Email remittance

In sending email remittance to vendor can we use SAP Script or is it should be only PDF Form?
Please let me whether it is mandatory to use smart form other than sap script
cheers

You define remittance advice with a form where you specify vendor #, amount, etc.
(SAP Connect General Node Data / Support address type - Set)
Then you choose the output type to be PDF, TXT, etc.

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How to modify the email remittance template

Hello,
We have a requirement on modifying the email remittance template. We are looking to add a new fields in the remittance detail section. How do we do this?. Any inputs are highly appreciated.
Thanks,
Sushma

What exactly are you trying to edit in the template? The Table of Contents can be edited like this: http://total-bi.com/2012/09/briefing-book-table-of-contents-page/
Please mark if helpful/correct.

Email remittances to vendors/suppliers for voided cheques

Hi Masters,
I will highly apprecaite if someone can help me with the following issue :
The system is sending email remittances to EFT vendors for voided cheques. For example:
Cheque number 343028 was voided in the system sent an email to the vendor indicating that payment 343028 would soon be deposited in their account. The vendor also received an separate email indicating that the same amount would again be paid but the second email referenced the EFT payment number.
Can we change the EFT email process to only send remittances by email if the payment number is less than 300,000? Then it will never send an EFT remittance email for cheque payments or voided cheques since they are always numbered above 300,000
Is it possible to modify the workflow..... so that no remittance mail goes for check payments.Any reference or solution would help me alot.
Thanks in Advance
A

<Can we change the EFT email process to only send remittances by email if the payment number is less than 300,000? >
In your question above, when you say "payment number less than 300,000", does the 300,000 refer to a check number?
Thanks,
Chiru

Is there a way to change the output type for Email Remittance Program?

Hello,
We are trying to implement Separate Remittance Program.The seeded output type is PDF( I have checked the output type for send separate remittance concurrent program) however the
email which we receive looks like a regular email I mean with a normal text . Is there a way to get the output in different type like excel,attachment,pdf.
Any inputs would be highly appreciated.
Thanks,
Sushma

Currently there is a bug raised
Bug 8208646 : R12 UNABLE TO SEND SEPARATE REMITTANCE ADVICE AS EMAIL ATTACHMENT IN PDF.
If you want to customize this process you need to create data definition,new rtf template and bursting program to send pdf as attachment.

Email Remittance as PDF

For years we have been emailing and faxing remittances to vendors. As clearly outlined in various posts on SDN, this was accomplished by activating a copy of SAMPLE_PROCESS_00002040. What is unclear to me, however, is how some posts indicate this will output as PDF. This is not the behavior I have experienced. I hope someone can tell me what I am doing wrong.
In configuration "set up payment methods per company code for payment transactions" the SAPScript form is defined (custom form). The email output that is produced is in the body of the email, not as a PDF attachment. How have some of you been getting PDF files attached? Do you have to convert the SAPScript form in the function module? Do you have to change the form name C_FINAA-FORNR to a PDF form created?
Thank you,
Cliff

Thank you for your response. It would seem this change would be enterprise wide, effecting all SAPScript output, correct? If so, this is not a setting I want to make; but, only produce PDF output for the payment remittance. Are there other options?
Thanks,
Cliff

Emailing remittance advice

Hi all,
i have configured emails for remittance advice using business transaction event 2040 from FIBF. This works fine but does anyone have an idea where I could configure the email content? At the moment I just get a PDF of the SAPscript remittance form - but I would like to add some company specific text to the body of the email and also change the subject line. Is there a user exit somewhere?
Cheers,
Gavin

Hello Gavin,
Take a look at OSS note 521587. It will help with changing the subject line using
BTE 2050. The reason we used this was that the subject line and the file name of the attachement sent in the email are the same. The subject line always has the value "Payment advice note from <DATE>". Since DATE is formatted as YYYY/MM/DD or whatever, the filename always had some '/s' in it . Some of the recipients of these emails were finding that their AntiVirus software was filtering these emails. So we changed the subject line( and therefore the filename) and the emails were then received.
Sorry I don't have any ideas about your other question
Regards
Greg Kern

