Employee Expenses Workflow

Hi,
Is there any standard work flow for Employee expenses. (Expenses means any type of expenses including travel expenses).
It would be too good if you can share any ideas or information.
thanks,
Macs.

Did you check this <a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/202038541ec006e10000009b38f8cf/content.htm">SAP Help</a>?
<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/928b3f46f311d189470000e829fbbd/content.htm">this</a> too..
~Suresh

Similar Messages

Employee Expense Voucher

Hi Everyone,
I have an issue with where I have to possibly eliminate the current manual spreadsheet entry process. Currently employee expense vouchers are submitted on spreadsheet 'Employee Expense Voucher' for approvals and ultimately entered into PR05 for payment by the district accounting department.
The end-user should to enter their own expenses and workflow for management approval prior to submitting for payment.
Develop ability for end-user to process their personal expense vouchers via the Portal and submit for approvals through workflow.
I have no idea how to do this, how to automate this process via Portal. Can anyone share your experiences in this regard. Also if anyone can tell me the process.
Thank in advance
Genie

Hi everyone,
Can anyone suggest any thing in this regard.
Thank you
genie

Employee Expense Management Cycle without SAP HR Master data

Hi SAPients,
How do we can implement Employee Expense Management cycle in SAP without implementing SAP HR Master data for the employees (employee master data is flowing form Legacy system)
I need your perspectives on this topic.
Thanks in Advance,
Sudheer kumar P.

Hi Naren,
Thanks for our prompt reply.
My scenario is, I have employee master data, in a legacy system, i have to manage employee expense managent cycle i.e for all the expenses incurred by the employees, have to be reimbursed in the SAP FI by treating all employees as vendors. So, I need employee master data to flow from the legacy to FI.
Also, approvers of the expenses are also the employees, and their data is also is in legacy and we need workflows for such approvals, here also, we need OM data so as to assign agents in the workflows. this OM data is also is in Legacy.
Now, The question is the client wants to kill HR Legacy system and do not want SAP HR to be implemented just for the sake of Expense management. So, are there any alternatives to SAP HR-PA, OM in SAP?
Could you pls clarify me what is HR mini master in SAP? I m in a perception that it may be the alternative to SAP HR-PA, OM. Pls correct me if i m wrong.
Thanks,
Sudheer

Expense Workflow approval WS20000040 problem

Hi all,
I'm a little new to workflow so please bear with me. We have set up standard workflow WS20000040 in order to handle the approval of employee expenses. When the expense is saved the workflow is triggered and goes to the managers inbox.
When the manager approves the workflow (i.e. agrees that it is consistent) the workflow gets stuck. When I look at the log it seems to be stuck waiting for the change event to occur and says that there is no agent. I cannot assign an agent to an event so I am at a bit of a loss.
Can any one advise me as to how I can get this working?
Thanks in advance.
Alistair

Hi There,
as always (because I am documenting stuff ;-) ) I can recommend to read the corresponding documentation in the Administrator Guide on page 340ff
But normally you can combine the middle steps in one and say that all shall approve.
1. Cris Polly(sales) creates the opportunitty
2. Washington(Director), Patrick(manager), and Eduardo(manager) shall aprove the Opportunity. --> There is a flag called All Approvals Required that should be flagged. Then all approvers should get an approval request.
3. Washington is responsible for the final approvement.
But where I am not sure whether there is an automatism in the system that if Washington has approved once he wouldn't be triggerd again.
Kind regards, Janina

Automatic creation of remittance advice for employee expense reimbursements

Hello experts
Is there a way to have remittance advices for employee expense reimbursements created automatically at the time of payment media run? In case of suppliers, in the supplier base you can heck "Advice Required" and then at the time of media run the remittance advice can be generated alongwith the payment. Is there a similar setting that can be done for employees?
Thanks
Gopal

Hi
Just to follow on from Ravi's reply: most sites that I work at have the report RPRAPA00 scheduled to run on a periodic basis (define the job via transaction code SM36) to automatically create employee's vendor accounts. A screen variant is usually saved for the program, and then the batch session is monitored on a regular basis to ensure that it has run successfully.
Cheers
Kylie

Processing Leavers for Employee expenses and blocking their vendor records

Help please:
Is there a set way of stopping Employee expense records in FI when an employee leaves, and putting a payment block on his/her vendor record?
There is no employee status, therefore can the end dates be updated? If so, will this automatically block the vendor record from payments?
I believe that relevant programs are:
RPRAPA00 to load updates against the employee expense record;
RFBIKR00 / RSBDCBTC_SUB to update the vendor record.
Edited by: Andrew Staples on Feb 20, 2008 6:33 PM

