Entire Invoices without PO reference in the standalone scenario

Can we entire Invoices without PO reference, if we use the standalone scenario?
We tried to entire Invoice without PO reference by user with role «Accountant», but we cant did it. System massage: «Vendor number 111 not maintained in backend system» - but we have no backend system, we use the standalone scenario.
Maybe, we cant do it at all in our case?
Thanks in advance.

Hi Marina,
You must maintain a purchasing view for this vendor, via "Maintain business partner", for your local purch org.
You must have ACS & SYS = local SRM system
You must have BUK =local SRM system/company code
Rgds
Christophe

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Invoice VF01 with reference to the sales order

Dear Experts,
Our business requirement is to book the invoice with reference to the sales order without posting delivery and PGI. Provide me the step by step process to complete this configuration.
Is that suggestible to change the existing document type which the business is using by creating delivery PGI and Invoice to the document type where invoice booking with reference to sales order or I have to go with the new document type only.
With Regards
Uday
Message was edited by: G Lakshmipathi
Please dont add such text in your post which is not encouraged in SCN.

TW Typewriter
can you help, by creating the entire process in Sandbox and informing uday about the configuration steps?
At the outset, please refrain posting like this which, being a senior member of SCN, you should be aware of rules where spoon feeding is definitely not encouraged. Those sort of efforts have to be taken by OP. This forum is only to guide the people wherever they get stucked.
cc: Phanikumar V
You should also be knowing the forum rules and I thought, you would have expressed like what I said above.
G. Lakshmipathi

Invoice without PO reference

Hi ,
I want to post an invoice to a G/L account,without PO referance. when i am trying to crate an invoice without PO,it is
giving an error message as " ener PO number". Please explain is there any settings required....to solve this problem.

Hi,
Materials Management under Logistics Invoice Verification u2192 Incoming Invoice u2192 Activate Direct Posting to G/L Accounts and Material Accounts
When you create an invoice containing only items without reference to a PO, the system cannot copy any information (such as currency or invoicing party) from the purchase order. This means that in addition to the document date and the amount, you first have to enter the following information in the header data:
1. On the Basic data tab page: Currency
2. On the Payment tab page: Baseline payment date
3. On the Detail tab page: Invoicing party
Finally, you enter the item data on the G/L Account and Material tab pages.
Hope HElp U !
Regards,
Pardeep Malik

FM's to create an invoice without any reference

Hi,
I want to create a billing document in R3 without any reference with sales order or delivery.
Are there any FM or procedure to achieve this.
If you can send me the sample code it will be really helpful.
Regards,
sasi

hi
can you tell me one scenario where we need to create a billing with out sales or delivery
if all there is some situation like that one like
if there is only FI module implemented but not SD then this can be achived by the FI functional consultant.
get some advise from him.
Regards
Edited by: Chaitanya V Kumar Naru on Jun 9, 2008 9:34 PM

Invoice without reference to PO in SUS

Dear Experts,
As you know SRM does not support creation of invoice without any reference to the Purchase Order. However, I get to see the option of creating manual invoice (invoice without reference to the PO) in SUS.
Now, I created a my SUS test system an invoice without any reference to PO with contact person taken from SRM Buyer/manager.
The document is successfully sent from SUS.
However, I donot see any approval task for the buyer.
So, What can be the possible cases? Is it that SUS manual invoice is only for ERP MM system?
Thanks and regards,
Ranjan

no u will not able to post vendor invoice with tax but with out PO
u can post invoice through FI tcode FB60 but with out tax
Hope this clears
Reward accordingly

Dispute case against closed invoice / without invoice reference

Dear experts,
We are currently implementing SAP and FSCM in an EMEA enviroment and one of the issues we are encountering with FSCM is that you can't (according to my advisors) raise a dispute case within FSCM against an invoice that has already been paid. Also you can't raise a dispute case for a dispute that has no invoice reference.
So the question is simple: is this correct? For me this is a surprise and a minus as we have frequent cases where customers raise a dispute against a closed invoice without deducting or having the possibility to deduct (inactive account) the disputed balance.
If this is the case are there any other options to raise a dispute and track and report on it?
Thank you very much for your input.
Kind regards,
Nico

Hi Nico, there is an option to raise disputes over paid invoices: Customer disputed objects.
This functionality was released with Ehp2, and has some differences with the traditional Disputed objects, for example, there is no process integration available.
Best regards,
Cristobal Fuentealba.

