Error in uploading MT940 format - Electronic bank statement

Hi
I am configuring the electronic bank statement.Here I am able to do so using the Swift MT940 international format. Bank Statement is imported and postings made to bank account.
One bank will provide the data in MT940 format. I tried using the MT940 file directly, however I get the message - Account statement not updated.
Please help to reslove the error
Regards,
Mahendra

Hi,
As Nikhil said, we have two different files in MT940 (structured and unstructured). Select correct one while processing.
And also check if you maintain external transactions and posting rules for them in the configuration.
Thanks.

Similar Messages

Error while uploading MT940 format

Hi Experts,
While uploading MT940 format file through t.code ff_5 following error come:
External transaction N155 + and N475- is not found.
What these external transactions stand for and what should be the posting rule and interpretation alogrith for the same?
I maintain these two external transaction without posting rule but it didn't solve my problem.
Thanks & Regards ,
Swati

Hi,
Now coming to your issues
1) When the statement was uploaded first time, what options did you select in output control? If you select posting log etc you will get exact status of the statement uploaded. Please check in FEBA the status of this statement uploaded.
Also recheck your customising with reference to posting rule etc.
2) About the second statement of yours, I understand that you are now receiving an error FB 771 on trying to upload same statement again via FF_5, this is correct as one statement can be uploaded only once.
Check the below note
"15759 Deleting account statements and check deposit lists"
Report RFEBKA96 is an utility program meant for using in test systems and in emergency situations. In your case where you have confirmed that there are no posting happened for this statement uploaded(Please recheck and ensure the same), you can go ahead and use this program but has to be used in caution. Please review the above note which has more details.
Kind Regards
Soumya

Electronic bank statement upload - SWIFT MT940 format...

Hi All,
i am first doing the electronic bank statement upload to SAP.
i already done the related config for this. i did check with my Client bank about the statement format and they able to provide the statement in SWIFT MT940 only not in multi cash format.
Is any body done this before i mean upload the MT940 format to SAP. If so please share your experience with me.
i need:
1) The format of SWIFT MT940 file.
2) Is any SAP notes related to this format?
one important thing is -> 1) is this SWIFT MT940 format got two files(statement file and line item file ) like mult icash format or only one file.
2) if this format got only one file in which field we have to use to upload this file in TCODE. FF_5. -> Line item field or statement filed.
Thank you very much.
Sandhya

Hi ,
Check SAPnote 13283. This has information on
Multicash
SWIFT MT940
DTAUS
BAZ
MAOBE
SAP.TXT and SAPKURZ.TXT
Also you can see the link http://www.swedbank.lv/lib/en/SWIFT_MT_940_formata_apraksts_ENG.doc
for the detailed description of SWIFT MT940 File.
Hope it helps
SJ

Format file problem uploading electronic bank statement files FF_5 RFEBKA00

hello
I am facing a problem when uploading electronic bank statement files with the file format. The situation is as follows:
1- Electronic bank statement files are sent by FTP from the bank to a certain directory in AL11
2- we have developed a "z" program that just picks electronic bank statement files from AL11 directory and process them using standard FF_5 (RFEBKA00) program.
3- When processing some files had an error, when debugging we have verified that errors are caused by some "special" characters non Unicode as "®" (=Hex'AE') with UTF-8, a '#' is displayed.
SAP answers a question as follows:
AL11 is designed to display os-files (log-files, trace-files etc.)
from within the SAP-system for supporting purposes in order not to
logon to the os itself.
It was not designed to display any file-content in the system created
with any code-page.
AL11 opens the file in textmode with encoding option default, which
means UTF-8 in a unicode system and NON-UNICODE in the other case.
You cannot change this setting.
If you have the need to specify these options, depending on your files,
you can make a copy of report RSWATCH0 and customize the OPEN-statement
to yor needs.
On a Unicode system, the files need to be in Unicode format (UTF-8).
Eg:When you interpret a non-Unicode "®" (=Hex'AE') with UTF-8, a '#' is
displayed.
Case 1:
Who is creating those files? Are these files
1) created by you
2) are they written by a SAP application?
==>There are the notes 752835 and 747615 for cases like these.
In case 2) it may be that the application responsible for the file
download (not AL11!) should be the problem, considering note 752835.
There is also the possibility for you to convert the file to the correct format using our tool RSCP_CONVERT_FILE (note 747615).
System administrator has told me to copy standard RFEBKA00 program and modify the OPEN-statement but I am not agree because I think that the problem is when generating the files in bank's system and/or sending the files to SAP by FTP.
Does any body face a problem like this before? Any ideas?
Thanks a lot

