Excel security for locked documents

I develop many forms and templates for clients. I just discovered that I can take a fully locked document from Excel (any version), bring it into open office and unlock it with NO PASSWORD. How is this possible? Is there anything I can do to prevent people
from accessing the locked spreadsheets? I have not checked other compatible software, but am very concerned about this, as many of my forms sales depend on the formulas developed by me which can now easily be copied by anyone who knows this.
Thanks for any insight on how to work around this.

Arun,
Thanks for ur response. From security perspective, how do I enable single document viewer access?
Danny

Similar Messages

Security for creating documents.

Hello Folks,
I have a question on security/authorization for creating/accessing documents on the Bex Query level? I would like to restrict a set of users to create/view/delete documents and another set of users to just view the documents and not create/delete them. But currently on our system, anyone can create documents at the query level even if the Info-objects are not configured to be document relevant.
I played around with S_BDS_D* and S_BDS_DS* and none of them fetched me this functionality. Any ideas and thoughts would be appreciated.
Thanks in advance!

Arun,
Thanks for ur response. From security perspective, how do I enable single document viewer access?
Danny

When I try to combine two pdf's, it asks for a permission password and says the documents are protected; however, I didn't put any protection/security in the documents. I assume it is a default security under the enhanced security settings of the Acrobat

When I try to combine two pdf's, it asks for a permission password and says the documents are protected; however, I didn't put any protection/security in the documents. I assume it is a default security under the enhanced security settings of the Acrobat Pro XI which I recently purchased.

Acrobat (Pro or Standard) does not apply a "default" protection. It appears that someone or some other process has applied protection.
Be well...

In Lion 10.7.x I cannot disable the Lock documents for 2 weeks in Time Machine! Thus it prevents to change anything else like the system preferences or other settings. How I can disable it?

Hello, In Lion 10.7.x I cannot disable the Lock documents for 2 weeks in Time Machine! Thus it prevents to change anything else like the system preferences or other settings. All is locked. How I can disable it?

Do you mean the check box isn't enabled?
Or you remove the check but it doesn't "stick"?
Or you remove the box but documents are stil getting locked?
That setting doesn't apply to other things in System Preferences, just apps that support AutoSave and Versions. If you're having a problem with System Prefs, please clarify exactly what.

HT5843 How do I create a locked document for privacy?

How do I create a locked document for privacy?

With the document open, tap the tools icon (wrench) and select Set Password. this assumes you are using the most recent version of the iWorks app or apps in question.

Lock the delete function (Trash) for contract documents

Dear Experts,
I have Query in SAP CLM :
I am in need to lock the delete function (Trash) for contract documents after they have been executed. After a user sets the contract document phase at "Executed," they should not be able to click the trash icon and delete that contract document record.
Thanks in advance.
Best Regards,
Iqbal

