Error in Project Coding Mask "Edit screen is "1" too long" Message no. CJ62

Hi Friend's
In sandbox already i have Define Special Characters for Projects is as "2" (Length of key for coding)
Now when i go for defining Project Coding Mask by making following new entry in the spro
example "PR .0000000000.00.00.00.00 Dairy Process Project
after entering above details system gives following error
Edit screen is "1" too long
Message no. CJ627
How i can resolve this issue.
Thanks & Regards,
Sandeep

Your coding mask is exceeding the limit of 24 characters(including special characters). Reduce some characters to make it 24 or less then 24.
Edited by: Kuldeep Bidalia on Sep 9, 2010 4:42 PM
Edited by: Kuldeep Bidalia on Sep 9, 2010 4:43 PM

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How to create a validation for the project coding mask

Hi,
Would just like to ask how to create a validation for the project coding mask wherein the WBS elements hierarchy will be checked against the template saved. For example,
project coding mask is XXXX-XXXXX-XX-X-X-X-00-X
mother WBS should be XXXX-XXXXX-X and lower level WBS would be XXXX-XXXXX-XX.
The validation should not allow a mother WBS to be XXXX-XXXXX-XX.
How can we go about this?

Hi Jacquiline Bersamin,
You can use validation with the combination of the level and the coding mask.
In the validation:
Pre requisite: WBS level = 1
Validation: Prps-posid = prps-posid :1-12:
Message : Error
If required you can give the parameters for your detail error message.
Please let me know if this does not work.
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Dear Sap gurus,
Can anyone explain what is project coding mask in project system.please very urgent
Thanks&Regards
p.srinivasan

With the project coding you will going to idntify the project definition and WBS elements in SAP.
In Customizing for "Project Number Coding Mask", you define the appearance of the coding masks.
Also in Customizing for "Special Characters" table, you specify the special characters for WBSs, and you also specify the following for the project coding: whether coding must be used, how long the key should be, and whether this length is compulsory. Also a temporary placeholder for determining a project number automatically.
So based on the organizational requirement you will identify how the project coding should look like.
Say for Eg. for company code NLY0, I want start all the project naming should start with NLY0-XX-XXXX.
you specify how a project number in customization for editing. You can maintain the following parameters for editing the project number:
The length of the key for project coding 4
and many special characters, specifying whether the key must have this exact length or whether it can also be shorter. Special characters to enter WBS elements faster. An indicator specifying whether only coded project numbers can be used to create projects....so on.
Like that based on the organization requirement you can maintain you own project coding.
If you satisfy with the answer, reward the points accordingly.
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Dear gurus,
                What is project coding mask in project system what we have to mention in project coding mask there are two fieldsi) special characters for projects ii) project coding mask.Please help me very urgent
Regards&Thanks
P.Srinivasan

Hi Srinivasan,
We specify how a project number is coded for editing
Create masks for editing the project number. Masks help display complex project numbers. They can also be used to indicate the position of a WBS element in the project hierarchy.
The following characters are available for editing:
     For alphanumeric characters
     0 for numeric characters
     Special characters to organize the project numbers
Configuration Details
We can maintain the following parameters for editing the project number:
     The length of the key for project coding
We can assign up to five places for the key.
     An indicator specifying whether the key must have this exact
         length or whether it can also be shorter
     Special characters to enter WBS elements faster
An indicator specifying whether only coded project numbers can be used to create projects
Special characters are :- Example PL (4) ET (*), SP (/ , . , > , < , = , - etc)
Project Coding Mask:- How do you define the Project Structure (Levels etc)
and how you want its numbering system to be seen/saved.
Examples:-
For Project Id = CCMD
Coding Mask = xxxx-00-xx-XX

PS: OPSJ Define Project Coding Mask

Hi All,
I have below requirement for configuring below coding mask (all alphanumeric)
AAAA.B.CCCCC.EEEE
u2022     AAAA = Company Code
u2022     B = Project type (C u2013 Capital, E u2013 Exploration, O u2013 Operating, S u2013 Outage, M u2013 Maintenance, T - Freight )
u2022     CCCCC u2013 Freely defined
u2022     EEEE u2013 Freely defined
We have also defined in OPSK the below
PL     SL     ET     SP     SP     SP     SP
4          u201C     /     .     :     >
SP     SP     SP     SP     EDIT     ANo
;     -     <     =     X     %
Could you let me know what would be the coding mask (OPSJ) I need to input? is it A or B below?
A). XXXX.X.XXXXX.XXXX
B). .XXXX.X.XXXXX.XXXX
Thanks!

