Excise Invoice being created before standard Invoice is created

Hi
I create a sales order. With reference to the sales order I create a delivery.
With reference to the delivery, in VF02, if I try to create an Invoice, I get the following message - Excise Invoice created for the Invoice 597500041.
I need the standard invoice to be created first and using the Tcode Ji11n I should create the Excise Invoice.
But instead I get the above message.
What settings should I check and correct.

Dear Vaideeson Marap...
As per my understanding of your question
If excise invoice is being created automatically the movement you create the commercial invoice in (vf01) ,you need to remove the check box in "excise invoice during billing " respective excise group.
Please check and revert
Thanks&Regards
Raghu.k

Similar Messages

Query to find all standard invoices applied against pre-payment invoices

Dear All,
Please help me with the query which would list all the standard invoices applied against pre-payment invoices.
Additionally they query show display the pre-payment invoices which are not yet applied.
Example :
Rec # Pre-payment inv # Inv-amount Standard Inv No. Amount Applied
1 P001 100.00 S001 100.00
2. P002 200.00 NULL NULL
In the above example in record no. 1 for the pre payment invoice number P001 a standard invoice S001 is applied with same amount of 100.
In the second record the pre payment invoice P002 is not yet applied and hence standard invoice number and amount applied are NULL.
I need the output of the query in the above format.
Please help me in this regard.

Hi:
Clearing document (AUGBL) generated against invoice with document type AB will be an option to use for reporting purpose. No matter invoice is partially cleared or fully exhausted system generates a clearing document against it. It stores the payment usage. System should check in BSID table with reference to AUGBL if there is anything left against invoice that is to be paid or if it is fully exhausted it will be present it BSAD along with it payment usage data. I hope this will help you in developing your report.
Regards

CIN : Excise invoice before Commercial Invoice

Hi All,
Please tell me how to configure TAXINN and CIN settings in case, when we want to create excise invoice before commercial invoice.
I know this can be done but don't know how, please help.
Thanks and regards
Amit

Hi Amit.,
TAXINN: - Is a condition Record based. Means we have to create condition records for each and every condition type that you are going to use in the Pricing Procedure.
Since Version 4.7 this TAXINN came into picture and start using this.
And one of the important points is since 4.6 c CIN comes a separate package. But after introduction of 4.7 Version, CIN is coming the SAP Package itself and even in the Customer Master Record also we will find the CIN Icon.
Basically 4 types of Pricing Procedures are used in CIN and are as follows:
1.JDEPOT - Depot Sales
2.JEXPOR - Export Sales
3.JFACT - Factory Sales
4.JSTKTR - Stock Transfer
Country Version India comes with four pricing procedures as follows:
JINFAC (Sales from manufacturing plants)
JINEXP (Export sales)
JINDEP (Sales from depots)
JINSTK (Stock transfers
CIN:
IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
Activities
For each excise registration in your business create a registration ID, and state:
Which taxes the registration covers (additional excise duty, special excise duty, and cess)
Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
The maximum number of items to be printed on each excise invoice
Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
ECC Number
Specifies the organization's ECC number.
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division
Specifies the excise division in whose area the excise registration is located.
Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming AED usage
Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
Similarly for SED CESS
Number of Items in Excise Invoice
Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements.
This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description
Description of the excise registers set.
Partial CENVAT Credit
Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator
Excise year start month
The calendar month marking the beginning of the excise year
Use
this start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure
Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received.
Number of excise invoices to be selected
indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection
Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.
Document type for TDS FI posting
Financial accounting document type for TDS posting.
Document type for FI posting on Utilization
Financial accounting document type for TDS posting.
Indicator for item level excise duty round off
This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice
You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods
Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts.
The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account
Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type
Key representing a type of exchange rate in the system.
Use
You enter the exchange rate type to store different exchange rates.
Example
You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts
When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
Specify whether it is a manufacturing site or a depot.
Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.
Depot
indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, multiple credits
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
Activities
1. Create one excise group for each set of registers that you need to keep.
1. Assign the excise groups to plants.
2. Maintain whether this Excise group is for a depot or not.
3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to avail the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no creates' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock.
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.
Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
GR Per Excise Invoice
Multiple GR for one excise invoice , Multiple credit
Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically
Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option
RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR
If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depo
Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
Blocked stock
Stock transport order
Consignment stock
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
Define excise series groups based on type of outgoing document
Assign series group to excise registration ID
If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators
Use
In this IMG activity; you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
Specify the conditions in the sales order that are used for excise rates.
Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Activities
Customizing
IndiaMake for Logistics General, by choosing Taxes on Goodsthe settings in Customizing Basic Excise Duties Using Condition Technique and Movements Account Settings Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4. Choose.
5. Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.
Formula-Based Excise Determination
Use
When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate access from Maintenance screen, which you can Masterthe SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.Data
You maintain the following types of data:
Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
Customer master data
similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
Material master data
each material is assigned a chapter ID.
Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use: In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
For taxes on purchases, use the condition types contained in the tax procedure.
For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax on Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
you have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
VS1 (basic excise duty)
VS2 (additional excise duty)
VS3 (special excise duty)
VS5 (sales tax setoff)
MWS (central sales tax)
MW3 (local sales tax)
ESA (service tax)
ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, enter the accounts for each sub transaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
Excise group
Company code
Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
Defined the G/L accounts
Defined the excise groups
Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for all transactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
Logistics General 1. Go to IMG Define Structure of Data ScreenMaterial Master Configuring the Material master Screen Sequence. for each
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is Foreign Trade: Import Data. Select the same and click on Subscreens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade Import, Excise related subscreen appears.
REWARD if helpfull
Thanks & Regards
Narayana

