Excise Part I post

Dear frnd,
I m facing a problem during excise part I post, it display message "No Part I exists for availing credit in excise invoice".
Pls suggest.
Abhinay

Please check following:
1) Tax code selected by you is for excise duty modvat.
2) You have selected "Create part I entry" at the time of GRN.
3) Vendor Excise details & indicator are maintained in J1ID.
4) Excise sub-heading has been maintained in J1ID.
Then only you can Enter Excise Invoice using T code J1IEX.
Regards
Bhavesh MIstry

Similar Messages

J1IEX - Excise part 2 not posted

Dear guru's,
User is trying to post the Excise Part-2 by using the T.code : J1IEX , but he is getting the error message " Balance in transaction currency".
Detailed Error message is
"A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount ' 0.02' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application."
system response "Your data cannot be processed in FI."
can any one help me to resovle the issue? Suitable answers will be rewareded.
Thanks
SusmY

Thanks Suresh for the reply.
But i have checked all these areas suggested by you.. even simliar kind of transaction has been posted by user without any error.
can you suggest any other probable areas need to check?
Thanks
SusmY

Excise part 2 not able to post

Hi,
I have captured part 1 entry while doing GRN.Now when i tried to post the captured invoice through J1IEX i am getting the error
"No Part 1 exists for availing credit in excise invoice 128 2011"
I have checked in J1I7 & in the excise invoice there is no Part 2 posted still i am getting the error?
Why excise invoice part 2 cannot be posted when part 1 is captured?
NS

Hi,
1st check, did you done GR in MIGO and did stock posted to quality stock , stock in quality stock then release to in unrestricted stock & do to post excise.
If not above, 2ndly for capturing excise invoice: you can manually capture excise invoice in J1IEX by selecting reference document without PO(if MIGO done)
Please confirm did you selected the "Only Part1" option while receiving of goods (while MIGO). if yes then system should
Update J_1IPART1 table.
1) Check in SE16---Table J_1IPART1 with help of Material document. if table entries avilable then J1IEX will never give you the above given error.
2) If the table entries are not available, then system was not updated PART1 table while creation of GR. Then you have to update it manualy by T code J1I5.
3) Once PART1 table updated by J1I5 then go to capture excise invoice through J1IEX.
4) PART1 is updated or not confirm in J1IEX only, While you capture excise invoice through J1IEX, then system will show PART 1 tab in item level of excise invoice.
if shows means part1 was done, if part1 tab was not their, then you have to update Part1 table by tcode J1I5 and capture the excise invoice through J1IEX.
regards
Siva

Excise Invoice only part 1 posted

All SAP Gurus,
In J1I7, we can get the list of Excise invoices whose part 1 have been posted and part II not posted.
From here we can know the Basic Excise Duty, EXD and SED for thaat excise invice.
Is there any report available from which we can know the Basic Excise Duty, ECess and HE Cess for the excise invoices whose only part 1 have been posted.?
Regards,

Hi,
You have to see individually for each Excise Invoice in J1IEX if Excise Part 2 has not been posted.

Excise Part-2 is not getting updated during the MIGO

Dear Experts,
When I am doing GR (MIGO), I am selecting the Excise posting transaction in "Excise" header tab as "Capture & Post Excise Invoice".
But, here after posting the GR, only Part-1 is getting updated. Part-2 is not updating. Moreover, if I try to post the same vendor excise invoice in J1IEX, it is giving the error as " Part-1 not yet posted even though Part-1 is updated. Can any body suggest what is the root cause for the same?
One more thing is, once I select "Only Capture Excise Invoice" during GR, in the normal process Part-1 is updating and I'll be able to post the Part-2 in J1IEX. There is no issue. But, I can't be able to post the Part-2 during GR.
Note: I am receiving the goods against with the STO. And, we are paying the customs against with the STO. After paying the Customs Invoice, we are receiving the goods into our manufacturing Plant from logical plant.
Thanks in advance for your action!!!!
Regards,
Satya
Dear

