Evaluation Group - Asset Accounting

Dear All
While creatinig an Asset Master Record, in the Allocations Tab, there is EvaluationGroup1 ,
.........Evaluation Group 5 fields.
Can anyone explain me with an example.
Thanks and Regards
Kanwaljit

Hi,
Evaluation groups are majorly used for asset reporting purpose.
These are part of master record. So you can maintain master data information in this field to identify an asset in asset accounting module.
In our company we are using evaluation group field as sub asset class.
Ex: For Asset Class Computers Hardware.this asset class will cover so many things like desktop computers, laptop computers, servers, etc.
If you want a report for asset balances in this asset class, it will give total balance of the asset class. So in this case if you create one evaluation group for each item (desktops, laptops), you that you can get the balances for that particular item.
Create one sort variant with evaluation group field ORD41/ORD42/ORD43/ORD43/GDLGRP. (TCODE-S_ALR_87009120 - Define Sort Variants)
use this sort variant while u are running asset balances report (S_ALR_87011964 - Asset Balances by Asset Class)
so that you will get balances for each type of asset within one particular asset class. (Create output layout according to your requirement for asset balances report)
Anyway we are using this field as a category of asset under each asset class. according to your requirement you can use this field for other purpose to identify in asset accounting.
Keep me posted for further clarifications.
Thanks,
Srinu

Similar Messages

Changing Evaluation Group Name for Asset

Hi All,
I am trying to change the below screenshot field name from Evaluation Group 2 to Contract Category for Asset Master?
Kindly advise.
Regards,
FJohn

Re: Asset Master field name change
Ravi Sankar Venna Nov 8, 2011 2:59 PM (in response to John Peter)
You can only change the names of evaluation groups
IMG ==> Financial Accounting ==> Asset Accounting ==> Master Data ==> User Fields ==> Change Key Words in the Evaluation Groups
You can use customer enhancement AIST0002 in order populate user fields in asset master.
https://scn.sap.com/message-abuse!input.jspa?objectID=10795474&objectType=2

Asset Evaluation Group Link to Asset Class

Hi
I have a requirement of Linking Asset Evalaution Group with Asset Class.
For Exapmpe;
Assetc Class is                Vehicle
Evaluation group 1            Light, Heavy Medium
Evaluation Group2             Two, Four,
Etc.
At the time of Master creation, Under allocation Tab, i am getting all evaluation groups, I mean, in 1st Group i have more than 50 entries.
Now the requirement is to get the evaluation group based on the Asset class.
I do understand, evaluation group creation time,. we don't have option to link with Asset Class.
Also, there is an option to default Evaluation group for Classes.
But our requirement is to get filter based on Class, so that at the time of mater data creation, to avoid mistakes..
Can we meet this requirement ??
Thanks in advance
Shinas

Hi Ajay,
Thanks for the response..
You are right, Validation is the only Option.
But i have lots of evaluation group in each category.
I dont think client is going to accept it...
how about AIST0002
Can we do something on this...

Manual posting to reconciliation account under asset account group

We need to maintain Asset Group (G007) to allow manual input in order to post a period end-closing adjustment as required by our external auditors. ( i.e in the reconciliation account under the asset account group, we need to check the 'allow manual input' option so as to do posting to this account manually).
Under normal circumstances, the posting should have been from WBS Element, to AUC, then to Fixed Assets. However, since all the procedures have been completed until Depreciation Run, we have no option but to input this manually.
Similar Recon accounts which allow manual inputs are Accounts Receivable (GL Code 115000) and Accounts Payable (GL 210000).
My intention is to have this captured in the system as of Dec. 31, 2008; Reversed the same transaction on 01-Jan-09 and process it normally as mentioned above.
Valuable assistance will be highly appreciated.
Best regards,

You can make manual postings on the asset reconciliation account with the transaction ABF1
Use PK 70 or 75 , G/L account and transaction type 100.
The result is that asset accounting is no longer in line with your G/L accounts.
Put this transaction in your authorization make the posting and reverse and take the transaction out off the authorization!

Post new asset's evaluation group

I need to post another evaluation group for the company's assets, but AFAK, there are only 5 evaluation groups of assets that's displayed in asset's master data --> allocation tab. When I access the display assets transaction (AS03) it seems that the company only use/activate evaluation 1, 2, and 5. How can I activate the other evaluation group (3 & 4), and update their contents as a desired new evaluation group?
Thanks a lot..

