Employee Expense Reimbursement

Currently, we reimburse employees through FI, by creating them as a vendor and cutting a check to them. We would like to have this process go through payroll so that the reimbursements shows up on their next payroll check. Is this possible? I have searched the documentation and only found info on Travel Management which is not what we are looking for. We want to be able to enter the amount, GL, Work Order and Cost Center that the amount should hit.

Hi Karen,
Try to use infotype 2010 with WT Travel payment and then use Cost assignment tab for assigning it to Business area, Cost Center, Order, WBS element, Network, Cost Object and Company code.
Thanks

Similar Messages

Automatic creation of remittance advice for employee expense reimbursements

Hello experts
Is there a way to have remittance advices for employee expense reimbursements created automatically at the time of payment media run? In case of suppliers, in the supplier base you can heck "Advice Required" and then at the time of media run the remittance advice can be generated alongwith the payment. Is there a similar setting that can be done for employees?
Thanks
Gopal

Hi
Just to follow on from Ravi's reply: most sites that I work at have the report RPRAPA00 scheduled to run on a periodic basis (define the job via transaction code SM36) to automatically create employee's vendor accounts. A screen variant is usually saved for the program, and then the batch session is monitored on a regular basis to ensure that it has run successfully.
Cheers
Kylie

Employee Expense Management Cycle without SAP HR Master data

Hi SAPients,
How do we can implement Employee Expense Management cycle in SAP without implementing SAP HR Master data for the employees (employee master data is flowing form Legacy system)
I need your perspectives on this topic.
Thanks in Advance,
Sudheer kumar P.

Hi Naren,
Thanks for our prompt reply.
My scenario is, I have employee master data, in a legacy system, i have to manage employee expense managent cycle i.e for all the expenses incurred by the employees, have to be reimbursed in the SAP FI by treating all employees as vendors. So, I need employee master data to flow from the legacy to FI.
Also, approvers of the expenses are also the employees, and their data is also is in legacy and we need workflows for such approvals, here also, we need OM data so as to assign agents in the workflows. this OM data is also is in Legacy.
Now, The question is the client wants to kill HR Legacy system and do not want SAP HR to be implemented just for the sake of Expense management. So, are there any alternatives to SAP HR-PA, OM in SAP?
Could you pls clarify me what is HR mini master in SAP? I m in a perception that it may be the alternative to SAP HR-PA, OM. Pls correct me if i m wrong.
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Sudheer

Processing Leavers for Employee expenses and blocking their vendor records

Help please:
Is there a set way of stopping Employee expense records in FI when an employee leaves, and putting a payment block on his/her vendor record?
There is no employee status, therefore can the end dates be updated? If so, will this automatically block the vendor record from payments?
I believe that relevant programs are:
RPRAPA00 to load updates against the employee expense record;
RFBIKR00 / RSBDCBTC_SUB to update the vendor record.
Edited by: Andrew Staples on Feb 20, 2008 6:33 PM

Hello Cindy,
Yes, from FBZP it is only possible to do that if it is a House Bank.
Well, I imagine you will have to implement an ABAP user-exit in both processes (Selling, example transaction VF01 and Buying, example transaction MIRO) to check Customer and Vendor bank master data to avoid using the bank you don't want to.
The Customer Bank table is KNBK.
The Vendor Bank table is LFBK.
So, if you have a single bank, it is just a matter of comparing the related record from one of the tables with the bank key.
If there are more than one bank key to check, I suggest you to build a Z table with the "prohibited" bank keys.
Hope it helps you.
Regards,
Daniel.