Hi Ashok,
I went through the above note. It explains the causes that why the posting is not happening in J1IEX.
And, as per the solution that is in that note, if we change the status of that excise invoice from 'P' to Blank in the table J_1IEXCHDR, then Vendor excise invoice will be cancelling.
So, I guess this can't resolve my issue. Because, my issue is if I select "Only Capture Excise", the Part-1 is updating in MIGO and I am able to post the Part-2 in J1IEX. But, If I select "Capture & Post Ecxise Invoice" in MIGO, then only Part-1 is updating and even I am not able to post the Part-2 in J1IEX also as the status of the Excise Invoice is "Posted".
And, this is happening frequently during MIGO while selecting "Capture & Post Excise". So, I guess the Function Module / BADI which updates the J_1IPART2 is not getting triggered during MIGO. Once it triggers in MIGO, then Part-2 will be posting in GR itself.
Could you please let me know the standard FM / BADI which updates the Excise Invoice Part-2 (J_1IPART2). So that I'll check with my ABAPer whether it is triggering or not during the MIGO.
Thanks,
Satya

U201CRG23 Part II posting error

Hello Gurus,
1. My client is created one PO with 100 qty on dated 13/05/2010
2. And he has done the 1st GR (101) with 50 qty on dated 13/05/2010 and posted pat1 and II, when I opened GR doc in MIGO in that excise invoice number 1481 and date is 23/03/2010. And Part II (500811601) posting dated 14.05.2010
3. After that he has also done the 2nd GR (101) with remaining 50 qty on dated 27/05/2010 and posted part1and part II now in that excise invoice number is same (1481) but date is different 23/03/2010 and Part II posting (500811614) Dated 30/05/2010
4. Then he has done cancellation 1st GR (102) with 50 qty on dated 27/05/2010. And he has done the some of Vendor down payment.
Now all quantity is consumed and while doing MIRO for 2nd GR he is getting error u201CRG23 Part II posting yet not doneu201D u2013 Message no. 8I478
Hence i m suggested to client do is cancel both GR and part II also and again do GR fresh for all the qty which you had received then capture & post part II in J1IEX then post MIRO it will allow to post and MM ( Qty) & FI ( value) will be match.But he is saying all material is consumed and not able to do for cancel the GR.
Kindly provide the solution pls..
Regards
Rahul

Please follow the following procedure to avoid such kind of problems.
1) Whenever u want to cancel the Excise Invoice Number whose Part 1 & 2 has been posted.first cancel the Material Document so that u can reverse the PART 1 Entries.
2)Then repost the excise invoice so that PART 2 entries also gets nullified.
3) Then cancel the Excise invoice number so that its status becomes Cancelled from Posted.
After following the above procedure u should do the reentry of capturing/posting the Excise invoice.
If u have followed the step 1 & 2 ,but not the step 3 ,then the error comes in MIRO that RG23 PART2 posting not yet done.
This is the very common problem in Excise posting as people normally dont follow the Step 3.
Regards,
Satpal Mujawar

RG 23 Part II posting not done

RG 23 Part II posting not done-this error is coming while doing MIRO.Pls solve.

P1175357 wrote:
RG 23 Part II posting not done-this error is coming while doing MIRO.Pls solve.
HI,
Can You elaborate your question?.
AND also once check the seetings in spro->img->Logistics - General->Tax on Goods Movements->India->Maintain Excise Groups
in that dont check the post ei in migo and save
after completion of migo
do j1iex for capture the value
after that do miro.
Thanking you.

Error while postint excise part 2

Dear Friecnds,
I am getting error "Account document not generated " message no : 4F186 while posting excise part 2 through J1IEX transaction and system throws out of the system.
Request you to find a solution for the error.
Regards,
ASK

Hi,
Check the following settings has been done for Excise Transaction Type GRPO or not?
1. SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify Excise Accounts per Excise Transaction - Maintain following;
GRPO          CR Credit     CLEAR CENVAT clearing account
GRPO          DR Debit     ONHOLD CENVAT on hold account
GRPO          DR Debit     RG23AED RG 23 AED account
GRPO          DR Debit     RG23AT1 RG 23 AT1 Account
GRPO          DR Debit     RG23BED RG 23 BED account
GRPO          DR Debit     RG23ECS RG 23 ECS Account
GRPO          DR Debit     RG23NCD RG 23 NCCD Account
GRPO          DR Debit     RG23SED RG 23 SED account
GRPO     IP     CR Credit     CLEAR CENVAT clearing account
GRPO     IP     DR Debit     ONHOLD CENVAT on hold account
GRPO     IP     DR Debit     RG23AED RG 23 AED account
GRPO     IP     DR Debit     RG23AT1 RG 23 AT1 Account
GRPO     IP     DR Debit     RG23BED RG 23 BED account
GRPO     IP     DR Debit     RG23ECS RG 23 ECS Account
GRPO     IP     DR Debit     RG23NCD RG 23 NCCD Account
GRPO     IP     DR Debit     RG23SED RG 23 SED account
2. SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify G/L Accounts per Excise Transaction - Here maintain account determination for excise group and ETT combination.

