Email report distribution

Good morning to all, new to this forum and relatively new to the CR tool.
I want to make an electronic warning system in crystal that notifies the one responsible via email. I have written the letter in CR, and it uses an ODBC source. At any given time it is about 40 recipients that should be notified via email. The recipients email-adress is in the report.
Is it possible to automate this process, so that CR sends an email based on a field in the report?

Hi Ronny,
Crystal Reports doesn't have a built in feature for scheduling to email destination out of the box(it would possilble though to create a custom application to send the reports to email using SDK). Business Objects Enterprise or Crystal Reports Server have scheduling feature to email destination out of the box.
Hitomi

Similar Messages

Report Distribution - Email Server Question

Hi guys.
I need to know if anyone is using the "Offline Distribution Wizard" for emailing reports?
We run BPC v5.1, and have an issue with sending these emails.
Basically, we have an email server, to which all of our clients connect. However, this cannot accept SMTP mail (the type that BPC sends).
Therefore, we have an email forwarding server (in our case a Domino server - Lotus Notes - But could just as easily be Exchange).
Anyway, from the tests that I have run, I set the BPC web server up on the Allow-List of the mail forwarding server, but it still failed to send the mails.
When I tried sending direectly from the server (installed an Excel client on the server and ran the wizard from there), it worked.
What I have now found is that BPC does not send the emails from the server, it simply sends the SMTP settings to the client and the client sends the email.
What this means is that I would have to add (and maintain) well oover 100 users on the Allow-List of the mail forwarding server.
This cannot be right?
Does anyone else have experience of dealing with this kind of environment, and how did you work around this issue (or did you simply give up)?
Thanks
Craig

Gave up trying to resolve this for now

Report Distribution through Email (secure)

Hi,
I have tried emailing reports using SMTP and would kile to know if it is possible to do a secure email using Oracle Reports9iAS in-built 'report distribution via email' feature.
If yes, how can this be done?
Thanks,
Bharat

Bharat,
I now get what you are exactly looking far ( I wasn't sure earlier)
If you are looking for enxryting the mail content before sending, then you should go for a pluggbale mail destination. Tou could also explore oracleWireless destination wihc could be sued for mail destination. I beleive oracleWireless webservice mail destination supports encryption of mail body
I was undarstanding that, you are probbaly don't want to have the receipients ids not exposed in the reports URL. This can be achived by reports bursting/distribution nand you can repeat on a goup which has a db column having mail ids
Thanks
The Oracle Reports Tea

Report Distribution in ERP

Hi all -
Interested in the best technique for report distribution in ERP ECC 6.0 given that BI and Portal are not in scope and ERP licences are limited. Is there report distribution capability in ERP that can be used or do I have to build a small application to send (email) pre-defined reports (I.e. report/variant/email address/frequency stored in custom table) through SAPConnect? I do know that report distribution is addressed in BI but is there any capability in ERP?
Thanks,
Pat

Hi Vinnie -
Wish it were this simple. What I am asking is if there is capability to distribute different reports to different users (not necessarily users with SAP logons) in different formats (xls, html, ...) at predefined frequency (weekly, monthly, quarterly) via an automated process. At a minimum, the report (i.e. program), variant, email address and report frequency (or a trigger/event) would have to be maintained in ERP (i.e. persistently). BI has this type of capability. Is there any similar type or a light version of this in ERP or do I have to build it?
Thanks,
Pat

Methods of reporting distribution.

Could anyone please give me the steps for reporting scheduler for report distribution!, I know we can distribute via email or print but I don't know how? Can you please provide me the documents or steps to know more about the methods and options we have for scheduling.
Thank you in advance.
sajita

Hi,
which version do you use BW 3.0/BW 3.1 or BW 3.5?
Did you have a look on the online documentation?
http://help.sap.com/saphelp_nw04/helpdata/en/a5/359840dfa5a160e10000000a1550b0/frameset.htm for BW 3.5 Information Broadcasting
http://help.sap.com/saphelp_nw04/helpdata/en/28/734d3caa70ea6fe10000000a114084/frameset.htm for BW 3.x Reporting Agent
Heike

Variables in email reporting or quiz variables in captions for captivate 4?