Exclusion of Outgoing excise invoice before AR Invoice.

greetings of the day,
We are in the process of implementation of SAP B1 in our organisation and we have encountered an issue here and need a voice from the experts here whether the same can be resolved.
Is Outgoing Excise Invoice a necessary document to release the AR Invoice?
We have made a production order and sent the assembled product into the Exciseable store and from there we wish to sell/Invoice the product to the customer and we only wish to make a delivery document and an AR Invoice. But it is being informed that the Outgoing Excise Invoice is to be prepared before AR Invoice. This is now leading to additional documentation and hence taking a bit longer time to prepare the invoices and despatch.
Any solution available to exclude the Outgoing Excise Invoice?
thanks and regards.

Hello,
If your company manage Excise info and register into excise deptt. then how can you skip excise process in SAP and how will affect your BED.Cess and Hcess Ledger which is exist into Chart of account tracking excise info.
Thanks..
Manvendra

Create PO related invoice - before goods receipt/confirmation

Hi all, sorry to ask this very basic question as our system is not working at the moment and I cannot test this out and have very little experience creating PO related invoice in SRM.
First of all, we are operating on SRM 4. I would like to find out whether it is possible to create an invoice with reference to a PO before we create the goods receipt.
The reason why I ask this question is because I was reading up on the IMS functionality that is available from SRM 5 onwards and it listed the functionalities that are available that weren't in the earlier releases. One point mentioned was on the ability to receipt invoice prior to confirmation of goods receipt. I also read from the help document that we can enter invoice with reference to PO for which confirmations have already been entered or for which no confirmations are expected. There is no mention on situations when the confirmation is not done yet.
Appreciate your advice on the above.
Cheers!
SF

Sorry all, I think I am confusing everyone. May be it's because the question is too basic. There is nothing fancy with the PO here. It's a PO initiated from SRM with goods receipt and invoice receipt indicator turned on BUT NOT GR-BASED invoice indicator. I just want to know whether it is possible for me to create an invoice with reference to the PO in SRM if I have not yer done the goods receipt. If I do this in ECC/R3, the invoice would have been blocked (if tolerance allowed).
Even though I know that this should be possible in SRM but because some statements in the SAP help documentation sort of implies that it might not be the case and I do not want to assume it. Plus I have not worked with creating PO related invoices in SRM before and so just want to confirm that it is working. It doesn't help when I was trying to test this scenario in our own system that the system outputs a message relating to backend communication not working.
However, I finally got a chance to test this in another client' site and found that it is possible to create an invoice with reference to a PO even before the goods receipt is posted. Though I have yet to find out why I am getting a different error in our own system, I am happy for now that it is working.
Thanks all for your reply!
Regards
SF