Only RG23 A/C Part-2 Posting for free goods

Hi Gurus,
Hi Every one, how are you, i have one requirement from client.
1. this case is for free goods, where client wanted to take credit for material purchase ie only part-2 entry should get posted,
2. Liabilities should not get posted.
As per my understanding or solution given to client.
Both Part-2 & liabilities for vendor is getting posted,
can you please help me to resolve the issue.
full points will be awarded if found usefull.
Thanks & Regards
Manoj K Singh

Hi,
During Part II posting of Excise Duties for Capital Goods, Debit GL Accounts are determined via ETT CAPE and Credit GL Accounts are getting determined via ETT GRPO.
So check A/c determination for ETT CAPE and GRPO both in path SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify Excise Accounts per Excise Transaction & SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify G/L Accounts per Excise Transaction

EXCISE CAPTURE AND POSTING

Dear all,
what are the steps are involved to activate excise capture and posting at T Code : MIGO.
Rgs
mrs

Hi,
Before going to capture excise invoice ,you need to configure all the cin configurations .
here is the cin configuration..
Check Calculation Procedure
In this activity, you can check and, if necessary, change existing procedures for tax calculation.
Standard settings
Calculation procedures containing the necessary specifications for the calculation and posting of taxes on sales/purchases have already been defined in the standard SAP system for certain countries. Every calculation procedure groups several tax types together into a condition type (for example, output tax or input tax) in the calculation procedure, and determines calculation rules for it.
The calculation procedure determines for which amount the individual condition types are to be calculated. This can be the base amount (total of the expense items and the revenue items) or a subtotal. The entry in column FrmLvl, determines for which amount tax is calculated.
Note
In this activity, the condition types for the check and the possible change provided in the standard system are also displayed. Here, for example, the condition calculation rule, or for which base amount the tax is calculated is determined (= condition type).
Recommendation
If possible, do not change the condition types and calculation procedures provided in the standard system. Only check the standard condition types and calculation procedures regarding whether you can use them for your requirements. If necessary, make changes.
Activities
If you cannot use the standard settings, change the condition types and calculation procedures delivered to meet your requirements.
Procedure (pricing, output control, acct. det., costing,...)
Specifies the conditions that are allowed for a document and defines the sequence in which they are used.
Example
Procedures are used, for example, in the following applications:
· Pricing in sales and distribution
· Applying overhead in Product Costing (costing sheets) and for CO internal orders
· Calculating accrued costs in Profitability Analysis
· Output control (printed confirmations, EDI messages, electronic mail)
· Account determination
· Calculating taxes on sales/purchases
· Calculating accruals in Cost Center Accounting
· Pricing for resource planning
Definition: condition type
Controlling (CO)
A distinction, in overhead calculation, is made between:
· Base condition types, which determine the object for which the overhead is to be calculated
· Overhead condition types, which define the percentage overhead to be applied
In resource planning, a condition type determines the types of resource prices that are stored in the SAP System. These can be absolute or percentage values, for example.
Real Estate Management (RE)
An exact definition of a condition that specifies the amount paid for a specific service.
Condition types include:
· Basic rent
· Advance payment for operating costs
· Pest control
Sales and Distribution (SD)
A characteristic of a condition.
For example, in pricing, different condition types are used to distinguish between a discount that refers to a net price and a discount that refers to a gross price.
Treasury (TR)
A characteristic of a condition used to classify financial transactions.
Typical examples of condition types are interest, dividends, or full repayment upon maturity. The various parameters specified for the individual condition types determine how the flows are calculated in the cash flow.
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Definition: condition_type
Condition type
The condition type is used for different functions. In pricing, for example, the condition type lets you differentiate between different kinds of discount; in output determination, between different output types such as order confirmation or delivery note; in batch determination, between different strategy types.
Access sequence
With the access sequence you define
· the condition tables used to access the condition records
· the sequence of the condition tables
· which field contents are the criteria for reading the tables
Assign Country to Calculation Procedure
In this activity, you enter the key for the calculation procedure which determines the conditions which are allowed per document and which defines the sequence of the conditions in the document for each country.
Requirements
Each calculation procedure which you enter must contain the necessary specifications for calculating and posting the taxes on sales/purchases. For more information on this, read the chapter "Create calculation procedure".
Activities
1. Assign a procedure for tax calculation to every country with which your company has business dealings.
2. Make sure that the corresponding data for calculating taxes is stored for each calculation procedure which you enter here.
