Error running AP Trial Balance

This is the error log I get when running the AP Trial Balance.
+---------------------------------------------------------------------------+
Payables: Version : 12.0.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APXTRBAL module: Accounts Payable Trial Balance
+---------------------------------------------------------------------------+
Current system time is 31-JUL-2013 14:47:21
+---------------------------------------------------------------------------+
+-----------------------------
| Starting concurrent program execution...
+-----------------------------
Arguments
p_accounting_date='2013/07/31 00:00:00'
p_chart_of_accounts_id='50268'
p_summarize='N'
P_NEG_BAL_ONLY='N'
Current NLS_LANG and NLS_NUMERIC_CHARACTERS Environment Variables are :
American_America.US7ASCII
Enter Password:
REP-1401: 'afterpform': Fatal PL/SQL error occurred.
Report Builder: Release 10.1.2.3.0 - Production on Wed Jul 31 14:47:22 2013
Copyright (c) 1982, 2005, Oracle. All rights reserved.
+---------------------------------------------------------------------------+
Start of log messages from FND_FILE
+---------------------------------------------------------------------------+
+---------------------------------------------------------------------------+
End of log messages from FND_FILE
+---------------------------------------------------------------------------+
Program exited with status 1
Concurrent Manager encountered an error while running Oracle*Report for your concurrent request 6884360.
Review your concurrent request log and/or report output file for more detailed information.
+---------------------------------------------------------------------------+
Executing request completion options...
Output file size:
0
Finished executing request completion options.
+---------------------------------------------------------------------------+
Concurrent request completed
Current system time is 31-JUL-2013 14:47:23
+---------------------------------------------------------------------------+

Please don't post duplicates -- https://forums.oracle.com/thread/2566272

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AP Error (Accounts Payable Trial Balance)

The payment's status is negotiable,but it still show in AP-Trial balance reporter,and when run the Payables Accounting Process,it show Accounting Entries Exceptions
the context as follows,how to deal wirh it ? thank you in advance
Payables accounting process report Log as follows:
Oracle Payables: Version : 11.5.0 - Development
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APACCENG module: Payables Accounting Process
Current system time is 12-DEC-2008 15:59:35
+-----------------------------
| Starting concurrent program execution...
+-----------------------------
Arguments
P_JOURNAL_CATEGORY='Payments'
P_SUB_TRANSF_TO_GL='N'
P_SUB_JOURNAL_IMP='N'
P_VALIDATE_ACCTS='Y'
P_SUMMARIZE_FLAG='N'
P_COMMIT_CYCLE='50'
P_ORG_ID='83'
P_DEBUG_SWITCH='N'
P_TRACE_SWITCH='N'
APPLLCSP Environment Variable set to :
Current NLS_LANG Environment Variable is :
American_America.UTF8
MSG-00002: Check that AX is not installed before calling the accounting engine
MSG-00003: AX is not installed, Calling the accounting engine
MSG-00004: After the call to AP_Accounting_Engine_Pkg.Do_Accounting
Report Builder: Release 6.0.8.20.2 - Production on Fri Dec 12 15:59:35 2008
(c) Copyright 1999 Oracle Corporation. All rights reserved.
Enter Username:
Start of log messages from FND_FILE
Starting to account all the events created ...
Cannot Account for void ofUOB SGD bank account's check number 568911 because som
e prior event is NOT accounted.
Finished accounting all the events created. Submitting Accounting Entry Report..
End of log messages from FND_FILE
and the check event type is PAYMENT CANCELLATION, the field cannot_account_flag='Y' in ap_accounting_events_all , don't know how to do that?
Accounting Entries Exceptions Report
Journal Category: Payments
Accounting
Date Event Type Supplier Name Document Number Voucher Number Exception
Line <------- Entered Curr -------> <------- Accounted Curr ------>
Num Line Type Account Curr DR CR DR CR
23-JAN-06 Payment Adjustment Compart Asia Pte Ltd 568911 Fatal Error.
1 Rounding 02.00000.809100.0000 SGD 0.00 433.48
Edited by: user638343 on Dec 10, 2008 12:18 AM
Edited by: user638343 on Dec 12, 2008 12:38 AM