Hello,
The files that are available in AL11 are in Unicode.
Can you convert them to text by using the following method and then try:
You must have mapped this directory and having access.
Right click on file
Open with: Microsoft Office Word
Then the pop-up comes: File conversion - bacs
Select Other encoding radio button
Then select "Unicode" from list
and say OK
Now the file is being opened in readable format:
File SAVE as PLAIN TEXT
Save the file in the same folder that you are referring to in AL11
Now if you try with this .txt file, it should work in FF_5
Thanks,
Ravi

Error in Upload of Electronic Bank Statement

Hi All,
We are trying to upload an electronic bank statement and while it was running, I was disconnected from the system. When I checked, only a few of the entries from the upload file got uploaded successfully and I can not continue the pending job. I would just like to know if I can reupload the file without duplicating the entries that have been uploaded successfully? If not, what options do I have so that I can upload the remaining entries? Please advice. Thank you!

Hi,
You can look at the option of deleting the existing bank statement by using the program RFEBKA96 and uploading the statement once again. You can copy the required parameters for this program from FEBA.
Regards,
Kiron Kumar T.

Configuration / Uploading of Electronic Bank Statement Steps

Hi
I have confirgured the electronic bank statement functinality, I have used interpetaton alogrithm as 015, In Assign External Transaction type to posting rule, we have only two exteranal transaction 1001 for Credit and 1002 for debits in bank, we have assigned posting rule Z1 to external transction 1001 and Z2 to 1002.
I have received the following bank statement in multicash format.
Line Items File UMSATZ.TXT
Bank
Account
Statement Number
Value Date
Blank column
Text
Blank1 column
Blank2 column
External transaction code
Reference
Amount
Curr
Blank3 column
Statement Date
Header File AUSZUG.TXT
Bank
Account
Statement Number
Date
Curr
Opening Balance
Credit
Debits
Closing
Kindly advise the step to upload the above files and how the system will identify the reference column and external transaction from the statement to post based on above configuration.
Basically I want to ask that we are aware that bank statement have this column, but how SAP will identify the same and post.
Awaiting for early reply.
Best Regards
Mukesh Mokashi

Hi Srikanth
I have executed the test program, the system has posted three documents document pertaining to GL accounts as mentioned below:
1. G/L acct postings
Cash disbursement
00011 FB01 SA        001 40 215019      INR       30,000.00-
                                   002 50 215002      INR       30,000.00
         Document 25000037 was posted in company code 1000
Outgoing checks
00012 FB01 SA        001 40 215019      INR       31,000.00-
                                   002 50 215001      INR       31,000.00
         Document 25000038 was posted in company code 1000
Outgoing checks
00013 FB01 SA        001 40 215019      INR       32,000.00-
                                   002 50 215001      INR       32,000.00
         Document 25000039 was posted in company code 1000
Files created
LI file
          C:\Documents and Settings\10000058\Desktop\UMSATZ1.TXT
          Lines:                3
Stmt file
          C:\Documents and Settings\10000058\Desktop\AUSZUG1.TXT
          Lines:                1
2. For Customer Open Item it has show error as "(GLT2 001) Item category 04000 not allowed in accounting transaction 0200 /0001"
Point No.1
I am confused what system has performed and how the GL codes are picked for posintg for point no.1, further the message
shows files are generated, the file contents are blank.
Point No.2
Error for customer open item creation
Can you please explain the above points.
Best Regards
Mukesh Mokashi

