Enterprise Keywords Disappearing

I have a document library in which I want to use Enterprise Keywords. I am having problems though. To keep this simple and reproducible I have a created a document library and all I've done is added enterprise keywords using the option from the document
library settings menu.
When I click new document in the ribbon (there's no custom template) the word document opens with two fields shown below the ribbon under 'Document Properties - Server'. So far, so good. I enter the title and enterprise keywords, which give suggestions as
I would expect. Then save it to the documents library. As soon as I save it the enterprise keywords disappear.
I can re-enter the keywords, but shouldn't have to (surely?) and they will save. BUT, this will only happen if I keep the document open. If I close it after saving, don't re-enter the keywords and re-open it I cannot, no matter how many times I enter the keywords,
get them to stick. I could enter to tags, then modify, but I'll get a load of flack if I ask users to do that!
An interesting point is that if I enter the keywords into 'Tags' on the Save As dialog form - the Enterprise Keywords are overwritten with the value(s) I enter to the Tags.
Can someone help. Really easy to test. Note I am a site owner. I believe all settings for term store management are correct.
Darren

It can be permission issues.
1. Navigate to the list TaxonomyHiddenList, for eg- http://serverName/sites/Lists/TaxonomyHiddenList
2. Click on List Permissions in the ribbon interface
3. Grant Permissions for the specific users
It should be done now.

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Refinement Panel Edit - Rename Tags to Enterprise Keywords - disappears