Check and Change Settings for Tax Processing
In this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key the following indicators:
· Tax type
Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type.
· Nondeductibility of tax amounts
For this, tax amounts are marked as not deductible.
· Posting indicator
Here you specify whether the tax amount is posted separately or distributed to expense or revenue items.
· Tax not relevant to cash discount (Not discount relevant)
This indicator is set only for Canada. If you select it, the system does not take into account the corresponding tax amount when determining the tax base.
Standard settings
Process keys with the most important characteristics for tax amounts have already been set in the standard SAP system.
Recommendation
Do not change the standard settings. Check whether you can use these process keys for your company, making changes only if necessary.
Activities
If you cannot use the standard settings, use new process keys and enter them in your calculation procedure. Do not change the standard SAP process keys.
Note
You must make enhancements to the standard settings if you want to specify a new account key in the "Create calculation procedure" activity. You must create and maintain this key beforehand in the "Settings for tax processing" activity.
Internal processing key
The internal processing keys are used by the system to determine accounts or posting keys for line items which are created automatically.
The processing keys are defined in the system and cannot be changed by the user.
Definition: posting key
Financial Accounting (FI)
A two-digit numerical key that determines the way line items are posted.
This key determines several factors including the:
· Account type
· Type of posting (debit or credit)
· Layout of entry screens
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Definition: posting_key
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
Enter each of your excise registrations, specifying a four-character code for each.
Definition: excise registration
Financial Accounting (FI)
An entity in India that is entitled by law to produce any goods liable to excise.
Each entity is assigned its own excise registration number.
Every factory that manufactures excisable goods is required to register separately, so that a business with seven factories requires seven registrations.
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Definition: excise registration
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Definition: excise group
Financial Accounting (FI)
A unit within an excise registration, in India, which keeps its own set of excise records.
Whereas the excise registration reports to the excise authorities, the excise group is a purely internal organizational unit. Each excise group keeps records of all transactions that have to be reported to the excise authorities. When the time comes to present these records to the authorities, the excise registration compiles the information from all of its excise groups.
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Definition: excise group
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
· Define excise series groups based on type of outgoing document
· Assign series group to excise registration ID
· If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
· If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
Maintain Excise Duty Indicators
Use
In this IMG activity, you maintain the excise duty indicators.
Maintain Postal Addresses
Use
In this IMG activity, you maintain the addresses of various customs and excise organizations that your company deals with.
You use these addresses in the ARE Documents functions. When you create an ARE-1 or ARE-3, you enter the address of the excise department and the customs department involved in the export process. The system then prints their names and addresses on the AREs.
You can then define a default local excise department for each excise group and a default customs department for each series group.
Definition: ARE-1 document
Logistics - General (LO)
A form, in India, that companies have to fill out when they remove excisable goods from their manufacturing plants for export.
The form exempts them from paying excise duty when they remove the goods from their premises.
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Definition: ARE-1 document
Definition: ARE-3 document
Logistics - General (LO)
A form, in India, that allows companies to sell otherwise excisable goods from their premises without paying basic excise duty. The buyer of the goods must be in possession of a deemed export license.
The ARE-3 states what goods are being removed and which deemed excise license covers it.
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Definition: ARE-3 document
Maintain Subtransaction Type with Text
Sub Transaction Type
Sub transaction type is used for multiple purposes
Subcontracting:
It determines the subcontracting attributes and determines the accounts for the posting while doing a sub contracting transaction.
Excise removals
Sub transaction type is also used for determining the accounts while doing excise removals.
With in CIN the account determination is based on the transaction type. So normally you can have a single set of accounts for Excise utilization. In case you need alternate account determination for handling various scenarios you can define sub transaction types. The sub transaction types and corresponding account assignments needs to be maintained in CIN customization
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
· If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
· If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Definition: condition-based excise determination
Logistics - General (LO