Hi,
Use TRX OAVA to enter the contents. With TRX OACB you can change the text of the eval grps.
Kind regards

Asset evaluation groups

Hi,
I have created the 4-character evaluation group and 8-character evaluation group in OAVA AND OAV8.
But where to give the Table fields for these group which are to be get select in the Reporting?
and please confirm configuration in OAVA and OAV8 is enough to use them in Dynamic selection of the Reporting.
And can i use them in all the asset reporting Tcodes?
Regards,
Vidya

Hi,
Yes you can get eval groups in report output...
1. try creating a sort version OAVI with eval groups,
2. use this sort version on selection screen of your report, run the report
3. Change display variant on the report output to include the new fields (eval groups) and save this variant
4. use sort version and this variant to see eval groups on your report output.
Thanks,
Avi

Account assignment for group asset is different from that in asset

Dear experts,
I have creted one main asset . and i have created group asset. and my main asset class and group asset class are both are different.If i continue that error assets are shoud be craeted .but the depreciation key and usefull life and ordinary depreciation will going and it's showing grey.
My question at the time of assighning the group asset for the particular assets the below error is comming.
Account assignment for group asset is different from that in asset
Message no. AA810
Diagnosis
The account allocation 14000 of the group asset 140000001 0 is different from account allocation 1000 of the asset.
System Response
This error needs to be corrected for balance sheet valuation (usually determined in depreciation area 01). For all other depreciation areas, this is only a warning you should check.
Procedure
Check your entry. When an individual asset has a different account assignment than the group asset, it is not possible to reconcile the individual asset to the group asset in reporting by means of accounts.
kindly help on this issue
regards
venkataswamy

Hi sudhakar
Thanks for your reply
1) for example i have buliding asset class and i have one group asset class.under the building asset account determination i have assighned the gl a/c for both b/s and book deprecitaion
In groups asset class also i have done same things. i have craeted asset under building asset class and created one asset under group assets.
then assighned the group asset to main assets. the error is comming like this Account assignment for group asset is different from that in asset
I have serched in sdn forum and service .sap.com . they are saying you can use same gl a/c for both asset class.for depreciation .i have tried this scenario. still i am getting the same error and same problem.
The most important thing is we are working on ECC 6 versions
sap note 76186.
Kindly help me
Regards
venkataswamy
Edited by: venkataswamy bathini on Jul 6, 2009 9:22 AM

Displaying Evaluation groups field in the asset master data

Dears,
The Evaluation group fields in the allocation tab in the asset master data was not displayed in the layout, is there is any harm of displaying it in the production system after 3 years from Go-live.
i think it should not make any harm, i just want to confirm.
Regards,
Ahmed Samir

Salam Ahmed
There is no harm.. These fields are used for reportng. They dont impact the process in any way
Br, Ajay M

Group assets ? GL Account where do we Maintain..

Hi SAP GURU's
For Group Asssets , where do we Maintain G/L Account..
Assign Points for Correct Reply...
Thanks and Regards
Adarsh

Hi,
Group Assets are ment for Tax accounting with dep area 15 and they are only stastistical.

Evaluation Groups for a Specific Asset class

Hi All,
After creating the new evaluation groups, is there any way out to link those eval goups with the specific asset class. Please let me know if anybody can give more inputs on this.
Thanks and regards,
S.Sumana

Hi Sumana,
Evalaution groups are defined at client level, but not asset class level.
For ex: If you have 4 asset classes. (A, B, C, and D)
There are 4 evaluation group fields are available, so activate Evl Grp field 1 for asset class A in screen layout for asset master data.
And Evl Grp field 2 for asset class B and so on...
While creating evlaution groups, there is a field called NO before evl grp key field. There if you mentain 1, then that evel grp will be available to use in EVl Grp 1 field only.
Ex: 1 ABC Test Evl grp
So you can use ABC evel grp in EVal GRp field 1 only
If you have more asset classes, then you have go with an validation rule in GGB0 in AA master data level.
Thanks,
Srinu

Can Evaluation Groups In Asset Master Be Set up As Time Dependent Field

I am just wondering whether evaluation groups can be set up as time dependent and if so, does anyone know how?

This is not possible.
The fields from the time dependend tab are stored in a different table with time interfal then the rest from the asset masterdata

Evaluation group issue

Dear Experts,
We have created new Evaluation group in t-code YIDFI_AA0001 (table maintainence) and also in SPRO path Fin Accounting>>Asset Acct>>Master Data>>>User fields>>>Define 4 character evaluatin groups.
My question here is, does the values maintained in Evaluation group are defaulted in the Asset Master (values like evaluatin group 2 and useful life)??
Because when we checked one asset, we did not see the new evaluation group and useful life.
Please explain if we need to manually select the evaluation group in the asset or should it get defaulted.
Thanks in advance
Leena...