Need help for interface to process employee expenses

need help for interface to process employee expenses
i have used the interface tables as
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
are they the right one
is there a concurrent program or any API for doing interface

hi,
i think what ever table are using for interfacing expenses correct.
but you have to enter invoice type as expense report.
Regards,
Srikanth

How to Load Employees Expenses in AP

while creating the Ap Invoice Interface if we need to Load the employee expenses then how can we Load the employee expenses... Or need some info how to do it. any reference material if anybody can give or give me the solution plz.
Thanks

If you are on R12, see if you can run AP/PO Purge Initiation (Selection) Routine.
While you are at it, also check AP/PO Purge Initiation (Selection) Routine Is Very Slow [ID 854721.1]
Hope this helps,
Sandeep Gandhi

Expense Reimbursement Groups - France

Hi,
into the documentation related to the August release (i.e.: WHATS_NEW_ALL_en.pdf) is mentioned that for Country France it's now possibile to claim per diem rates for meals and lodging on a trip.
I've activated into the Project Scope the country France.
But I have now two doubts about the configurations available:
1) why into the scoping questions, "PER DIEM RATES FOR MEALS IN" is not available for France
(see attached "Scoping_Questions.png")
2) why, into Fine Tune Activities > Expense Reporting France > Expense Reimbursement Groups, the two tabs related to "Per Diem Reimbursement of Meals" and "Per Diem Reimbursement of Lodging" are missing?
(see attached "Expense_Reimb_Group_FR.png")
Thanks in advance for you support
Giovanna

Hi Giovanna,
To your queries:
1) If you are on the 1408 release, the scoping question should be visible in your system. If it isn't, we would have to take a look into your system to investigate, and would need an incident for that.
2) The tabs for reimbursement groups for Meals and Lodging are currently not supported for France. We will try and support that soon, in the coming release.
In the meantime, would you have an idea of the Go Live timelines of the customer on the above functionalities?
Thanks and Regards,
Attreyee

Employee Expense Voucher

Hi Everyone,
I have an issue with where I have to possibly eliminate the current manual spreadsheet entry process. Currently employee expense vouchers are submitted on spreadsheet 'Employee Expense Voucher' for approvals and ultimately entered into PR05 for payment by the district accounting department.
The end-user should to enter their own expenses and workflow for management approval prior to submitting for payment.
Develop ability for end-user to process their personal expense vouchers via the Portal and submit for approvals through workflow.
I have no idea how to do this, how to automate this process via Portal. Can anyone share your experiences in this regard. Also if anyone can tell me the process.
Thank in advance
Genie

Hi everyone,
Can anyone suggest any thing in this regard.
Thank you
genie

How to track the employee expense incurred by various employees

My Client want to track the employee expense incurred by various employees. We cannot use the Cost Centers as these are used by us for cost allocations for different business units.
In SAP ECC, there is some concept called internal order but how to manage in SAP Business one ? We are not using any HRMS add-on.
One alternative solution what we thought is ; Create employee as Vendor with seperate vendor group and restrict it in normal screens i.e. Purchase order/ AP Invoice

The execute immediate is unnecessary and should be removed.
Then simply
for i in 1..o_emp.count loop
dbms_output.put_line(oemp(i).employee_id);
dbms_output.put_line(oemp(i).first_name);
end loop;
etc...
Sybrand Bakker
Senior Oracle DBA

Employee Expenses Workflow

Hi,
Is there any standard work flow for Employee expenses. (Expenses means any type of expenses including travel expenses).
It would be too good if you can share any ideas or information.
thanks,
Macs.

Did you check this <a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/202038541ec006e10000009b38f8cf/content.htm">SAP Help</a>?
<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/928b3f46f311d189470000e829fbbd/content.htm">this</a> too..
~Suresh

Manage employee expenses

Hi all,
How do we manage employee expenses that are not related to travel. WE want to capture employee expenses that may or may not be related to travel. How can we achieve that ?
thanks
Raj

thanks for the tip, did you ever use it?
I am on the same page that we would need to update 015 IT. But want to know what is the best way to do and if SAP provided any out-of-the box functionaility for this?
Has any one done this? i.e. to use expense employee non travell related expesnes?

