Employee Vendor Account

Hi All,
I am into the Re Engineering of the existing implementation project. In the current project, the client has Employees as vendor accounts. But now in the new implementation, they dont want this way. The Finance department does not want employees to have vendor account.
Is there any way other than vendor account, to maintain employees?
Thanks & Regards,
Imran

Hi Priya,
Usually the employees are created as vendor master for the purpose of tracking the different type of advances given to employees. These advances are tracked through special GL indicators.
Vendor masters for employees are not created for HR-FI integration any way.
I would suggest you to understand their requirement in terms of employee wise advance tracking and proceed.
If they do not have any requirement for tracking the advance emplyoee wise, there is no point in maintaining the employees as vendor masters.
Please provide the exact requirement as to why they require the employee accounts, so as to help you out further on this issue
Regards,
Rajeev

Similar Messages

Employee vendor account posting to facilitate cheque printing

Hi,
Can someone please help me with the process of posting net pay amount to individual employee vendor account from payroll. We need to post to individual vendor account to facilitate cheque printing.
Quick help would be appreciated.
Regards,
DDutta

Dear D dutta
You would first need to have the employees created as vendors in the FI AP vendor master.
From the HR side ,spro,you need to first create the symbolic account for the net pay .
You need to also then have this symbolic account mapped to Assign vendor accounts.
Then in the posting to charecteristics ,you need to have the wage type mapped with the symbolic account
This will then allow to post the employee net pay asa credit in the vendor accounts which you can the use for check printing thru F110.
Hope this helps.
Regards
Ramana

Employee Vendor Account Mismatch

Hi,
Wrong Employee Vendor accounts have been crated. For Ex,
Employee Vendor A/c
101 - Mr.B            100 - Mr. A
102 - Mr.C            101 - Mr.B
103 - Mr.D            102 - Mr.C (code}
Actually it should like,
Employee Vendor A/c
101 - Mr.B            100 - Mr. B
102 - Mr.C            101 - Mr.C
103 - Mr.D            102 - Mr.D (code}
I have changed the names in Vendor A/cs as under
Vendor A/c 101 to Mr. C
Vendor A/c 102 to Mr. D etc.
Finally Employee 103 left who doesn't have any vendor a/c.
While trying to create vendor a/c by PRAA, it pointed out that vendor account is already created.
Actually it pointed out Vendor A/c No: 102 (I came to know this when I tried to take update run in PRAA)
How to create vendor a/c for employee 103 now ?

Dear D dutta
You would first need to have the employees created as vendors in the FI AP vendor master.
From the HR side ,spro,you need to first create the symbolic account for the net pay .
You need to also then have this symbolic account mapped to Assign vendor accounts.
Then in the posting to charecteristics ,you need to have the wage type mapped with the symbolic account
This will then allow to post the employee net pay asa credit in the vendor accounts which you can the use for check printing thru F110.
Hope this helps.
Regards
Ramana

Posting to Employee vendor account

Dear all
I would like to know the advantages & disadvantages of posting the salary to employee vendor account.
With regards
Vani

Hi Ally,
1000HRK1400
Check the Company Code settings V_001_B or V_001_S as to the company code is linked with which chart of accounts.
Then comeback to the Node Activities in AC system and go to Assign vendor accounts.
Under the Chart of accounts select the one that is assigned to the Company code , there u can chk whether the entry HRK...exists or not.
One more thing u can try is delete the posting run and Run once again for some other employees series and check.
Regards,
Prabha

Employee Vendor Account posting

hi all.
i have to configure the Vendor Accounts posting.
there are few wage types, that need to be posted to employee vendors in FI.
If the following wage types are to be posted, please explain me the following one.
wage type : 1122 personal expenses
wage type :1123 Business expenses
symbolic account :1122
symbolic account : 1123
i have used the same for both wage types and symbolic accounts.
employee vendor numbers : 50001, 50002, 50003, 50004.
please let me know whether, under the node of Posting in IMG, should i take all these vendors and link the symbolic account or any other porcedure.like shown below.
1122-50001
1122-50002
1122-50003
1122-50004
1123-50001
1123-50002
1123-50003
1123-50004
is this how i should link all the vendor to the concerned Symbolic accounts.
please give me a solution. .
waiting for your reply
prathap

hi all .
i am really thankful to all of you.
i have Basic, HRA, Transportation, Food allowance.
for the month April, i have made the test data and confirmed that the G/L accounts are readily available in FI.there is no problem in posting.
but when i tried to post the salary advance payment to vendor account, it is throwing error.
i have configured, as follows
created Symbolic account with the specification K
assigned the symbolic account to the wage type
assigned *0002 to the symbolic account.
when i tried to post to accounts, it is throwing the error. i am sure that the error is only because of this.
i have cross checked whether the vendor account is created in FI , which is available.
please tell me apart from this configuration, any thing is missing.
please help me.
prathap

