Email notifications for UWL items from the GP System

Hi,
How can I activate the notifications for tasks created in UWL, but by connector type?
I know that the notifications can be activated in System Administration » System Configuration » UWL » Workflow » Engine | Mail, the problem is this will be applied to all notifications from all connectors, and I only want to apply to connector of Guided Procedures, and not to tasks to connector of ECC system.
Thanks,
John

I'm not aware of any setting to prevent the Apple's receipt to be sent.
If you bought a mix of purchase item and free item, the will appears on the same receipt. Instead of considering them as spam, you can consider them as "a way to recall which apps you dowloaded in case something wrong happen".
Personally, I have created a folder called "receipts" and simply send these mails to this folder.

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How do I opt-out of recieving email receipts for free items from the store?

Hello,
Currently, when I download free apps from the store I will eventually receive weekly receipts from e-mail. While useful on purchased items, I treat this as spam for free items.
How do I opt-out of this for free items?

I'm not aware of any setting to prevent the Apple's receipt to be sent.
If you bought a mix of purchase item and free item, the will appears on the same receipt. Instead of considering them as spam, you can consider them as "a way to recall which apps you dowloaded in case something wrong happen".
Personally, I have created a folder called "receipts" and simply send these mails to this folder.

Email Notifications for UWL Tasks and Collaboration Tasks

Hi,
I want to configure Email Notifications for both UWL Tasks and Collaboration Tasks.
I done with the all the Configurations suggested in the below link:
[https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/706d054d-da24-2b10-f18a-fc82faf6468e]
But Email Notifications are not reaching the users Lotus Mail ID. Could any one please suggest me that i am missing any Configurations.
Thanks in Advance.
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Sridhar.

Hi Sridhar,
I created a Wiki page with usefull links to troubleshoot problems with the Email connectivity from KM:
https://wiki.sdn.sap.com/wiki/x/g4KmAw
Please see if it helps,
Robert

How do I modify the email notifications for action items?

Need to change this message to have more information.

It depends on what you want to change. If you are just wanting to change the content without additional data from the Specification/Sourcing Approval, you can change the translations.
Emails are generated based on a template, which is in the translations table.
App
Email Type
Translation Cache
Translation ID
GSM
Owner
Workflow\SpecEmailWorkflowAction\DefaultEmailInfo
subjectTranslationID
bodyTranslationID
emailLegalMessage
Additional Notification
Workflow\SpecEmailWorkflowAction\AdditionalNoficationEmail
subjectTranslationID
bodyTranslationID
emailLegalMessage
Signature Request
Workflow\SpecEmailWorkflowAction\SignatureDocDefaultEmailInfo
subjectTranslationID
bodyTranslationID
emailLegalMessage
SCRM
Owner
Workflow\SCRMEmailWorkflowAction\DefaultEmailInfo
subjectTranslationID
bodyTranslationID
emailLegalMessage
Additional Notification
Workflow\SCRMEmailWorkflowAction\AdditionalNoficationEmail
subjectTranslationID
bodyTranslationID
emailLegalMessage
Signature Request
Workflow\SCRMEmailWorkflowAction\SignatureDocDefaultEmailInfo
subjectTranslationID
bodyTranslationID
emailLegalMessage
However, to change the email content by adding more information from the specification/sourcing approval, you'll need to be using 6.1.1.
Email Extensibility was only added in the 6.1.1 release. This allows you to customize the email using custom classes. An upcoming feature will make it so you can do a lot more customizations of the emails without writing code, but that too will require 6.1.1.

Email notification for uwl task recipient

Hi all,
there will be no email notification sent, when a user receives a new task from the adhoc workflow of the portal. At http://help.sap.com/saphelp_nw04/helpdata/en/89/a91f40337d436aba318fb4920437db/content.htm I read, that only the tracker of the task get a notification:
"...The Java Workflow can provide notifications using either the KM notification service or the JavaMail transport service. Notifications are sent to the tracker(s) of a task..."
Does anybody know, if there is a possibility to send a notification to the recipient, so that he knows that he got a task? without that, the notification is useless I think!
Best regards,
Andy

Hi Andy,
I think, what you are looking for can be done with the INotificationService API: https://media.sdn.sap.com/html/submitted_docs/nw_kmc/javadoc/com/sapportals/wcm/service/notificator/package-summary.html
You can send notifications to a list of recipients.
Regards,
Thilo

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Both SMTP servers are loaded but both seem to use default when sending mail.

What do you have for the Outlook server under Tools/Account Settings/Outgoing Server (SMTP), select the Outlook server in the right pane? [https://support.office.microsoft.com/en-ca/article/Settings-for-POP-and-IMAP-access-for-Office-365-for-business-or-Microsoft-Exchange-accounts-7fc677eb-2491-4cbc-8153-8e7113525f6c?CorrelationId=942b5865-6b6b-47b4-aae4-c6add2524a51&ui=en-US&rs=en-CA&ad=CA You should have] smtp.outlook365.com on port 587, STARTTLS security, normal password authentication, and full email address for User name.

