ESS - Leave Requests and Approvals

Hi,
I have a few ESS problems regarding requests and approvals.
Firstly the leave requests are not reaching the approver's inbox.
Secondly for those that have been approved, the approval notification doesn't reach the employee's inbox. This somehow is also affecting the employee in that the leave although approved is not reflecting in the employee timesheet and the employee is not paid for the particular leave day requested.
Any help would be grateful appreciated.

Hi Nox,
ok then it seems there is a problem of the approval <u>task</u> not reaching the approvers universal worklist.
There could be multiple reasons for this: task is sent to someone else than you think, task is not sent to anyone, workflow goes into error, leave request workflow is not set up, universal worklist is not configured to retrieve the work items...
What I would do next is to check if the workflow is started or not. You can do this in transaction SWI1 in the test system client you are using by just entering the transaction and hitting F8. If the workflow is started, you should see a line for the leave request approvals. If not, there's config missing in the leave request side.
If the line can or cannot be seen, please come back with a confirmation and please also remember to award points if the answers are helpful
Best regards,
Mikko

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FMLA relevant absence Message in ESS Leave Request

Hi Experts,
I am on ERP2004, EP6.0SP20.
I have configured the ESS Leave Request and activated the workflow. When an employee submits a leave request, he sees a message "the requested absence type is an FMLA relevant absence". However, the requested absence type is not a FMLA relevant absence.
I would like to stop this message coming on to portal. I am not sure whether it is related to Time Management configuration on absence quotas etc. Has any body seen this message?
your help will be greatly appreciated!

Messages can be hided in Leave Request through configuration on R/3 side. NWDI customization is not necessary.

ESS leave request

Dear friends
in ESS leave request workflow , in approval process task i am maintaining 10 days deadline , after that by using process control i am making the workitem to be obselete , then same leave request is going to supervisor's supervisor . this is properly working, my problems are
when the first supervisor opens some other leave request still the escalated leave request is showning in the table , still system is allow him approve . and also in the supervisor's supervisor inbox then workitem remains if he opens the workitem there is no any leave for approval in that table , so deadline mointerting is not working propely for ess leave request , and also in supervisor's supervisor inbox workitem is not going out from uwl .
how to do deadline mointering for ESS leave request workflow ,
can any one help on this
reason which i could identify is details are picking from the document database based on the approver .

You should check the forum, I think I saw a thread in the last two days which stated that deadline monitoring is not working for the leave request. (it could be the HCM forum). So this would be why the handling is not working as expected.
The problem of no leave to be approved for the manager could be prevented if you set a terminating event on the task which will be triggered when the leave is approved.
Regards,
Martin

Error in ess leave request

Hi Experts,
Please find the below error and guide me in this, as the employee has applied leave request and it is approved and posted in 2001 but the employees has an Option in ess to change his approved leave also but when he is trying to change the leave getting the error
The leave must not start before 22.04.2009
please help me in this.
waiting for your response..
Regards,
Shilpa

Hi,
GO to SPRO .
IMG Path:
Personnel Management  Personnel Administration  Personnel Data  Employee self service  Service Specific settings  Working Times  Leave Request  Processing Process  specify processing process of leaves types
Select one leave
in that "Start Date in the Past"
select 1st RADIO button "Processing Permitted to the recalculation Limit"
Save ...and check

How to add new fields for ESS leave request

Hi friends,
Can u please help me with my issue.......
My issue is to add new fields in ess/leave request i.e...
The component needs to be Checked-out through Net Weaver Development Infrastructure, make the necessary enhancements, and finally Check-it-in back to NWDI.
Custom Function Modules are to be invoked apart from the standard ones that are already available in the Leave Request component ess~lea inorder to accommodate the extra absence-type logic.
can u please sujjest me where should i make changes in the given 14 components
means in which view i have to add these fields.................
Regards
Rajesh