Hi Mudit,
we have already script for Contract Document and Post Phase Change.
I am not java expert, where to put the code for delete or inactive the trash icon in this programe, Pls Help
// Author: ABCD
// Class: Contract Document
// Context: Document Lifecycle Event
// Target: Post Phase Change
// Imports
import com.frictionless.api.doc.IapiDocumentLockManager;
import com.frictionless.api.common.types.ObjectReferenceIfc;
import com.frictionless.api.common.types.TypeFactory;
import com.frictionless.api.contracts.ContractIBeanIfc;
import com.frictionless.common.db.PersistentBo;
import com.frictionless.api.doc.collaboration.*;
import com.frictionless.api.common.log.Logger;
import java.math.BigDecimal;
import java.util.*;
import com.frictionless.api.doccommon.masterdata.*;
import com.frictionless.api.common.exception.*;
import com.frictionless.api.ibean.IBeanIfc;
import com.frictionless.api.ibean.IBeanHomeIfc;
import com.frictionless.api.contracts;
import com.frictionless.api.usermgmt.masterdata.*;
import com.frictionless.api.common.exception.*;
import com.frictionless.api.common.types.*;
import com.frictionless.api.ibean.*;
ApplicationException ae = new ApplicationException(session);
// Logger
logMsg = Logger.createLogMessage(session);
// Agreement Bean
agreeBean = doc.getParentIBean();
if (hasValue(current_phase))
// Lock the legal approval and workflow fields after draft phase
if (current_phase.equals("Draft"))
IapiDocumentLockManager.unlockField(session, doc, "CLAUSE_CHANGE");
IapiDocumentLockManager.unlockField(session, doc, "LEGAL_APPROVER");
if (!(current_phase.equals("Draft")))
IapiDocumentLockManager.lockField(session, doc, "CLAUSE_CHANGE");
IapiDocumentLockManager.lockField(session, doc, "LEGAL_APPROVER");
// If contract document phase is not Internal Approval
if ((current_phase.equals("Executed")))
agreeBean.getIBeanHomeIfc().upgradeToEdit(agreeBean);
collaboratorList = agreeBean.getCollaborators();
for (collabIter = collaboratorList.size(); collabIter > 0; collabIter--)
// Get the collaborator
collab = collaboratorList.get(collabIter-1);
name = collab.getDisplayName();
if (!collab.getCollaboratorRole().getDisplayName().equals("Owner") @and !collab.getRepresenting().getDisplayName().equals("Legal"))
collaboratorList.delete(collab);
agreeBean.getIBeanHomeIfc().save(agreeBean);
if ((current_phase.equals("Internal Approval")) @or current_phase.equals("Legal Approval"))
agreeBean.getIBeanHomeIfc().save(agreeBean);
agreeBean.getIBeanHomeIfc().downgradeToView(agreeBean);

Customizing settings for parked document for edit lock while in workflow

Hi all,
I want to lock a parked document from edit while in workflow, I have seen in my previous project that if any document in workflow if try to change it used to give a message that 'document in wirkflow'. how to set this setting for parked documents using FIPP.
Thanks

Hi,
Please read note 169732.
It is normal that you get this errror message "Park document blocked xxxxxx" if you try to park a document for which "Release necessary" is set but "Released" flag is not set.
Normally in workflow the "Released" flag is set in a background step right before the workflow posts the documents.
regards
Waman

Customizing setting for parked documents of edit lock which are in workflow

Hi all,
I want to lock a parked document from edit while in workflow, I have seen in my previous project that if any document in workflow if try to change it used to give a message that 'document in wirkflow'. how to set this setting for parked documents using FIPP.
Thanks

Hi,
Please read note 169732.
It is normal that you get this errror message "Park document blocked xxxxxx" if you try to park a document for which "Release necessary" is set but "Released" flag is not set.
Normally in workflow the "Released" flag is set in a background step right before the workflow posts the documents.
regards
Waman

Since the last update yesterday to firefox 4.0.1 my program "asus security protect manager" doesn't work properly. That means, that the saved keys from several websites not remembered for lock in.

since the last update yesterday to firefox 4.0.1 my program “asus security protect manager” doesn’t work properly. That means, that the saved keys from several websites not remembered for lock in.

Sorry you are having problems. First of all try Fifrefox's safemode.
*[[Troubleshoot Firefox issues using Safe Mode]]
If that works post back for further advice.
Next step, if safe mode did not work.
First: Try a clean install, (you have had a none standard version installed previously) that involves deleting the program files. Then if necessary try troubleshooting by creating and using a clean empty Firefox profile.
See
* this recent post [/questions/940399#answer-377134]
* http://kb.mozillazine.org/Standard_diagnostic_-_Firefox#Clean_reinstall
Second: try a New Profile
*http://kb.mozillazine.org/Profile_Manager#Creating_a_new_profile
* this will be an additional profile, it is still worth backing up any existing or currently working profile on a regular basis
**[[Back up and restore information in Firefox profiles]]
* Until you are absolutely confident about the repercussions I suggest
** always use an empty folder when creating a new profile
** never delete or rename profiles, just disable or remove shortcuts
** after creating a new test profile open it and check for any addons or plugins that may be have been included by default

How to associate more than one security group for UCM documents?