Hi,
Captivate 4, cp4
I have been all around the forums without getting an exact answer to what I want to do. Perhaps there isn't one but, anyway...
I am trying to collect quiz information. I just want a simple collection of data that shows that someone has completed the quiz, which just a set of multiple response statements, and who that someone is. I have started by using Text Entry Boxes (TEB) to collect their name and assigned a variable (v_Name) to this to reuse the information in a certificate. So far so good and this works. I have set up email reporting on the quiz and, providing users actually hit the button and accept both messages, the email gets sent. All I am looking for in the email is that a user has completed the quiz. The score and results do not matter. Now, here comes the issue. I would like to record the user's name (v_Name) in the quiz results that are emailed in. No matter how many reporting options or marks I give the TEB or what options for reporting I select the information will not appear in the emailed report. I can set up a question slide to ask for the name and this will appear in my emailed report but will not appear in my certificate.
Any ideas?
I have tried to play around with padMail in the resulting HTML to try and draw out the variables but had no luck (I am a JavaScript novice).
Is there a way of emailing a slide view? Or a widget to do this (I have been unable to find one).
LMS is not a solution at the moment and upgrading is unlikely to happen as I am still trying to get all Captivate users in the office up to 4 from 3!
Is it possible to take a quiz answer and use it like a TEB variable and put it into another slide via a caption? E.G., $$Interaction1234$$ or some action script to make v_Name = interaction1234?
I am looking for a simple solution. I have looked into all of the post to database articles and they have been somewhat helpful but I am only trying to capture simple data so as the users can just be ticked off as having completed it.
I am not holding out much hope. It seems quizzing in Captivate is good for self-assessment and to provide branching but the reporting feature is a bit of a failure.
Thanks very much to anyone who just reads this and gets this far!
Even more thanks to anyone who is willing to share ideas.
Greig

Email reporting has so many potential failure points that (in my opinion) it has to be considered one of those reporting options that you only use as a last resort when nothing else is open to you. LMS reporting is by far the best way to go, but that's just not an option for many people. Adobe kindly provided External Server Reporting as an option in Captivate 5, but that also requires access to a server running PHP and at least some technical exoertise.
In your case, the only things I can suggest trying are to make sure your publish folder location has been added to Flash Player Global Security as a trusted location, or to upload your published project files to a web server and test from there. Sometimes this email reporting issue turns out to be Flash security related.
The email reporting widget is definitely worth a shot and is very inexpensive when you consider how many hours you can spend trying to chase down these issues.
In the end, if you get email reporting to work reliably, consider yourself one of the lucky few.

Reporting services emailed reports viewed on iphone

Our Exec team requires the ability to view emailed reports on their iphones.
Our Environment uses the following:
Microsoft SQL Server 2008 (SP1) - 10.0.2531.0 (Intel X86) Mar 29 2009 10:27:29 Copyright (c) 1988-2008 Microsoft Corporation Standard Edition on Windows NT 5.2 <X86> (Build 3790: Service Pack 2)
Microsoft SQL Server Reporting Services Version 10.0.2531.0
Users are part of a subscription that emails a report using the MHTML render format. When an exec tries to open the email, they can only view a small portion of the report.. with no ability to scroll. Apparently this is due to Reporting
Services add the Overflow: auto tag to the style. Any way of working around/fixing this for mobile users?
If the email is forwarded, after it is received, outlook (or some form of magic) strips the formatting and the report is viewable.
That said, this is not a viable option for the exec team.