Acctg document not created for cancellation invoice

Hi all,
We have a vehicle sales order created with payment card. The SO contains one item for vehicle and one item for parts. The items were delivered and invoiced separately. Hence, SO has one vehicle sales invoice (VSI) and one parts sales invoice (PSI).
The standard procedure was to post VSI first before the PSI. Accounting documents have been created when both invoices were posted. However, there was a need to cancel the PSI. When this was done, cancellation invoice was created but there was no accounting document posted for the cancellation.
I tried simulating the scenario in our test server and cancelled VSI 90000081 first before cancelling PSI 90000082 to test if this can be an alternative solution. Cancellation for VSI was posted successfully but error persists for PSI cancellation.
Order 67 06/19/06 Completed
. Delivery 80000081 06/19/06 Being processed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000293 06/19/06 complete
.. Invoice 90000081 06/19/06 Completed
... Accounting document 2000077 06/19/06 partly cleared
.. Invoice cancellation 90000084 06/19/06 Completed
... Accounting document 2000079 06/19/06 partly cleared
. Delivery 80000082 06/19/06 Completed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000294 06/19/06 complete
.. Invoice 90000082 06/19/06 Completed
... Accounting document 2000078 06/19/06 Not cleared
.. Invoice cancellation 90000083 06/19/06
.. Invoice 90000085 06/20/06 Blocked
Accounting status of 90000083 (where error occurs) in VF03->Header->Details is set to K or <b>Accounting document not created (authorization lacking)</b>.
Any inputs? Thanks in advance.

Hello Sheila,
sorry - my first answer was in mistake - Status K means:
"The transaction is processed using payment cards. The order, however, does not contain valid authorization.
This problem occurs in billing documents for follow-up deliveries."
Could you check this ? Last way would be to set a breakpoint into the FM 'RV_ACCOUNTING_DOCUMENT_CREATE'
and trigger this via VF02 -> Release to accounting.
Regards Wolfgang

Creating a Invoice with reference to another invoice with new pricing proce

Hi People,
I want to raise a supplimentary excise invoice for the differential price.
I want to do it by raising a supplimentary commercial invoice with reference to the old invoice but with a new pricing procedure assigned to it.later on raise the supplimentary excise invoice with Tcode j1iin wrt the new commercial invoice.
Although i have done all the necessary configurations such as determination of new pricing procedure, Doc pricing Procedure and changing the pricing type at the copy control settings of the item category to "B".
i am unable to get the new pricing procedure when i am creating the supplimentary commercial invoice.
Can u people suggest me in this regard

Dear Nagabhushan
Normally for price difference, there is an order type RK for "Invoice Correction Request" which should be created in reference to F2 billing document. Based on this, you can issue credit memo (document type G2).
This being the case, you cannot create supplimentary invoice with reference to original invoice. Moreover, for all excise related adjustments, you should not use j1iin. You should run j1ih - Other adj.
thanks
G. Lakshmipathi

Error Message while creating A/P Invoice

hi experts,
I try to create AP invoice but system shows following error cannot create standalone AP/AR invoice with excisable item. please explain me the reason to understand.

Hi Ratna Kumari,
When ever you create Delivery for Excise able Item System Pop Up That You need to Create Excise able Invoice for this Delivery.
If you will not Create Excise able Invoice then You will not be able to create Invoice.
If Item is Excise able then you have to Create Excise able Invoice other wise you will not be able to create Invoice.
If you have included Tax with 100% Non Deductible then also you have to create Excise Invoice for every Delivery of Excise able Item for Creating Invoice.
This is Standard System Behavior. You to Create Excise able Invoice for Creation Invoice.
Hope this help
Regards::::
Atul Chakraborty

Recommendations, samples, etc for creating a "Vendor Invoice" Content Type.