1. Take List of all applied Invoices of the Payment
2. Check the status of those invoices. Each one of them should be in status 'Accounted'
3. If not,Identify the problem with the Invoice and Clear that. The problem may be Invoice adjustment(adj to Paid invoices allowed).
4. Try running Create Accounting again.
5. If the problem persists still, it conveys us that the Transactions were struck in loop and can be resolved only by using UPDATE command.
6. Contact Oracle for Data fix
Regards,
Sridhar

NVision - Can I run a trial balance?

Hello,
I am an accountant at a municipality that implemented PeopleSoft in June 2009. We have had nVision training and tried to use it for our FY10 financials. We ended up hand-keying all of our financials into Excel spreadsheets, via data from various queries and ledger inquiries.
So far, we are unimpressed with nVision.
I've been charged with the task of finding out what other people do with nVision.
1. Can you use nVision to create a trial balance? Our GL string is 7 chartfields long.
2. Is it possible to use nVision to create a GL detail report?
If the answer to one or more of these questions is no:
1. How do you run trial balance reports in PeopleSoft? The canned reports we've seen have been unreliable and very non-user-friend.
2. How do the rest of you run GL detail detail reports?
FYI - the City I work for did NOT purchase certain parts of the implementation - things that could've possibly provided what we need. I've never in my life used an accounting software that didn't have reliable trial balance or GL detail reports. I've been told we need to put millions of dollars into "data warehousing" to get what we need. Personally, I had our programmer create a query that gives me all GL detail, and I use pivot tables and other advanced Excel functions to build my data from that. But I'm the only one in my department who knows how to do this and they won't listen to me.
Thanks.

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Where to run traditional trial balance?

Where in B1 can a user run a simple traditional trial balance for a given date range. I tried running the Financial/Financial Reports/Accounting/General Ledger report, but it is grouping the transactions by business partner. I want a report that is based on the GL account number. I could care less about seeing vendors and customers in my GL. A very simplified format would loook have 4 columns like below for a summary.
Account Number1 Beg balance DR CR End Balance
Account Number2 Beg balance DR CR End Balance
A detailed version with individual JE's would look something like this below.
Account Number 1 Beg Balance
Activity JE's (DR's and CR's)
Account Number 1 End Balance

Hi Robert,
Please remove the checkbox BP on left hand of the Trail balance Selection criteria and select all the G\L Account by checking the Radiobox displaying as X on the top right of that selection criteria.
Hope it helps.
Regards,
Jitin
SAP Business One Forum Team

Trial Balance

Hi All,
I have a query regarding the Trial balance Report.
When i run the trial balance for the period 01-04-09 to 31-12-09, I get certain figures for the accounts. When i run the Sales analysis report and the purchase analysis report, I get certain figures as well.
Now I would like to know and check whether the sale figures and the purchase figures are correct or not? How do I compare the result of the sale analysis with that of trial balance for the same period? Please guide.
Thanks,
Joseph

Hi Joseph
The basic principle of making sure that the G/L account balances to its corresponding item group or warehouse is quite simple:
1. Never post journals to these accounts unless absolutely necessary.
2. Make sure the account determination is correct and that all transactions types are fully understood in terms of their impact on the trading stock account as well as on the moving average calculation. Remember that these 2 work hand in hand and any transaction that updates or relies on moving average will typically post an entry to the trading stock account.
I must also mention at this point in time that 2005A (I am not sure of 2005B) had issues with the updating of stocks which was fixed in 2007A. The major changes are in the way that SAP handles negative stock. In the old versions, negative stock was posted at zero cost, while in 2007A it will use the last known cost and do price adjustments automatically if the new stock purchased, which now makes the on hand positive, was at a different cost.
From your last response, it would appear that your first problem relates to not having the correct sales return account for each item group. Please change this and then run a query on all sales credit notes to determine which cost on which line was supposed to post to which trading stock account. Next post a journal, preferably one per month, to reallocate the value of the credit notes (cost of sales value) to the correct trading stock account/(s).
Next check that no other manual entries or any service documents (purchases or sales) were posted directly against the trading stock accounts. Reallocate as necessary.
Next try to run the sales analysis for one item group and one month at a time, also run the stock audit report for the same item group and month and compare.
If you still find major differences on the above then let me know. My address for mailing is exposed under my profile. I will send you some queries to run that join the stock movement tables, document tables and allow you to compare to the journal table.
Kind regards
Peter Juby

