Email tiger vai workflow

Hi All,
We are implementing BCM (Bank Communication Management: Based on my work flow configuration my workflow is triggering.
FYI, I am using SAP deliver work flow template
. 50100021 Workflow for One-Step Release Procedure
. 50100022 Workflow for Two-Step Release Procedure
Once I have run FBPM1 - Merge Payments system will create the batch and based on the batch rule system will trigger workflow
And approver can see the in tcode: BNK_APP - Approve Payments but he is not getting any email
Note: BCM work flow will not come in SAP inbox we can see in BNK_APP transaction
We want to trigger email as well
Suggestions are really appreciated
Regards,
MS

Hi M S,
You don't say whether you have configured for automatic forwarding, so I think that's where you should start. Search SCN for 'Extended Notifications' (assuming you are on a more recent release).
If the approver has an email address set up in the system, Extended Notifications can send them email when there is a task in their SAP Inbox - with the contents of the task (description) in the body of the mail.
Regards,
Sue

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Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

Is it possible to change the "From Email Address in workflow"

I have a created a task list and set a workflow for the list.
Workflow Actions:
1. Send a Email to the "Assigned To" user whenever a task is created.
2. If the Task is due, send an reminder Email and even if its not completed, send a Email to the higher Management.
Workflow is working fine.
Issue:
The Email from address is the Email Address that has been entered in the SharePoint central admin Outgoing Email address.
I would need the from address to be of whomever has assigned the task to the particular person.
Let me know if its possible?

Hi Alex,
According to your description, my understanding is that you want to change the From email address in workflows.
The from address is set in the outgoing e-mail settings in Central Administration.
There is no OOB way to change it in workflows.
As a workaround, I suggest you develop your own workflow activity to do it.
Or, there is a CodePlex solution, it contains a Send Email Extended action which allows you to specify the sender, you can take a look at:
http://spdactivities.codeplex.com/
Best Regards,
Wendy
Forum Support
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Using send email step in workflow

Hi Experts,
I have a question regarding the send email step in workflow.
We have the Receipient Type as Organizational Object and Expression as &WF_INITIATOR&.
I want to know if the mail will be sent to the SAP email ID (i.e) in SBWP or will be it be sent to the Outlook email ID.
We want to send it to the Outlook email ID of the User. Can you guide us as to how we can do the same.
In some cases, we want to send the notification to both the employee and his manager. Can this be managed through the SEND EMAIL step in the workflow or do we have to explicitly create a method and use a std FM that sends the email to the concerned.
Request your help on the same.
Cheers,
Belinda Clarke

>We are getting the pernr of the employee. We can retrieve his email address for the same. So do we need to pass this to a workflow container and then use that workflow container value in the space provided for the email address.
Yes. It is really up to you how you will develop everything. I personally like to get all the data into the workflow container, because it might be handy later in the life. Let's say that you go on with your custom email sending step and add there the code the get the data that you need in the email. It will work perfectly. But let's say that after six months the HR administrators want to get emails with a bit different content from this same workflow. Now you will need do another custom step. But if you had already all the data in the container you can simply add another standard email step and formulate the text with the editor and add the variables from the workflow container. Easy and simple.
So, my advice is that for example add just add some background step to get all the possible data regarding the employees & leave request & managers or whatever. Now you have everything in the container and you can use them in the email(s) - and you can use them in other places too - for example in the work item texts, etc.
Regards,
Karri

Offline approval: Resend email on specific workflow

Hi all.
SRM 4.0
We use item based approval and offline solution, where every SC is approved through emails only. Usually, when an approver claims that the email from the workflow/work item has not been sent to him, we go to SOST and find the mail, and sends it again. However, in some cases the email cannot be found in SOST, meaning that the work item has most likely never been sent before; although the workflow log claims that the work item is lying in the approver's inbox (SAP inbox of course). Is there a way to force the RSWUWFMLEC program that sends the emails to run on 1 particular work item? Or is it just not possible to make the workflow resend the email? Remember - the email is not in SOST, so it seems that RSWUWFMLEC has just skipped this work item to begin with, and apparently now it is too late...
Looking forward to information!

