Error in A/c Management , Quotations and Sales order

Hi All,
I m facing an Error " Changes are not possible , being document distributed " . What it means - Where i have to do necessary settings. Whats the reason for it. Please Provide the solution. Thanks in Advance.
Regards,
Abhi

Hi Abhi
In your scenario, the R/3 system must be your parent system for orders, and you are creating an order in CRM Online. So, immediately after the order is saved this will happen. After the doc gets distributed to R/3 the lock automatically gets released and then you will be able to change the document.
If the lock does not get removed after a long time, you can reprocess the BDoc and check.
This may work.
Plz reward points if helpful!!
Regards
Debolina

Similar Messages

How can we reject an already approved sales quotation and sales order

Hi,
Could anyone please tell me how can we reject an already approved sales quotation and sales order.
Thanks and Regards
Mahavir

Hi,
in the document flow : i am finding documents which are given below :
Serv. notif.      00015773
Qt For NewConnection 20022016 23.04.08 Completed
Order New Connection 22460       23.04.08 Open
Z New Connection 90022430   23.04.08 FI doc. not Required
Cancel. Invoice (S1) 90023731 19.07.08 FI doc. not required
I have run VF11 for document no. 90023731 .
But when i was running VL09 i just gave the shipping point and execute the transaction.
Then i did not find any document for that selection.
Please guide .
Thanks and Regards

Change Quotation and sales order creation

Dear All,
I have some requirements from my company that I have to adopt to SAP. My company is a reseller of IT materials.
Our sales people are using an excel file to make the quotation to a customer. This excel file contains a couple of sheets (one for each manufacturer. example IBM, HP, Microsoft etc). Is there any way to make my quotation and sales order look like this?
Also since all the data for the initial creation of the quotation are stored in these files, is there any way to automate the creation of the quotation by transfering all the data from the excel file to the SAP ERP?

Hi there,
Try this:
Define a new BAPI which will read all the info in the excel. Internally it will call VA01 & read the information from excel & post it into a quotation.
For this you will need to define the import / table parameters. Each field in the excel is mapped to a field in the import / table.
Excel will have different sheets each with different vendors. But it is not possible in SAP. For each vendor you will need to create different quotation.
Consider that each your vendor supplies 10 products. Enter all that info in an excel sheet.
Then for each different vendor, create a separate quotation giving the details of all products he supplies. Explain the requirement to your ABAPer. He will help you with the BAPI part.
When you create a sales order with reference to a quotation, you may change the quantities. You will retain the products which are required & delete the rest. .
Regards,
Sivanand

Inquiry and Quotation and Sales Order creation

bump *
Hi Gurus,
1. I like to confirm that Alternative Products in a Quotation means Material proposal configured and not sub-items ?
2. Please help to confirm (as I have no access to SAP system):
a. when creating a Quotation with reference to an Inquiry, its Not possible to select via selection list , to copy only the sub-items (like Free Goods item / BOM sub-items / subitems inserted manually that reference the main item using the sub-item numbering) into the quotation or sales order. Or can the main item only be selected for copy or Must both be selected?
b. An order can Not reference a quotation that has a valid to-date in the past because the validity has legal implications.
regards
M Russo
Edited by: Mirella Russo on Feb 17, 2011 1:00 PM

Dear Sai,
I read the note provided.
It is referring to BOM structure and copy controls and a bug related to not allowing to copy the sub items of a Bom and only the main is copied.
So, is it true that Alternative items includes both manual selection list of materials from material determination, auto material substitiution as well as sub-items of a BOM material?
So, when there is no Bug, can i conclude that
copy control allows copying of both the alternative items as well as the main items? Everything can be copied.
thanks.
M Russo

Would like solution for Copy Control Between Quotation and Sales Order

Hi Expert,
My customer requirement are the following topic:
1. need condition type (item) to input FIX AMOUNT in Quotation
2. once copy Quotation to Sales Order Condition have to copy not depend on quantity
for example
QUOTATION#1
=item#1 quantity 20 PC
=condition#1 fix amount 100 USD
================================ copy Quotation to SO
SO#1
=item#1 quantity 2 PC
=condition#1 fix amount 100 USD <----- full copy and not depend on quantity
But on my setting I get Sales Order 2 PC with condition#1 10 USD ....
I need the way to Configure or Customize (need configure if have)
Many thanks for Advise me
Best Regard,
Atom
Edited by: korakoj chantarasupawong on Mar 25, 2011 7:28 AM

