Email on bid invitation publication

Hi All,
We have configured SRM 550 release ,We are facing problem with Email is not getting send to bidders on approval of bid invitation/publication.
We are able to send mail on auction creation using IMG-Define action for document output .
pls advise.
Regards,
Santosh

hi kulkarni ..
i got the solution..
In SPRO -> Define settings for output documents
In that for action profile bid invitation or auction ...we have to change proceesing time from processing when selection report to process when save document..
some like that ..go to SPRO and check..
if you didnt find get back to me i will gvie u clear path..
thanks
venkatesh
Please reward points if helpful

Similar Messages

Send Bid invitation to Email and Fax

Hi,
I would like to know if is it possible to send the bid invitation to the vendors via Email and Fax.
I'm looking in the PPF administration (transaction SPPFCADM) at condition configuration but i'm kidda lost....
can someone help?
Thank you,
Joseph

Hi,
Pls see the foll related threads:
email on bid invitation publication
Email on Bid Invitation publication
Re: Bid Invitation Email Subject
Re: Bid invitation email content text modification
Re: email on creation/change of bid invitation and auction
Re: Bid invitation email content text modification
BR,
Disha.
Pls reward points for useful answers.

Bid Invitation not automatically sending change notification email

Hello,
I have the folowing issue with the email output bid invitations in SRM 5.
In Define actions for document output I set BBP_PD_BID to Processing when saving document. This work fine for new Bid Invitations, but when I make a changes after publishing no new output is generated for change notifications.
When I manually select 'Inform bidders and send out bids', the origional email is re-output and not the change version of the smartfotm text ('We would like to draw your attention to the'..... and not "The following bid invitation has been changed")
Is the auto output of change notifications for bid invitation standard? I though it was as I saw it set up in a different system.
Thanks in Advance,
Kyle

Thanks for your reply. I am aware of the custom smartform functionality.
It looks like the auto output is not standard as per this sap help page:
http://help.sap.com/saphelp_srm50/helpdata/en/a7/81b463611c124d8c9d2c5bd8d17b34/content.htm
When I saw auto output of changes before before it must have been an enhancement.
Regards,
Kyle

Bid Invitation Publish - Any user exit/BADI upon Publication

Dear Gurus,
Please advise my if there is any user exit/BADI which triggers upon Bid Invitation publication? Appreciate all your help.
Sincerely,
GM

Hi Gopi,
Dont forget to say THANKS the SDN way!
Thank Others by Giving Points
SDN/BPX has a Contributor Recognition Program. Which in short text means that for each question you have 10 points, which can be given to the person that answers your question. 6 & 2 points should also be given for helpful answers. For every question you later award points for, you in turn receive 1 point for. Please note that you do not need to explain that "points will be awarded". We should all know how the forum works.
BR,
Deepti.

Email on creation/change of bid invitation and auction

Hello,
I have configured SRM 550 release , unable to send bid invitation mails to bidders on document( like bid invitation/auction) cretaion/Change .
But able to send mails on additional Output Requested via email ,this is after selecting bidder and On output screen for current bidder action.
Any hint pls.
Thanks in advance .
Regards,
Santosh

Hello,
have a look to Transaction SPPFCADM (Post Process Framework Administration) -> Button "Define Action Profiles and Action".
Regards
Axel

Bid invitation email content text modification

Hi Srm Gurus,
    I have copied and modified the smart form bbp_output_cover for bid invitation (which has the email text and is sent as an email to vendors)...i need to know where i have to specify the form name in configuration .
   we are not supposed to enter the form name in define actions ....becoz this form is sending only the email notification to the vendors ...not the application document.
    i had implemented the badi BBP_CHANGE_SF_BID to change the form name
   Even then system takes the std form name.
please help me out.
Points will be awarded
Thanks,
Radha

Hello Radha,
If you are using the program "rsppfprocess" to send the outputs, then you have to customize the settings in the trasaction SPPFCADM. Please maintain the settings/changes and check again.
Hope your problem got solved...
Regards,
Message was edited by: Mani Sreedharala

Email Notifiaction to vendors once the purchaser creates a bid invitation

Hi Experts,
I need to send email notification to vendors (bidders) once the purchaser creates a bid invitation. How do I go about it?
Thanks in advance.
Regards,
Arijeet Bhattacharya

Hi Dinesh,
My actual requirement is as follows. Once the bid invitation is created, based on certain conditions mails with different content (header + mail text) should be sent to the vendors. For example,
1.During creating of IFB :- u201C An Enquiry has been raised against you : <CFN/PR/IFB No.> Please visit our portal : Click here <link> u201C.
2.During IFB modification for End date of submission :-u201CEnd date of submission has been extended to < date > against < CFN/PR/IFB No.> Please visit our portal : Click here <link> u201C.
3. During IFB modification for new vendor addition & End date of submission :-
a. to the new vendor :-- u201C An Enquiry has been raised against you : <CFN/PR/IFB No.> Please visit our portal : address(link) :u201D----
u201C.
b. to old vendors :- :-u201CEnd date of submission has been extended to < date > against < CFN/PR/IFB No.> Please visit our portal : Click here <link>.u201D
4. During Price bid modification :- u201CPrice bid opening date has been finalized as < date > against <CFN/PR/IFB No.> Please visit our portal : Click here <link> u201D **
this mail to be sent to only techno-commercially accepted vendors.
These email messages are to sent by the system.
How can I affect these changes.
Regards,
Arijeet Bhattacharya