A method that the system uses of determining excise duty in India.
This method requires you to create condition records for each combination of vendor or customer and material (and possibly other conditions).
When you create a purchasing document, the system calls the tax procedure assigned to India. The tax procedure finds all of the condition records that you have created for that combination of vendor and material.
When you create a sales document, the excise duties and sales taxes are determined by the pricing procedure (not the tax procedure).
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Definition: condition-based excise determination
Definition: formula-based excise determination
Logistics - General (LO)
A method that the system uses of determining excise duty in India.
This method was used in the Country Version India Add-On and requires you to maintain additional data in the Excise Rate Maintenance transaction, J1ID.
When you create a purchasing document, the system calls the tax procedure assigned to India. Each of the excise duties in the tax procedure has its own condition types, and each condition type is assigned to a formula. This formula instructs the system to calculate the excise duty using the data that you have maintained in the Excise Rate Maintenance transaction.
When you create a sales document, the system determines the excise duties and sales taxes using the pricing procedure (not the tax procedure).
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Definition: formula-based excise determination
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
· Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
· Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
· Specify the conditions in the sales order that are used for excise rates.
· Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
Definition: basic excise duty
Financial Accounting (FI)
The main type of excise duty in India.
It is levied on a wide range of products, for example, foodstuffs, metals, jewellery, leather goods, and machinery.
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Definition: basic excise duty
Definition: additional excise duty
Financial Accounting (FI)
A form of excise duty, in India, levied on a select range of products, for the most part, textiles.
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Definition: additional excise duty
Definition: special excise duty
Financial Accounting (FI)
A form of excise duty in India on a limited number of goods, mostly luxury goods, including pan masala, sparkling waters, furs, and yachts.
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Definition: special excise duty
Definition: cess
Financial Accounting (FI)
In India, a tax on the manufacture of certain products, mostly foodstuffs.
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Definition: cess
Definition: countervailing duty
Financial Accounting (FI)
A form of excise duty imposed on imports that are subsidized by the country in which they were manufactured.
Countervailing duty (also known as CVD) is intended to make the imports more expensive, thereby redressing any competitive advantage they might have over goods produced locally.
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Definition: countervailing duty
Define Tax Code for Purchasing Documents
Use
In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities
Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Deter
Sales Tax Code
The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.
Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code.
Procedure
For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns.
Note
You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates must remain in the system until no more open items which use this tax code exist.
Definition: tax code
Financial Accounting (FI)
A two-digit code that represents the specifications used for calculating and displaying tax.
Examples of the specifications defined under the tax code are:
· Tax rate
· Type of tax (input tax or output tax)
· Calculation method (percentage included or percentage separate)
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Definition: tax_code
Definition: tax rate
Financial Accounting (FI)
The percentage rate used to calculate the tax amount.
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Definition: tax_rate
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
· For taxes on purchases, use the condition types contained in the tax procedure.
· For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
Maintain Chapter IDs
Use
In this IMG activity, you maintain the chapter IDs and the corresponding descriptions as per the schedules published by the Central Board of Excise and Customs.
Definition: chapter ID
Logistics - General (LO)
The number given to a material in the schedules of materials published by the government of India.
The schedule lists all materials involved in manufacturing, input materials and output materials alike. It shows how much excise duty is levied on each material.
Each material in the schedule is assigned its own identification code, called "chapter ID."
Example
The schedule contains an entry for ceramic roofing tiles, which are liable to basic excise duty at 16%. The chapter ID associated with these tiles is 6903.10.
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Definition: chapter ID
Assign Users to Material Master Screen Sequence for Excise D
Use
In this IMG activity, you customize the material master data so that it shows the information relating to excise duty.
Standard settings
Country Version India comes with a screen sequence (IN) that shows the excise duty fields. You have to assign it to each of your users.
Activities
1. Double-click User Screen Reference.
2. Assign all users who need to see the excise duty information to the screen reference IN.
