Email set up - Sent box and smart mailboxes

Hi. I am new to mac and mavericks. I have migrated my various email accounts successfully BUT have a problem in that each email account does not have its own inbox and sent mail. Yes, I know I can pick up the separate accounts under Inbox - although it is a very cumbersome way to do it.
BUT all the sent mail is in one box. This is VERY frustrating as I have my personal emails and emails for two companies all in the same sent box.
This is a logistical nightmare. Furthermore, sent replies do not figure in the conversation thread until the recipient replies ... this is a real problem if the recipient does not reply.
I thought I might be able to circumnavigate this issue by setting up smart mailboxes but when I set up a new smart box I cannot then access the access the 'edit' or change criteria as they are greyed out.
Can anyone help? Make suggestions? HELP!!!

Hi Barney-15E
Thanks for your response - i am about 12 hrs ahead of you hence delayed reply.
1) I had the sent mailbox settings to date rather than mailboxes. Have changed that so at least the 'sents' are now in their correct mailboxes.- I hope.
2) smart mailbox - i had set up one account, it had a gear next to it but remained greyed out when selected (in fact it keeps coming up in the rename mode), which of course is why the 'edit' did not function. i have deleted it. I do not know why it remained greyed out.
Am I doing something crass?
3) all my other mailboxes are gmail, and no sign of a 'sent' within them. I have them on my iPad as well and they function perfectly there. Sadly iPad is not functional for business purposes except in emergency when it is a real saver...just not suitable for other documents.
In gmail (old style) I have a number of folders and moving emails into folders was no problem. It would be so good to be able to deal with just one mailbox at a time! I will eventually adapt to the mac system I guess. At the moment I seem to be spending more time frigging around than doing actual work!
I really appreciate your assistance.

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