<?xml version="1.0" encoding="utf-8"?><FilterCategories> <Category Title="Result Type" Description="The file extension of the item" Type="Microsoft.Office.Server.Search.WebControls.ManagedPropertyFilterGenerator" MetadataThreshold="5" NumberOfFiltersToDisplay="4" MaxNumberOfFilters="0" SortBy="Frequency" SortDirection="Descending" SortByForMoreFilters="Name" SortDirectionForMoreFilters="Ascending" ShowMoreLink="True" MappedProperty="FileExtension" MoreLinkText="show more" LessLinkText="show fewer"> <CustomFilters MappingType="ValueMapping" DataType="String" ValueReference="Absolute" ShowAllInMore="False"> <CustomFilter CustomValue="Adobe PDF"> <OriginalValue>pdf</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Email"> <OriginalValue>eml</OriginalValue> <OriginalValue>msg</OriginalValue> <OriginalValue>exch</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Excel"> <OriginalValue>odc</OriginalValue> <OriginalValue>ods</OriginalValue> <OriginalValue>xls</OriginalValue> <OriginalValue>xlsb</OriginalValue> <OriginalValue>xlsm</OriginalValue> <OriginalValue>xlsx</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Image"> <OriginalValue>tif</OriginalValue> <OriginalValue>tiff</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Lotus Notes"> <OriginalValue>nsf</OriginalValue> </CustomFilter> <CustomFilter CustomValue="OneNote"> <OriginalValue>one</OriginalValue> </CustomFilter> <CustomFilter CustomValue="PowerPoint"> <OriginalValue>odp</OriginalValue> <OriginalValue>ppt</OriginalValue> <OriginalValue>pptm</OriginalValue> <OriginalValue>pptx</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Publisher"> <OriginalValue>pub</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Text"> <OriginalValue>odt</OriginalValue> <OriginalValue>txt</OriginalValue> <OriginalValue>url</OriginalValue> <OriginalValue>csv</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Visio"> <OriginalValue>vdw</OriginalValue> <OriginalValue>vdx</OriginalValue> <OriginalValue>vsd</OriginalValue> <OriginalValue>vss</OriginalValue> <OriginalValue>vst</OriginalValue> <OriginalValue>vsx</OriginalValue> <OriginalValue>vtx</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Webpage"> <OriginalValue>ascx</OriginalValue> <OriginalValue>asp</OriginalValue> <OriginalValue>aspx</OriginalValue> <OriginalValue>htm</OriginalValue> <OriginalValue>html</OriginalValue> <OriginalValue>jhtml</OriginalValue> <OriginalValue>js</OriginalValue> <OriginalValue>mht</OriginalValue> <OriginalValue>mhtml</OriginalValue> <OriginalValue>mspx</OriginalValue> <OriginalValue>php</OriginalValue> <OriginalValue></OriginalValue> </CustomFilter> <CustomFilter CustomValue="XML"> <OriginalValue>xml</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Word"> <OriginalValue>doc</OriginalValue> <OriginalValue>docm</OriginalValue> <OriginalValue>docx</OriginalValue> <OriginalValue>dot</OriginalValue> <OriginalValue>nws</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Zip"> <OriginalValue>zip</OriginalValue> </CustomFilter> </CustomFilters> </Category> <Category Title="Site" Description="Which site this document is from" Type="Microsoft.Office.Server.Search.WebControls.ManagedPropertyFilterGenerator" MetadataThreshold="5" NumberOfFiltersToDisplay="4" MaxNumberOfFilters="20" SortBy="Frequency" SortByForMoreFilters="Name" SortDirection="Descending" SortDirectionForMoreFilters="Ascending" ShowMoreLink="True" MappedProperty="SiteName" MoreLinkText="show more" LessLinkText="show fewer" /> <Category Title="Author" Description="Use this filter to restrict results authored by a specific author" Type="Microsoft.Office.Server.Search.WebControls.ManagedPropertyFilterGenerator" MetadataThreshold="5" NumberOfFiltersToDisplay="4" MaxNumberOfFilters="20" SortBy="Frequency" SortByForMoreFilters="Name" SortDirection="Descending" SortDirectionForMoreFilters="Ascending" ShowMoreLink="True" MappedProperty="Author" MoreLinkText="show more" LessLinkText="show fewer" /> <Category Title="Modified Date" Description="When the item was last updated" Type="Microsoft.Office.Server.Search.WebControls.ManagedPropertyFilterGenerator" MetadataThreshold="5" NumberOfFiltersToDisplay="6" MaxNumberOfFilters="0" SortBy="Custom" ShowMoreLink="True" MappedProperty="Write" MoreLinkText="show more" LessLinkText="show fewer" > <CustomFilters MappingType="RangeMapping" DataType="Date" ValueReference="Relative" ShowAllInMore="False"> <CustomFilter CustomValue="Past 24 Hours"> <OriginalValue>-1..</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Past Week"> <OriginalValue>-7..</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Past Month"> <OriginalValue>-30..</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Past Six Months"> <OriginalValue>-183..</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Past Year"> <OriginalValue>-365..</OriginalValue> </CustomFilter> <CustomFilter CustomValue="Earlier"> <OriginalValue>..-365</OriginalValue> </CustomFilter> </CustomFilters> </Category> <Category Title="Managed Metadata Columns" Description="Managed metadata of the documents" Type="Microsoft.Office.Server.Search.WebControls.TaxonomyFilterGenerator" MetadataThreshold="3" NumberOfFiltersToDisplay="3" MaxNumberOfFilters="20" ShowMoreLink="True" MappedProperty="ows_MetadataFacetInfo" MoreLinkText="show more" LessLinkText="show fewer" /> <Category Title="Enterprise Keywords" Description="All managed metadata of the documents and social tags" Type="Microsoft.Office.Server.Search.WebControls.TaxonomyFilterGenerator" MetadataThreshold="3" NumberOfFiltersToDisplay="3" MaxNumberOfFilters="20" ShowMoreLink="True" MappedProperty="ows_MetadataFacetInfo,popularsocialtags" MoreLinkText="show more" LessLinkText="show fewer" /></FilterCategories>
Above is my altered XML.
I went to
http://sharepoint/Search/Pages/results.aspx?k=Document%201
and edited Refinement Panel, Web Part
Refinement in Refinement Panel, Filter Category Definition, that is the XML above! I ONLY changed Title="Tags" to be "Enterprise Keywords" and when I do so, (DEselecting the Use Default Configuration), Tags "Disappears"
after I check in the Search Results page!
If I select the "Use Default Configuration" checkbox, and click Apply, OK, Check In the page, Tags appers!
I even tried to rename "Tags" to "Tagss" and it still "Disappeared!"
Anyway that I can rename that to avoid confusion with my users as I tell them to use "Enterprise Keywords" and then it says "Tags" in Refinement Panel.
SharePoint 2010 SP2 September 2013 CU, IE 9 x86 on Windows 7 SP1. I tried on firefox as well, refreshing, and same "result!"