Fault found with opening balances output on Trial Balance report

When running the Trial Balance report and adding "Opening Balances" and taking the "OB from Start of Fiscal Year" option, the relevant opening balances are not shown from the closing balance of the prior period.
All balance sheet accounts should always show a "brought forward" balance if one exists, whereas P&L Accounts should only carry balances forward over monthend boundaries, resetting at the point of a yearend. This is not the output provided by the report.
This issue has been checked on numerous patch levels (including the beta release of 2007a SP01 by a support consultant) and returns the same problem.

Hi Julian,
I checked the functionality by myself and I have two findings:
1) that the Trial balance displays in the opening balance balances for the P&L accounts from previous period.
2) On the other side there is a functionality "Add closing balances" on the Trial balance selection criteria with option "Closing balances before Selected Period Only" which would adjust the presented opening balances for P&L accounts in point 1.
Based on your description I understand that Global Support Center knows about the issue, so I think the point 2 could be used as temporary workaround till the system is corrected.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Balance Sheet is different from Trial Balance

Have a client that is on SQL 2005, SAP B1 8.8 PL 10 They are in an audit and when running their Balance Sheet their Purchases Clearing u2013 Allocation Account is showing a $0.01 balance. Yet when they run the Trial Balance Report it does not show up. Also when reviewing the journal entries for the Purchases Clearing u2013 Allocation Account there is no discrepancy there. We have pulled a copy of their DB over to our test box with the same setup and the issue still happens. Updated to PL 17, still the same issue. Again the client is in an audit at this time.

Issue was opened with SAP. There was issue with certain Journal Entries where there is a difference of cents in the Local and the System Currency. However, the System Currency and the local Currency is same i.e. US Dollars.
They sent a script that was run on the clients db to resolve the issue.

Trial balance report - general question

Hi,
This is the first time that I am using the trial balance report (to compare it with a Discoverer report that was built for another purpose).
If I am running a trial balance for the end of May, and an account has a payment due in June, then the account does not appear in the report.
The user feels that it really should.
Can someone explain to me the purpose of the trial balance, i.e. if the report is supposed to only show the balance of due invoices or of any invoice that is not fully paid?
Thank you.
Leah

Hi John,
First, let me explain that we have an aging report that was written and our user is comparing it with the trial balance report. This is how the whole thing began. There is too big a difference. Yesterday, our user suggested that we run the trial balance for May since there is too much activity happening now in June.
I decided to run a trial balance for the first of February 2010 figuring that was plenty safe. One of the customers listed had 4 invoices in the report. One invoice that was missing, though, was an invoice from January 17, 2010 that was paid (GL date) March 28, 2010. (There are others like that). The question: should it have been listed or not? It was in the aging report which our user felt was correct.
Being (I assume-maybe I am wrong) that the trial balance report was not written just for our company, I am assuming that it must be correct otherwise there would be complaints from all over. That is why I finally turned to the forum to try to get an understanding. If the trial balance is correct, then the user cannot compare the aging report with the trial balance. If it is not correct, then we must turn to Oracle.
Is there some information that I should look for from the missing invoice that I gave as an example that would explain it not appearing in the report?
Thank you.
Leah
I would just like to add that I just noticed that there is another invoice from January 17th that IS in the report. It is also paid on March 28th. The only difference between the two invoices that I see, is in the distributions. The one that is in the report has the amount split between ITEM and TAX while the one that is not in the report has the full amount as type ITEM. Both have Withholding Tax as 0.
Sorry for these added comments. We had an electricity problem all day at work (I am at home right now) but someone suggested that the invoice that is missing might have had a creation date AFTER the first of February even though the invoice day was in January and that is why it does not appear. I will not be able to check it until I am at work tomorrow (which will be around 10:00GMT).
Thanks.
Edited by: user476771 on Jun 21, 2010 9:52 PM
Edited by: user476771 on Jun 21, 2010 10:21 PM
Edited by: user476771 on Jun 22, 2010 5:41 AM