Hi Rajesh ,
Check whether u are able to find the ess dc's under inactive dc's in webdynpro
If ur not able to find it then Check the landscape configurator in CMS and also the transport studio and confirm that ess packages are imported fine
Ganesh ,
for creating a DTR client u need to open the DTR perspective right click and "create clients" before that go to windows ->preferences of the NWDS and check the development infrastructure URL is gven correctly ...try pinging it once...
Do check ur SLD is up or not!!!
Regards
Krishna
Message was edited by:
krishnagopal Mukundan

ESS leave request, additional field

I need to add three additional fields in ESS leave request (HR). I was told i can do that using web dynpro. I like to know how can I do it.
Thanks

hi Jeroen,
Can u please help me with my issue.......
My issue is to add new fields in ess/leave request i.e...
The component needs to be Checked-out through Net Weaver Development Infrastructure, make the necessary enhancements, and finally Check-it-in back to NWDI.
Custom Function Modules are to be invoked apart from the standard ones that are already available in the Leave Request component ess~lea inorder to accommodate the extra absence-type logic.
can u please sujjest me where should i make changes in the given 14 components
means in which view i have to add these fields.................

What is the use of the FM PT_ARQ_REQUEST_EXECUTE--ESS Leave Request?

Hi,
Please let me know what is the functionality of the Function Module PT_ARQ_REQUEST_EXECUTE. The Documentation for this is not available.
We have an ESS Application to be developed where the employee needs to raise a leave request and the Manager has to approve it. We can make use of the two FM PT_ARQ_REUEST_CREATE and PT_ARQ_REUEST_PREPARE for raising the request.
I need to know how can we save a copy of the leave request before we send it for approval. what is the function module to be used?
Regards,
Aishwarya

Hi,
Approving Leave Requests Web application provides HR managers or other authorized persons with all the functions they require to check and approve leave requests.
This Web application is part of the Business Package for Employee Self-Service since it uses the same functions as the Employee Self-Service application, Leave Request and cannot be implemented on its own. However, it has been developed for use in Manager Self-Service.
More information you can get from following link its very usefull for U.
http://help.sap.com/saphelp_erp2005/helpdata/en/73/8eaf40a90c952ae10000000a155106/frameset.htm

How to craete a 'annual leave 1/2day-AM' in ESS leave request

Hi ,
I have created 2001- subtype 670 : "annual leave 1/2day-AM".
I wanted to see "annual leave 1/2day-AM" in the ESS leave request list down box ( already we have few ) ... please let me know what are the steps i need to follow ...
thanks,
sunitha
Edited by: Sunitha Reddy on Sep 19, 2008 9:27 AM

Hi,
Your ABAPer will be the best person to let you know the table name or some experts here who have come across this situation will guide you. Also check where other types of leaves are populated in SAP and your new value is there or not.
Thanks,
Preetham

Enhancement in ESS Leave Request

Hi Gurus,
I am new to webdynpro Java. I have a requirement to add a custom button in a Standard ESS leave request (Webdynpro Java) view. When i click the the button it has to call popview(not sure is it possible to call a webdynpro abap view). If possible explain me with step by step preocedures(with screen shots).
Thanks,
Mohammed