Text of Publication - Bid Invitation

Hi experts,
I didn't define any event for my type of object of Bid Invitation. But even so, when I publish a Bid Invitation is sent an e-mail for the proposer with the following description:
ID de alerta: ##00186##
Verificar licitação 7000000389
Possible Subsequent Activities
http://uipasr50.company.xx.net:8000/sap/bc/gui/sap/its/BBP_QUOT/!?client=270&sap-client=270&language=PT&sap-language=PT&~DisconnectOnClose=1&BID_GUID=48A90794D2FA1195E10000000A0B7B18&OBJECT_ID=7000000389
How do I alter that description of the text?
Thanks,
Pedro Marques

Your question was to change the text description, hence I gave the associated smartforms. By the alerting has nothing to do with this notification.
1) Option 1:
SAP Implementation Guide -> Supplier Relationship Management ->
SRM Server -> Cross-Application Basic Settings ->
Set Output Actions and Output Format -> Define Actions for Document Output ->
BBP_PD_BID (Select this)
And set the value as below
Processing using selectio report
Immediate Processing
Then in Processing Types
Make sure Smart Forms Mail is not checked as default
This sould solve the problem of sending notifications.
2) Option 2:
You can switch off the BADI (EXEC_METHODCALL_PPF) implementation BBP_RFQ_SEND_XML.
Hope this solves your problem.
Regards
Kathirvel

Notification when Bid Invitation is Published

Hi,
We are using SRM 5.0 classic scenario.
We have a requirement to send an email to some specific users, when a bid invitation is published. I suppose, the email is triggered to vendors by default.
The specific users are determined from bid invitation document.
Is there any way to configure this via. Alert Management? I checked in Event Schemas but there is nothing for 'Bid Invitation Published'. Can we add this as an entry there?
What are the steps to activate this alert?
Anybody worked on Alert Management, please share the steps.
Any alternative ideas other than using Alert management are also welcome. (like we thought of writing code to send mail in DOC_SAVE badi, but we needed to verify whether Bid got published, as this badi is called before saving document).

Hi,
In define event schema for the business object 'BUS2200' there will on schema 'RFQ' defined in the standard. For the schema RFQ there is an event called PUBLISHED already available in the standard. Here if you do not make any entry tthe alerts will go as soon as bid is published. If you put a value say 1, alert will trigger after 1 hour from the bid publication.
If you still have any doubts, please upda the threa and do reward points for helpful answers.
Thanks
RRK

Bid invitations are not going to Vendors

Hi,
We create BId invitations, but vendors are not recieving these invitations. We created contact persons and maintained vendor email address and everthing is working fine till last week. we got compalin that not recieving any Bid Invitation emails this week.
When we see T-code SOST, all vendor email address are showing in Greena and saying everything went fine...can some one tell me where could be the problem...and where to check.
If it didn't go to one vendor i can understand there is problem from vendor side...none of the vendors getting BId Invitation emails...
Thanks,
Ravi

Ravi,
To me it sounds like your SMTP server problem.
Here is a test you can do to confirm that to your mail folks.
Go to SO01 transaction and send yourself a test mail. In the recipient list use internet and use a external mail account (yahoo or gmail etc). Then check in SOST that mail has been sent. Then check if you receive that email to your external account. Do the above steps for your company internal address and check. That should tell you if the external emails are blocked on SMTP server.
SG

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

Stoping notification: A new Bid for a Bid Invitation has been Received, once a response is submitted

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hi Jinesh,
If you want to stop the BID email notification completely, you can do that by deleting the entry in the configuration setting "Define Recipient of the notification"
SPRO--> SAP SRM--> SRM Server --> C.A.B.S-->Business Workflow--> Process Controlled Workflow-->Business Process Configuration --" Define Recipient of the Notification"
Reward me the points if it helps you...

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid invitations output

Hi experts
I would like to know if bid invitations (restrict and public) can be sent to SUS via XML?
I configurated it but when I save the bid the syssten not send it to SUS but the log is sent with success, when I go to SUS as supplier bider I can't see bid invitation.
Concening output by e-mail with URL for reply, where I can set this URL, I tested and the e-mails are sent but the URL is wrong, no access possoble>
Thanks
Nilson

Hello Nilson,
Bid invitations are stored in the SRM-EBP and not sent to SRM-SUS. You can configure 3 types of logon access to Bid.
A. With SAP NetWeaver Portal
B: SUS is the logon interface for supplier and SRM-SUS has a menu like "Process Bid" which is liked to SRM-EBP. When user select the menu Single Sign On works to SRM-EBP.
C: Usually PO handing and Bid handling person are different in supplier side. In this case you can provide 2 different logon interface for SRM-EBP and SRM-SUS.
The URL in the email is generated based on EXT_ITS attributes in the PPOMA_BBP. You can also change the URL by BADI BBP_CHANGE_URL.
Regards,
Masa

BID invitation URL and Portal

Hello,
Implementing ECS SRM 5.0
When you publish bid invitations, the URL in vendor e-mail points to the ITS. However, we use the portal and due to that, my request is if it is possible to change the URL to the portal URL.
This should not be done in the EXT_ITS attibute in the vendor hierarchy as this is for the ITS, nor in the service.
What is the recommended way to do this?
rgds
GAR

hi,
Try using the BADI "'BBP_SUS_MAIL_DESCR'" to change the email contents to contain the EP url.
related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
The ITS details are however picked up based on the value of the paramater "EXT_ITS ".
BR,
Disha.
<b>Pls reward points for useful answers.</b>

Email on bid invitation publication

Similar Messages

Maybe you are looking for