I'm a database developer / BI guy, I don't know much about DOM and don't know how to create a new rendering extention (not sure I have time for it). Can you please explain your solution a bit more or at a different level or something?
Is there a simple BI way of solving this without having to export to PDF? The problem with PDF is that our users only need to look at it on PDF when they are on the iphone because it doesn't display right, otherwise they look at it in Outlook most
of the time.

How to email reports via SMTP server FORMS AND REPORTS 6i and databse 8i

Dear All,
through reports builder reports are build but i need to email reports via SMTP server is it possible in 6i are not?if yes the how please rep asap

If it will be a scheduled report, you can create a batch file to run report with reqd parameters and generate it's pdf in a oracle directory.
Then schedule the batch file on oracle database pc, (thru task scheduler if OS is windows),
Then a email procedure will be required which will pick up the pdf from oracle directory, attach it and send mail.
Even the email procedure can be scheduled thru oracle job, but the OS batch schedule time and Oracle Job time should be handled as some gap will be needed between the two.
As for the email smtp procedure with attachments, you can find one in this forum or try googling it.
Regards,
Amol

Images not showing up in email reports

I have several reports set to email to myself and various managers every week. These reports have the company logo embedded in them. When I view the report on grid, it works fine but the emailed report only has an image placeholder instead of the actual image. Does anybody know how to fix this? Is it a bug with Grid?
By the way, I'm using version 10.2.0.4 on Windows Server 2003.

Well I think the problem may be that Oracle just doesn't play nicely with most email programs. I run linux on my desktop and use Thunderbird to check my email. This is where I was getting the problem. When I tried it on a Windows machine using Outlook, it worked just fine. To be thorough, I also checked it on Mail on my Mac and it came out pretty much unreadable.
So my guess is that Oracle made sure it worked on Outlook and then walked away. Disappointing from a company that claims to support open standars.
Anybody else have similar experiences?

Mail Adapter :: eMail Reporting

Hi
I am creating one scenario using following weblog :
/people/community.user/blog/2006/09/08/email-report-as-attachment-excelword
But in my mail I am getting the Headings but not the values which I am providing through my XML file.
I even deleted all the fomatting elements but still the same thing.
My XSLT file is like this now ...
?xml version='1.0'?>
<xsl:stylesheet version="1.0" xmlns:xsl="http://www.w3.org/1999/XSL/Transform">
<xsl:output method="xml" version="1.0" encoding="UTF-8" indent="yes"/>
<xsl:template match="/">
 <ns1:Mail xmlns:ns1="http://sap.com/xi/XI/Mail/30">
 <Subject>Deliveries from XI</Subject>
 <From>MY EMAIL ID</From>
 <To>My EMAIL ID</To>
 <Content_Type>text/html</Content_Type>
 <Content>
 <xsl:text xsl:space="preserve">Catalog of CDs available:</xsl:text>
 <xsl:text xsl:space="preserve">Title</xsl:text>
 <xsl:text xsl:space="preserve">Artist</xsl:text>
 <xsl:text xsl:space="preserve">Country</xsl:text>
 <xsl:text xsl:space="preserve">Company</xsl:text>
 <xsl:text xsl:space="preserve">Price</xsl:text>
 <xsl:text xsl:space="preserve">Year</xsl:text>
 <xsl:for-each select="Catalog_MT/cd">
 <xsl:value-of select="title"/>
 <xsl:value-of select="artist"/>
 <xsl:value-of select="country"/>
 <xsl:value-of select="company"/>
 <xsl:value-of select="price"/>
 <xsl:value-of select="year"/>
 </xsl:for-each>
 </Content>
 </ns1:Mail>
</xsl:template>
</xsl:stylesheet>
My XML file is this
<?xml version="1.0" encoding="ISO-8859-1" ?>
- <ns0:Catalog_MT xmlns:ns0="urn:Reporting">
- <cd>
<title>Empire Burlesque</title>
<artist>Bob Dylan</artist>
<country>USA</country>
<company>Columbia</company>
<price>10.90</price>
<year>1985</year>
</cd>
- <cd>
<title>Hide your heart</title>
<artist>Bonnie Tyler</artist>
<country>UK</country>
<company>CBS Records</company>
<price>9.90</price>
<year>1988</year>
</cd>
</ns0:Catalog_MT>
I am getting the output like this in my Mail Body -->
Catalog of CDs available:TitleArtistCountryCompanyPriceYear
I am not so good in XSLT. Can you pls. suggest what am I missing.
Regards
- Lalit -