ICal keeps sending email notifications from all agenda items from the last 2 years. After laptop start up this action is repeated every hour. How can I stop these 300 emails coming in every hour?

iCal keeps sending email notifications of all agenda items from the last 2 years (then I bought my laptop). After laptop start up this action is repeated every hour. How can I stop these >300 emails coming in every hour?

Hi,
We have rolled out a fix for this issue.
Please log off and log back in to your machine and the issue should be resolved automatically. In case that does not work, please manually run the msi installer posted here (may require reboot).
For details, please refer to the KB article here: Multiple RunOnce keys created 11.0.10 and 10.1.13 Acrobat | Reader
Please let us know if you still face any issues.
Thanks,
Ashu Mittal

Extended Notification for UWL + Change the description of task/workitem

Hi,
I have implemented the Extended notification for UWL and I am getting the emails in outlook. Now the requirement is to customize the body of the email completely for the task '12300096'.
I have tried going to PFTC->Description but it does not have full text which I am getting in the email. I tried SE63 also. But in the email I am getting
The following work item requires processing in your SAP Workflow inbox in system xxx.
<Task description>
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
Now I want to remove the following lines;
The following work item requires processing in your SAP Workflow inbox in system xxx.
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
I don't find from where it's coming - please let me know how to remove these lines so that I can add my text in SE63.
Thanks,

Hi,
Go to SWNCONFIG -> General settings.
There you have TEXT_GOTO_INBOX - DTSWN_MSG_GOTO_INBOX. (I am not sure if this was the correct one, but you should check all the texts in general settings, if this was not the correct one.)
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Regards,
Karri

Email Notifications for both UWL Tasks and Collaboration Tasks.

Hello,
I want to configure Email Notifications for both UWL Tasks and Collaboration Tasks.
Could any one please give me the configuration steps.
Thanks in Advance.
Regards,
Sridhar.

Hi sri,
Refer the following threads
https://www.sdn.sap.com/irj/scn/thread?threadID=147316
https://www.sdn.sap.com/irj/scn/thread?messageID=315715#315715
https://www.sdn.sap.com/irj/scn/thread?messageID=1170132#1170132
Regards,
P.Manivannan

How to stop ical from sending email notifications for updates on my share ical calendar

Is it possible stop ical from sending email notifications for updates I make on my share ical calendar?
Mac OSX 10.7.2
Very annoying for the person I am sharing my calendar with to get an email every time I change something.
I hope there is a way to stop the emails, but for the updates to still go on their calendar.
Thanks

Great idea Lofty! thanks. If the person you are sharing a calendar with is a Yahoo Mail user, you only need to set up one filter (under Options - Mail Options - Filters) and route to Spam folder or a special folder for that purpose.
Add a filter with the following parameters:
Sender contains: "Your First and Last Name" as it appears in the emails they are receiving
Subject contains: "Your First Name"
Email body contains: "iCloud"
Don't need to match case on anything.
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Hope that helps until Apple gets it's act together

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URGENT: Cutomize Email functionality for Action Items

Experts,
I need to your help for a customization I need to help setup immediately.
Here is the requirement : Client does not currently have an E-mail notification functionality turned on for Action Items. The requirement is to have E-mails sent out when ever an Action Item is Assigned to a User. The email should be sent to both the user who has been AssignedTo and the person who actually assigned.
I believe this need customization to Criteria Workflow email and/or cutomization to the out of the mail templates - reviewr_mail.htm and reject_mail.htm .
I am not sure which workflow is tied to Action Items.
Any expert advise on this would tremendously help .
Thanks in advance.
Rakesh