Hi again.
Here is what I have in SWI6 for the SC:
Current data for started workflow: Item-Based Approval 10043494
Steps in this process so far
Step name Status Result Time stamp Agent
Approval of SC of DKBODPRA Value: 5.233,00 DKK Ready 08.07.2008 - 09:30:41 Information...
Information objects addressed so far
I cannot see where I can get that pop-up you mention? Can I find the relevant number within the workflow log itself?
Got the number, trying to proceed.
Edited by: Dennis Mogensen on Jul 11, 2008 12:21 PM

Send email from custom workflow to group

Hi!
We have Office 365 A2 Plan subscription. We use InfoPath form to submit travel request and custom 2013 workflow made in Sharepoint Designer 2013 to route that form for approval.
If we send email using workflow to individual user it works fine.
Problem occurs when we try to send email to group. we can't send email to security group made in office 365, distribution group from exchange online or security group in exchange online.
My question is: is there any kind of group inside Office 365 (Sharepoint Online or Exchange online) that we can send mail to using workflow and if that is possible, how can we do that?
Thank you,
SD

It is simple powershell script and without such small changes it may not work
May be Office365 team might have given you there AD. If users are in your AD then you need t make sure normally users from outside org can send you email on that email address.
Try to use this email address in Office365 and check if that helps. mostly without AD sync it is difficult

Displaying the contents of internal table- in email Step of workflows

Hello Folks,
I wanted to display the contents of an internal table ( would contain a list of opportunites ), in an email sent throught the workflow:
My idea was to LOOP AT <ITAB> into <WA> from an external program and then call the workflow for each content of the <WA>. This will be a problem as, if there are like 1000 records in the internal table, then workflows will be called 1000 times...sending 1000 emails..
My requirement is that we need to send a single email to the single person, displaying the content of the internal table in the email body......
My question
1) Is this scenario possible through worflows ?
2) If not, please provide an alternative ..
Thanks
Anand

Do you mean to say that just by inserting the multiline element
within the body of the 'Send email' step type, the contents
of the multiline element is displayed automatically without
we having to loop at it somehow ?
Follow the below apporach,
1. First create a multiline container element in the workflow conatiner.
2. Populate the internla table , by using the bor methods and pass back the populated ITAB to the WF by using the binding concept.
3. Now create a mail step in the workflow, you have the option of inserting the workflow container elements into the mail conten, so insert the multiline container element , then it prompts to select the option like a) Do you liek to display only first line b) Display the ITAB line by line c) Display ITAB lines continuously with out line break.
4. based upon the requirement select any one of the options.
Note: Make sure the line length of the ITAB won't excced 132 charecters, because the send mail step will consider only 132 characters.

HyperLink in Email Task for Workflow

Hi experts,
I need to place a Hyperlink in an email task in my work flow(e.g. <A HREF="URL">Name</A>). When I do this it looks and acts correctly in SOST but when it is sent to outlook it is not a Hyperlink but the actual text.
Is there a way to do this?
Thanks in advance,
Scott

Yes,
The message gets to Outlook fine but the hyperlink is sipmle raw text...
I am trying to send a Hyperlink in an email from my SAP workflow to Outlook in a WF email task. When I try to send the Hyperlink from a workflow(email task) I lose the Hyperlink from "SOST" to Outlook. The link looks and acts correctly in "SOST"(e.g. some text Name some text - were Name is the Hyperlink). But when the email is received in Outlook it looks like "some text <A href="URL" mce_href="URL">Name</A> some text". The Hyper link is gone and simple raw text is left.
Putting the actual link in the email will work just fine. Also, when I write a custom method to send the email with the SAP email function the Hyperlink works correctly. However, I'm curious if there is a setting in "SCOT" or somewhere which would allow me to place the Hyperlink in the email task itself. This would allow me to use the SAP WF email task avoiding the writing of custom code(BO method) whenever a customer wants a Hyperlink and not a straight URL.
Thanks,
Scott

How to get person picker field to return as email instead of a string when emailing in a workflow?

Hi, I have 3 person fields in Infopath 2013 form. In the Form Option, Property Promotion, each of these people picker field, i selected the DisplayName,
give it a column name and selected the Merge under Function.
In the workflow I created for this form. Depending on selection from a radio button and a dropdown controls, I would email to one or 2 of the people selected
from the people picker controls mentioned above.
In the Email To field, I select "Workflow Lookup for a User", select the field that I promoted (mentioned above), but the "Return field as"
field is grey out, disabled. It doesn't allow the option to return as an email. I suspect it's because the 3 properties were promoted as concatenated string?
Now when my workflow is run, the workflow is immediately canceled. I suspect it's the problem with the email field. How can I promote a Person Picker
field so it will return a email address when I use it in the email to user function in workflow?
Thank you.

The control I use is a Person/Group Picker. I tried in Property Promotion selecting either DisplayName, AccountID or even the PCPerson but none of them would give me the "Return Field As" field enabled to select to return as email. It stays
as grey out, disabled, and return as string.
I suspect this is also why I'm not getting the email when workflow starts. Where can I check if an email is sent? I have it sent to myself, by selecting myself in the Person/Group picker but I haven't received any emails.
Thank you.