Travel expense/reimbursement for non-employees

Hi,
We are in the process of reviewing Travel Management for implementation and would like to know if we can book travel expenses or reimbursements for non-employees (example: consultants, applicants who travelled to our company for interview, etc.)
Regards, Lupe

No.Travel Management is only for the employees. Earlier I had a similar query and I had writteen to SAP and they said that Travel Management is strictly for the employees.

Inter company posting in employee expenses

Hi All,
We are getting below error while transferring to FI.
"No vendor found for this selection".
Travel expense have been created with WBS element which is in company code - 1200 and employee Organizational assignment in HR master data is for company code 1100. Employee vendor has been created only for 1100. Client do not want create a employee vendor in company code 1200.
Is there any way to post inter company document in Travel management like below entry?
Exp A/c (WBS element) Dr, Co code 1200
Vendor A/c Cr, Co code 1100
Regards
SM
Edited by: shanumonu on Aug 10, 2011 11:32 AM

Hi there
Cross company postings using the standard FI cross company clearing accounts (which is also the way we do it in the travel management) is only possible for company codes in the same country and forming an integrated company liable to sales tax.
In all other cases the scenario should be handled by posting the travel expenses to sales orders situated in the vendor's company code and invoice creation for the other company code responsible for the expenses.
So ideally it should be done across one tax schema and the standard behaviour when posting cross-company is, that all
the tax is calculated in and posted to the leading company code - so this company code is the company code of the vendor.
Moreover the functionality in FI splits the document per company code by creating the clearing accounts 1 per tax code, which also requires the clearing accounts to be posted with tax.
Hope this helps
Sally

Employee expense details?

Hi,
I am actually BI guy. Now my requirement is to calculate costs related to employee in BI.
Before going a head i would like to know the relationship between employee and FI.
Can anyone clarify me the following questions?
How can i calculate below employee costs. which tables i need to use?
1. Manpower Costs
2. Recruitment costs
3.Training & Development costs
4.Separation Costs
5.Training & Development costs/ FTE
6.Business Trip costs
7.Recruitment cost/ No of person Hired during the period
8.Other costs
Thanks

Hi srinivas,
I suggest you to raise an OSS to SAP..even i had same problem during my ESS implementation, as trip number was not generated for travel expense..... i had applied one note don't remember note number...
also check whether you have activated all the ICF services from SICF t-code...refer Note 1117562 for ICF services ...and also note 1088717..
regards,
Jigar Oza
Edited by: jigar oza on Mar 26, 2009 2:42 PM

Pay out Terminated Employees expenses

Hello! We have had an ongoing problem with trying to pay out travel expenses to terminated employees. When employees leave the company, 80% of the time, they have expenses in process. Some of this is due to our direct bill credit card, and the data is imported into the buffer sometimes even after the employee leaves.
So, our bus. process, is that the back-end in Accounts Payable finishes the expense reports. However, sometimes we cannot get the repors to pay out through payroll (which is where we pay out all expenses). Payroll has already tried to extend the pay through date, which was a good process. But somewhere along - this was not good enough anymore. I have two question - first - who else has a terminated employees process and pays through payroll? next - what else can we try to change in the back-end (that can be a proces or change to a program) that will allow these expenses to rest??
Kindest regards
Fabi

Hi Prashanth,
Once the Person is terminated, you cannot navigate to the Assignment form beyond the Final process date.
Thre dates on the termination form are important -
ATD - Actual term date
LSPD - Last std process date
FC - Final close
If all the three are the same, then you cannot navigate to the assignment form after the termination date.
If the LSPD or FC are different(always greater) to ATD, then you can navigate to the assignment form only till the FC date, but cannot amend any data, as you've already terminated the employee. All you can do is make some element entries and process payroll till FC date.
For your case, why can't you reverse terminate the employee, make all the changes as you need and then terminate the employee as of the correct date ?
Cheers,
VB

Employee Expense Reimbursement

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