SRM Invoice posting without PO reference - Contract Management

Dear experts,
We are on SRM 701 with ECC 6.0, in ECS.
Our requirement is to allow invoice posting in SRM, without PO reference. The invoice will only refer to an existing SRM central contract.
We did all the relevant customizing and we were able to:
Replicate SRM central contract to ERP, through PI;
Invoice creation in SRM and posting in the backend (FI), through IDOCs.
As far as I understood in this scenario, the invoice posting is made only through FI (not using MIRO).
My expectation was to have the contract number in some field at the invoice document level, in the FI. However there is absolutely no reference to the contract in the invoice document. Does anyone know if this is a standard behavior and/or any idea of how to achieve my requirement to have the contract number in the invoice posting?
Thanks in advance.
Regards,
Andreia

Hi guys,
Any thoughts on this?
Thanks!
Andreia

Creating invoice and posting with FB60 (Without PO reference)

Hi All,
I need to create vendor invoice (without PO reference) as we do using FB60.
How it can be done?
Is there any BAPI which can be used ?
I have used BAPI_INCOMINGINVOICE_CREATE to create vendor invoice with PO reference.
Is the same BAPI we can use for creating invoice without PO reference? how to use ? or any other solution.
Thank you very much....

Hi Ashvender,
Thanks for Replying....
You are right we create IV with PO reference using MIRO and
We create FI invoice by FB60 i.e without PO reference. But i want to upload data from excel sheet for without PO reference for FB60 as per given template below
<b>Invoices with no reference to PO - FB60 format</b>
Vendor       Date         reference        header txt    Bus area    G/L account
tax code   TAX amnt   Amount     WBS code                  Cost centre   Value
5000000    20.09.06    reference123     headertxt      1001          418002             v2             17.50         117.5        0506-PR-000001-CAP   4100             117.5
Apart from BDC is there any BAPI we can use?

In STO, system allowing to make invoice without generating PGI

Dear All,
We are using SAP ECC 6.0, in stock transfer STO - Delivery - PGI - Invoice - excise invoice, this procedure we are using. Now error which has been noticed is that without generating PGI, system is allowing to make excise invoice in the system. Requirement is that system would not allow to make invoice without generating PGI in the system. Anybody can help in this matter.
Thanks in advance.
Madhukar Mittal

Hi,
go to Txn.VTFL Under Header chose the item category and change the copying requirements change from 11 to 3.
Regards
GK.
Edited by: Gnana Kumar on Oct 7, 2010 7:01 AM

Standalone Scenario Config Guide

Hi All,
Does anyone have the standalone scenario standard(or self documented) configuration guide? Will be grateful if you could mail me the same at the following mail ID. <[email protected]>
Thanks in advance.
Regards,
<a href="mailto:[email protected]">Robert G.</a>

Robert,
The standalone scenario is one of the most simple scenarios to implement.
You can pick up the configuration guide available in service market place and make sure that all references to the logical system would be your local system.
Only for invoice posting to your financial backend system, there needs a little analysis on how that can be achieved. Probably someone else who has the expertise on that can answer that section for you.
Apart from that it should be straight forward. I dont have any document for standalone right now that i can share.
Pls assign points if answer is usefull
Sundeep

Standalone scenario of self-service procurement

Hi all,
I'm testing SRM5.0 right now. I'm new about SRM.
In the standalone scenario of the self-service procuremnt, only accounting data goes to R/3. Does anyone know how to verify the accounting data on R/3 through EBP? In other words, which tracsaction code of R/3 can I see the accounting data transferred automatically after I created the invoice on EBP?
Thanks a lot for your help.
Yuko

Hello Yuko,
invoices are sent to R/3 via IDOC BBPIV (transfers invoicing information to the back end in FI).
Checklist:
- check LS and backend definition
- check distribution model in SRM
- check distribution model in R/3 (created manually or distributed)
- check generated partner profiles in SRM
- check generated partner profiles in R/3
- check outbound IDOCs in SRM
- check inbound IDOCs in R/3
With transaction BD87, you can reprocess erroneous IDOCs, if for example the posting period is not opend in FI.
Rgds
Christophe

Standalone Scenario - Creation of Purchase Order

Hi,
When i create a shopping basket in the standalone scenario, this is not converted automatically in PO.
What can i check?
If i try to create a PO from the worklist of sourcing i obtain an error on number ranges.
Can somebody help me?
Regards.
Gianfranco