Hello Cindy,
Yes, from FBZP it is only possible to do that if it is a House Bank.
Well, I imagine you will have to implement an ABAP user-exit in both processes (Selling, example transaction VF01 and Buying, example transaction MIRO) to check Customer and Vendor bank master data to avoid using the bank you don't want to.
The Customer Bank table is KNBK.
The Vendor Bank table is LFBK.
So, if you have a single bank, it is just a matter of comparing the related record from one of the tables with the bank key.
If there are more than one bank key to check, I suggest you to build a Z table with the "prohibited" bank keys.
Hope it helps you.
Regards,
Daniel.

Need help for interface to process employee expenses

need help for interface to process employee expenses
i have used the interface tables as
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
are they the right one
is there a concurrent program or any API for doing interface

hi,
i think what ever table are using for interfacing expenses correct.
but you have to enter invoice type as expense report.
Regards,
Srikanth

How to get Mail address of an Employee in Workflow ?

Hello Everybody ,
I want to send mail to employee   through workflow    . I have Employee number PERNR but which method and B.O   should i used to get   email address of that employee   .?
Any solution .?
Regards,
Sandeep Jadhav

hi:
Try the function module HR_FBN_GET_USER_EMAIL_ADDRESS
else Create a Z_function module and put the following code as
ORM find_email_address USING    p_uname
                        CHANGING p_recextnam LIKE soos1-recextnam.
DATA:   t_pernr LIKE pa0105-pernr,
          t_email LIKE pa0105-usrid_long.
STEP 1 - Find personnel number for UNAME
SELECT SINGLE pernr INTO t_pernr
    FROM pa0105
    WHERE subty = '0001' AND
          endda >= sy-datum AND
          begda <= sy-datum AND
          usrid = p_uname.
Employee record found
IF sy-subrc = 0.
STEP 2 - Find email address for personnel number
    SELECT SINGLE usrid_long INTO t_email
      FROM pa0105
      WHERE pernr = t_pernr AND
            subty = '0022' AND
            endda >= sy-datum AND
            begda <= sy-datum.
    IF sy-subrc = 0.
      IF NOT p_recextnam IS INITIAL.
        CONCATENATE p_recextnam t_email
          INTO p_recextnam SEPARATED BY ','.
      ELSE.
        p_recextnam = t_email.
      ENDIF.
    ELSE. "Never found an email address for employee
WHO SHOULD WE SEND TO HERE??? ***
    ENDIF.
Employee number not found. Search in ADR6 table
ELSE.
See if user name is in the username table.
i.e. The user is not an employee
    SELECT SINGLE addrnumber persnumber
      INTO (usr21-addrnumber, usr21-persnumber)
      FROM usr21
      WHERE bname = p_uname.
    IF sy-subrc = 0.
Found user name now let's get the email address
      SELECT SINGLE smtp_addr INTO t_email
        FROM adr6
        WHERE addrnumber = usr21-addrnumber AND
              persnumber = usr21-persnumber.
      IF sy-subrc <> 0 OR t_email IS INITIAL.
WHO SHOULD WE SEND TO HERE??? ***
      ELSE. "Found email
        IF NOT p_recextnam IS INITIAL.
          CONCATENATE p_recextnam t_email
            INTO p_recextnam SEPARATED BY ','.
        ELSE.
          p_recextnam = t_email.
        ENDIF.
      ENDIF.
    ELSE.   "UNAME just does not have an email address addigned at all
WHO SHOULD WE SEND TO HERE??? ***
    ENDIF.
ENDIF.
Regards
Shashi

How to Load Employees Expenses in AP

while creating the Ap Invoice Interface if we need to Load the employee expenses then how can we Load the employee expenses... Or need some info how to do it. any reference material if anybody can give or give me the solution plz.
Thanks

If you are on R12, see if you can run AP/PO Purge Initiation (Selection) Routine.
While you are at it, also check AP/PO Purge Initiation (Selection) Routine Is Very Slow [ID 854721.1]
Hope this helps,
Sandeep Gandhi