I am developing a "Vendor Invoice Approval" application in SharePoint 2013. My development platform is "Visual Studio 2013". This will be an "Intranet only" application running only on our internal SharePoint
2013 Farm.
I am planning on using a "Document Library" to store all of the Invoices. I believe the "correct" approach (or one of many, probably, lol) would be to create a "Content Type" called "Vendor Invoice". The "content
type" would then need to have the following functionality:
Custom Columns. Some columns would be "required", some would be "optional".
Vendor Name - Chosen from a “Vendors” list (a SharePoint "custom" list that contains "Vendor Name" and "People Responsible" (which will be a "People" type column and allow multiple choices/people from
a SharePoint Group called "Vendor Invoice Person Responsible"). The user may also enter a new Vendor Name.
Person Responsible - Limited to the users in the “Vendor Invoice Person Responsible” SharePoint Group. Will allow the selection of 1 or more "people" from that Group. (When a Vendor Name is "chosen" (above), this field
should be populated with the values from the "People Responsible" record for that Vendor. The user can then ONLY choose between those users or choose them all. Optionally, I may just store a single Person in the "Vendors" list and use that
to populate this field with a "default" value, but then allow the user to pick ANY user from the "Vendor Invoice Person Responsible" SharePoint Group).
Invoice Number (Will probably renamed the “Title” column.)
Invoice Date
Invoice Amount
PO Number (When entered, look it up in our ERP system and populate as many fields as possible, such as the Vendor Name, Account Number and Plant.)
Status - Most likely this field will only be adjusted via "workflows". Choices are:
“Created” – The initial Status when an Invoice is created (BEFORE any “Issue” or “Approved”).
"Pending Issue" - An "Issue" needs to be resolved. (See "Issue" below.)
“Issue Resolved” – The current “Issue” has been resolved. The next status could be “Pending Issue” (if there is another Issue to resolve) or “Approved”.
“Approved” – All Issues have been resolved.
“Issue Check” – The Invoice was “Approved” and a check may now be issued to the Vendor.
“Completed” – The Invoice has been “Approved” and the vendor has been issued a check.
Issue - Chosen from an “Invoice Issues” list (a SharePoint "custom" list that contains "Issue" and the name of a "WorkFlow" to execute on the "Invoice" in order to resolve that particular "Issue").
When an Issue is chosen, this will trigger a "Workflow" (or more than one?? probably only one...) to start.
Account Number
Plant (Choices: 1-New York, 2-Los Angeles,99-Headquarters)
Invoice Notes
Template/Forms (Insert/Update)/Development/Event Receivers/Display Template/"UI". This is the part that I am unsure of and where "Visual Studio" will be used. (I have quite a bit of experience developing "SharePoint
Solutions". I am not interested in using the new "App Model". I have read about it, studied it, setup a local "App Store", etc, but for this particular application, I am going to stick with the "old" Solution based model.
I am more familiar with it and "believe" it will give me the most "power" and "flexibility". As I said.... I am unsure how to "categorize" the following "needs", so I am just going to lump the rest of the "features"
I need into the list below and ask for any feedback and/or help. :)
Adding Invoices - Ideally, the "drag and drop" feature will (can) be utilized by the user to add the new Invoices (I can force them to only add one Invoice at a time). If this is just "too much trouble", I
could require the user to only add them using the "Upload Document" control. Or, I could develop the UI (or just the Insert/Update UI) using traditional "ASP .Net" controls and insert/update the data using the Server
Object Model or the Client Object Model (CSOM).
Preview Invoices - There are several times I would like to show the Invoice (pdf) as a "preview" (when the Invoice is being Added or Edited, when the user is "Approving" or "Denying"