Hi,
According to your post, my understanding is that you wanted to rename "Tags".
For taxonomy filter categories, we need to use the following title: Tags for taxonomy tags filter categories by using
owsmetadatafacetinfo to display the generated category.
In the other word, we cannot edit the “Tags” Title.
More information:
Category [Refinement]
Best Regards,
Jason
Jason Guo
TechNet Community Support

All Enterprise Keyword options are greyed out

I just did a migration from SPO to SP13 on-prem. When I go in, I can see the keywords have been moved over, but the area to add them is greyed out. I went into the options for one of the libraries, and checked the Enterprise Keyword settings, and it is
enabled, but also greyed out. Thoughts?

Hi Matt,
Based on your description, my understanding is that you migrated SharePoint Online to SharePoint 2013 on-premise.
How did you deal with the Term store service on SharePoint online when you migrated?
Because keywords are stored in term store, I think, you need to configure managed metadata service application on SharePoint on-premise farm, and move the terms from SharePoint online to on-premise.
Best Regards,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

[CSOM] How to use CSOM to add a Enterprise Keywords column to a content type

Based on information given in following blogs,
http://sadomovalex.blogspot.com/2011/05/add-enterprise-keywords-field-into.html
I wrote this code to Add an Enterprise Keywords column to a SharePoint content type. the code runs fine... but when I go to the content type definition in the UI I don't see any column other than title.
ContentTypeCreationInformation contentType = new ContentTypeCreationInformation();
contentType.Name = "MyCT";
contentType.Group = "MyGroup";
contentType.ParentContentType = itemCt;
ct = web.ContentTypes.Add(contentType);
web.Update();
c.ExecuteQuery();
Field f1;
Field f2;
FieldCollection collFields = web.Fields;
var siteColumns = c.LoadQuery(collFields);
c.ExecuteQuery();
foreach (var col in siteColumns) {
if (col != null) {
if (col.Title.Equals("TaxKeywordTaxHTField")) {
f1 = col;
if (col.Title.Equals("Tax Catch All Column")) {
f2 = col;
FieldLinkCreationInformation fieldLink = new FieldLinkCreationInformation();
fieldLink.Field = f1;
myContentType.FieldLinks.Add(fieldLink);
f1.Update();
FieldLinkCreationInformation fieldLink2 = new FieldLinkCreationInformation();
fieldLink2.Field = f2;
myContentType.FieldLinks.Add(fieldLink2);
f2.Update();
web.Update();
c.ExecuteQuery();
But when I go into SharePoint UI and try to see the content of my new content type. it only has a title column. there is no Enterprise Keyword column.
How can I add a enterprise keyword column?
val it: unit=()

Hi,
For this issue, I'm trying to involve someone familiar with this topic to further look at it.
Thanks,
Qiao
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Qiao Wei
TechNet Community Support

Cannot add term to Enterprise Keywords field

So I've enabled Enterprise keywords in the Enterprise Metadata and Keywords settings area for my library, but when I try to add a keyword to a document in that library, it won't allow anything to be entered. Do I need to have the Managed Metadata
Service fully configured?
Thanks,
Chad

Ibrahim, Kaviya,
Thank you, that was it. FWIW, when I tried to give the new App pool a name in CA, it basically disregarded the name and used a random string for the app pool. So, I deleted it, and then used
New-SPServiceApplicationPoolto create the MMS app pool; unfortunately, with the same result, it created the app pool with a random string.Not the worst thing in the world, but I like the app pools to have human readable names. . . Chad

Use CSOM to create a Site column of type "enterprise keyword"

I have successfully created site columns using CSOM.
When I look at the available types of site columns I can see
http://office.microsoft.com/en-us/sharepoint-server-help/site-column-types-and-options-HA010302196.aspx
But there is nothing similar to what you can do when you go into list settings and say "Add an enterprise keywords column and enable keyword synchronization"
What is the data type for the enterprise keywords column? why should it be directly added into the list via the UI... but not via a site column?
val it: unit=()

Hi,
The following code(Client Object Model) for your reference:
static void Main(string[] args)
string siteURL = "http://siteurl";
ClientContext context = new ClientContext(siteURL);
//specific user
NetworkCredential credentials = new NetworkCredential("username", "password", "domain");
context.Credentials = credentials;
FieldCollection fields = context.Web.Fields;
Field field = fields.GetByTitle("Enterprise Keywords");
context.Load(field);
context.ExecuteQuery();
//field schema xml
string fieldSchema=field.SchemaXml;
//update the schema of Enterprise Keywords field
XmlDocument xmlDoc = new XmlDocument();
xmlDoc.LoadXml(fieldSchema);
XmlNode node=xmlDoc.SelectSingleNode("Field");
XmlElement Xe = (XmlElement)node;
Guid fieldID = Guid.NewGuid();
Xe.SetAttribute("DisplayName", "Enterprise Keywords1");
Xe.SetAttribute("StaticName", "TaxKeyword1");
Xe.SetAttribute("Name", "TaxKeyword1");
Xe.SetAttribute("ID", "{" + fieldID + "}");
fieldSchema = xmlDoc.InnerXml;
//add this field to the field collection
fields.AddFieldAsXml(fieldSchema, false, AddFieldOptions.DefaultValue);
context.ExecuteQuery();
Thanks,
Dennis Guo
TechNet Community Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Dennis Guo
TechNet Community Support

