Exchange 2010 Shared Calendar

We have a law firm with Exchange 2010 running. They want a team calendar (for the attorney scheduling) that can be edited by any of the secretaries. But they also need to see it on their mobile (cell) devices
What is the "best practice" for setting up a group calendar like this and make it visible to mobile devices?

Hi,
Is there any update on this thread?
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Outlook / Exchange 2010 shared calendars performance

Hi, we are using Outlook 2010 connecting to Exchange 2010 over a WAN (120ms average RTT). Cached mode is forced on all clients. Our users are finding that performance of shared calendars is very poor in "online" mode. However as they are all using Outlook
2010, checking "download shared folders" means that ALL secondary mailbox folders are cached and we don't want this to happen. Users are typically PAs who have been granted full mailbox access to their exec's mailbox. These users may have several shared calendars
open at once which makes the situation even worse.
Is there a way that we can revert Outlook 2010 to the previous 2007 behaviour whereby with secondary mailboxes only the calendar / contacts etc are cached? I have seen articles referring to a reg value "CacheOthersMail" that can be added but this seems to
have no effect on a couple of clients we've tried - if the "download shared folders" option is checked, everything is still cached, and if it's unchecked, everything switches to "online".
Any help appreciated,
Nick

Yes, setting that registry key to 0 should do the trick. You might need to recreate the mail profile though or recreate the ost-file to directly get rid of what is currently being cached.
As you've currently forced the caching by a GPO, check your policy keys as well.
See; http://www.msoutlook.info/question/561
Robert Sparnaaij
[MVP-Outlook]
Outlook guides and more: HowTo-Outlook.com
Outlook Quick Tips: MSOutlook.info

IPhone 4S Outlook 2010 shared Calendar problem

Hello all,
There problem to see in Outlook 2010 shared calendar in iPhone 4S. In iPhone 4S there is seen owner calendar of added Exchange Server account, but I need to see other one person shared calendar which is impossible to see. I see in iPhone 4S two calendars as added, but when I open calendar I see entries only for one account.
Where is problem and how to solve it?
Thanks.
Best Regards,
Girts

I had the same problem where I could open a shared calendar in OWA but it would not work in Outlook 2010. When I clicked on the shared folder I got the error message 'outlook cannot open this folder'. The problem ended up being that the person
whose calendar was being shared was hidden on the exchange server ('hide from exchange address lists' had been selected). To resolve the issue we had to unhide the user, update the OAB on the server and then update the OAB on the desktop. We could then share
the calendar, accept the share and then hide the user again.
Sounds like I have the same issue too. Where do I go to do all the resolve part? Where do I unhide the user? I am guessing OAB means offline address book.
Thanks
Paul

Exchange 2010 Sharing a calendar using OWA prompts for Credentials

Hi,
We have a mixed Exchange 2003/Exchange 2010 environment while we migrate our mailboxes over to Exchange 2010.
We use code that is used to connect to meeting room calendars still on Exchange 2003and then display the information on big tv screen at the entrance to the building.
An example of the code is:
R1calURL = "http://www.msexchange.org/articles-tutorials/exchange-server-2010/management-administration/managing-internet-calendar-sharing-exchange-server-2010-service-pack-1-part1.html to
try and get it working.
The code then gets various other pieces of information from the calendar which is used to display the correct information.
I have a couple of questions:
1) Is this method still valid or should we be using a different way of acheiving this (EWS or Internet Calendar Sharing?)
2) We use forms based authentication for OWA. I have had a look at Internet Calendar Sharing but when I enter the URL for the shared mailbox I am always being asked to enter credentials. I have configured the mailbox I am connecting to so default
has reviewer and anonymous has reviewer permissions. I have also configured the OWA external URL the same as the Internal URL and created a new anonymous sharing policy in the EMC and applied this to the shared mailbox. I used the following link
http://www.msexchange.org/articles-tutorials/exchange-server-2010/management-administration/managing-internet-calendar-sharing-exchange-server-2010-service-pack-1-part1.html to try and get it working.
Any help would be greatly appreciated.
Matt

Hi Matt,
If the shared calendar is opened from OWA directly from a URL, please configure the Outlook Web App virtual directory to use Integrated Windows authentication. Integrated Windows authentication lets users who've already logged on by using
their Active Directory account use Outlook Web App without having to enter their credentials again. For more information about it, please refer to:
http://technet.microsoft.com/en-us/library/bb232199(v=exchg.141).aspx
To configure it, please do the following steps:
1. Open EMC, expand Microsoft Exchange On-Premises (<ServerName>).
2. Expand Server Configuration, and click on
Client Access.
3. Select the desired Client Access server on the right panel, and double click on
owa (Default Web Site) on the Outlook Web App tab.
4. In Authentication tab, select Use one or more standard authentication methods and check Integrated Windows authentication.
5. Click Apply.
Please note the warning to restart IIS service and change the corresponding configuration for ECP virtual directory in the same web site.
Regards,
Winnie Liang
TechNet Community Support