Trial Balance Report not showing in months

Hi All.
A client is trying to run a trial balance, wanting it to display in months.
He chooses monthly report, but it still gives just one total amount.
The company he is running is a seconday company.
He ran the report in the main company and it works fine..it shows the trial balance in months.
Edited by: Jerusha Lala on Feb 18, 2010 8:17 AM

Hi Jerusha,
Have a look at the Posting period. The reason could be the posting period was set up with "Year" instead of 'month'.
If the posting period was set up with "Year", when a transactions is recorded, they will all belong to eg: 201001.
If the posting period was set up with "Month" and subperiod=12, then when a transactions is recorded, they will be split into 201001, 201002, 201003 etc etc ... 201012.
When positing period is not set up correctly, you will find out very soon that the standard financial report, eg: Profit and Loss will not split the information in the period as expected when running Monthly, Quarterly.
Note that XL reports that make use of Financial period, to get Monthly figure will not work as well.
Regards,

Invoices in AP Trial Balance

Hi All,
I am actually trying to match AP trial balance against GL balances. I need to know :
1. What the 'As of date' parameter implies while running the trial balance report.
2. The invoices that are reflected in the trial balance depends upon the 'As of date' ?
3. How do I get to know the AP liability 'Remaining Balance ?
Also, would really appreciate if someone can guide on matching the balances.
Thanks

Hi,
1. What the 'As of date' parameter implies while running the trial balance report.
The As of Date parameter means that the report will lists all unpaid or partially paid invoices with accounting dates on or before the As of Date you enter
2. The invoices that are reflected in the trial balance depends upon the 'As of date' ?
Yes, as per answer to 1.
3. How do I get to know the AP liability 'Remaining Balance ?
One of the report columns is "Remaining Amount"
Hope this helps.
Octavio

Issue in Trial Balance Report

Hi All,
A typical problem. When i try to log in as a user, and run the trial balance for a particular database, the selection criteria i.e the BP and the GL is coming blank. Even the check box is not visible. Has anyone faced this situation before??? Do i contact SAP for this??? Please let me know.
Thanks in advance,
Joseph

Hi Jesper,
To answer your questions:
1. Coming up blank, you mean you try to select a BP and the selection window is empty?
=> Even the check box is not visible. I could not even select a BP or any account.
=> Form settings is greyed out.
2. Same for all users?
No, its just for one user. I have checked and the user has full authorizations.
3. Same problem if you restore the db on a different server?
=> I did not try this.
What might the cause of this? If i log in as a different user in the same DB, the report is working fine,but if i log in wth this user, the header part of the report is coming blank. Not even the check boxes for BP and GL are visible!!
Thanks,
Joseph

Opening Balance Missing from Trial Balance

Hi Experts,
I have a query with the calculation of the Trial Balance in SAP. I have the following simple scenario:
G/L Account 101010 is a Balance Sheet account and has 2 entries:
£50 Debit on 01.08.08
£1000 Debit on 20.08.09
I think it is fair to say that the Opening Balance for 2009 for the account 101010 is £50 Debit.
However, when running the Trial Balance for the period 01.01.09 to 31.12.09, the Opening Balance is not included in the report, even when I select Opening Balance for the Period: OB from Start of Fiscal Year.
If I select Opening Balance for the Period: OB from Start of Company Activity OR do not select a start date, the £50 is included. However, the P&L items on the report then show the postings prior to 01.01.09.
Please advise how I can run a Trial Balance which displays the following:
1. Balance Sheet GL Account Balances including Opening Balances as at the start of the Fiscal Year
2. Profit and Loss GL Account Balances with balances for the current year only.
Thanks
Greig

Hi Jeyakanthan,
Thanks for your answers. However, you misunderstood my question - I want both scenarios on the one report!
In effect I want a Trial Balance which lists Balance Sheet accounts including their balances from the previous period AND Profit and Loss accounts with balance for this Year only.
This type of Trial Balance is a true picture of a company's position.
Thanks
Greig

Trial Balance opening & closing balance changing.