Thank you very much,
for my customer requirement for this condition is handing charge.
This handing charge is agreement between my customer and thier customer to keep fix amount per sales order.
such as 1 quotations per item has handing charge 100 usd per 10 TON product
if thier customer would like to split delivery (open sales order) 10 times, they have to earn 100 usd / 10 times.
so this is the meaning for this condition.
so
QUO#1
item#1
- mat A 10 TON (handing charge 100 USD per 1 sales order)
- mat B 20 TON (handing charge 20 USD per 1 sales order)
--> copy to sales order 1
SO#1
item#1
- mat A 2 TON (handing charge 100 USD per 1 sales order)
- mat B 1 TON (handing charge 20 USD per 1 sales order)
--> copy to sales order 2
SO#2
item#1
- mat A 8 TON (handing charge 100 USD per 1 sales order)
- mat B 19 TON (handing charge 20 USD per 1 sales order)
some thing like that's
many thank expert
please carry on advise me thanks

Help required in mapping Materials , Quotation and Sales order

Hi,
We need your help for the following requirement
There is a vehicle model and colours for these models
Company gets sales plan from dealers for vehicle model and later dealer confrms the PO Qty with model and required colour.
I need to map this in SAP.
I am proposing to create a Quotation for the sales plan from dealers with vehicle model and when company recieves PO , they will create Sales order with reference to Quotation.
The challenge i need to get all the colours ( finished materials ) for that model, currenttly all models and finished materials are managed in product heirarchy.
When i create order with reference to quotation..........the dealer should able to get the list of colours ( materials ) in the system for that model ( i am planning to create material masters for these models as well)....Please help me how to map this in SAP SD
i am just guessing if higher level item category concept can help .......or please suggest feasible solution
When he creates sales order with reference to quotation, instead of model ( mateial ) from the qtn ..........dealer should get the list of end prodcuts ( colours ) for the model in the sales order so that he chooses the required colour and saves SO.
Actually this is a portal driven project and SO creation is also integrated inthe portal for the dealers.
Regards
Venkata Rama Reddy

Hi there,
You said that the sales order process is done through the portal through the dealers? We are currently looking at a similar requirement from a customer perspective to create an online store sort of feel integrating the S/D module.
Can you share any ideas, things you did for portal integration? Web Dyn Pro application, Visual Composer, gave portal access to the dealers to S/D transactions?
Thanks for any input you can give!
Jonathan

How to restrict BOM explosion in Quotation and Sales Order

Dear all,
How can we restrict BOM main item explosion in Sales Order.
this BOM main item is having special order items which have to generate purchase requisition (item category - BANC),
with out exploding bom main item, can we generate a purchase requisition for BOM subitems, can any body explain me that how can we do that.
your suggestions will be highly appreciated.
thank you
Raghu Ram

Hi Raghu Ram,
The BOM explosion is controlled by item category.
In the item category configuration screen, under "Bills of Material/ Configuration", you can see "Structure Scope" field.
Select the one which is applicable to your case:-
"blank" - Do not explode material structure
A - Explode single-level BOM
B - Explode multi-level BOM
C - Configuration, no BOM explosion
D - Configuration, poss. with BOM explosion
E - Structure from Customer_Function (product selection)
Hope this helps
Regards,
Nicole

Error while creating quotation in sales order verion ?

Dear All,
while creating an quotation in sales order version management getting an error.
Sales Doc. MsgType Message Class        Msg.No. Message text
           E       AM                        53 Specify either address number or address
           W       V1                       555 The sales document is not yet complete:
           E       V4                       219 Sales document was not changed
thanks
vincent

Dear Vincent
May be this is related ABAP Issue please check with them because i found same issue
"BAPI_SALESORDER_CREATEFROMDAT2" - getting error while executing in se37.
"Specify either address number or address handle " BAPI_SALESORDER_CREATEFR

Copy data customer PO and PO date field from quotation to sales order

Hi Friends,
Can you please let me know what copy control settings I need to maintain in order to copy customer PO# and PO date field data in quotation to sales order.
All the data is getting copied from quotation to sales order when I create sales order with reference to quotation but the customer PO no. and PO date is not getting copied.
Can anyone please help.
Regards,
Wasim.

HI
Not sure if this is possible via Customization or not but you can try the user-exits or Routines for the Sales Order program for this
You need to change the include FV45C102 (assuming you have copied standard order and the copy controls). ABAP team should be able to make changes to this routine and achieve your requirement.
In VTAA, after choosing the Source and Target order type and choosing the right Quatation item, check the routine for 'Bus.data/item compl.' and it will be what has been mentioned above.
Please check &Revert
Thanks&Regards
Raghu.k

Storage Location Error duing GR of Subcontarct for The Sales Order Stock.

HI ,
Is there any settings to avoid individual entry of Storage Location field for the child components during the Goods Receipt from Subcontractor for the Sales Order Stock.
As per SAP standard , I have created Separate storage location for Sales order stock components as the Stock provided to vendor . While receiving the header component , System showing error to enter storage location for all the BOM component s . My Requirement is , Storage location should come automatically for the child component while receiving the Header Component.
Yogesh.K.