Outlook 2010 shared calendars

I work at Pensacola State College. We recently upgraded our Exchange servers to 2013. Our staff is using Outlook 2010. We have about a half dozen calendars that are shared among our admin staff of about 10 people (resources, not individual
users shared calendars). My problem is I have 2 users who continually lose their edit permissions on only 3 of those shared calendars. The other shared calendars have no issues,everyone that has permission can add/delete, etc. But
on the other 3 calendars in question at least 3-4 times a week 2 users (only) lose tha ability to make changes to these calendars. I can delete the calendars and reconnect to them and for the next day or 2 they work fine and then deja vu. I have checked these
2 users' settings with others in the department and they are identical. One night I asked one of the users that was having the issue to not shutdown or log off her PC, leave keep Outlook open and simply lock the PC. When she came in next morning and unlocked
her PC with Outlook still open she could not edit any of the 3 calendars in question (delete, re-add, problem gone). One moring when one of the users called I took a laptop with a clean image and Office 2013 on it. Had her login and she still had the
same problem; could not edit any of the 3 calendars. Deleted them, readded, worked fine. This user works for the president; suggestions please??

Hi,
According to your description, I understand that there are 2 users always losing Editor permission for 3 shared calendars. Is there any error message or error logs when the issue occurs? Please collect it for further analysis.
Please confirm whether the problematic users still have Editor permission to these 3 shared calendars when the issue occurs. We can try to remove the Editor permission for 2 problematic users then re-add it to check whether the issue persists. If there is
any activesync device, please also disable it.
Generally, to prevent incorrect or missing meeting information, it is recommended to limit the number of delegates with Editor permissions. For more information about best practices when using the Outlook Calendar, please refer to:
http://office.microsoft.com/en-us/outlook-help/best-practices-when-using-the-outlook-calendar-HA104004449.aspx
Thanks,
Winnie Liang
TechNet Community Support

Fix for Bolded Dates in Outlook 2010 Shared Calendars

Is there a fix for seeing bolded dates in navigation calendars for shared calendars In Outlook 2010 (when appts have been made on certain dates) as was the case in Office 2003?
Looks like in 2011 someone posted on the forum that it was being looked into, but has there been a fix? It's now two years later? I had put this on the Exchange forum, and they said to put it on the Office/Outlook forum. I've seen it both
places, but no answers yet. Trying here now as suggested.
Thank you!

Hi,
I can reproduce this on my Outlook 2010. It displays the same for shared calendars on Outlook 2013, so far I'd say it's by design rather than a bug.
Regards,
Melon Chen
TechNet Community Support

Outlook 2010 - Shared Calendar Issue - "No Connection"

I'm experiencing problems with Shared Calendars in Outlook 2010 as well as when creating a new meeting request.
When I try to open a shared calendar it shows the following error message: "no connection".
My co-workers and hundreds of different users are not facing the same problem.
Does anyone have any idea how to fix that? (We are all using the same Exchange Server 2010)

I had the same problem where I could open a shared calendar in OWA but it would not work in Outlook 2010. When I clicked on the shared folder I got the error message 'outlook cannot open this folder'. The problem ended up being that the person
whose calendar was being shared was hidden on the exchange server ('hide from exchange address lists' had been selected). To resolve the issue we had to unhide the user, update the OAB on the server and then update the OAB on the desktop. We could then share
the calendar, accept the share and then hide the user again.
Sounds like I have the same issue too. Where do I go to do all the resolve part? Where do I unhide the user? I am guessing OAB means offline address book.
Thanks
Paul

Exchange 2013 - Shared Calendar problems

Since we put in Exchange 2013 in July 2013 we have had a problem with Shared Calendars. Even though a User has Owner Permission on another Calendar, New Appointment is Grayed Out and the User cannot add or amend and occasionally Outlook will hang.
We have tried Outlook 2010 and 2013 Clients as well as Cached Mode and Online Access. Exchange Server Standard 2013 CU2 was installed and this seemed to stop the problem for a while and now it has returned.
Permissions have been removed and reapplied both through the Exchange Powershell Interface and on the Mailbox. All other aspects of the system seem fine.
Any advice would be welcome.