Old Old (6 years) data that only partly covers this, and on a current server may need some tweaking but this may help.
The following are required and assumed for custom workflow email functionality:
Stellent Content Server 7.x or higher
A working knowledge of CS
A working knowledge of CS workflow step event architecture
A working knowledge of Idoc Script.
Business Problem
You wish to customize the email message, subject, template, or all of the above, sent out by CS Criteria workflow.
Idoc Script Explanation
There are several new or newly exposed Idoc Script variables and functions, as well as old stand-bys, that make customizing 7.x Criteria Workflow emails quick and easy. All the functions and variables described herein may be found in the Idoc Script reference guide.
Emails will be triggered by criteria workflow:
Upon Step Entry
Upon Reject
Upon execution of the <wfNotify()> Idoc Script function
Customizing Email Templates
There are two primary workflow email templates that are used to generate the email messages sent out to recipients. These are: reviewer_mail.htm and reject_mail.htm both of which are located in the default templates directory at:
< Stellent Home Dir >/shared/config/templates
These templates may be modified like any other template according to established component architecture best practices. The templates are Idoc Script enabled and, as such, may evaluate dynamic code and draw dynamic results when the server is creating the mail message. Of course, after the message instance is created from the template and sent off to the mail server, no additional scripting may be done. Email message template modification provides the greatest flexibility and opportunity for truly customized and dynamic workflow emails.
It should be noted that not only may the email templates be modified for universal email changes, but also you may create custom workflow email templates based on the standard templates. Custom templates may be called as desired by adding them as the optional third parameter to <wfNotify()>.
Example:
<wfNotify(userName,"user",templateName)>
or
<wfNotify(aliasName,"alias",templateName)>
If no template is specified, SCS will use the system default template.
Although email template modification is relatively straightforward, such modification requires careful component development. Consequently, some clients prefer to modify the most important portions of the criteria workflow email: the subject and the message.
Customizing the Email Subject Line
Criteria workflow email subject lines may be modified in several ways. The core string resource may be modified according to standard component architecture. Additionally, the wfMailSubject IdocScript variable may be declared in criteria workflow step event scripting to give greater control and flexibility for narrowly targeted customization.
The default criteria workflow email subject lines are defined in the ww_strings.htm file located at:
< Stellent Home Dir >/shared/config/resourced/lang
The string definitions are:
<@wwWfIsNotifyOnly=Workflow notification for content item '{1}' is in step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
<@wwWfReadyForStep=Content item '{1}' is ready for workflow step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
<@wwWfRejected=Content item '{1}' has been rejected.@> {1} = name of content item.
These may be aliased (superceded) in a component resource file. They are typically called with the localization Idoc Script function <$lc()$>. See the <@dynamichtml wf_approve_mail_subject@> include definition in std_page.htm for an example of how email subject line string includes may be implemented.
For simple criteria workflow subject line changes Idoc Script, rather than full-blown components, may be used. The Idoc Script variable <$wfMailSubject="my subject"$> can be placed in step event script. The value of <$wfMailSubject$> can also accept Idoc Script. For example:
<$wfMailSubject="My Custom Subject Line for the content with title <$dDocTitle$>"$>
Note that no eval() function is required for the Idoc Script variable to evaluate when included in the wfMailSubject variable.
If wfMailSubject is place in the entry event of a workflow step, then any email messages triggered by content entering the step will receive the customized subject line. Additionally, wfMailSubject may be declared just prior to a wfNotify() function and the email(s) generated by that function call will receive the custom subject line.
Customizing the Email Message Line
The email message line is not the same thing as the email body. Rather each SCS criteria workflow generated email contains several lines of standard data:
Message: message line
Workflow Name: workflow name line
Workflow Step: workflow step name line
Content Item: content id line
The message line will default to one of two messages depending on whether or not the workflow step is a "notification only" (i.e. 0 required reviewers) step or not. The relevant localized strings are:
Notification only: <@wwWfIsNotifyOnly=Workflow notification for content item '{1}' is in step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
Review Required: <@wwWfReadyForStep=Content item '{1}' is ready for workflow step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
See the <@dynamichtml wf_approve_mail_message@> include definition in std_page.htm for an example of how email message line string includes may be implemented.
For simple criteria workflow message line changes Idoc Script may be leveraged in step event scripts. The Idoc Script variable <$wfMessage="my message"$> may be placed in step events to give the workflow emails custom message lines. Like wfMailSubject, the value of wfMessage can accept tagged Idoc Script variables without requiring an eval() wrapper. If wfMessage is declared in the entry event of a workflow step, workflow generated email messages for that step will use the value assigned to wfMessage. Additionally, wfMessage may be declared prior to a wfNotify() function and the email(s) generated by that function call will receive the custom message line.
These are not the only ways to customize criteria workflow email attributes. However, the SCS 7.x Idoc Script API provides these methods, functions, and variables to make customizing workflow emails simple.
Requirements, Pre-Requisites, and Assumptions
The following are required and assumed for custom workflow email functionality:
Stellent Content Server 7.x or higher
A working knowledge of CS
A working knowledge of CS workflow step event architecture
A working knowledge of Idoc Script.

Multiple email notifications for one task

Hi Al,,
I am getting more than one email notifications for one task in less than an hour. Please let me know if any one has ocem across this situation and got the solution.
your remarks are highly appreciated with points!
regards,
theja

Hi,
Are you using this RSWUWFML2 program or Extended notification to receive the email notification.
If Yes Choose 'One Message per Work item'.
If no, tell me from where you getting the email.
Regards,
Surjith

Email notifications for UWL items from the GP System

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