on Invoice via a "WorkFlow", or when an Invoice is "hovered" over in a Document Library View). Basically, anytime the Invoice needs to be acted on by a user, I would like to show the PDF in a "preview" window and
I don't mean just open it in a separate Tab or Window. I mean use something like an "IFrame" in a certain area of the page (depending on what the page is doing: Inserting/Editing/Viewing/etc) to show that preview. (For the "hover
preview", I believe I can use the same skills I learned when modifying how the "Enterprise Search Center" works with PDFs. Basically, it involved adding a new Display Template for the Search Item and referencing that template
in a new "Search Result Type". The new Display Template created an "IFrame" and populated it using our Office Web App Server via "WOPI". Anyway, I believe I can simply do the same thing in a Document Library View and most
likely in whatever "form" or "page" is responsible for the Insert/Edit. I suppose I am just looking for someone to tell me if this is "doable" (and as "easy" as I think it might be), what the "best"
way to accomplish it would be, or if it is a bad idea, etc. etc.)
"Auto Populate" the columns. When a new Invoice is added, I would like to use the (Enterprise) Search functionality (OCR and "graphic matching") to somehow populate as many of the columns (metadata) as possible.
This might involve looking for some particular "text" or graphic(s) (like a company logo?) to determine the Vendor. Then, once the Vendor is determined, I might be able to figure out other items, such as the "Invoice Number" and "PO".
Usually our Vendor Invoices don't change very often. This would only serve as "default" values, so it wouldn't have to be 100% correct. Anything I can do to save the user time or make it easier to enter new Invoices will go along way towards
acceptance of this application. (Currently, they use an Excel Spreadsheet, along with email. So, from their point of view, the existing "system", "works" and is very "easy" to use, etc....)
More uses for the "Search Index Results". It would also be "nice" if we could setup some "weighted rules" on a "per Vendor" basis to help determine who the "responsible user" is. (For instance,
we may get Invoices from a single Vendor that could possibly go to 1 of several "responsible users". In order to determine the correct user, I would like to setup some "rules" for each vendor to give "weighted" values to
certain "keywords". For instance, if the word "Computer" appears on the invoice, that might be worth "100 points" towards the "IT Manager". So, when the user is selecting the person responsible for this particular invoice,
I could order the list they are choosing from by the "total points" (as calculated from the "weighted rules") which would put the "Person" who is most "likely" the "Person Responsible" at
the top of the list, followed by the second most likely, and so on. I don't think this be that "hard" to do. I would simply need to store "keywords" and "values" and have access to the "Search Index Results" for the
document (Invoice) the user is currently adding.
**Another "option" I have for developing this application is to basically develop it using a traditional "ASP .Net" framework and controls (which I definitely have more experience with, but as I mentioned, I also
have quite a bit (4-5 years) of SharePoint development experience) and just using the "out of the box" features of SharePoint (and Custom Lists, Document Libraries, SharePoint Security Groups, WorkFlows), etc. What I am trying to describe is that
I would develop the "UI" (add/change/delete) using traditional "ASP .Net" controls and just use SharePoint for my "Data Source". (I DO need to AT LEAST use SharePoint as the "Data Source". This is for reasons that
I don't want to get into here and just bog down the discussion. I certainly realize this application could easily be a "traditional" "ASP .Net" application using "SQL" for the Data Source. So that part really isn't what I am looking
for "advise" on.)
Any help/advice/samples would be very MUCH appreciated!
Shayne