Email review creates workflows file size that makes Acrobat 9 unbearably slow.

I have been using the email review features in Acrobat pro version 9.3.1. All was going fine until, apparently, my workflows file got to around 1.5mb. If I understand correctly this is the file that Review Tracker uses to track PDF emailed for review.
The problem is Acrobat becomes unbearably slow to open and operate.
I narrowed down the reason by opening Acrobat with no plugins loaded and it operated fine. Then by enabling and disabling various plugins I found that when any plug-in having something to do with the commenting and tracking process was enabled acrobat again became unbearably slow. Through searching on this forum I found the workflows file that is created for tracking email reviews. I discovered with all plug-ins enabled and with the workflow file removed acrobat operated fine when I put the file back it again opens and operates unbearably slow.
So I know how to make Acrobat operate correctly by removing the Workflows file. Acrobat will create a new one if I start another review. The big problem is I have lost all my tracking on previous reviews.
I was wondering if anyone else might have had a similar problem when the Workflows file became larger than 1.5mb or so?
Does anyone know of a way I can keep my previous email reviews and still have acrobat operate correctly?
I also wonder if this will happen again?
Thank you for your time and knowledge.
System info
Windows XP Pro x64 Edition
Version 2003
Service pack 3
Intel Xeon CPU
X5450 @ 3.00GHz
2.99GHZ, 8.00 GB of RAM

Flattening should be expected to make files bigger, much bigger in the worst case. It is rarely a way to reduce size, though sometimes it will be - it all depends on what is in the file.
An example where it could reduce size is where a series of images are overlayed transparently. This would end up being a single one. There may be cases where lots of layers get consolidated into something simpler, but if the layers were vector and the result is raster it won't.
So, flattening might be a useful tool, but it's best to try it and test the result.
Better still to stop the proprietary software from choking... !

How to resend the approval email in the Workflow

Hello everyone,
Is it possible to resend the email to one particular Release Code level (RM06B-FRGAB), after the Purchase Requisition has already been approved by 2 Release Codes before that one?
For exaple: my PR number is 1234567890, and my release strategy has three Release Codes L1, L2 and L3.
The PR is already approved by L1 and L2, but now I have to resend it to L3 once more.
Is that possible, and how?
Or at least, can I resend it to all the release codes (if it's impossible to send it to one particular)?
There is no SES included.
Thank you all.

Hello Kumar,
I can execute the SA38 to run the RSWUWFML2, but I am not sure what parameters do I need.
I've never used this program before. My SAP is 4.6c.
Please tell me what parameters I need to enter to get what I want.
I have the SC number, PR number, user ID in the Lotus Notes, etc. but I am not sure what do I need to enter and how.
This is the default setup:
Job suffix: 2
Tasks (blank = all): blank
Only New Work Items: unchecked
With Passive Substitution: unchecked
Collective Message: checked
Workflow Entry: unchecked
Message Class for Subject: SWU_NOTIF
Message Number for Subject: 1
Before Work Item Description: SWU_NOTIF_INBOX
SAPLOGON_ID: blank
From work item creation date: blank
From work item creation time: 00:00:00
Users (blank = all): blank
Errors Onlu: checked

How to send the email to different email addresses from Workflow

Hello,
i an not getting that how to send the email from Workflow in SAP.
plz give the steps to do that.
i have done lots of time but system is not sending the email to different email address.