Employee vendor expense vouchers finance

Hi All,
We have 1500 employee vendor expense vouchers which we want to upload in sap through fast entry screen. These expense vouchers involve one GL account and 1500 employee vendor accounts.
How it is possible to upload these data in sap through Fast Entry Screen provided by SAP ?
Please provide procedure and Tcode to use for this ..
regards
AMit

Hi
Unfortunately, there is no transaction which would allow fast entry for Vendor line item. You need to do this through LSMW or ECATT. If it is a regular transaction, you can also create a BDC for the same.
Thanks & Regards
Sanil K Bhandari

Loan postings to vendor accounts

Hi
I am posting employee loan amounts and the recovery to employee vendor accounts.
How ever I would like to know whether is is possible to post to vendor accounts with spI gl indicator.
We have a reco account defined for employee loans, so accounts used to post these loan amounts with sgl indicators.
Now they would like to continue with the same even after payroll going live.
The posting to vendors clearly says that posting with sgl is not possible.
Have any of you come across similar situations and what can be the possible solution or workaround.
regards
sameer

Hi,
You can create the GL account via transaction FS00.
Make sure that rane is ther e as similalr to the personnel no range .
And try to create the GL account with FICO consultant.
Warm Regards,
Kapil Kaushal

Create employee vendor to post net salary

Hi Experts,
We have a client requirement where they want to post employee salary net salary to employee vendor. Currently i have configured employee salary to go to balance sheet account.
Can someone please tell me how to create employee vendor in HR and then post net salary to employee vendor account so the HR and finance can see employee wise ledger.
Really appreciate any help.
Regards,
Jyoti

Jyoti,
If you will refer your message, it is cleared that vendor of this PERNR is not created, In FI end, for every pernr they create vendor, so you please coordiante with FI people to resolve the issue,
This is a very simply issue, dont know why your FI people is treating like.
1. No creditor with the search key 1000 LFB1 PERNR 00100005 has been found
2. No vendor found for this selection
3. Required field GL_ACCOUNT was not transferred in parameter ACCOUNTGL
4. Error in document: HRPAY 0000000102 CLNTAVD510
5. No data was transferred in parameter ACCOUNTPAYABLE
Further read the doc. of Vendor accuount, you will get more clarity, Please go thru the same and discuss with your FI people
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005

Transfer to accounting, to pay Employee vendor and Visa vendor accounts.

If the company pay Employee via vendor account, and also uses VISA and post to Visa vendor account.
The question is that
There would be one FI document generated with 2 vendor accounts (Employee and Visa) ?
Or separate FI documents for Employee vendor and Visa Vendor?
As the company wants to issue separate invoices for employee and Visa

we use the same process, posting happens as mentioned in the below link. we need to use clearing account concept
http://help.sap.com/saphelp_470/helpdata/en/78/f9b3aa9fcfe24a8bb0384c6ae2215c/frameset.htm
see the example at the end of the page
Regards,
Anantha

Does each employee will have an independent vendor account?

Hi Experts,
Happy New Year
We have posted our payroll results successfully. But there was one correction has to be done i.e we are recovering the festival advance from employees. The recovery has to be posted to respective vendor accounts. But in reality it is not happening. It is posting to one vendor account for all employees.
Firstly, I need clarification on - Does each employee will have an independent vendor account?
If yes, then why not the festival advances recovery are not psoting to the respective vendor accounts?
Waiting for your inputs...
Thanks
- Siddardh

Hi,
Normally we have to create the permanent employees as vendors and contract employees as materials as Anwar said it should be same as their personnel number, because while posting any advances like festival or any reimbursements (Bills submisssions) will be posted against the vendor or material number which is same as personnel number so the cost will be booked with the same number.
Regards,
Sridhar V

Change employee reconciliation account

Dear Sapgurus,
There is a need to change one employees Reconciliation account from 21100000 to 21101000, Kindly understand 21100000 is Vendor Reconciliation account and 21101000 is employee reconciliation account. By anychance my Client was using 21100000 in one employees master data, now I want to change it from 21100000 to 21101000.
In FK02/XK02 recon account field is greyed not allowing to change though there is no balance in Employees account
Please SAPGurus give me the complete process of doing this, the answers will be rewarded.
thanks

