Error in Absences Quota Generation

Dear All,
I have generated absences quota for all the employees. But its generating and showing the same kind of absences in terms of no of days for newly joined employees also. For example if an employee joined on nov for him also Earned leave is generating for the full quota but he is not eligible for the full year of E.L.
How to reslove this.
Thanks and Regards
Suresh.V

Hello Suresh
use the tab allocation of quota based on pro-rata basis - and in quota type selection rule - use "decrese the quota based on inactive days"
and for earned leave - use different quota type selection rule - and use accrual period - for that you have to allocate the qouta on monthly basis (ie based on there presence they will get the leave quota).
Thanks and Regards
Jaydeep Jadhav

Similar Messages

Issue in Absence Quota generation wrt to actions (IT0000);using schema TQTA

Hi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1.     Last day of previous action
2.     Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul Jain

Hi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1.     Last day of previous action
2.     Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul Jain

Absence quota generation with PCR in Time Evaluation

Dear All,
I am generation absence quota Annual leave = 50 through PT60- ZM04. Its daily calculation and transfered at the month end.
The quota entitlement is 30 days per year.
I have written this pcr. Have configured a time type too. but not sure why its not generating any quota.
The time type I have configured is:
Time Type: 0097
Save as day balance - No Formation
Save as period balance - 1
Store for time accounts - 1
Have assigned the time type 0097 in Base entitlement for Absence quota generation as Day Balance and even in generation rules.
Have placed the PCR with ACTIO Z003 before CUMBT fucntion.
The PCR Z003 is:
000010 D HRS?0
000020 *
000030 = D OUTAQTYP
000040 = **
000050 = 50 Z GCY ZQTY
PCR ZQTY is:
000010 D OUTWPMOLGA
000020 **
000030 99 HRS=FR50C ADDDB0097Z ADDDB0097 HRS=D0097
I didnt mention anywhere in configuration or PCR that its 30 days per year.
Do I need to do this?
Have I missed out anything, please help me.
Thanks & regards,
Majid

Hi,
This you can do through config also without using PCR.
Base entitlement is 30 for calender year. Selection rule- Accrual period is daily and transfer time is time evaluation period.
Use appropriate rounding rule in selection rule.
Rgds,
Lata

Absence Quota generation / Accruals

Hi Gurus,
I am trying to configure Absence Quotas with the below mentioned rules.
1. To be eligible for PTO you must be on the payroll at least 6 months at which time 20 hours of Paid Time Off is granted.
2. In the second year of employment an employee will receive 5.58 hours of PTO per pay period.
3. The accrual rate increases with continued years of service. After 5 years of employment the accrual rate is 7.11 hours per pay period. See the chart below:
Years     PTO Hours
1                  20 Hours
2 - 4            145 Hours       (5.58 hours per pay period)
5+               185 Hours       (7.11 hours per pay period)
A maximum of 240 PTO hours (6 weeks) may be accumulated.
Can you please advise if it's possible to automatically (using Time Evaluation) generate 20 hours of quota in one go after 6 months, and then after 1 year is completed, the quota accrual starts happening every pay period. If it's possible, then please advise me how can this be achieved.
Any kind of help is really appreciated.
Thanks in Advance,
Ashish Maini

Hi,
In table V_T559L you can set up to do the accrual based on a time type and using a rule, you can check based on infotype 41 when to generated it.
Regards
Frederick

Absence Quota Generation begining of Calendar Year

Hello Experts,
Although the said requirment has been already posted in SDN, could not see any solution for this from the threads.
I have a requirment to Generate Absence Quota i.e Annual Leave at the begining of the year, precisely when i run Time Evaluation on 01.01.2011 system should generate the Quota in advance for the Calenday year.
I could generate via Report RPTQTA00 but the same is not happening in TE, even i tried with all Accrual options like Calendar Year, Monthly, Payroll Period, Base Period etc but system picking only the last day of the month or year.
I am wondering if some potential solution would have released from SAP during EHP 4 and 5
Kindly help me with your expertise
thanks
Gita

Hi Vivek,
i am facing the following senio can you please provide and document with pcr. I dint find the solution in SCN so please provide solution ASAP...
I have one senario in TIme management ....
Employee have 1year probation period ,but he is entiteled for taking leave after 1 year . that to leave should be accured for calender years after probation period. & henceforth it should accur per calender year.
For Example: Employee have joined on April 2011 ,Then his leave should be accured after April2012 upto Dec 2012 & then for next year 2013 leave should accure from Jan 2013 to Dec 2013.
Please help me to map the senario with detailed configuration steps
Pls help me out here the requirement is immediate.