Hi Gianfranco,
Sorry for my delay.
Check if in SPRO -> Cross-Application Basic Settings -> Number Ranges -> Define Number rang. for Schopping Carts and Follow-on Doc.
if you have number ranges for PO follow-on doc. i.e.
inrerval No = PO
from number = 0004000000
to number = 0004999999
ext. = unchecked
in SPRO -> Cross-Application Basic Settings -> Number Ranges -> Define Ranges per backend system for follow-on documents
Logsystem = SRMCLNT200 (your srm logical system name)
Number ranges for PO = PO (this is interval created in 'def. no. rang. for SC and follow-on'
Number ranges for Preqs = RQ
Number ranges for Reservations = RE
About sourcing (SPRO -> Cross-Application Basic Settings -> Sourcing -> Define Interactive Sourcing for product categories)
In column Sourcing You may choose following options:
1 - Sourcing is never carried out = system don't check if SC have source of supply or proper price
2 - Sourcing is always carried out = system forward SC to sourcing cockpit even vendor and price is specify (forwards all)
3 - Sourcing is carried out for items in SC w/o source of supply - if Your item don't have source of supply, then is carried to sourcing
4 - Automatic creation Bid Invitation for items w/o source of supply
If You want to automatic chanve SC to PO, choose value 2 (sourcing is never carried out) for your logical system name (SRM) and for proper CategoryID (You may enter wildcard '*').
Regards,
Marcin Gajewski

Vendors in Standalone scenario

Hi All,
Still trying to figure out a couple of things regarding the standalone scenario. Had a few more questions.
If vendors are created in the SRM system, do they have to exist in the R/3 system as well? (If no, what are the accounts that get updated? - which account get credited/debited?)
Is there a provision of creating Purchase requisitions in SRM? (Sourcing not yet enabled, only SSP enabled so far) How do users request for material?
To transfer the SRM materials to the catalog, is XI required? Can this be bypassed?
Thanks in advance.
Regards,
Robert G.

Hi
Usually vendor masters have to come from R3 backend system. Bcoz all account posting happen in R3 but not in SRM(SRM is not an ERP system). You need to synchronize the vendor masters in R3 and SRM to carry out your procurement activities thru SRM.
Yes, there is provision to create a PR (rather term it as submit as PR) in SRM while you create SC in SRM. If you dont know the price of the product or the vendor to whom the product has to purchase from at the time of SC, in the basic data tab of SC, flag the check box 'submit as PR' which will route this SC to purchaser worklist for furhter action (maintaing price and assigning vendor).
Depending upon the system config you can have PR in R3 as a follow-on document for SC created in SRM.
I think, XI is not mandatory to transfer materials from SRM to CCM. You can use report BBP_CCM_TRANSFER_CATALOG for the same.
Rgds
Reddy

TO CREATE AN INVOICE WITH REFERENCE TO THE SALES ORDER

I have a credit memo request(sales order) and I need to create a credit memo(invoice) on saving the sales order without creating the delivery order in between.The invoice(credit memo) must be created directly with "reference" to the sales order(credit memo request) without the delivery order in between

Hi,
You can deliver the standard sales order by VA02 going to sales document-> deliver.
then save it it will give you outbound delivery number then go to vl02n the do the PGI of the same.
and for Invoices first create billing document byVF01 then create invoice list VF21
Thanks
Ankur
Edited by: Ankur Sharma on Jul 23, 2008 7:51 AM

Invoice without reference in SRM not viewable in R/3 controlling

Hi All,
I am on extended classic scenario in SRM 4.0. When I post an invoice without reference to a PO in SRM, the invoice gets created in R/3. However in R/3 when I view these entries in controlling reports such as transaction KOB1 or KSB1, I am unable to drill into the line items to display the document. I get the error message "Original document is not in the local system".
This seems to be only for controlling reports, as I can drill into the line items in finance reports such as FB03.
I have applied note 682441 in R/3, but still face the same problem.
Can anyone tell me if they have the same problem?
Thanks,
Paula.

Hi Paula,
Sorry to intercept.
I am facing an issue while creating the Invoice without reference to PO. My system is SRM 5.0 with Extended Classic scenario active. May I request you to share your insight on the settings to be made to achieve this functionality.
Also, I would be glad to have few words on creating the invoice with reference to local SRM contract.
Thanks in anticipation.

Entire Invoices without PO reference in the standalone scenario

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