Hi,
You did not consider namespace in your XSLT
try this
<xsl:stylesheet version="1.0" xmlns:xsl="http://www.w3.org/1999/XSL/Transform" xmlns:ns2="urn:Reporting">
<xsl:output method="xml" version="1.0" encoding="UTF-8" indent="yes"/>
<xsl:template match="/">
<ns1:Mail xmlns:ns1="http://sap.com/xi/XI/Mail/30">
<Subject>Deliveries from XI</Subject>
<From>MY EMAIL ID</From>
<To>My EMAIL ID</To>
<Content_Type>text/html</Content_Type>
<Content>
<xsl:text xsl:space="preserve">Catalog of CDs available:</xsl:text>
<xsl:text xsl:space="preserve">Title</xsl:text>
<xsl:text xsl:space="preserve">Artist</xsl:text>
<xsl:text xsl:space="preserve">Country</xsl:text>
<xsl:text xsl:space="preserve">Company</xsl:text>
<xsl:text xsl:space="preserve">Price</xsl:text>
<xsl:text xsl:space="preserve">Year</xsl:text>
<xsl:for-each select="ns2:Catalog_MT/cd">
<xsl:value-of select="title"/>
<xsl:value-of select="artist"/>
<xsl:value-of select="country"/>
<xsl:value-of select="company"/>
<xsl:value-of select="price"/>
<xsl:value-of select="year"/>
</xsl:for-each>
</Content>
</ns1:Mail>
</xsl:template>
</xsl:stylesheet>
Regards,
Prakash

Email report

Hi,
Using the email reporting feature in the Quiz Manager, is
there anyway to have the report sent via email automatically. I
would prefer very much not to have to rely on the user clicking a
submit button to activate this feature.
I also am having trouble with the data contained in the
report sent via email, or a lack thereof. I read previous posts in
this forum that suggested the email feature only works when using
the .html file. Even when using the .html file, my mail program (MS
Outlook) opens a new blank message when using Firefox, and sends a
report as an attachment in .ATT (?) file format when using IE.
Thanks,
Paul

Welcome to our community
Captivate 5 offers an alternate reporting feature that uses Acrobat.com or your internal file server. Nothing changes with Captivate 5 as far as E-Mail reporting goes. And frankly, I'd be surprised if it did because the issue isn't really Captivate related. Instead, it's related to different ways that different E-mail clients work.
Incidentally, there is no Captivate CS5. But I do see many folks confusing the name with the Adobe Creative Suite 5. Captivate isn't part of the Creative Suite of products.
Cheers... Rick
Helpful and Handy Links
Begin learning Captivate 5 moments from now! $29.95
Captivate Wish Form/Bug Reporting Form
Adobe Certified Captivate Training
SorcererStone Blog
Captivate eBooks

REP-0081 error when emailing report output

I am using RUN_REPORT_OBJECT to execute a report from a form. I have the report set up as a Report object in the form. The report runs fine to screen or to file, but I am getting an error when attempting to email report in batch mode:
REP-0081: Error during file I/O operation.
REP-0110: Unable to open file 'mpa02448.pdf'.
scaba 14
Execution Mode = Batch
Report Destination = Mail
Report Destination Name = [email protected]
Report Destination Format = PDF
I am able to send email to the same address via UTL_SMTP directly from the form, so it is not an email handler problem.
Any ideas?