You should generate the XSD form the DTD files. Also you should list values unless necessary. XMLSpy is good tool I use.
You can send the XML schema file to me if you can't register it to XML DB. I will help you take a look.

Return delivery possible despite invoice being posted for a PO

Dear forum members,
We found when testing SRM and MM that our ECC system allows us to create return deliveries for PO items of standard item category and service item categories which are GR-Based IV.
Our client does not feel this is correct and has asked us to look into preventing the return delivery (movement type 122) material document posting from being possible if an invoice has been posted (with no blocks) against all PO's.
This seems reasonable to us, but we do not know of any config or user exits to do this. Do you have any suggestions please?
I have seen the config which hould prevent a return for GR-Based IV but this does not seem to work in our ECC 6.0 system. Is there an OSS note which can fix this?
Also, are there legitimate reasons why we should still allow return deliveries to be posted afterb the invoice has been paid?
Thanks a lot,
Best regards,
Nick

Dear,
You can use MIGO -> Return Delivery with referance of Material document.
Other way create return purchase order with tick on return check box, which is available in purchase order item level.
Note: You can't post invoice verification in case of return delivery
If it is useful for u, Please revert back.
Regards,
Mahesh Wagh

Report to check Taxes before posting invoice to accounting..

Hi All,
Could you please help me if there are any report to see the taxes before the invoices are posting to accounting?
If we dont have it in invoice level then its ok if we can check the taxes at sales order level.
In sales order i undestand we can check in VBAK-Doc Condition field pull the sales order to KONV to enter the Doc condition # that shows all the condition types and values.
However, this does not show the sales order number and it wont be helpful at user level.
Hope there should be some standard report for this function and seeking help here.
Thanks in advance
Best Regards,
Ram

Hi Ram
Instead of letting users report on taxes, rather tighten up on controls within SAP:
1. Make tax condition types mandatory in the pricing procedure(s)
2. Configure the tax condition types such that only automatically determined values are allowed
3. Ensure that you have tax condition records to deal with all eventualities (including zero value condition records).
HTH
James

Excise invoice with ref to proforma invoice

Hello guru's
when i create excise reference in J1IIN with reference to Proforma invoice
the excise duties are not flowing to excise invoice but the values are capturing in proforma invoice
regards

Hi ANtima & swamy
Thanks for ur input my problem solved and the values are flowing to excise invoice
so my sales cycle is
consignment fillup
delivery
vf01 proforma invoice
excise invoice.
Now in Consignment Issue
sales order
delivery (here also i had to do PGI
commercial invoice
here system is allowing me top create excise invoice once again also actually it should not be as i already created in consignment fillup
regards

Problem in generating excise invoice with reference to commercial invoice

Hi,
I could able to generate excise invoice with reference to STO ( jex ) invoice but unable to generate with reference to commercial invoice ( F2) .System is show 'error in creating FI document'. Am i missing some configuration.
Please advice
Thanks
satya

Hi
Check the G/L accounts assignments for Excise transaction types DLFC,
Also check the NUmber ranges in OBA7, and also the accounting doc type for excise invoice
regards
Prashanth
Edited by: Prashanth@SD on Feb 3, 2011 8:27 AM

Error in excise invoice creation for differncial price invoice

Dear all,
When i am going to create outgoing excise invoice for differncial price invoice
i am having the error - "Reference document of 10006893 is not delivery document
Message no. 8I681"
Can somebody give me solution where to make settings in configration or else.
Archana

Kindly refer following SAP Note
Note 1251126 - Excise Invoice created for Billing document wrt Sales order
Symptom as suggested by the above SAP Note is:
In the scenario where billing document is created with reference to the Sales order, the reference document for billing document is not delivery and it is possible to create multiple billing documents wrt the same Sales Order.
In such a case, the excise invoice should not be allowed to be created with respect to such a billing document through the transaction J1IIN.
However, current the system is allowing excise invoice to be created wrt the first billing document for the sales order and then for the subsequent billing documents, the following error message is displayed - Modvat utilization done message no 8I 446. This is incorrect.
This note contains the corrections for not allowing the creation of the excise invoice for these billing documents.
Hope it assist your cause.
Thanks & Regards
JP

Open incoming excise document corresponding to A/P Invoice or GRPO

How do I open an incoming excise document corresponding to A/P invoice or GRPO from those screens. Currently to open an excise invoice, we have to go to the incoming excise document and search for the document corresponding to the GRPO or A/P Invoice.

Hi Krishna,
Currently there is no direct way to go to the excise invoice. Maybe you can create a Query Report to display list of Excise invoices with their base refernces.
Try this for Outgoing Excise Invoice and similarly you can update it for Incoming Excise Invoice.
select E0.Docnum [Outgoing Excise],
D0.Docnum [Delivery], N0.Docnum [Invoice] from
(ooei E0 inner join oei1 E1 on E0.Docentry=E1.Docentry)
Full outer join (ODLN D0 inner join DLN1 D1 on D0.Docentry=D1.Docentry) on
E1.BaseEntry=D1.Docentry
Full Outer Join (OINV N0 inner join INV1 N1 on N0.Docentry=N1.Docentry) on
D1.Docentry=N1.BaseEntry
where D1.excisable ='Y'
thanks,
Joseph

Excise Invoice being created before standard Invoice is created

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