Hi
In this financial year, we closed the all the period upto mar-11.The closing of balance of all items is correct. But, now for april month I am running the trial balance, the closing balance of Mar-11 is not tally with the opening balance of apr-11.
I want to know changing of account type say fior eg., from. liablity to expenses, or revenue to assets in the mid of the year for account segment values, what the impact.
Can any one helping me.
Regards
Zunaitha.J

Hello.
When you say balances do not tally it is because the difference has gone to Retained Earnings account. This is probably due to an incorrect account account definition (Expense instead of Asset or something alike).
This means that you have to find which is the wrong account, set it's balance to zero WHILE IT'S DEFINITION IS STILL WRONG and then reverse the correction journal whith the account already in it's correct definition.
Octavio

Trial Balance in Document Currency

Can anyone please advise how we would run a trial balance by document currency ?
Thanks
Steve

Hi Steven,
Its not possible to view TB in document currency but you can view it in company code currency only. Document currecny will differ from local currency (*co code currency) for certain docs. So the report willnot be able to fetch the correct results.
Hence you have to run TB and Financial statements only in company code currency.
Hope this helps. Pls assign points if helpful
regards,
radhika

Trial Balance not Balancing

Hi All,
I have a client who runs their trial balance and it doesn't balance. Isn't a trial balance supposed to always balance? I have recently upgraded this client without any issues, so their database is correct.
Any ideas on how to solve this or what could cause it?
Thanks in advance,
Adele

Hi,
Many causes can make the TB report is unbalanced. To solve this, try to check balance sheet and PL first. Is the balance sheet okay (based on accountant checkings) ? if yes, you check the exchange rate different, the selection criteria --> expanded --> check here if there are some tickbox in the certain fields or not. etc..
The trial balance adheres to this formula : total debit = total credit.
Here I quote from a 2004A version pdf file about TB report:
There can be a situation where the credit side is not equal to the debit side.
In this case:
What might be the reasons?
What should you check?
1. The debit and credit amount will not match if you select to display only business partners.
When displaying all G/L accounts and business partners, business partner balances will be
displayed after the total amount of all drawers, at the end of the trial balance. Refer to the
common mistake of checking the balance of the customers and vendors rather than the total
amounts of the drawers. If the box BP in the Trial Balance u2013 Selection Criteria window is
cleared, the balance of each business partner is not calculated separately. Instead, summary
balances are displayed for Customer and Vendor control accounts. These are the accounts
that summarize the activity of your business partners. These control accounts are displayed
in the Assets and Liabilities drawers.
2. Sometimes, when running the trial balance on a certain date range and there are journal
entries in which the posting date per row is different, it is possible that one of the posting
dates in the journal entry rows is not included in the selected date range and therefore these
entries will be displayed for some G/L accounts or business partners and will not be displayed
for others. To check this you can run the trial balance on a more extended date range that will
ensure that all the journal entries are indeed included.
3. When displaying the opening balance from the start of the fiscal year, the debit and credit
sides might not be balanced because a certain G/L account or business partner has a journal
entry prior to the selected date range, however in the selected posting period it has a zero
balance. The G/L account or business partner is displayed in the trial balance but the counter
account in its journal entries might not have a zero balance and therefore the amount will be
displayed only for one of the accounts.
4. When displaying the trial balance using a template other than the Chart of Accounts template,
you need to verify that all the G/L accounts are included in this template.
5. If the user who runs the trial balance is not a superuser, it is possible that he has no
authorization for confidential G/L accounts and therefore their balances will not be displayed
in the report.
hope it could resolve your issue.
Rgds,

Error running AP Trial Balance

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