Example
Name Screen Reference
MISHRA IN
Screen Sequence Number
Alphanumeric key identifying the screen sequence. The screen sequence defines the sequence of information units in the material master dialog. A screen sequence is made up of data screens. For information on the screen sequences defined in the standard R/3 system, see the IMG documentation Configuring the Material Master.
Note
When creating a screen sequence, use an alphanumeric key beginning with the letter Y or Z (customer name range). This key cannot subsequently be changed.
Dependencies
You can assign screen sequences to users in the IMG activity Assign Screen Sequences to Users/Material Types/Transactions/Industry Sectors.
Screen reference depending on the user
Grouping of users that determines what screens are displayed in accordance with the user master record when you maintain material master records. It also determines the order in which the screens appear.
Definition: user master record
User and Authorization Management (BC-SEC-USR)
Record that contains important master data for a user in the SAP System.
The user master record contains the assignment of one or more roles to the user. This is how a user menu and the corresponding authorizations for the activities contained in the user menu are assigned to the user. Only users who have a user master record can log on to the system.
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Definition: user_master_record
Define Form Types
Use
In this IMG activity, you define which form types you want to record in the system. You can only use form tracking for the form types that you enter here.
Example
· Form type: CT3
· Form description: Concessional tax form
· Status: Receive
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
You have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
· VS1 (basic excise duty)
· VS2 (additional excise duty)
· VS3 (special excise duty)
· VS5 (sales tax setoff)
· MWS (central sales tax)
· MW3 (local sales tax)
· ESA (service tax)
· ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use subtransaction types, enter the accounts for each subtransaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hold account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
· Excise group
· Company code
· Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
· Defined the G/L accounts
· Defined the excise groups
· Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for alltransactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Define Processing Modes Per Transaction
Use
In this IMG activity, you specify which processing modes the user can use in the various Incoming Excise Invoice transactions.
This way, you can tailor the transaction to what your users have to do.
Standard settings
The system comes with three standard transactions relating to the Incoming Excise Invoices function (those that are included in the role SAP_CIN). The processing modes available in these transactions are as follows:
· J1IEX_C
This transaction is for excise clerks: users of this transaction can only capture and display excise invoices.
· J1IEX_P
This transaction is for excise supervisors: they can change, display, cancel, and post excise invoices.
· J1IEX
In this transaction, users can capture and post excise invoices, as well as displaying, changing, and canceling them.
Activities
If the standard settings meet your requirements, do not do anything.
Otherwise, you can adjust the standard settings or you can create your own transactions. To do so:
1. In Maintain Transaction, create a new transaction by making a copy of one of the standard transactions. Give the new transaction a transaction code of your choice.
2. In this activity, enter data as follows:
o Tcode: The transaction code that you have just created.
o Proc. mode: Specify what the users of the transaction will do with the excise invoices.
o Active: Select this indicator to activate the setting.
Example
You might want to create a transaction that only allows users to display excise invoices.
Define Reference Documents Per Transaction
Use
In this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use.
Activities
If the standard settings meet your requirements, you do not have to do anything.
Otherwise, add the entries that you need to the table: For each transaction, make one entry per combination of processing mode and reference document. Activate each entry for it to work.
Definition: excise invoice reference document
Logistics - General (LO)
A document, in India, that you refer to when you enter an incoming excise invoice.
If you have already posted the goods receipt, you can use the goods receipt document as the reference document. Otherwise, you can use the purchase order (or another purchasing document, such as a be a contract or a scheduling agreement).
Example
In the SAP System, you create a purchase order for 100 bags of sand and send the order to your vendor. Two weeks later, the vendor delivers the sand, accompanied by an excise invoice.
When you enter the excise invoice in the system, you specify the number of the original purchase order: this is the reference document.
Return ->
Definition: excise invoice reference document
Maintain Rejection Codes
Use
In this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.
Activities
For each rejection code, enter a code and a description. You can also specify whether the excise duty in the invoice is to be posted to the CENVAT on hold account, instead of the CENVAT clearing account.
Specify Which Movement Types Involve Excise InvoicesUse
In this IMG activity, you specify which movement types relating to goods receipts involve excise invoices.
The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the moevement types that you have specified here, the system prompts you to enter the excise invoice number.