Electronic Bank statement error

Hi gurus,
I have configured electronic bank statement settings for multicash format when ever i execute the file in ff.5 it is showing the error message and accounting entries will not get generated please help me on this
Error message.
Account 560036003      45605043982                   INR: Statement
200800466 is not in the bank data storage
     Message no. FB770
Diagnosis
     The previous account statment has not been imported.
System response
     The system permits the import regardless.
Procedure
     You can deactivate the message for the formats Multicash and MT940:
Effects on Customizing
     You can define when this system message is to be issued in accordance with your requirements.
You do this in Customizing as follows: Controlling -> Controlling:
General -> Change Message Control.
The application area and message number can be taken from the technical
documentation.
Its very urgent please help me
Regards,
Yashwanth

Thanks for reply
Again iam getting one more error
Account statement was not updated
     Message no. FB773
While importing electronic bank statement, the system determ
that not all external transactions (business transaction cod
text keys, or posting texts) were in
table T028G.
Enter the transactions in table T028G.
Afterwards, start the processing again.
Following entries missing in table T028G:
These two error messages I am getting please help on this
Regards,
Yashwanth

Electronic bank statement importing error

Dear Guru,
We've just upgraded support package upto last version and then happened to see errors while importing account statements in SWIFT MT940 format.
Message says,
"House bank table: No entry with bank key and acct 40443751657275"
Procedure
Maintain the house bank tables.
Actually, there are bank key, account number in SAP.
This error message is somewhat misleading.
Is there any special programe to generate "Electronic bank statement"?
Thanks for advice in advance.
J.

Look like there is a solution if we put bank account number in alternative bank account number also.
Take a look at this thread.
MT940 :No entry with bank key and acct

Electronic Bank Statement BAI file format

Hi,
I am trying to upload electronic bank statement with BAI file format. When I select the file and executed in FF_5, it is not giving any error. Nothing is happening. The same file I have used I was able to upload it. I am searching where it went. I have maintained complete configuration.
Then I have prepared a simple file on my own in text format, that simple file is working fine and able to upload.
Can somebody have any idea why it might have gone wrong?
Thanks in advance.
Ravi

all the file lines are filled with " in the beginning and at the end. Then I replace all those " values and I am able to upload the file. I am not sure how these " values are placed in the file.

Electronic Bank Statement (BAI format)

Hi Experts,
Directly I am trying to upload the Electronic Bank Statement (BAI format) through TCODE FF.5. For this already I have deleted the Test data by using the SE38 Program RFEBKA96 and then trying to upload. Itu2019s giving error u201C Table FEBKO is blocked: Key 140025 (Bank key) 6897562143 (Account number) while trying to upload through Tcode FF.5. Even there is no records in Table FEBKO , itu2019s giving this error.
Can anyone please help out to solve this issue..Also inform me any other configuration seetings are required to do Electronic Bank Statement Upload for BAI Format.
Thanks & Regards,
Kelvin

Hi ,
Already I have deleted the bank statement by using program RFEBKA96 and also there is no entries in table FEBKO. Even though itu2019s giving the same error u201CTABLE FEBKO is blocked u201C while i tried to upload it again.
I have to upload only 3 statements. Is there any other way to upload the BANK Statement Reconciliation. Please help me .
Thanks,
Kelvin

Electronic bank statement MT940 post with FB05

Hi expert,
I am configuring Electronic bank statement with MT940 (field 86 unstructure) format and when i upload the text file in FF_5. The system will post to FB01 but i would like to post FB05 and searching for vendor open item and make clearing.
My text file as below:
:20:20100524
:25:50070010/10000100
:28C:20210/05
:60F:D100524EUR346
:61:100524DX50NC01//CHQ
:86:C01?20?1500000002?145001
:62F:D100524EUR396
Please advice which field or word i need to change to post with FB05?
Thanks.
regards,
ng chong chuan

hi Anand Raichura,
7 Clear deb.subledg.ac & 8 Clear cred.subl.acct is maintain in create account symbols? or assign accounts to account symbol? or create keys for posting rules? or define posting rules? or create transaction type? or assign external transaction types to posting rules? or assign bank account to transaction types?
Beside, is my text file as below is correct? or need to add some word to define on FB05 vendor clearing?
:20:20100524
:25:50070010/10000100
:28C:20210/05
:60F:D100524EUR346
:61:100524DX50NC01//CHQ
:86:C01?20?1500000002?145001
:62F:D100524EUR396
thanks.
regards,
ng chong chuan