When checking in a document we are only able to associate one security group to documents. In our case, a particular document can be seen by more than one group e.g a document can be seen bu both finance and marketing groups.
How can we associate more than one group for documents?
Our requirement is related to search. We want to display the documents to the end user based on the security group that is associated with the document. We are planning to use IDM and have all the groups/roles that are possible in the end site (also delivered by same ldap) available in UCM so that when checking in the documents we can associate desired groups who can see these documents.
Regards,
Pratap

One thing before all, is that I suggest that you think through your security model before implementing it in UCM. You should ask yourself questions like :
- Is security really based on department ?
- Why two departments need to have access to the same category of document ?
- Is it really security that I need or classification ? Is it a problem if Accouting have access to Finance or you just don't want Marketing documents in a finance related search ?
- Maybe what you want is that finance guys to have access to marketing document.
Without a clear business security model, it's hard to find a UCM security model as it is impossible to associate 2 security groups to one document.

HT204053 Can I see Excel and Word for Mac documents on icloud?

Can I see Excel and Word for Mac documents on icloud?

No, I already have Microsoft Office for Mac on my macbook and on my imac. I want to share the documents from one (imac) to the other through Icloud. But it doesn't show them as an option. How do you share documents on one computer to the other within the same house?

Is it suggested to use an additional layer of internet security such as ESET Cyber Security Pro - Internet Security for Mac

I just want to make sure I am as safe as possible with all the internet hacking that has been in the Media. I have a Mac Mini that was purchased in Aug. 2013. Is it suggested to use an additional layer of internet security such as ESET® Cyber Security Pro - Internet Security for Mac ???