Hi Jurgen,
He's right, the posting is not a bug.
In case of MTO scenario, if components are managed in the sales order / project stock system withdraw them from storage location.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/4d/2b90b043ad11d189410000e829fbbd/frameset.htm
The subcontracting orders are account-assigned to a sales order or a WBS element. Thus, the components are not transferred (using a transfer posting) to the "stock of material provided to vendor" but are directly withdrawn from the sales order stock or the project stock at the time of the goods receipt.
Since the components are not transferred to the "stock of material provided to vendor", we recommend that you use a transfer posting to transfer the provided components to a new storage location (for example, 9999). This enables you to obtain an overview of those stocks that are physically located at the subcontractor. This information is particularly important when you carry out a physical inventory of the sales order stocks and project stocks.
Cs.
Edited by: Csaba Szommer on Jan 5, 2010 7:17 PM

Deleting deliveries and sales orders using BAPI

Hello all...I am making some changes to the existing program which uses call transaction to VL02 and VA02 doe deleting deliveries and sales orders. This program is running for ever. So I want to use BAPI BAPI_OUTB_DELIVERY_CHANGE and BAPI_SALESORDER_CHANGE instead of call transaction. I just want to now what values should the input tables contain or please guide where I will find documentation over this. Please give me a little insight how to use these BAPI's in my program.
Thanks,

Hello,
I got the following error when tried to execute my program with the BAPI function module.
The field "LT_DELIVERY" specified here has a different
field
type.
I am posting some part of my code here. Please help.
CONSTANTS: c_X TYPE c VALUE 'X'.
DATA: lt_header LIKE bapiobdlvhdrchg OCCURS 0 WITH HEADER LINE,
      lt_control LIKE bapiobdlvhdrctrlchg OCCURS 0 WITH HEADER LINE,
      lt_delivery LIKE bapiobdlvhdrchg OCCURS 0 WITH HEADER LINE,
      lt_return LIKE bapiret2 OCCURS 0 WITH HEADER LINE.
lt_header-deliv_numb = sdel-vbeln.
    lt_delivery-deliv_numb = sdel-vbeln.
    lt_control-dlv_del = c_X.
CALL FUNCTION 'BAPI_OUTB_DELIVERY_CHANGE'
EXPORTING
    HEADER_DATA               = lt_header
    HEADER_CONTROL            = lt_control
    DELIVERY                  = lt_delivery
TECHN_CONTROL             =
TABLES
HEADER_PARTNER            =
HEADER_PARTNER_ADDR       =
HEADER_DEADLINES          =
ITEM_DATA                 =
ITEM_CONTROL              =
ITEM_SERIAL_NO            =
SUPPLIER_CONS_DATA        =
EXTENSION1                =
EXTENSION2                =
    RETURN                    = lt_return
TOKENREFERENCE            =
IF sy-subrc EQ 0.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
WAIT          =
IMPORTING
RETURN        =
Please suggest how to proceed.
Thanks,
Naren

Link between Accounting Document and Sales Order

Dear SD Gurus,
How to find the Sales Order number and Sales Order Item from the accounting document- like document types DZ, DG, ID etc.
Kindly specify the table links and fields to fetch the above details
Regards
Vimal

Link Between SAP SD, MM & FI
The link between SD and MM :-
1. When you create sales order in SD, all the details of the items are copied from Material master of MM.
2. MRP and availibility check related data is also taken from MM although you control this data in SD also.
3. While you create inbound/outbound delivery with reference to a sales order,the shipping point determination takes place with the help of the loading group, plant data, shipping conditions etc. This also refers to Material Master.
4. The material which you are entering in a sales order must be extended to the sales area of your sales order/customer otherwise you cannot transact with this material.
There are many such links between SD and MM.
Now the link between SD and FI :-
1. Whenever you create a delivery with reference to a sales order, goods movement takes place in the bacgground. eg. In case of standard sales order, you create an outbound goods delivery to the customer.
Here movement 601 takes place. This movement is configured in MM. Also, this movement hits some G/L account in FI. Every such movement of good s hits some G/L account.
2. The accounts posting in FI is done with reference to the billing documents (invoice, debit note, credit note etc) created in SD. Thus this is a link between SD and FI
3. Tax determination: In case of a tax determination also, there is a direct link between SD and MM
SD Integration points with other modules
SD module is highly integrated with the other modules in SAP.
Sales Order
Integration Points                      Module
Availability Check             -       MM
Credit Check                   -       FI
Costing                        -       CO/ MM
Tax Determination              -       FI
Transfer of Requirements       -       PP/ MM
Delivery & Goods Issue
Integration Points                      Module
Availability Check             -       MM
Credit Check                   -       FI
Reduces stock                  -       MM
Reduces Inventory $            -       FI/ CO
Requirement Eliminated         -       PP/ MM
Billing -
Integration Points                      Module
Debit A/R                      -       FI/ CO
Credit Revenue                 -       FI/ CO
Updates G/ L                   -       FI/ CO
(Tax, discounts, surcharges, etc.)
Milestone Billing              -       PS
Return Delivery & Credit Memo -
Integration Points                      Module
Increases Inventory            -       MM
Updates G/ L                   -       FI
Credit Memo                    -       FI
Adjustment to A/R              -       FI
Reduces Revenue                -       FI
SD Transaction Code Flow:
Inquiry / Document type IN
Tcode for creation VA11,VA12,VA13. tables VBAK,VBAP
Quotation / QT
Tcode for creation VA21,VA22,VA23. tables VBAK,VBAP
Purchase Order PO
Tcode for creation ME21,ME22,ME23. tables EKKO,EKPO.
Sales Order OR
Tcode for creation VA01,VA02,VA03. tables VBAK,VBAP
Delivery LF
Tcode for creation VL01,VL02,VL03. tables LIKP,LIPS
Billing F2
Tcode for creation VF01,VF02,VF03. tables VBRK,VBRP
<b>The SD & FI link is established through mapping of appropriate G/L accounts through T.Code: VKOA</b>
Regards,
Rajesh Banka
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Error on ATP check when Creating a Sales Order