Leena-
The values you maintain in customizing will not default in the master data. In the master data, you will have to select what you want. It works like this. Lets say you have maintained four evaluation groups.
Evaluation group 1: You maintain some entries for this field like state abbreviations (MO, IL, CA, AL, NO, FL)
Evaluation group 2: You maintain some entries for this field like some codes for type of buildings (FBUS - Factory building us, ABUS - Administration building US)
Evaluation group 3: entries like department codes (ADM - Admin, PRD - Production, etc)
Now when you create an asset master, you can choose from the entries you maintained in customizing for the respective evaluation group.
For example, i am planning to purchase an asset for my Missouri office, part of admin building and belongs to production dept.
So you choose
Evaluation 1: MO
Evaluation 2: ABUS
Evaluation 3: PRD
So, you will have to maintain them manually when creating master data.
Hope i have answered your question.
Shail

Evaluation Group

There is a tab for Evaluation Group in assets. LEt me know how it is useful for reporting. I went to SPRO in Asset Accounting --> Master Data --> User field. I am unable to know how to use groups. Let me know what is the use & how it needs to be configured.

Hello Dear
In addition to the predefined organizational structures in Asset Accounting, the evaluation groups and certain user fields allow you to classify assets using a feature in the master record.
Evaluation groups can be used to meet your own particular needs for classifying assets. Five evaluation groups are available in the system. They are not pre-defined or limited in regard to their possible uses. You can define evaluation groups in FI-AA Customizing. There is one 8 character and four 4 character evaluation groups in the system. You define their specific features and meanings (under: Master Data-> User Fields). The names of the evaluation groups can be alphanumeric.
Evaluation groups are user defined fields that you may use for information purposes or as match codes. For example we use a field as a drop box to input the cycle count# to identify the frequency of the physical verification. Another group is used to identify the dept. within the cost center where it is used.
There are five evaluation groups in the asset master record that you can use in parallel (four that have 4 characters, and one with 8 characters). Using the screen layout control, you specify whether the evaluation group is a required entry field during master data maintenance. In the Info system, you can define the evaluation group as
A selection criteria (under Dynamic selections in the report selection screen)
And as a sort criterion (see Sort Versions).
You can also change the key words for the evaluation groups in FI-AA Customizing. The system displays the changed key words in all screens, in reporting, and in the short texts for field help.
Hope it Helps
Cheers
IMK

Evaluation Groups

Hello to all SAP Gurus,
I am finding the difficult in customizing the evaluation groups in asset accounting.
Please anyone can help or guide me how to customize the evaluation groups.
I am very much thankful to all in advance.
I am really appreciated if anyone can send me all the steps with the print screen layout
on the following email id : [email protected]

Hi,
Evaluation groups are used for Reporting purposes. First you need to decide how are you going to categorize the 4 Evaluation groups. Then you can configure the Evaluation groups using the following menu path:
Financial Accounting -> Asset Accounting ->Master Data ->User Fields -> Define 4-Character Evaluation Groups
In this configuration, define the Evaluation group in the field number i.e., 1, 2, 3 or 4 depending on the evaluation group in which you want the value as a drop down menu.
In the field Evalat. grps 1-4 enter the values. Enter the description of the value in the field Description.
If you want the heading of the evaluation group to be changed as per your requirements, then maintain the following menu path:
Financial Accounting -> Asset Accounting ->Master Data ->User Fields -> Change Key Words in the Evaluation Groups.
Hope this helps..
Regards
Mahendra

Re - Process asset accounting year end process

Hi,
Case- XYZ company is already on K4 fiscal year variant, they want to switch from K4 (calendar year) to V3 (Non- calendar year). Standard SAP process is to create shortened fiscal year for 3 months. But this is only allowed if no entries posted in new fiscal year. This XYZ company is already in the month of Feb. How can we manage this situation in SAP. Asset accounting is implemented in the system. Planned depreciation has already been calculated for 12 months, how can we rewrite planed depreciation? and depreciation has been posted for one Jan 2011.
Plan 1- Keep K4 variant as it is and control this with the help of OB52 to restrict posting. This will allow them to run their day to day process with out any errors in fiscal year 2011
Plan 2 - Maintain K4 as shortened fiscal year and update table T093C to allow system to identify that this 2011 fiscal year is shortened fiscal year. but in both cases question remains what to do with planned depreciation of remaining 9 months?
Waiting for your feed back.
Thanks and Regards,
Sany..

Hi
The system will show you the list of Assets which are incomplete.
I think for the incomplete asset you have not assign the group asset.
Hence in AS02 transaction enter one by one the incomplete assets and complete the same. then run the AJAB transaction which will allow you to close the asset year.
if the answer is helpful kindly assign points
Thanks & Regards
Mahesh

Evaluation Group - Asset Accounting

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