Hi,
The WBS element code is 24 characters field name POSID,WBS description is of 40 Characters field name POST1.
Project coding mask has imporatnce during the project reports,search parameters in other transactions at we must take all the aspects into consideration.U shuld decide wht is correct no one can better judge this.If i will be on ur place
My Coding mask Will be like this .
PrjId C u2013 Capital, E u2013 Exploration, O u2013 Operating, S u2013 Outage, M u2013 Maintenance, T - Freight
Coding Mask--
Prj Id    Coding mask
C      .XXXXX.XXXX ( This depend on level of WBS )
And My project profile culd be Capital Project Profile.
As far as 'A001' (the actual company code) concerned I can put it at the time of Project definition creation.
Nothing is Just specify in SAP.
Rgds

Project coding mask change

Hi Experts
My coding mask is :                AA/XXXXXXXX-XXX-XX-X-X-X
Now i wish to change to:       AA//XXXX-XXX-XX-XX-XX-XX
But the system does not allowed specying the method of changes.
I have deleted in Config client and created a new.
My requirement is to take this to testing cleint
Is there way to change?
warm regards
ramSiva
Edited by: marias marias on Jan 11, 2010 2:49 PM

hi guys,
I would like to change my project coding mask already existing, and used (so i have wbs element created already)
using transaction OPSJ
i wanted to add 5 character at the end of the existing codification
Before : AA.XXXXXX.XXX.XXXX
After :   AA.XXXXXX.XXX.XXXX.XXXXX
of course, i have the SAP scary message.
i did look for OSS note 520944 - and it looks like i can do it (see the note extract)
If you want to change an existing editing mask in Customizing, the
following rules apply:
o You can only add one new alphanumeric section to the editing mask.
o You can change a numeric section into an alphanumeric section of
the same length (see Note 521625).
o You can change the special characters of the editing mask. If you
use the solution of Note 441749, you have to update the affected
objects on the database (see Note 441749)
as, honnestly the note are note really clear on this subject,
Does somebody ever done this change in production system ? your feedback ?

Deletion of Project Coding Mask

Dear All,
I have created one Project with Project Coding Mask and placed Commitments and Actuals against this Project.I reversed the actuals and trying to delete this project but cant delete it.I placed deletion flag on this project and tried to delete my Project coding mask but i cant delete it.
Please advice me how to delete the Project coding mask as i have to create new mask as per the requirements ,
Thanks
Muzamil

Go to OPSJ, try deleting the mask entry.... Normally system should allow. In case it does not... request you to try and delete the project first.
you can do so from CJ20N.
Also try using SE16 and put the table name PROJ. click execute in next screen... system gives all the table entries.
Check the required entries and follow menu path Table entry >> delete...
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Use of Project Coding Mask

Hi,
Could you please tell the usage of Project coding mask. Is it useful for creating for WBS elements with specific hierarchy or to search the WBS elements?

It would be good practice to use coding mask to standardize the Project ID and helps in building WBS hierarchy.
If the client is having different projects for example customer as well as capital projects then u can define coding mask such way that u can identify whether the project is customer or capital project. Later it helps in reporting if client wanted to analyze all the capital projects.
But in SAP it is not mandatory.
Hope this help.
Venkat

Different Lengths for Project coding Mask

Hello
How do I set up multiple project coding masks of different lengths for use in different company codes.
For example:
project number/mask range 1 could be: 1/xxxxx
and
project number/mask range 2 could be 1/xx/xxxxxx/x
If you can please let me know if this possible and if so the process involved.
Thank you
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Bindi

Hi
You can define different coding masks of different lengths (maximumof 24 characters) for use in different company codes. You define this in the transaction OPSJ .
According to your requirement you may create different coding masks for each company code
Regards
Varaprasad.

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Receiving ERROR meassage when trying to copy..file name too long.

Hello.
There is an error code number, but didn't write it down...will do so, if no-one can answer this question at the minute. I am not at the Mac at the moment, so this post is pre-emptive.
Problem:
If I try to copy over a folder with photoshop images onto another drive, the copy is incomplete due to the name/s of the files being too long, apparently.
The error message says something to the effect: 'the names are too long can't complete copy'.
The file names are about 10-12 [at most]characters in length.
Please advise
Chris

If the drive is formatted HFS then you are limited to 32 characters on a file name. If it is formatted HFS + then you can have file names as long as 255 characters. I am not familiar withi the format you say the drive is formatted in so I can't speak to it.
If you are receiving -50 errors that can indicate a file name that is too long OR an illegal character in the filename regardless of its length.
If you are actually using 10.3.8 as your profile states then that may be part of the problem. Many of these problems existed in 10.3.X but were fixed in 10.4
I remember that 10.3.8 had issues copying to external drives when there were more than a certain number of characters in a filename. I don't remember the number but for some reason 10 or 12 is what comes to mind. It caused me many problems when I would try and copy files to a Zip disk that I used to have. Since I updated to 10.4 those issues have never occured again.
Since you know what folder the problematic files are in why not just open the folder and try to copy files one at a time. When you get to the one(s) that is a problem, change the file name to something shorter.
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Project Coding Mask - Error

Hi experts,
I'm trying to create a new coding mask, with letter M, but I'm getting the error message:
Projects/WBS elements with the editing mask M still exist.
I've checked tables PROJ / PROJS and PRPS / PRPSS and I haven't find any Project or WBSE starting with M.
What else should I check?
Thanks

yes, most likely the version profile is set to create wbs version released (or other version) and even if you have deleted all entries from PRPS etc.. entries of the version still remain.
you need to delete all version data... stored in tables VSPRPS_CN & VSPROJ_CN
you may use sapnote to delete version data. or delete direct in table.
see also
Restoration of original WBS code
regards.