Email remittances/Spool saying no data available after payment run

Hi everyone.. Please suggest a solution for me, why nothing is appearing in SOST/SCOT and SM37...
Steps:
1)     Entered email address in vendor master record.
2)     In vendor master record on the bottom made the standard communication method: Email.
3)     Gone to FIBF->Settings->Process modules->..of an SAP application- and created a new process. (00002040-ctry(blank)-appl(blank)-sample_process_00002040(functional module))
4)     And Copied SAMPLE_PROCESS_00002040 to ZPROCESS_00002040. And in t.code:se37- changed the program, with creating a break point.
FUNCTION ZSAMPLE_PROCESS_00002040.
""Local Interface:
*" IMPORTING
*"     VALUE(I_REGUH) LIKE REGUH STRUCTURE REGUH
*" TABLES
*"      T_FIMSG STRUCTURE FIMSG
*" CHANGING
*"     VALUE(C_FINAA) LIKE FINAA STRUCTURE FINAA
data declaration for address routines
TYPE-POOLS szadr.
DATA: l_addr1_complete TYPE szadr_addr1_complete,
        l_adsmtp_line    TYPE szadr_adsmtp_line.
default: print payment advice
c_finaa-nacha = 'I'.
break qt30947.
write 'hello'.
5)     And placed a break point on ZPROCESS_00002040.
6)     Now going to T.code: FBZP- In u201Cpayment methods for country -selected the country and In bottom Payment medium-selected use classis payment medium programas RFFOAVIS_FPAYM (stated in oss note:836169).
7)     And gone to t.code:se38, and in here I created a new variant (ex:test)
8)     Now posted a transaction for the vendor where the changes are done.
9)     Gone to f110 to run the program- Everything is happening-it is saying (posting orders-1 generated, 1 completed)- But nothing happening the email is not staying in t.code:sost (or there is nothing available for the output server in t.code:scot)
10)     I have gone to t.code: SM37 and selected the program and done the spool request- But then it says no list available. (i donu2019t know what does this mean)
In this scenario I feel there is something that is not picking up the email payment, I donu2019t know whether there it is something to program....
Please let me know what should I do now..
Thanks...

I have sit with abaper and checked the program running in debug more.
When F110 is run, until payment run everything is going fine. But when I give the print out it is not selecting any objects?
I have question in my mind now... I am using the program RFFOAVIS_FPAYM and functional module Z_SAMPLE_PROCESS_00002040.
Can any one give me information how this program and functional module are linked?
Cheers

Email of Purchase Order and Payment Advice

Good Morning All
We wish to implement the emailing of payment advice documents to our vendors. However, we are not sure if the changes to the vendor master data required for this will also mean that purchase orders for that vendor will also be emailed. Does anyone know if this is the case or not?

Having done some testing I agree that the requirement for condition data for purchase order output makes it possible to email remittances and not purchase orders i.e. by not creating the MN04 condition data. However, in my testing, when I assigned an email address to the vendor for the purposes of emailing purchase orders, the payment advice produced by the next payment run was also emailed. I'm sure I must be missing something as, if nothing else, this would imply that the vendor would offer the same email address for both purposes. In desperation we are wondering whether we need to maintain multiple email addresses and use the standard number for purchase orders and somehow identify one of the other addresses as that to be used for the remittance.

Email address getting truncated in SOST

Hi,
We have a vendor Whose email address is xxxxxxxxxxxxxxx
And is recorded as such in their master record
But when the remittance is forwarded to SAP Connect (SOST) the email address is shortened
The email remittance is not being received by the vendor (and never has been).
Please Help
Thanks

Hi
So this problem started after SP's or this problem was there since beginning.
Well I had similar or related problem after support packs on ECC6 and when upgraded to stack 12.
We had an internal user called as "abc" responsible for the sending and recieving the mail out of SAP system and had the email address abc - xxx.com.
This user had an entry under TRNX SCOT-Inbound distribution and this entry was also there.SAP suggested to create new recipient entry add the SID before domain name as abc-SID.xxx.com.So I had two entries for same user abc as
abc - xxx.com and abc -SID.xxx.com
And all our problems got resolved.I will definitely go back to our OSS messages and check the solution SAP provided and update you if possible.
Good Luck.
Hope this helps
Amit

Update email in Vendor master through PRAA

Hi,
Is it possible to create email id in communication tab of Vendor master through PRAA.
I have read so many threads, but not got any solution.
I know it is not possible without do any development, could you please highlight some inputs to do this?
Regards
SM

Hello SM,
As per the documentation in SE38 on program RPRAPA00, the system creates
vendor records by reading the infotypes:
Actions (Infotype 0000)
Organizational Assignment (Infotype 0001)
Personal Data (Infotype 0002)
Permanent Residence (Infotype 0006 Subtype 1)
Bank Details (Infotype 0009 Subtype 0 or 2)
The Communication (Infotype 0105) where the email address is stored is
not read. Even if the 0105 was read and was able to populate field
SMTP_ADDR with an email address in the vendor master record it is
actually not possible to email remittance/payment advices to vendors
after running the payment run (F110) or creating the DME file. It is
only possible to fax or print payment advices. An Alternative suggestion
to other customer is to used the User Exit in note 570023 and 407827.
407827 - RFFO: mail payment advice notes
570023 - User exits for the generation of vendors with RPRAPA00
You can use the Interface SAMPLE_PROCESS_00002040 in note 407827.
Regards,
Raynard

Email notifications getting stuck in WF_Deferred

Things we tried…
1.Refresh-
Workflow Deferred Notification Agent Listener
Workflow Deferred Agent Listener
Workflow Java Deferred Agent Listener
Workflow Agent Listener Service
Workflow mailer
Workflow mailer service
And
2.Run the workflow background process for AP REMITTANCE ADVICE
After running these the WF_DEFERRED table started to release stuck records.
However the when the new PAYMENT were created. The supplier is sent e mail notification ..the lines got stuck again.
Any ideas why its getting stuck ?
EBS 11.5.10.2