Issue with electronic bank statement upload

Hi All,
          Presently I face an inssue in posting electronic bank statement upload (Tcode - ff_5).
The scenario goes like this.
         First we do payment to vendor using 'f110' transaction.Here the document currency is different from local currency.Let us say we paid 100 EBP i.e, approximately 177 USD.
After the payment we get statement from Bank (in this case BAI format).In the bank statement due to exchange rate difference the amount will not be exactly 177 USD but slightly different like 185 USD or may be 170 USD.
       At this point we have to upload this statement using transaction 'FF_5' to system.Here obviously the differential amount goes to the system ( 185 USD or 170 USD).
Now the issue is we have to post this difference amount like USD 8 or USD 7 to a specific GL account ( 11800 or any other GL acc number ).
The 'FF_5' transaction updates the tables 'FEBKO,FEBEP' by using the programs 'RFEBBU00',
'RFEBBU10'.There is an exit also like 'FEB00001'. We can put this difference amount in one of the fields of FEBEP table by using this exit.
   But the point I don't know is how to post this difeerence amount 8 or 7 USD to a specific G/l account ? I could not locate in the above program 'RFEBBU00' where the posting happens ?
Thanks for any help.
Vinod.

Hi Sharaad & Naga,
                     Thanks for the replies.One more doubt, Will I have to use these function modules inside the exit or do I need to change the sap standard program to incorporate these FM calls ?
Thanks
Vinod.

Electronic bank statement upload to SAP....?

HI experts,
plz can any body pass some inputs on electronic bank statement.
we have received the electronic statement from bank recently and want to upload it to SAP.
we try to use the TCODE: FF_5 to import the statement.
but in that tcode need to specify the statement file and line item files.
actually whatu2019s that files mean ..Where we have to generate those two files from the existed electronic bank statement wt we received fromt the bank.
and those file should be in which format...?
plz advise i have not worked on the electronic bank statement before....
i have done all the related configuration settings in the system... i have assigned the external transaction type MC ( multi cash format) to My bank Key in the config.
if u have any documentation and file formats please send i to me to sandhya.rani at issconsulting.net
thank you very much...
Sandhya Reddy.

Hi Sandhya,
For this you need to do a lot off customizing and testing, perhaps to imlement an user exit.
When you have activated EA-FIN you have more options.
The setup is different by country, bank, record format,.
Have a look in customing and click on help. There are some examples available.
SPRO: Financial Accounting /Bank Accounting/ Business Transactions /Payment Transactions /Manual Bank Statement
The first step is to look to your bank statements from the last year and write down all possible cases and how you post it. (Like customer invoice, bank transaction code XXX in the text you will found the invoice number, bank costs, interest, slaery payments,......)
Based on this you can set-up the rule's (customizing - User exit)

Switzerland ESR file format for Bank statement upload

Hi,
I want to how the Switzerland ESR file format for bank statement upload looks like?
Can i get the sample of the file format from anywhere?
I just want to input this file to program RFEBCH00 to convert it into multicash file format.
Please if anybody can help regarding this?
Thanks,

Hi Gordon,
Thank you so much for your welcome and prompt reply. The localization is Chinese. But the client is using HSBC service which only provides swift MT940 format. I believe Dutch is included in the system of 2007A. Unfortunately, our system is 2007B. Is there any chance I can download the bfp file from SAP portal site or other places? Thank you very much again for your help. I am looking forward to hear from you!
Cheers,
Leon

Electronic bank statement upload

Hi SAP GURUS,
I have some doubts in ELECTRONIC bank statement.
After uploading the statement in FF_5.
How the open items will get cleared? and on based on which parameters it will get clear?
Where do we maintain these parameters like based on the my Assignemnt field and reference fields , header text. like
the parameters where do we maintain for clearing the open items.
Regards
Sai

Hi
Just check this settings
Fin Accing>Bank Accing>Business transaction>Payment transaction>ELE Bank Stat>Making Global Settings for ele bank Stat.
Assign Bank Accounts to transaction types.
Hope this will be help full
Regards
Arun Mulgund

Error in uploading MT940 format - Electronic bank statement

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