Hi,
          Good, you are now able to do modification in Standard ESS package. If you want to navigate to another WDABAP iView from your WDJAVA application, you can use the below code on some button or link action to navigate to another iView.
Check this link:-
http://help.sap.com/javadocs/NW04/current/wd/com/sap/tc/webdynpro/clientserver/navigation/api/WDPortalNavigation.html
public void onActionnavigateToToAbapiView(com.sap.tc.webdynpro.progmodel.api.IWDCustomEvent wdEvent )
    //@@begin onActionnavigateToAbapiView(ServerEvent)
     try
                    WDPortalNavigation.navigateAbsolute(
                     "ROLES://portal_content/com.demo.DEMO_PCD/com.demo.ESS_SAP/com.demo.iview_ESS/demo.com.java_demo_com_demodc_demo_com_DemoApp",
                     WDPortalNavigationMode.SHOW_INPLACE,
                     "Window Title", WDPortalNavigationHistoryMode.NO_DUPLICATIONS,
                     "Title",
                     "",//ContextURL
                     "param1=10&param2=portalID");
     catch (Exception e)
          e.printStackTrace();
You will find your WDAbap PCD location in Content Admin, copy it and repace PCD: with ROLES at start.
also you can pass parameters between 2-iViews, in the above code snippet you can find that.
the above code needs to be written in your source iView so as to navigate to destination iView which is mentioned using its PCD location.
to retrieve the parameters you need to check ABAP syntax to retrieve URL parameters.
In java we retreive using below syntax:-
String param1 = WDProtocolAdapter.getProtocolAdapter().getRequestObject().getParameter("param1");
String loginID = WDProtocolAdapter.getProtocolAdapter().getRequestObject().getParameter("param2");
to show it as a Pop-Up you need to find some work-around to achieve it, If i get time will do it and let you know, but if you find something for that do share.
Regards
Tushar Shinde.

Error after second level approval in ESS leave request

Hi Experts
I am using custom workflow for Ess Leave request process which is copied from WS21500001.
I have added custom class methods to change status from approved to sent.
Then another method i have set next appovaer.
The problem i m facing is that I am getting an error on portal after second approval approves the request.
i.e Field syomol has not been assigned yet.
from st22 i found its generating from
Include LPT_ARQ_REQUEST_UIAF06 - Form   execute_approver_update
By debugging i found that Its not getting next approval with status T as there is only first approval with status 'A'
This results in unassigned field symbol. and then error.
Please help me resolve this issue.
Please confirm why next approver is not found in method.

Hi All
Thanks for your reply.
I checked why it was giving a dump.
This execute_approver_update subroutine takes approval data from table ptreq_approver .
I filled this with resp actor id after request is approved and status is changed to sent.
For every emp its unique actor id is saved in ptreq_actor table agaist his pernr.
   SELECT SINGLE actor_id FROM PTREQ_ACTOR INTO actor_id WHERE objid = nextApprover_pernr.
    wa_appr-mandt = sy-mandt.
    wa_appr-request_id = Request_ID. "Req.requestID ( from Workflow )
    wa_appr-version_no = version_no. "Req.Version ( from Workflow )
    wa_appr-seqnr = seqnr. "Same as version no but in char
    wa_appr-approver_ins = actor_id. "Employee actor id from ptreq_actor
    wa_appr-status = 'T'. "Manual
    append wa_appr to it_appr.
    INSERT PTREQ_APPROVER FROM TABLE it_appr .
    commit work and wait.
This resolved my issue.
Thanks

Ess Leave Request -Change in Time calculation without changing work schedu

Hi All,
We are implementing a ESS Leave Request in EP6 with backend HR ECC5.0.
The time calculation is taken from the Work schedule rule in
HR backend which is 24*7.
For example if the leave taken is for 2 days-systems calculates as 24*2=48 hrs
but in actual the requirement is to calculate 2*8 =16 hrs without changing
the Work Schedule in 2001 infotype in HR Backend.
Can we do this change through
1.Validation in portal itself
2.Changing the RFC PT_ARQ_REQUEST_CHECK
3.Changing the Absence Types
Regards
Anand.

Hello,
Please use:
programming
but without the spaces before and after } and {
Testing:
programming
regards
Rick Bakker
Hanabi Technology