Hi,
Please check your application logs in your Exchange server. Confirm whether there are some error logs such as Event 9646.
It may because there are too many users connect to shared calendar at the same time that cause this issue. And there is a limit on the number of items that clients can open.
If so, we can change regedit
on the Exchange computer to resolve this issue. For more information, please click the following KB:
http://support.microsoft.com/kb/830836/en-us
Thanks,
Winnie
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are trying to better understand customer views on social support experience, so your participation in this
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Exchange 2010 Room Calendar Permissions are too permissive when Default is set to None.

Help! Room Calendar permissions are too permissive when Default is set to None.
We are a brand new Exchange 2010 shop, and have setup several conference rooms. Many of them are restricted to specific groups to book via In-Policy Requests using Resource Booking Attendant. The Room Calendar permissions for most
rooms shows only two options for the Default access: None and Full Details. Default is set to None, yet if someone opens the room calendar in Outlook (& they are not part of the In-Policy restrictions) they are able to see the full meeting details
(even open the meeting for full details). How is this possible when by default they should not have any access as it is set to None? Some rooms would not be a problem for clients to see the details, but some rooms like Executive rooms need to be
locked down so that others cannot see the room details - None.
I also found this, although it did not make a difference. If I create an Outlook profile for the room and login as the room calendar in Outlook, go to File, Options, Calendar, Resource Scheduling, Set Permissions I get different default options:
None, "Free/Busy time", "Free/Busy time, subject, location" and Full Details. Why do I have more options in this view rather than the Room Calendar Permissions? I looked at two rooms and both Default options were set to "Free/Busy
time", so I changed these settings to None. Still the clients can view the full room calendar details. What are we missing to get the room calendar locked down so it is not displaying details to everyone?

Only the default groups and Exchange Admins have Full Access to these items, so that is not the issue.
-MailboxFolderPermission 1RP07AWest:\Calendar cmdlet and it shows the same access I see when I open the calendar in Outlook and view the Permissions as shown below - Default is set to None.
As I stated in my last reply the only thing that finally forced it to be blocked is changing the Resource Scheduling permissions under Options > Calendar for that room mailbox. If I have to do that for each room calendar, it's going to
take considerable time to change each one. Is there a cmdlet to allow me to access and change that setting as well?
RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
FolderName   : Calendar
User         : Default
AccessRights : {None}
Identity     : Default
IsValid      : True
ObjectState : New
RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
FolderName   : Calendar
User         : Anonymous
AccessRights : {None}
Identity     : Anonymous
IsValid      : True
ObjectState : New

Sherweb Hosted Exchange - Trouble Sharing Calendars

We use a Sherweb hosted Exchange server and use Apple Mail, iCal and our iPhones to access our contacts, email and calendar information from the Exchange Server. The Exchange setup with Snow Leopard worked well (we're able to access our contacts, email and calendars using the built in Apple programs). However, I can't access the shared calendars of other users in our Exchange Server. It works well when I use Entourage, but I would prefer to use iCal to access the shared calendars. Has anyone had any luck getting iCal calendar sharing to work with a Sherweb hosted Exchange server? I think that the default server settings the Snow Leopard put in place aren't allowing the shared calendars to work properly. Any ideas?
Thanks for your help.

I had the same problem - iCal synced fine before the 10.6.3 update. I found this post and it worked great - "it seems the OS upgrade accidentally deletes your outgoing server information. you should go to preferences and re input them. For me and i am working off exchange 2007, they were:
Server Path: /EWS/Exchange.asmx
External Server: mail.myhostedexchange.com
I got the sherweb path preferences from my Entourage preferences.

Exchange 2010 ActiveSync Calendar Issues

We use Exchange 2010, SP1, RU6 in our enterprise. We are having many problems with calendar synchronization between Exchange and iOS 5.0.1 devices (iPad and iPhone). Is anyone else having the same problem? Anyone have answers. We opened a case with Apple and they told us that these are known issues with iOS 5 and they would be addressed in a future release. Anyone know when this will be addressed? Thanks.

48 hrs now since talking with Microsoft.
I agree it is an iOS issue but Microsoft can typically find a fix around the situation regardless of the root offender. The hope is that the events may still be tagged such that Microsoft may still be able to correct the events. Regardless, Microsoft has elevated the case two levels to correct the issue. This is much more than Apple has been willing to do. Their response thus far has literally been "let us know what Microsoft says". I am not necessarily working with Microsoft but more not working with Apple (for their dis-interest in the situation). Microsoft has been on the phone with us taking traces of email calendar activity to see what the underlying problem is.
I work in education and I have since halted all further deployments of iOS devices since the majority are administrative personnel and they would definitely be hooking into the Exchange environment. My recommendation has been to my student base is to also halt deployments if they are putting students into their Exchange environments.
Not that I am an Apple basher but I don't think Apple is ready for the enterprise. Now that I have moved to a Galaxy S II, I feel safer that I will not miss my meetings. i live by my calendar. My 4s in in my drawer for now.