Error msg in create absence quota during hiring.

Hi guys,
when i hire a new employee the create absence quota displays the following error.
"No validity interval for key 2 32 17"
i know that i need to add the new entry in the view Base Entitlement for Absence Quota Generation
(V_T559E)
my problem is that i dont know exactly what the key means
i think that is
2 is for Employee Subgroup Grouping for Time Quota Types
32 i dont have idea
17 the rule for QUOMO
any ideas?

Hi Javier,
Please check tabel V_T559D. Looks like this error was caused by no validity period setting.
2 is for employee subgroup (check table V_503_E)
32 is for personnel subareas (check table V_001P_I)
17 is for vacation quota type
Regards,
Jim

Absences not deducted from Absence Quota for One Employee

Dear Friends,
I am facing an issue for one employee, when I recorded an Annual Leave absence to him, it is not updated in his Absence quotas infotype. But this is working fine for all other employees in the same employee group/subgroup grouping.
But for Sick Leave absence type, it is updating in his absence quota records...
I have checked the counting rules, deduction rules, base entitlement rules and other configuration settings.......It is fine and for other employees belonging to the same grouping, it is working fine, except this employee...
I couldn't understand what will be the reason? Can anyone shed light on this issue?
Thanks in advance,
Sai Narayana,
SAP Functional Consultant.

Hi JS,
I am checking the absence is deducted or not from his entitlement in the infotype 2006 after running the payroll for that month......
The employee has taken leave on last month and the payroll is also run for that month.......This Absence is not deducted from his quota......
I have checked for another employee in this department, no error/issue with that employee.......Only with this employee I am facing problem.....
I found -
1. The Absence Quota balance which is present in Infotype 2006 is not the same which is displayed in Remuneration Statement ( leave balance is displayed in payslip for every employee)
2. Annual leave is not deducted from the employee's entitlement where as sick leave is deducted. I have checked the deduction rule too for this grouping, it is right.No issues in that.
3. Absence Quota generation also produced different results when run time evaluation thru PT60.....which is not according to the entitlement to this employee grouping that too for this employee only.
Or Friend, can you tell me some other option, to overcome this issue.....instead of repairing this all the time.......
Thanks,
Sai

Absence quota 31 cant be accrued by time evaluation

Hi
while i run tim evaluation i get error like absence quota 31 cant be accrued by time evaluation,i configured generation rules & also written rule to update quota 31.Any suggestions where i went wrong??how to correct this error??
Thanks&best regds
Shaila

Hi
Actually i had written sub schema for this..bcoz this URL is eligible for those employees who are Cash processing officer & also based on personnel area we have to check wheter particular employee is Cash processing officer or nt if yes then only update 1day URL to 2006 IT, if the employee is working on Public holiday..for updating i had written this PCR..ZMN1 Public holiday indicator(timetype), 31 is my quota group.
HRS=1
varstprsnt
N
Y
HRS=DZMN1
ADDDBZMN1
UPDTQ31

Use of Time Evaluation to generate Absence Quota

Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
Sujit

We are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response.