Hi,
lot of configuration is invloved in sending
mail to external email id. check BASIS to
configure for external mails ans also check
debug FM and see which conditions exceptions
(Document not sendis raised)
also check below code
CLEAR: DOC_CHNG, OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST,
RECIPIENT_INT, DOC_SIZE,TAB_LINES.
REFRESH: OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST.
OBJBIN[] = CONTENT_OUT[].
Populate e-mail title
DOC_CHNG-OBJ_NAME = 'MAIL'.
CONCATENATE 'EETS for Contract #'(245)
OIA01_TAB-EXGNUM
INTO DOC_CHNG-OBJ_DESCR SEPARATED BY SPACE.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
It is a text document
CLEAR OBJPACK-TRANSF_BIN.
The document needs no header (head_num = 0)
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but it has a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type RAW
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Create the attachment (the list itself)
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
It is binary document
OBJPACK-TRANSF_BIN = 'X'.
we need no header
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type PDF
OBJPACK-DOC_TYPE = 'PDF'.
OBJPACK-OBJ_NAME = 'Attachment'(239).
CONCATENATE 'EETS_' OIA01_TAB-EXGNUM '_'
IT_ZMMTACCUID-ACCTUSRID
'_' SY-DATUM '_' SY-UZEIT '.PDF'
INTO OBJPACK-OBJ_DESCR.
READ TABLE OBJBIN INDEX TAB_LINES.
DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJBIN ).
OBJPACK-DOC_SIZE = DOC_SIZE.
APPEND OBJPACK.
Get e-mail address
CLEAR IT_ADDRESS.
READ TABLE IT_ADDRESS WITH KEY ACCTID = IT_ZMMTACCUID-ACCTUSRID
BINARY SEARCH.
IF SY-SUBRC = 0.
RECIPIENT_INT-ADDRESS = IT_ADDRESS-SMTP_ADR.
ENDIF.
*Send email to external mail address
RECLIST-RECEIVER = RECIPIENT_INT.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
CLEAR RECLIST.
*Send email to SAP Office mail address
RECLIST-RECEIVER = IT_ZMMTACCUID-ACCTUSRID.
RECLIST-REC_TYPE = 'B'.
APPEND RECLIST.
CLEAR RECLIST.
SEND THE DOCUMENT BY CALLING THE SAPOFFICE API1 MODULE
FOR SENDING DOCUMENTS WITH ATTACHMENTS
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
exporting
document_data = doc_chng
put_in_outbox = 'X'
importing
sent_to_all = sent_to_all
tables
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
receivers = reclist
exceptions
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
others = 99.
also check
https:/Re: mail sending problem
Regards
amole

Email notification from workflow?

Dear all,
I am using EBS version is 11.5.8 and database version is 9.2.0.3. We are using workflow to send out email notification once the PO gets approve.
Now, we are going to change SMTPServerName(email server IP) let say from '123.45.66.10' to '999.88.77.66'. What can I change workflow setting so that the email notification will no longer send to the old email server IP, email should be sent to the new email server.
I have try to read lots of document in metalink and it is not working.
Does anyone encounter this before?
Best Regards,
Amy

Hi Amy,
I haven't use OAM before... where can I download it?*[Oracle Applications Manager 11i integrated with Oracle Applications 11i|https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=166115.1]*
*[Oracle Applications Manager 11i Availability|https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=166762.1]*
You can refer the following documents to setup your workflow,
*[How-To Setup Workflow Mailer in an Oracle Applications 11i environment|https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=234436.1]*
*[Configuring the Workflow Notification Mailer(s) in Oracle Applications Manager 11i|https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=164871.1]*
*[Configuring the Oracle Workflow 2.6/11i.OWF.H Java-based Notification Mailer with Oracle |https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=268085.1]*
*[Example Of Configuring Workflow Java Notification Mailer With Oracle Applications 11.5.x|https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=249957.1]*
Thanks,
Anchorage :)

Date only variable (without time) possible in email body in workflow?

My workflow sends an email. It uses a date variable in the body of the email. On the SP UI I have the option to only display the date (no time). Is there a way to do that in the email too? It is displaying 12:00:00 as part of my date, which in this instance causes confusion.
As a solution I created a calculated field called Due Date Calculated. It takes the Due Date field and uses this calculation =TEXT([Due Date], "mm/dd/yyyy"). Though the workflow validator said there were no errors, it will not send the email with this in the body of the email. I don't understand why, as it is just another column in my list.

Hardesh, he already said that's exactly what he did...
Jiggashah, so you're not saying that the variable isn't present, but rather that your email isn't being sent? You need to figure out that part first. We can't tell you why the email isn't being sent. How is the workflow built? What are the steps? What is the logic? Do you have conditional branching? Are you using "log to history list" actions all through the workflow so that you know EXACTLY what is happening and what ISN'T happening? Is the workflow completing, or is it erroring out? There are tons of details left out so far.
SharePoint Architect || My Blog

How to include Sap Work item in email by FSCM workflow WS01700044

Hi,
In FSCM Dispute Management, we have a requirment to include the sap work item in the email being sent by the workflow - WS01700044.
The underlying task in it is TS01707928. This Task sends an email to the outlook as well as work item to SAP inbox.
We want to include Sap Work item in email being sent to the outlook.
This will help the users to process the workitem directly from the email instead of going to SAP Inbox to process the work items.
Please suggest the possible ways.
Thank you.
Amar

Hi,
For you kind of requirment you have to use tcode SWNCONFIG.
Through SWNCONFIG you can sent workitems to external email id.(exa. lotus notus/ outlook)
Regards,
Gurprit Bhatia

Email tiger vai workflow

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