How to track the employee expense incurred by various employees

My Client want to track the employee expense incurred by various employees. We cannot use the Cost Centers as these are used by us for cost allocations for different business units.
In SAP ECC, there is some concept called internal order but how to manage in SAP Business one ? We are not using any HRMS add-on.
One alternative solution what we thought is ; Create employee as Vendor with seperate vendor group and restrict it in normal screens i.e. Purchase order/ AP Invoice

The execute immediate is unnecessary and should be removed.
Then simply
for i in 1..o_emp.count loop
dbms_output.put_line(oemp(i).employee_id);
dbms_output.put_line(oemp(i).first_name);
end loop;
etc...
Sybrand Bakker
Senior Oracle DBA

Employee termination workflow ECC5.0

Hi Everybody,
We have a requirement to do a workflow for employee termination approval in HR. We are on ECC5.0. Manager will have to propose the termination, an approver will have to approve and then HR Admin will review the info and then the database gets updated.
Has anybody implemented this kind of employee termination workflow in ECC5.0? I would like to know if there is any standard template/ business object etc..or any other useful information.
Early response will be highly appreciated.
Thanks
Srinivas
Edited by: srinivas bejjanki on Apr 10, 2009 5:46 PM

Hi
Thanks for your inputs.
We are on ECC5.0 and we are not implementing ESS/MSS.
I am wondering for implementing this workflow if we need to develop the screens, business objects, workflow every thing custon from scratch or do we have any thing standard where we can start from.
Appreciate your help.
Thanks
Srinivas

Manage employee expenses

Hi all,
How do we manage employee expenses that are not related to travel. WE want to capture employee expenses that may or may not be related to travel. How can we achieve that ?
thanks
Raj

thanks for the tip, did you ever use it?
I am on the same page that we would need to update 015 IT. But want to know what is the best way to do and if SAP provided any out-of-the box functionaility for this?
Has any one done this? i.e. to use expense employee non travell related expesnes?

Inter company posting in employee expenses

Hi All,
We are getting below error while transferring to FI.
"No vendor found for this selection".
Travel expense have been created with WBS element which is in company code - 1200 and employee Organizational assignment in HR master data is for company code 1100. Employee vendor has been created only for 1100. Client do not want create a employee vendor in company code 1200.
Is there any way to post inter company document in Travel management like below entry?
Exp A/c (WBS element) Dr, Co code 1200
Vendor A/c Cr, Co code 1100
Regards
SM
Edited by: shanumonu on Aug 10, 2011 11:32 AM

Hi there
Cross company postings using the standard FI cross company clearing accounts (which is also the way we do it in the travel management) is only possible for company codes in the same country and forming an integrated company liable to sales tax.
In all other cases the scenario should be handled by posting the travel expenses to sales orders situated in the vendor's company code and invoice creation for the other company code responsible for the expenses.
So ideally it should be done across one tax schema and the standard behaviour when posting cross-company is, that all
the tax is calculated in and posted to the leading company code - so this company code is the company code of the vendor.
Moreover the functionality in FI splits the document per company code by creating the clearing accounts 1 per tax code, which also requires the clearing accounts to be posted with tax.
Hope this helps
Sally

Employee expense details?

Hi,
I am actually BI guy. Now my requirement is to calculate costs related to employee in BI.
Before going a head i would like to know the relationship between employee and FI.
Can anyone clarify me the following questions?
How can i calculate below employee costs. which tables i need to use?
1. Manpower Costs
2. Recruitment costs
3.Training & Development costs
4.Separation Costs
5.Training & Development costs/ FTE
6.Business Trip costs
7.Recruitment cost/ No of person Hired during the period
8.Other costs
Thanks

Hi srinivas,
I suggest you to raise an OSS to SAP..even i had same problem during my ESS implementation, as trip number was not generated for travel expense..... i had applied one note don't remember note number...
also check whether you have activated all the ICF services from SICF t-code...refer Note 1117562 for ICF services ...and also note 1088717..
regards,
Jigar Oza
Edited by: jigar oza on Mar 26, 2009 2:42 PM

Travel Expense workflow status configuration

Hi,
A customized WF is used for Travel Expenses with two level of approval after WF request created by Employee.
The problem faced is when first level approver approves the request the status visible to employee is "Trip on Hold"
Where are it should be "trip approved".
Where can i check the configuration for assigning the status for Travel Expenses.
Also guide should this be handled from HR or WF end.
Regards,
SAP Portal Dev.

it should be from WF end
check the WF using SWDD and see using SWIA

Employee Expenses Workflow

Similar Messages

Maybe you are looking for