Mac users often ask whether they should install "anti-virus" software. The answer usually given on ASC is "no." The answer is right, but it may give the wrong impression that there is no threat from what are loosely called "viruses." There is a threat, and you need to educate yourself about it.
1. This is a comment on what you should—and should not—do to protect yourself from malicious software ("malware") that circulates on the Internet and gets onto a computer as an unintended consequence of the user's actions. It does not apply to software, such as keystroke loggers, that may be installed deliberately by an intruder who has hands-on access to the computer, or who has been able to log in to it remotely. That threat is in a different category, and there's no easy way to defend against it.
The comment is long because the issue is complex. The key points are in sections 5, 6, and 10.
OS X now implements three layers of built-in protection specifically against malware, not counting runtime protections such as execute disable, sandboxing, system library randomization, and address space layout randomization that may also guard against other kinds of exploits.
2. All versions of OS X since 10.6.7 have been able to detect known Mac malware in downloaded files, and to block insecure web plugins. This feature is transparent to the user. Internally Apple calls it "XProtect."
The malware recognition database used by XProtect is automatically updated; however, you shouldn't rely on it, because the attackers are always at least a day ahead of the defenders.
The following caveats apply to XProtect:
☞ It can be bypassed by some third-party networking software, such as BitTorrent clients and Java applets.
☞ It only applies to software downloaded from the network. Software installed from a CD or other media is not checked.
As new versions of OS X are released, it's not clear whether Apple will indefinitely continue to maintain the XProtect database of older versions such as 10.6. The security of obsolete system versions may eventually be degraded. Security updates to the code of obsolete systems will stop being released at some point, and that may leave them open to other kinds of attack besides malware.
3. Starting with OS X 10.7.5, there has been a second layer of built-in malware protection, designated "Gatekeeper" by Apple. By default, applications and Installer packages downloaded from the network will only run if they're digitally signed by a developer with a certificate issued by Apple. Software certified in this way hasn't necessarily been tested by Apple, but you can be reasonably sure that it hasn't been modified by anyone other than the developer. His identity is known to Apple, so he could be held legally responsible if he distributed malware. That may not mean much if the developer lives in a country with a weak legal system (see below.)
Gatekeeper doesn't depend on a database of known malware. It has, however, the same limitations as XProtect, and in addition the following:
☞ It can easily be disabled or overridden by the user.
☞ A malware attacker could get control of a code-signing certificate under false pretenses, or could simply ignore the consequences of distributing codesigned malware.
☞ An App Store developer could find a way to bypass Apple's oversight, or the oversight could fail due to human error.
Apple has so far failed to revoke the codesigning certificates of some known abusers, thereby diluting the value of Gatekeeper and the Developer ID program. These failures don't involve App Store products, however.
For the reasons given, App Store products, and—to a lesser extent—other applications recognized by Gatekeeper as signed, are safer than others, but they can't be considered absolutely safe. "Sandboxed" applications may prompt for access to private data, such as your contacts, or for access to the network. Think before granting that access. Sandbox security is based on user input. Never click through any request for authorization without thinking.
4. Starting with OS X 10.8.3, a third layer of protection has been added: a "Malware Removal Tool" (MRT). MRT runs automatically in the background when you update the OS. It checks for, and removes, malware that may have evaded the other protections via a Java exploit (see below.) MRT also runs when you install or update the Apple-supplied Java runtime (but not the Oracle runtime.) Like XProtect, MRT is effective against known threats, but not against unknown ones. It notifies you if it finds malware, but otherwise there's no user interface to MRT.
5. The built-in security features of OS X reduce the risk of malware attack, but they are not, and never will be, complete protection. Malware is a problem of human behavior, and a technological fix is not going to solve it. Trusting software to protect you will only make you more vulnerable.
The best defense is always going to be your own intelligence. With the possible exception of Java exploits, all known malware circulating on the Internet that affects a fully-updated installation of OS X 10.6 or later takes the form of so-called "Trojan horses," which can only have an effect if the victim is duped into running them. The threat therefore amounts to a battle of wits between you and the scam artists. If you're smarter than they think you are, you'll win. That means, in practice, that you always stay within a safe harbor of computing practices. How do you know when you're leaving the safe harbor? Below are some warning signs of danger.
Software from an untrustworthy source
☞ Software of any kind is distributed via BitTorrent, or Usenet, or on a website that also distributes pirated music or movies.
☞ Software with a corporate brand, such as Adobe Flash Player, doesn't come directly from the developer’s website. Do not trust an alert from any website to update Flash, or your browser, or any other software.
☞ Rogue websites such as Softonic and CNET Download distribute free applications that have been packaged in a superfluous "installer."
☞ The software is advertised by means of spam or intrusive web ads. Any ad, on any site, that includes a direct link to a download should be ignored.
Software that is plainly illegal or does something illegal
☞ High-priced commercial software such as Photoshop is "cracked" or "free."
☞ An application helps you to infringe copyright, for instance by circumventing the copy protection on commercial software, or saving streamed media for reuse without permission.
Conditional or unsolicited offers from strangers
☞ A telephone caller or a web page tells you that you have a “virus” and offers to help you remove it. (Some reputable websites did legitimately warn visitors who were infected with the "DNSChanger" malware. That exception to this rule no longer applies.)
☞ A web site offers free content such as video or music, but to use it you must install a “codec,” “plug-in,” "player," "downloader," "extractor," or “certificate” that comes from that same site, or an unknown one.
☞ You win a prize in a contest you never entered.
☞ Someone on a message board such as this one is eager to help you, but only if you download an application of his choosing.
☞ A "FREE WI-FI !!!" network advertises itself in a public place such as an airport, but is not provided by the management.