I have verified the latest patches.
Addresses are indeed in Windows address book.
As far as verifying permissions on the file, the file does not exist. It would appear that the error is generated when creating the PDF file, before emailing occurs. Again, however, I do not have problems writing to file directly.
Is there a default directory used when emailing report for file creation? Perhaps the permissions on that directory need to be changed. Please advise.

Issue with email report in business catalyst

My weekly email reports for my muse sites have all started reporting zero visits since last week. If I login to the admin panel from the Manage button in Muse all the data is there. Anybody got any idea why the email reports would be showing zero hits yet the BC admin report shows data? See below

Both are separate issues where weekly reports show no visitor statistics and where explicit language phrases show as top search phrases on some sites. Please submit a ticket at BC support for us to investigate further as the issue is site specific.
Thanks,
Vinayak

Email reports with graphs as HTML (via schedule)

== W2K machine with Oracle Reports Server 6i R2 ==
How can I schedule/design a report if sent via email (in HTML format), so the graph that is part of the reports shows up? Currently, the gif is missing. I can use the "hyperlink" in the web setting to point to the file on the web server, but this means my "customers" need to click the missing object.
If I send the report as PDF, all is well but again, my customers need to "open" the file.
Is there a way to email reports with graphs as HTML?
In any other format where the receiver does not have to take any other action?
Thx
Josh

My bursting SQL query:
SELECT DISTINCT
ip.APPL_ID KEY,
'11F_Search_Prospect_Email' TEMPLATE,
'RTF' template_format,
'en-US' locale,
'HTML' output_format,
'EMAIL' DEL_CHANNEL,
ip.email PARAMETER1,
'[email protected]' PARAMETER3,
'Welcome' PARAMETER4,
'true' PARAMETER6
FROM ugrad.inquiry_prospect ip,
ugrad.correspondence f,
ugrad.address e,
ugrad.f_lookup fl
WHERE ip.appl_id = f.appl_id
AND ip.APPL_ID = e.APPL_ID
AND fl.TYPE_CODE='C'
AND ip.record_stage = 'Prospect'
AND e.COUNTRY_CODE=fl.code
AND e.table_name = 'INQUIRY_PROSPECT'
AND e.address_type =
NVL ((SELECT gg.address_type
FROM ugradadm.address gg
WHERE gg.address_type =
DECODE (f.mailpref,
'Home', 'HOME',
'Best', 'LOCAL',
'HOME'
AND gg.table_name = 'INQUIRY_PROSPECT'
AND gg.APPL_ID = ip.appl_id
AND((gg.address_type='LOCAL' AND NVL(gg.address_expir_date,sysdate)>sysdate)
OR gg.address_type='HOME')),
'HOME'
AND f.batchid = :Batch_ID
This report when bursted sends an email with the layout template as html body.
The EMAIL configuration is set with a server Port number and its host address.

Report Distribution Expert... scr8_distr_expert.exe

Hello,
We are currently running Crystal Report version 8.5 (Developer Edition) and are in need of the report distribution expert (scr8_distr_expert.exe). I cannot locate this file for download. Does anyone know where / how I can download this file?
To answer the inevitable questions...
- Yes, I have tried the current report viewer. The current version of the Crystal Report Viewer supports version 9.0 and higher.
- No, I cannot purchase or upgrade to a newer version of Crystal Reports (budgetary restraints due to current economic climate)
- No, I do not have a budget to purchase a third-party software application
- Yes, a FREEWARE or OPENSOURCE third-party application would be acceptable
Thanks!

The distribution expert for CR 8.5 is here:
https://smpdl.sap-ag.de/~sapidp/012002523100006013892008E/scr8_distr_expert.exe
Ludek
For more information search
[notes|https://www.sdn.sap.com/irj/scn/advancedsearch?cat=sdn_ossnotes&query=&adv=true]
[articles|https://www.sdn.sap.com/irj/sdn/businessobjects-articles]
[downloads|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/bobj_download/main.htm]

Email report distribution

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