Enterprise keywords not visible to users in SP2013

Hello Friends,
Enterprise keywords are visible to me, but not visible to some of my colleagues, though they can see the list items clearly, but the under the column heading "Enterprise Keywords", it's all blank.
Any thoughts please....
Many thanks,
Prajwal

It can be permission issues.
1. Navigate to the list TaxonomyHiddenList, for eg- http://serverName/sites/Lists/TaxonomyHiddenList
2. Click on List Permissions in the ribbon interface
3. Grant Permissions for the specific users
It should be done now.

Move Item List in BLOG to new BLOG keep All Enterprise Keywords and Comments.

Hello, I'm new on SharePoint Server 2010. I need a help please.
I create Site on BLOG Template. So in my site has a List name POSTs. And I enable Enterprise Keyword on that List. I use this blog and one day,My Posts now has an Error. The structure is crash. So,
I want to know if it has a way to move the item list on Old Blog
to New Blog. AND KEEP ALL RESOURCES.
My List items on Old BLOG have a resource like these >>>>
More than 1500 List Items, Some item has a Photo in their body., Some are contains the document attached in its.,
All most of them have many Comments, This POST has enable Enterprise Keyword on Permission setting. The POST Has 2 Approval Standard Workflows on SharePoint 2010 template.
Any Suggestion Please.
Best Regards,

Hello, I'm new on SharePoint Server 2010. I need a help please.
I create Site on BLOG Template. So in my site has a List name POSTs. And I enable Enterprise Keyword on that List. I use this blog and one day,My Posts now has an Error. The structure is crash. So,
I want to know if it has a way to move the item list on Old Blog
to New Blog. AND KEEP ALL RESOURCES.
My List items on Old BLOG have a resource like these >>>>
More than 1500 List Items, Some item has a Photo in their body., Some are contains the document attached in its.,
All most of them have many Comments, This POST has enable Enterprise Keyword on Permission setting. The POST Has 2 Approval Standard Workflows on SharePoint 2010 template.
Any Suggestion Please.
Best Regards,
What's solution is the safe way. Because of when I used "Content and Structure" and then copy/or/move to New POST, All of Enterprise Keywords, Categories and All comments are lost.

Need to make Enterprise Keywords auto-sync to Keywords again

We imported a quarter million records from an old Hummingbird system into our SharePoint 2013 record center prior to adding the "keywords" field to the libraries. Enterprise Keywords was present and data was imported to it. If I manually
check out a document and edit properties, saving without any changes, it updates the Keyword field to match the Enterprise Keywords field. I need to figure out a way to use PowerShell to cycle through all of our documents in the Record Center and update
the properties on each one to force the system to sync the two fields, as Keywords is currently blank on all imported documents. If there is an OOB way to reset this sync that would be preferable, but if not than automating the above should do the trick. I
can't seem to find any way to update/resave the properties in powershell to make this sync take place. Any ideas? Thanks in advance.
Jeff

hello, you could try if a reset email is sent to your account when you use https://account.services.mozilla.com/forgot

IPhoto Keywords - Disappearing?

Has anyone's iPhoto Keywords disappeared? Mine just have and it's not cool! I think it happened after Security update v1.0. So what gives, yo? Do I now have to sort through my whole freaking library again?

Did you repair disk permissions after running the update? The photo/keyword links are in the iPhoto.db file. You can make a copy of that file and open with a text editor and see what you find. A list of all keywords are kept in the AlbumData.xml file. If they are there but not being seen then you can try to rebuild the library. Make a backup of the iPhoto Library folder beforehand and then launch iPhoto with the CommandOption keys depressed and follow the instructions to rebuild the library. I would select only the option to rebuild the database. See if that will bring them back.
OT

Can not find files inside folder using enterprise keywords.