Hi,
You must schedule "workflow background process" to run at regular intervals for your EBS to work properly.
Performance Degradation when the Workflow Background Process is Running [ID 743338.1]
How To Handle AP Business Events In The Wf_Deferred Queue When Using Email Remittance Advice ? [ID 273147.1]
E-Mail Payment Remittance To Supplier Does Not Work? [ID 261478.1]
Thanks

APP -f110 Payment medium creation

Hi Gurus,
We are having problem with payment medium in APP. It's being generated at proposal, payment run and Print out. Every time we run this individual step the system won't let us run it without selecting payment medium. As a result there are three DME files are created.
Now we are going to automating the email remittances and we don't want three email remittance going out each time to same supplier.
We just want the payment medium should be created once at payment update run.
Can anyone throw some light on this?
Your expert advise would be highly appreciated.
Thanks
Sam

To my understanding Payment medium gets generated only if "Payment medium" check box is selected in pop up which appears when we run click proposal run or payment run button. In that case, you should not flag this check box during proposal run.
Print programs are generally integrated to Payment run, hence you need not run print program again for DME files. This happens at the payment run automatically provided valid variant is attached in print parameters.

Employee Vendor creation - PRAA

Hi Experts,
Please can anyone guide me for how we can create Employee vendor by using PRAA.
I am trying to create it through PRAA but job is not getting crated in SM35.
Thanks in advance.
Priyanka Dhuke

Hi Priyanka,
As per the documentation in SE38 on program RPRAPA00, the system creates vendor records by reading the infotypes:
Actions (Infotype 0000)
Organizational Assignment (Infotype 0001)
Personal Data (Infotype 0002)
Permanent Residence (Infotype 0006 Subtype 1)
Bank Details (Infotype 0009 Subtype 0 or 2)
The Communication (Infotype 0105) where the email address is stored is not read. Even if the 0105 was read and was able to populate field SMTP_ADDR with an email address in the vendor master record it is actually not possible to email remittance/payment advices to vendors after running the payment run (F110) or creating the DME file. It is only possible to fax or print payment advices. An Alternative suggestion to other customer is to used the User Exit in note 570023 and 407827.
407827 - RFFO: mail payment advice notes
570023 - User exits for the generation of vendors with RPRAPA00
You can use the Interface SAMPLE_PROCESS_00002040 in note 407827.
Hope this help
Best regards
Sarah

Please help me fix this issue

Yesterday, Workflow Mailer sent me the email with content:
*An Error occurred in the following Event Subscription: Event Subscription
Event Error Name: WFE_DISPATCH_RULE_ERR
Event Error Message: 3825: Error '100 - ORA-01403: no data found
ORA-01403: no data found' encountered during execution of Rule function 'ap_payment_event_wf_pkg.rule_function' for event 'oracle.apps.ap.payment' with key '30886'.
Event Error Stack:
Wf_Event.dispatch_internal()*
I've already checked this error on Oracle Support and they said me must apply patch '6119080' but i sure i applied this patch before.
I check this patch with querry:*Select count(*) from ad_bugs where bug_number='6119080'* and result is 2.(very surprise because i always get result is 1)
Anybody meet this error before please tell me the reason and how to fix it.
Thanks

schavali wrote:
Welcome to the forums !
Pl post details of OS and EBS versions. Pl see if these MOS Docs can help
R12: 'ORA -01403:no data found' When Attempting to Perform an 'Email Remittance' Note Test          (Doc ID 467870.1)
Workflow error in AP payments (ap_payment_event_wf_pkg.rule_function' for event 'oracle.apps.ap.paym          (Doc ID 1114116.1)
Workflow Error WFE_DISPATCH_RULE_ERR Ora-01403: No Data Found For Payments          (Doc ID 404938.1)
NOTIFICATION ID WFE_DISPATCH_RULE_ERR Event error Message: 3825 ORA-01403          (Doc ID 303898.1)
To verify that the patch you mentioned applied successfully, pl check the patch log for any error messages.
HTH
SriniThanks for your help, i read all of that documents and it always asks me to apply path '6119080' but i sure i already applied this patch.
My EBS version: 12.1.2
Thank you again :)

How do I add an email body text for remittance advices / payment advices?

Hello,
I am trying to send an email body text with the pdf remittance advice to my vendors.
Background:
We are running automatic payments to vendors via transaction F110. We have configured the pay run to produce remittance advices for vendor payments. Finally we activated the BTE 00002040, through transaction FIBF, to use a custom copy of the function module SAMPLE_PROCESS_00002040.
Our payment run sends emails with pdf-file attachments to our vendors correctly.
<b>The Issue:</b>
I can not find a way to add text to the body of the email with the attached remittance advice.
Has anyone advise on how to populate the email body with text?
Thank you and best regards
Karsten Arold

Hello Subhashree,
I have not implemented the functionality, but I found rerference to SAP Note 1033893 in another forum post.
Email text to Payment Advice in BTE2040
Allan

Email remittance

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