ESS Leave Request - Customer fields default function not working

Hi,
a. SAP version being discussed
SAP ECC6.0
EP7.0
ESS/MSS
b. Here is the scenario
1. We are using ESS Leave Request application for employees to request leave. We are using the standard web dynpro java leave request application delivered by SAP.
2. Lately there has been a need to provide a customer field on the request form which will have a calculated value showing up when the employee opens the request
3.We used one customer field called customer01 as per configuration steps.
4. This field appears on the request form when it is opened.
5. Our need is to display a value in that field when the form is opened.
6. SAP/s documentation states that we can use BADI PT_ABS_ARQ to default a value to this field on the form. This value is calculated during runtime dynamically.
7. We have used the method IF_EX_PT_ABS_REQ~SIMULATE_VIA_BLOP for this purpose
8. After activating and coding this implementation, the system does not default anything on the request form when it is opened up.
9. Once the employee hits the review button, this field gets its defaulted value but this is not what we want. We want the system to display this when the form is OPENED, that means at the prepare stage. For this field to appear after hitting the review button is meaningless as the employee needs to make a decision based on the value in this field before hitting the review button.
It almost seems like this BADI is called when the review button is hit and not when the form is opened up. We may be wrong and missing something obvious which one of you can immediately point out, Hence this post.
10. I did go thru the forum at great length and seen that there has been discusion surrounding the need to populate R3 from a value entered into this field. My problem is different wherein, I wish to populate this upfront as display information when the form is opened and then send it back to R3, once the employee submits the request.
Would be grateful if anybody on this forum could point me in the right direction.
Thank you,
Rajesh

Please, can I take this question a little further.
Is it possible to add more fields to the leave request form on the ESS portal. For example, our customer wants additional fields like reason for leave, contact residential and telephone number during leave, Require leave entitlements (Yes/No).
Would appreciate if a reply can be given on if it is possible or not and what to be done if it is possible.
Cheers

Standard functionality of ESS Leave Request Details.

Hi Gurus,
Can anybody share the links of Standard functionality of ESS Leave Request Details..?
And,Is there any standard functionality in ESS Leave Requests that if a User raises a Leave Request and want to extend the leave...is there any rule that User First cancel the previous Leave Request and raise a New Leave Request .
Please explain briefly for the same.
Thanks,
Prakash.

Prakash,
ESS Leave Request with WebDynpro technology:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/5b/76a6d7fd3a4e91bfb422405bf3e04d/frameset.htm
ESS Leave Request with ITS technology (old):
http://help.sap.com/erp2005_ehp_04/helpdata/EN/80/58dce8142711d289b50000e8216659/content.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/d9/359018129c11d3964400a0c930669b/content.htm
You've all the customizing in SPRO > Personnel Management > Employee Self-Service > Service-Specific Settings > Working Time > Leave Request
You define:
1) A Rule with certain settings
2) Absences/Attendances to display in ESS, with certain settings, and its assignation to a Rule
3) A WF (commonly based on standard 12300111) --even you could not use a WF, check customizing
4) Run process (manually or not) for analyze, correct and delete or save the entries finally in SAP through PTARQ transaction
And,Is there any standard functionality in ESS Leave Requests that if a User raises a Leave Request and want to extend the leave...is there any rule that User First cancel the previous Leave Request and raise a New Leave Request .
The employee can be able to cancel the request even when attendance/absence was approved. You define this behaviour for each Absence/Attendance in customizing.
Regards

ESS - Leave Request , Team Calendar

We are not implementing the ESS - leave request application. But is it possible to use the "Team Calendar" application that can be viewed when the leave request application is used ?
ERP2005 , MSS 1.0
Regards,
Mark

Ideally, team calender should show the status of other team members within your team (from OM structure) - Who are at work, present, absent irrespective of your role (employee, manager).
You are correct, the authrization could be missing and that's the reason it was not showing the team member's status.
Put the trace on in st05 tcode and find out which authorization object it is refering to.
Regards,
Anil Kumar.

ESS Leave request customer fields customization

Hi all,
I'm wondering how can add or modify the Data Type of one customer fields. I mean on the ESS leave request I need a customer field check box, or list of value for example.
I try to append a structure to table PTREQ_CUSTOMER_STRUC, but this table cannot be enchanced....
So any ideas?

Please, can I take this question a little further.
Is it possible to add more fields to the leave request form on the ESS portal. For example, our customer wants additional fields like reason for leave, contact residential and telephone number during leave, Require leave entitlements (Yes/No).
Would appreciate if a reply can be given on if it is possible or not and what to be done if it is possible.
Cheers

ESS - Leave Requests and Approvals

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