I'm using a document library web part. The using Enterprise Keywords. I have a "Health Insurance" keywords that I added to 8 documents. These document are inside a folder call Benefits. I went to web part editor and clicked on "Edit the current
view" Then I changed the filter to "Enterprise Keywords is equal to Health Insurance" Lastly I went to the Folders section and selected "Show items inside folders".
After I click "OK", I'm presented with an empty documents web part.
What can I do to get the files to show up?
Thanks
James T.F

Hi James,
Thanks for posting your issue, I am sure that issue is your filter that you have created with "Enterprise
Keywords" because as per my understand you are able to see the documents with your
current view of the webpart.
Please check the filter settings and criteria properly. You should be able to see the expected results
in Web part.
I hope this is helpful to you. If this works, Please mark it as Answered.
Regards,
Dharmendra Singh (MCPD-EA | MCTS)
Blog :
http://sharepoint-community.net/profile/DharmendraSingh

Is there any integration between hashtags to enterprise keywords?

Is there any integration between hashtags to enterprise keywords?
keren tsur

Hi keren,
Could you please elaborate your question?
Here are some results as I tested:
1.Hashtags term set and Keywords term set are both under System term store group.
2.Enterprise keywords column could retrieve and use the terms from both Hashtags and Keywords, but new terms created in column could only be saved to Keywords term set.
3. Newsfeed web part could only retrieve the hashtags terms, and newly create hashtags terms could only be saved to Hashtags term set.
Here are some useful article about this topic you can take a look.
http://sharepoint.stackexchange.com/questions/94549/terms-keywords-tags-hashtags-this-is-confusing
http://sp2013.blogspot.com/2014/01/sharepoint-2013-hashtags.html
http://www.colligo.com/blog/sharepoint/3-quick-tips-for-using-hashtags-in-sharepoint-2013/
Thanks
Daniel Yang
TechNet Community Support

Changed order of enterprise keywords after item check-in

Hello,
I am experiencing a weird behavior of the enterprise keyword fields in my document libraries:
After an item check-in, the order of the keywords in the enterprise keyword field changes to a different order. But it seems to occur only sometimes and not everytime.
Has someone also experienced such a behavior and/or could tell me why this happens?
Thanks in advance,
Dennis

Hi Dennis,
According to your description, my understanding is that you have a library with managed metadata column, the column has multiple values, when you checked in a document, the order of the values had changed.
I am not able to reproduce this issue, could you tell me the followings:
1.After checking out the document, what did you do for the document? Is it possible that you changed the field accidentally?
2.Whether this issue occurred on other libraries.
3.What version of IE did you use?
Please have a test with IE 10 or Chrome, compare the result.
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Enterprise keywords deleted when Excel document added in WebApp

In a document library
(within SharePoint Online), we have added the
enterprise keywords column. In an
Excel document, we have the following problem.
If we edit an Excel document (that’s already
placed in the document library) using the
WebApp will SharePoint delete the existing enterprise
keywords that where given earlier when the document placed in de library.
He deleted the keywords only when it’s added in the WebApp. When we open the
Excel file using Excel on the PC, he
simply keeps the previously added
enterprise keywords.
Does anyone have an idea
what this could be?

Stange issue, haven't found any documentation regarding same. Do you see other value also reset like Date and Time, hyperlink, etc
If this helped you resolve your issue, please mark it Answered

ENable enterprise keyword at farm level.

Hi,
Is there a way to enable enterprise keyword column to all the libraries in the farm or at site collection level.
Thanks,
Sudan

there is no OOTB way to enable this, but you can use the powershell / pragmatically and enable it on all lists.
here is couple of example to enable on list via pwoershell( you have to tweek it according to your requirement.)
http://www.c-sharpcorner.com/uploadfile/anavijai/enable-enterprise-keywords-in-sharepoint-2010-using-powershell/
http://philippov.wordpress.com/2010/06/14/sharepoint-2010-metadata-and-taxonomy-part-7-programmatically-enable-enterprise-metadata-and-keywords-settings-options/
or C# code:
http://www.c-sharpcorner.com/uploadfile/anavijai/programmatically-enable-enterprise-keywords-in-sharepoint-2010/
also check the below post, for getting couple of ideas how you can add it.
http://sharepoint.stackexchange.com/questions/16759/add-keywords-column-to-shared-documents-and-announcements-lists-at-creation
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

Enterprise Keywords Disappearing

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