☞ Anything online that you would expect to pay for is "free."
Unexpected events
☞ A file is downloaded automatically when you visit a web page, with no other action on your part. Delete any such file without opening it.
☞ You open what you think is a document and get an alert that it's "an application downloaded from the Internet." Click Cancel and delete the file. Even if you don't get the alert, you should still delete any file that isn't what you expected it to be.
☞ An application does something you don't expect, such as asking for permission to access your contacts, your location, or the Internet for no obvious reason.
☞ Software is attached to email that you didn't request, even if it comes (or seems to come) from someone you trust.
I don't say that leaving the safe harbor just once will necessarily result in disaster, but making a habit of it will weaken your defenses against malware attack. Any of the above scenarios should, at the very least, make you uncomfortable.
6. Java on the Web (not to be confused with JavaScript, to which it's not related, despite the similarity of the names) is a weak point in the security of any system. Java is, among other things, a platform for running complex applications in a web page, on the client. That was always a bad idea, and Java's developers have proven themselves incapable of implementing it without also creating a portal for malware to enter. Past Java exploits are the closest thing there has ever been to a Windows-style virus affecting OS X. Merely loading a page with malicious Java content could be harmful.
Fortunately, client-side Java on the Web is obsolete and mostly extinct. Only a few outmoded sites still use it. Try to hasten the process of extinction by avoiding those sites, if you have a choice. Forget about playing games or other non-essential uses of Java.
Java is not included in OS X 10.7 and later. Discrete Java installers are distributed by Apple and by Oracle (the developer of Java.) Don't use either one unless you need it. Most people don't. If Java is installed, disable it—not JavaScript—in your browsers.
Regardless of version, experience has shown that Java on the Web can't be trusted. If you must use a Java applet for a task on a specific site, enable Java only for that site in Safari. Never enable Java for a public website that carries third-party advertising. Use it only on well-known, login-protected, secure websites without ads. In Safari 6 or later, you'll see a lock icon in the address bar with the abbreviation "https" when visiting a secure site.
Stay within the safe harbor, and you’ll be as safe from malware as you can practically be. The rest of this comment concerns what you should not do to protect yourself.
7. Never install any commercial "anti-virus" (AV) or "Internet security" products for the Mac, as they are all worse than useless. If you need to be able to detect Windows malware in your files, use one of the free security apps in the Mac App Store—nothing else.
Why shouldn't you use commercial AV products?
☞ To recognize malware, the software depends on a database of known threats, which is always at least a day out of date. This technique is a proven failure, as a major AV software vendor has admitted. Most attacks are "zero-day"—that is, previously unknown. Recognition-based AV does not defend against such attacks, and the enterprise IT industry is coming to the realization that traditional AV software is worthless.
☞ Its design is predicated on the nonexistent threat that malware may be injected at any time, anywhere in the file system. Malware is downloaded from the network; it doesn't materialize from nowhere. In order to meet that nonexistent threat, commercial AV software modifies or duplicates low-level functions of the operating system, which is a waste of resources and a common cause of instability, bugs, and poor performance.
☞ By modifying the operating system, the software may also create weaknesses that could be exploited by malware attackers.
☞ Most importantly, a false sense of security is dangerous.
8. An AV product from the App Store, such as "ClamXav," has the same drawback as the commercial suites of being always out of date, but it does not inject low-level code into the operating system. That doesn't mean it's entirely harmless. It may report email messages that have "phishing" links in the body, or Windows malware in attachments, as infected files, and offer to delete or move them. Doing so will corrupt the Mail database. The messages should be deleted from within the Mail application.
An AV app is not needed, and cannot be relied upon, for protection against OS X malware. It's useful, if at all, only for detecting Windows malware, and even for that use it's not really effective, because new Windows malware is emerging much faster than OS X malware.
Windows malware can't harm you directly (unless, of course, you use Windows.) Just don't pass it on to anyone else. A malicious attachment in email is usually easy to recognize by the name alone. An actual example:
London Terror Moovie.avi [124 spaces] Checked By Norton Antivirus.exe
You don't need software to tell you that's a Windows trojan. Software may be able to tell you which trojan it is, but who cares? In practice, there's no reason to use recognition software unless an organizational policy requires it. Windows malware is so widespread that you should assume it's in everyemail attachment until proven otherwise. Nevertheless, ClamXav or a similar product from the App Store may serve a purpose if it satisfies an ill-informed network administrator who says you must run some kind of AV application. It's free and it won't handicap the system.
The ClamXav developer won't try to "upsell" you to a paid version of the product. Other developers may do that. Don't be upsold. For one thing, you should not pay to protect Windows users from the consequences of their choice of computing platform. For another, a paid upgrade from a free app will probably have all the disadvantages mentioned in section 7.
9. It seems to be a common belief that the built-in Application Firewall acts as a barrier to infection, or prevents malware from functioning. It does neither. It blocks inbound connections to certain network services you're running, such as file sharing. It's disabled by default and you should leave it that way if you're behind a router on a private home or office network. Activate it only when you're on an untrusted network, for instance a public Wi-Fi hotspot, where you don't want to provide services. Disable any services you don't use in the Sharing preference pane. All are disabled by default.
10. As a Mac user, you don't have to live in fear that your computer may be infected every time you install software, read email, or visit a web page. But neither can you assume that you will always be safe from exploitation, no matter what you do. Navigating the Internet is like walking the streets of a big city. It's as safe or as dangerous as you choose to make it. The greatest harm done by security software is precisely its selling point: it makes people feel safe. They may then feel safe enough to take risks from which the software doesn't protect them. Nothing can lessen the need for safe computing practices.