Dear SAP Consultant
If you want to change employee reconciliation account from vendor master data and it is shown grayed you can use transaction in SPRO -> Financial accounting->Accounts Receivable and Accounts Payable ->Vendor Accounts->Master Data -> Preparations for Creating Vendor Master Data ->Define Screen Layout per Activity (Vendors)
And change the status of reconciliation account to be ready for input (Optional entry). then try to use fk02 or xk02 as you change in the previous screen.
I hope that will help you
Thanks

Problem while posting to accounts on vendor account

Hi experts,
We have a wagetype "Advance deduction"
For the particuar employee we created a vendor account.
We ran the payroll successfully and we tried to post it to accounts.
Im getting the errors
""No creditor with serach key Companycode LFB1 PERNR
Has bben found""
No vendor found for this selection
Required field GLACCOUNT was not transferred in parameter ACCOUNTGL"""_
Eventhough we maintained the Vendor account for the particular employee.
Did i miss any config.
Please advice me to resolve the problem.
Regards,
V Sai.

HI Experts,
Im facing the problem in creation of a Vendor account for a newly created company code.
Through PRAA we have created the new vendor account for an employee who has advance deductions.
The system is showing the screen Create vendor master records according to HR master records.
Through XK03 i can able to see the created vendor.
Later i performed live run and posting to accounts.
there im getting the incorrect documents for the particular wagetype.
Where we have to enter a valid value in field GL_Account in parameter accountGL.
Please addvice me to solve the prob;lem.
Regards,
Vi sai.

Automatic Creation of Employee Vendor record when hired in HR

Hi Gurus,
Any assistance in Automatic creation of Employee vendor record when the employee is hired in HR master data.
Thanks in Advance
BLITZZ

Hi,
Use the t.code: PRAA. Give reference to an existing employee vendor.
Or, you can also create a batch job that runs this daily. Before that you need to create a reference employee vendor and input the most common fields in it (like, Recon Account, Payment method, etc.).
Regards,
Kiron Kumar T.

Payment to Employee - vendor, for expenses

Dear friends,
Generally speaking in any organisation it is common to pay certain amount to Employees to meet particular expenses like printing and stationary, or any thing (either in advance or without using the word advance for expenses)...
here also i am facing the same. My client paying money without "generating Payment request" - he pay directly to the employee, then entry will be ...
Printing & Stationary Account -- Debit
Cash Account -- Credit
But here no Employee name is coming in to picture. So at the end of the month, we have no information to track how much money is given to "X - employee" to meet Printing & Stationary Exp. Is there any possibility to track these in Cash Journal?
You may say, Create Employee Vendor... even see the entry here no employee name is generating at the time of transaction, since no payment request is generating.
(If payment request is generated then the entry will be ...
Printing & Stationay A/c -- Dr
To X A/c
at the time of payment ---
X A/c --- Dr
To Cash Account.... Is it?)
Then without payment request how this can be tracked...
-- How much paid for Printing & Stationary to an Employee (Particular Exp. Vs Employee)
-- How much paid to employee to meet Printing & Stationary, Postage, etc..,, (Employee Vs All the expeses)
Please guid me
Regards:
Dasu

Hi
In Transaction FBCJ,there are four types of entries u posted
Expnses A/c
Vendor payment
Customer Receipt
Cash withdraw from bank
in case of expesnes , exp account created like postage,printing, telephone etc.
same in otehr case
so when u post the expneses to vendor
then in fbcj
in business transaction field select Priniting & stationary
then amount suppose 5000
then recept name - suppose vendor name
thenin text field - enter narration
then in vendor - select vendor
and if cost center is manadatory then selct cost center
after this u save or post the document
Note : when u save entry not show,it show ywellow icon
but when u post it show green
then docuble clcik on transaction
u see the entry
Printing & Statiory dr
Vendor cr
and when u pay the vendor
then selct in bysiness transaction vendor payment
then enter amount
receipt name , text
and then selct vendor
then u post
after this entry generated
Vendor a/c dr
to cash Cr
try this , this is helpful for u
if any query, revert back
Regards
Roobal

Vendor account group sensitive field mail trigger

Dear All,
We have configured the sensitive field in vendor master so that whenever someone change the sensitive field mail get trigger to that users.
Here problem is for employee vendors also that mail gets triggerd.
So we want excluse those vendor account groups from this sensitive field.
Is this possible?

thanks for your quick reply.
i have wrongly said in above mail. pls ignore mail triggering..
Whenever we are changing the sensitive field it will go and sit inthe FK08 transaction.
then some one has to confirm or reject then only it will get update that field.
Edited by: madansiva on Sep 29, 2010 10:22 AM

Employee Vendor Account

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