running alerts in process chain...Urgent!!!

Hi All,
I am trying to find ways for handling long running alerts in process chains.
I need to be sending out mails if the processes are running for longer than a threshold value.
I did check this post:
Re: email notification in process chain
Appreciate if anyone can forward the code from this post or suggest me other ways of handling these long running alerts.
My email id is [email protected]
Thanks and Regards
Pavana.

Hi Ravi,
Thanks for your reply. I do know that i will need a custom program.
I need to be sending out mails when there is a failure and also when process are running longer than a threshold.
Please do forward any code you have for such a custom program.
Expecting some help from the ever giving SDN forum.
Thanks and Regards
Pavana
Message was edited by:
pav ana

Emails for process chains

Hi Friends,
I need your valuable suggestions for a problem we are currently facing regarding emails in process chains.
An explanation of the issue is as follows:
The users who load data (present at different geographical locations Ex. A, B, C) use a custom ABAP program to load and this program only triggers the process chain. The final status of the load is to be communicated back to the users.
If the email feature of process chain is used and the users list from locations A, B and C is maintained, then users from B and C get emails regarding loads abt C and so on. In other words users from A, B and C have irrelevant emails in their mailbox.
Also the users have no technical knowledge of BW and hence cannot interpret the Process chain log. So there is another technical team which will receive the detailed email messages.
All the users need to know is whether the load was successful or not.
---Accessing the Monitor using RSMON is not an option
---Maintaining email groups is not an option.
Has anyone faced a similar problem before? If so, how did you resolve it?

You have now 1 chain that is triggered by A, B and C and they all get e-mail when the chain is finished?
Create 3 meta-chains C1, C2 and C3. Users A, B and C trigger their respective chain. The actual chain that is doing the work is C4. C4 is a subchain of C1, C2 and C3 so you need to model it only once. At the end of C1, C2 and C3 you can send email to your users.
C1
- C1 trigger
- C4
- C1 finish & email A
C2
- C2 trigger
- C4
- C2 finish & email B
C3
- C3 trigger
- C4
- C3 finish & email C
You could optionally connect the technical e-mail to the last process in C4. and the user e-mail to C1, C2 and C3.

How to put system info. in error mess. sent by email through process chains

When I get an error message by email from the process chain saying that the process bombed, it does not tell me from which SAP system the problem occured? (Whether Dev or QA or Prod). Is there a way to put the SAP system in the email along with the error from the process chain?
Thanks
Ram

Hi Akshay,
I am in version 3.5. I believe you can do it in 7. We have a standard user id called ALEREMOTE coming from all 3 systems. We would ideally like the message to say ALEREMOTE - (the error message with DEV specified), ALEREMOTE - (the error message with QA specified) and ALEREMOTE - (the error message with PRD specified).
Thanks
Ram

Display Source System Name in Process Chain Email

We would like to show the source system name (QA, Prod, etc) in the email subject when process chain messages are emailed so we can easily discern between production messages and messages from our test system. There doesn't appear to be a straightforward way to do this.
I have seen a Re: Howto Insert System ID into Process Chain Email Message which discussed this topic and offered 2 potential solutions neither of which work for us:
1. Open the production system and modify the messsage directly in the production system
2. Edit the First & Last Name of the sending user in the production system (does not work for us because we use central user administration)
Can anyone suggest another method of accomplishing this requirement?

we achieved it by changing text of [email protected] from 'BIWREMOTE' to BIP BIWREMOTE'....so in our mails even though mail id is same, but it display it for us as BIP.
Just go for user BIWREMOTE, and change format field with whatever name you wanna recieve mail. It should work properly.

Process chain email alert issue

Hi,
I'm working with BASIS to get the email alert for Process chains working.
We've done the following so far:
1. Created a mail exchange group "SAP BW" with all required email addresses
2. In the Process chain, created a message variant and assigned the above private distribution list
3. BASIS configured SMTP in SCOT to reference the correct port and mail path
4. In SU01, Security added email addresses which were missing earlier for everyone in the distribution list
5. BASIS scheduled a job to run every 5 minutes to collect and send emails
I just ran a test process chain and failed a few loads. However, none of us are getting emails in our inbox. What step are we missing? Is there anything else we should be looking at?
Thanks,
Pooja.

few more things to check
1. Is the mail sent from SO01 working correctly?
2. Are the mails sent getting accumulated and seen in SCOT transaction queue?
3. Did you try using Individual addresses instead of distribution list?
These might help in boiling down to the actual problem though may not solve it. good luck!
Regards,
Sree

Email notification in Process chain

Similar Messages

Maybe you are looking for