Error in Generating Absence Quotas.....Time Management

HI All,
WRT TM
1)In the step SE38 using RPTQTA00 i get an error saying Generation rule is not selected for this Personnel Number.
2)If i try doing thru PA61, when i select the Absence quota defined n click create i get the Standard Absence Types rather than the ones i created...
So wat cud be the reason for it,,,,n how to rectify??
Thanx a lot in Advance
Regds
SAP Functional

Hi,
The error is solved wrt SE38 Generating Absence Quotas,but the output window displays the quotas i have defined as well as the standard leave(system default) which i hav not defined and the quotas are displaying multiple times i.e the sick leave is displaying 7 times n paid leave is displaying 8 times.
So the total for Sick leave is 7X7 = 49days and
for paid leave 30X8 = 240 days, n when i select subtotal than i wont get the total numbers instead the quotas get displayed multiple times.
So wats da solution, thanx for the past suggested solutions n for the future ones too.
Regds
SAP functional

Error While Generating Absence Quotas

Hi HR Gurus
I have facing a problem while generating absence quotas, It show message "
E     81000001     No validity interval for key 1 81 01
E     81000001     You have not selected any generation rules
E     81000002     No validity interval for key 1 81 01
E     81000002     You have not selected any generation rules
E     81000003     No validity interval for key 1 81 01
E     81000003     You have not selected any generation rules
E     81000004     No validity interval for key 1 81 01
E     81000004     You have not selected any generation rules
Why this error show,Let me know where i have mistake in customisation.
Thanks in advance
Regards
Rajiv K

Hai Maha,
You did not assign the validity interval for the quota.
1 is Esg grouping
81 is Psg grouping
01 is quota type no.
in selection rule table you did not maintain the proper data for particular quota.
for that go for V_t559L in this table maintain the validity and deduction intervals. There you can select the start of validity interval field and end of validity period and same to deduction interval start and end deduction validity..
And also check the QUOMO feature and PSg grouping for time recording.
Good luck
Devi

Error when creating absence quota IT2006

Hi all,
When entering leave request through ESS for this pernr, I am getting an error message which reads No quota available for this pernr.
But when I was creating absence quota IT2006 I got an error message 'No validity interval for key 1 50 10'.
If I bypass the message, even though I type some constant in the number field for any absence type, when saving(or when clicking the green colored tick mark) its getting defaulted to zero.
Is there any IMG configuration missing? Please provide some idea on this.
Thanks a lot in advance.

Hi Johnson,
The guess the reason for the quotas being automatically assigned zero is that, these quotas would be defined in such a way that, they can only be generated and not input. Please refer to the table V_556A_B, and see what is being entered against the quota there. Enter it as No Generation for you to be able to enter quotas in the IT2006. If you have enabled the "No Generation" then you wouldn't be able to enter data in IT2006.
The reason for the error is that, you wouldn't have specified the date interval in which the Absence Type can be deducted. Please check that too.
Thanks,
Krish

How to change generation date of absence quota with Time Evaluation methos

Hi all,
IS there any way to change generation date when TIme Evulation generate absence quota?
Currently system will use last day of month as generation date, Validity and Duduction period set correctly.
Base entitlement relate with Monthly,
Accrual period setting in selection rule is Month
Example: system generation absence quota in PT60 with 1 day Normal Leave Entry date 31.06.2011
Valid from 01.06.2011 to 31.12.2012 ; Deduction from 01.06.2011 to 29.02.2012 (extras 2 month)
Can we change ENtry date to 28.06.2011 , because in the last day of month they did not yet have quota but they need it for advance (approver from his/her Manager) ...
Thanks,
R1V

Hi,
The best way i think is to have negative deductions for the quota.
This time as it is on 28 you want to push it to 2 days earlier and later if there is another person with a day as 25, you need to again change the generation date isnt it.
Instead, if you have the negative deductions, you need not worry about the generation date.
Hope this helps.
Cheers,
LG

Error while creating absence Quotas - Error no 83

Hi Friends,
Would appreciate help on this .
While creating time quota-
am geting this error :
<b>Error while creating absence Quotas.
Error no - 83</b>
Reagards,
Srikanta

Hi
Don't know if your question has been resolved, but check the leave cycle date types on IT0041 and IT0001 and IT0007 should all be aligned.
Hope this helps.

Error while generating Absence Quota

Hi All,
While generating Absence quota iam encountring an error message " No quota type for key 1 01 02 20090911"
We are using Time Mgt Status 9 and RPTIME00.
Can you pls share your inputs.
Thanks for your time.
Kind regards
Sathya

1 is EG
01 is ur PSG
02 is ur Selection rule group
Check the grouping in the table T559L

Error in Absences Quota Generation

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