Outlook 2003 exchange 2010 shared agenda rights problem

good afternoon,
I have a problem:
A user has received permissions on a shared calendar but this does not include the 'remove' option.
This works correctly most of the time. However, this behavior seems to change when it comes to recurring
appointments.
When the user tries to delete it, the 'usual' question comes up i.e.: Would you like to remove this one
or the series?
When the user chooses "the series", nothing happens (as it should be). However, when they choose
"this one", the selected appointment is removed!
Does someone knows a sollution?
Greets Jaimy

Hi,
Does other users have this problem?
Please also check if the user has delegate permission from the calendar owner, try removing the delegate permission if he has.
This article below talks about how to configure delegate access in Outlook:
http://www.techrepublic.com/article/how-do-i-configure-delegate-access-in-microsoft-outlook/
Regards,
Melon Chen
TechNet Community Support

Exchange 2010 powershell calendar permissions

I want to give user01, user02, user03, and user04 reviewer rights to user05's calendar. What is the best way to do this? with a .csv file?
Please explain fully.

Dear All,
I also use this syntax:
Import-csv C:\user.csv | ForEach-Object{Add-MailboxFolderPermission -identity $_Samaccountname":\Calendar" -User "username" -AccessRights "reviewer"} , but isn't work.
csv file content:
"SamAccountName"
"testuser1"
"testuser2"
I got this error:
Add-MailboxFolderPermission : An existing permission entry was found for user: xyz.
At line:1 char:70
+ Import-csv c:\users.csv | foreach-object {Add-MailboxFolderPermission <<<< -identity $_Samaccountname":\Calendar" -User "[email protected]" -Acc
essRights "Author"}
    + CategoryInfo          : NotSpecified: (0:Int32) [Add-MailboxFolderPermission], UserAlreadyExis...nEntryException
    + FullyQualifiedErrorId : 377F77B8,Microsoft.Exchange.Management.StoreTasks.AddMailboxFolderPermission
Add-MailboxFolderPermission : An existing permission entry was found for user: xyz.
At line:1 char:70
+ Import-csv c:\users.csv | foreach-object {Add-MailboxFolderPermission <<<< -identity $_Samaccountname":\Calendar" -User "[email protected]" -Acc
essRights "Author"}
    + CategoryInfo          : NotSpecified: (0:Int32) [Add-MailboxFolderPermission], UserAlreadyExis...nEntryException
    + FullyQualifiedErrorId : 377F77B8,Microsoft.Exchange.Management.StoreTasks.AddMailboxFolderPermission
Certainly I checked and there is no permission for xyz user on testuser1 and testuser2 Calendar.
Any help would be appreciated

Exchange 2010 Shared mailbox permissions gone

In Exchange2010, I created a shared mailbox yesterday, then granted several groups and individuals "full access permissions" to the Shared mailbox.
When I arrived at work this morning and looked at the permissions, all the permissions I had assigned were gone, except for a single individual.
I re-applied the same permissions and checked them an hour later and they were gone again. I thought it may be related to the groups, so I selected several individuals and gave them Full Access Permissions to the Shared Mailbox. I checked
that some time later to discover that several individuals were missing again..
What might cause this to happen

Hi,
As Willard suggested, please check if these problematic mailboxes are members of Domain Admins or Enterprise Admins. Domain Admins and Enterprise Admins are assigned the explicit Deny permissions for Send As and Receive as on the main Exchange Organization
object in AD. If you want to grant them full access permission, you need to remove the explicit Deny permissions.
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

Outlook 2010/Shared calendar showing as busy/no detail

Hi, user has editor access to another user's calendar yet only free/busy information is showing.
The primary user's profile also has a second exchange account on it. Thought this account might be limiting things so gave it editor access as well. Still, only busy information is shown on calendar.
Anything else to check? Thanks in advance-

Hi,
Create a new Outlook profile for the user to test the issue again.
1. Exit Outlook.
2. Go to Start > Control Panel, click or double-click Mail.
3. Click Show Profiles. Choose Prompt for a profile to be used.
4. Click Add.
5. Type a name for the profile, and then click OK.
6. Highlight the profile, and choose Properties. Then Email Accounts.., add your email account in the profile.
7. Start Outlook, and choose this new profile.
If this problem does not occur in the new Outlook profile, the old Outlook is corrupted. We can delete that and use a new Outlook profile.
Best Regards,
Sally Tang
TechNet Subscriber Support in forum
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Exchange 2010 Shared Calendar

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