What happends when you give 2 groups with some of the same members different authorizations for a document

Hello,
I'm doing my internship at a litte Telekom company. I'm investigating how they can use MS SharePoint as their central place to put projectinformation. Now i've been thinking what happends when i do the following:
Make one document library
Add 2 groups to the Active Directory, group "A" with all the employees and group "B" with only four people working on a project. When i add a document to the document library and set the authorizations for the document as
follows:
Group B: Read/Write
Group A: Read
Does the people from group B still be able to edit the document, because they are also in group A?
I don't have a test environment to test this myself.
Why i want to know this? The company want's one place to place all their documents with projectinformation. This information is about different projects. You only wan't that people can change the specific document when they are working on the specific project
where the document belongs to.

You get the union of permissions, so if one group allows access and the other not, you will get the union of both and therefore access. Of course, you can break security settings per library/folder or document, and specify new settings,
if you need too.
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com

Can i use iCloud for pages documents iMac?

can i use iCloud for pages documents iMac?

Hi lmdavis72,
It looks like you can.
From "iCloud: Documents in the Cloud overview"
You can download a document from icloud.com/iwork to your Mac or Windows computer, edit it, and then drag the revised version to icloud.com/iwork. It’s then automatically updated on all of your iOS devices. You can also drag an iWork ’09 (Keynote, Pages, and Numbers) or Microsoft Office (PowerPoint, Word, and Excel) document created on your computer to icloud.com/iwork.
So it looks like it can go between iOS devices and your iMac.
ivan

Error while download the data to an Excel sheet for ECC report from EP

Hi experts,
I had created a report program which will download the data to an Excel sheet using SAP OLE object
For this report i had created a tcode too. The report which i developed is perfectly working fine in SAPGUI. But if i download the data to an Excel sheet for the same report throught SAP EP.I am getting the error that "Error in excel downlaod"
I analyed by putting dubigg point and it throws exception while calling Function module.
The excpetion is " OLE object id not found".
Can any body gives a light on this why i'm not able download the excel in ep?
Thanks,
JB

Hello,
(by the way I came here to ask my question and is my first time visit but...)
The problem is obvious: How do you expect OLE handler can "touch" the local PC Excel through a web browser? I believe that is not possible. That means (at least for me) that I have to create the whole documents before I return them to the user. That is why I use XML Office documents generation or you can try to hack some Export to excel features of ERP reports.
Regards Otto

Excel security for locked documents

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