Project Coding mask not editable

Dear Expert,
My existing coding mask is E/00000:XXXXXXXXXXXXX, now I want to add one more 0 to the numeric part.while changing its showing error.Kindly suggest.
Regards

This is the error,
Cannot make this change to the editing mask (see long text)
Message no. CJ611
Diagnosis
You want to change an existing coding mask, or want to create a new mask and have chosen a key for which a coding mask already exits.
You can only change existing masks as follows:
You can change a numeric section to an alpahmumeric section of the same length.
You can extend the coding mask with an alphanumeric section.
System Response
The function was not executed.
Procedure
Change the coding mask as described above or create a new coding mask with a key that does not yet exist.
Regards

Deleting Project Coding Mask

Hi,
I want to delete one of coding mask but Iu2019m getting the below error message even though Iu2019ve rename all the Z Projects to start with character u201CPu201D. If I execute CN41 report I cannot see all the u201CZu201D Projects but the projects exist in PRPS table. I there a way I can remove all the Z project in PRPS table?
Projects/WBS elements with the editing mask Z still exist.
Message no. JP011
Diagnosis
There are still projects or WBS elements with edit mask Z in the system. Therefore you cannot change them.
System Response
Processing stopped.
Procedure
All projects or WBS elements that still use this edit mask must be archived before you can change or delete the edit masks.
Regards
Sandile

This is because the in PRPS table if you select deletion indicator = x then you will see all Z projects
check out OSS note 453280

To Override Project Coding Mask

Dear All,
At present, we have coding mask in system where the Project ID= Company code
For example For ABCD Project ID , coding mask is -XXX-XX-0000-XXXXXXX, and ABCD is also a company code.
The new requirement is to have Project Def such as ABCDP0001234, without any special characters, where ABCD is company code.
How can I override the existing coding mask for creating new Project Def, for say, a new Project profile.
Is there any user exit available for this?
Regards,
Manmay Mallick

hello
What you can do:
1. You can delete all projects and change mask and import them again to system. Of course it means that you need to do a huge project for this with CO/MM/FI/SD consultants. That's a very cost consumable event but ... you will have data as you wish. I am not sure if that is worth it.
2. Simples way but a little longer but low costs.
You need to check 1 checkbox, in transaction OPSK check if you have Edit checkbox checked. If not that means you can create project outside the range of project number defined according to your project mask.
Eg. if you have only 1 mask
ABCD-XXX-XX-0000-XXXXXXX, you create project ABCD-EFG-KK-1234-ASD1234
if Edit checkbox is not checked you can create project eg WD12123332/2233-112-1212 but what is important you mustn't have any validation that check a project number and your new project number range doesn't start with ABCD chars. Check it yourself.
So if you stop using ABCD project mask and start using new coding project range as you almost want
ABCDP0001234 - but one char in ABCD must be change for a period of time you will use
0BCDP0001234 number. In other way the system will check it according to your ABCD mask.
When the time will come and projects with old number will go out and you will have only few of them activelu maintain you will make a decision to migrate the few old projects to new number 0ABC.
After that move you will need to archive old projects and remove them from your database then you can delete a mask ABCD. If you delete this old mask all your projects can be renumerate to your number expectation from 0BCDP0001234 to ABCDP0001234. And you got it
What are the costs of this solution:
1. Organizational decision to use new codings of projects 0BCD for period of time.
2. Prepare a few validation to check the project number if you don't use mask you need to have any mechanizm to verify correctness of your project numbers.
3. Small migration of few old projects to new ones.
4. Archive of old projects.
5. Small LSMW to renumerate 0BCD projects to ABCD projects.
When to do it?
It depends of your organization and the lifecycle of your projects.
Additional info
For a period of time in your old projects you can use Mask ID field in project definition and put there + sign in the place which char schould be used to find WBS element in the system as an alternative way.
Eg.
You have a WBS element ABCD-EFG-KK-1234-ASD1234
on the definition of this project in Mask ID put ++++_+++_++_++++_+++++++ where _ means space. In such a way on you WBS element in the field Short ID you will get ABCDEFGKK1234ASD1234 and this number can be used in reports etc.
Hope this help

Error in Project Coding Mask "Edit screen is "1" too long" Message no. CJ62

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