Hello,
I encounter error on ATP check while creating a Sales Order.
The error is when I create Sales Order using material A, with or with out indicating the Plant and Storage Location, the Purchase Order quantity is returned on ATP check, but when I create an SO with out indicating the Plant and Storage Location, no PO quantity was returned. Note that we applied SAP Note # 387482 to automatically determine the Storage Location. I have also checked material maintenance in MM03 of Materials A and Material B and nothing was different, they have the same Availabity check condition.
Is it possible that the SAP note that I applied causes the error?
By the way I have noticed that when I create Material B and manually populate the Plant and Storage Location there is a pricing error(but it returns the PO during ATP check).
Thanks.
Noreen

Hello,
I encounter error on ATP check while creating a Sales Order.
The error is when I create Sales Order using material A, with or with out indicating the Plant and Storage Location, the Purchase Order quantity is returned on ATP check, but when I create an SO with out indicating the Plant and Storage Location, no PO quantity was returned. Note that we applied SAP Note # 387482 to automatically determine the Storage Location. I have also checked material maintenance in MM03 of Materials A and Material B and nothing was different, they have the same Availabity check condition.
Is it possible that the SAP note that I applied causes the error?
By the way I have noticed that when I create Material B and manually populate the Plant and Storage Location there is a pricing error(but it returns the PO during ATP check).
Thanks.
Noreen

GATP run ffecting manual Pricing from Quotation to Sales Order

Hi SAP Gurus
We have a bit of problem, when we place a Quotation for a material and APO gATP is run it creates a sub-item for the material and thatu2019s where we add our manual prices(e.g Freight Charges).What than happens is the Quotation is later converted to a Sales Order and gATP is run again( I would think to still see if stock is still available) but all those manual Conditions are lost and our Users have to re-create those manual conditions. I checked in Copy Control(VTAA) to make Pricing type C(Copy manual Elements). Does anyone have an Idea what else can I do to make sure Manual Price is copied even though gATP is run again.
Thanks
Phenyo

Hi Friend,
To copy the pricing from Quotation to Sales order without change you have to maintain copy control settings from QT to OR
Goto the Transaction code VTAA then click on position and choose the Source document as QT and the Target document as OR
Then click on the item in the control tab and choose ur item category and click on Display
Now in the Pricing field change the value To D
Hope it is clear and work.
regards,
santosh

Transfer of changed order BOM from quotation to sales order

Good morning!
Please consider the following scenario involving variant configuration:
A quotation is raised in the system, and the values of the characteristics are assigned. Therefore a order BOM is generated (for the quotation), and that order BOM is changed manually using tcode CU51 (for cost estimates purposes). When it is saved, the system updates the BOM in the quotation automatically (ok, this is a desired behavior).
Although when we create an sales order with reference to that quotation, the newly chnaged order BOM is not copied to this new order, the order BOM is redetermined instead.
How can I make the system to copy it from the quotation properly?
Thanks in advance!
Adriano Cardoso

Thanks for the reply. I have verified this note and it seems more toward the BOM explosion in the sales documents themselves than for the modifications made afterwards (CU51 changes in BOM, for example).
After realizing that, I´ve made a little research and found the Order Engineering Workbench possibility, which seems to fulfill all our requirements regarding this point. I looked all over SDN and haven't found too much input about it. In the SAP VC book, says it is not part of the SAP ERP, but a add-on.
So, you don't happen to have any idea of how can we check if it is activated / installed in our system or not? We are on version 5.0.
Thanks!
Adriano Cardoso

Error in A/c Management , Quotations and Sales order

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