Note
This option cannot be used for processing goods receipts without purchase orders.
Maintain Default Excise Groups and Series Groups
Use
In this IMG activity, you specify which excise group and series group you want to appear in these fields by default. You can make separate settings for different combinations of sales organization, distribution channel, division, and shipping point.
Activities
This activity is optional, unless you want the system to automatically create outgoing excise invoices when you create a customer invoice.
In this case, you must also make the appropriate setting in Customizing for Excise Duty, by choosing Basic Subcontracting Attributes
Use
The subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a subtransaction type.
The conditions such as the number of excise items per subcontracting challan, if the nonexciseable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.
Requirements
Before you continue with this activity, work through the following activities:
· Materials Management -> Inventory Management and Physical Inventory -> Goods Issue / Transfer Postings -> Define Screen Layout.
For the movement type 541, maintain the field Purchase Order as an optional entry or as a required entry.
· Materials Management -> Inventory Management and Physical Inventory -> Output Determination ->Maintain OutputTypes.
Maintain the output type. On the Default Values tab, maintain the dispatch time and the transmission medium. Maintain the print parameter on the Print tab. This output type has to be maintained in this activity here.
· Materials Management -> Inventory Management and Physical Inventory -> Output Determination ->Assign Forms andPrograms.
Maintain the Program, FORM routine, and the form for the output type.
· Materials Management -> Inventory Management and Physical Inventory -> Output Determination ->Printer Determination -> Printer Determination by Plant / Storage Location.
Enter the output device that you use.
Settings -> Maintain Excise Groups, and selecting Create EI (Create Excise Invoice Automatically).
Maintain Movement Type Groups
Use
In this IMG activity, you group movement types together to form movement type groups.
Definition: movement type
Inventory Management (MM-IM)
A classification key indicating the type of material movement (for example, goods receipt, goods issue, physical stock transfer).
The movement type enables the system to find predefined posting rules determining how the accounts of the financial accounting system (stock and consumption accounts) are to be posted and how the stock fields in the material master record are to be updated.
Return ->
Definition: movement type
Utilization Determination
Use
In this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.
You can either:
· Debit all the excise duty to one account
· Debit the excise duty to more than one account, in which case you specify which percentage is to be debited to each account
Example
If you want 50% of basic excise duty (BED) to be debited to the RG 23A account and the remaining 50% to the RG 23C account, you would make the following settings:
Acct name BED perc.
RG 23A BED account 50
RG 23C BED account 50
Alternatively, to debit all of the BED to the RG 23A account, and then RG 23C account, if there is not enough in the RG 23A account, you would make the following settings:
Acct name BED perc. +
RG 23A BED account X
RG 23C BED account X
When you come to run the report, the system takes the RG 23A account because it is the first one you have entered. If this account does not cover the BED, the system takes the RG 23C account instead.
Maintain Minimum Balances for Excise Accounts
Use
In this IMG activity, you can maintain minimum balances in your excise accounts. When the balance in these accounts during utilization falls below this level, the system automatically utilizes funds in the PLA account.
Activities
Maintain the minimum balance amount for the excise accounts. If you have more than one excise group, you can maintain different minimum balances.
Specify SAPscript Forms
Use
In this IMG activity, for each of your company codes, you specify which SAPscript forms the system prints the excise registers with.
Standard settings
Country Version India includes a number of sample SAPscript forms and printing programs, which you can use as follows:
Reg. name Lay. no. Form Tcode/Prog
RG 23A Part I 1 J_2IRG23A_PART1 J_2IRAP1
RG 23C Part I 1 J_2IRG23C_PART1 J_2IRCP1
RG 23A Part II 1 J_2IRG23A_PART2 J_2IRAP2
RG 23C Part II 1 J_2IRG23C_PART2 J_2IRCP2
PLA 1 J_2I_PLA J_2IPLA
RG 23 D 1 J_2I_RG23D J_2IRG23
RG 1 1 J_2I_RG1 J_2IRRG1
RT 12 1 J_2I_RT12_ABSTRA J_2IRT12
RT 12 1 J_2I_RT12_ABSTRA J_2IRT12
RT 12 1 J_2I_RT12_3 J_2IRT12
The layout description can be left blank or an appropriate description maybe filled in. You may not change the register name. You can have your own layouts and maintain the name here. If the output device and number of copies are maintained it is automatically picked up for printing.
Number Ranges
You can maintain the number ranges for all CIN Number range objects using this transaction
Activities
Please maintain the number ranges for the folllowing objects The no nr has to be '01' for all
1. j_1iintnum
At an Excise group
1. j_1irg23a1
2. j_1irg23a2
3. j_1iRG1
4. j_1irg23c1
5. j_1irg23c2
6. j_1ipla2
7. j_1iintpr2
8. j_1irg23d
9. j_1irg1_t ( material level)
10. j_1iconpla ( if Consolidated PLA is used )
At Series group
1. j_1iexcloc
2. j_1iexcexp
3. j_1idepinv
4. j_1i57Fc ( 57F Challans
After configuring cinraise the po aganst the material which is lliable to excise.
in migo enter the po number...select the ok indicator and click check button
now can observe excise tab in the header
enter excise invoice no and date.
now post the goods reciept.
according to configuration settings in excise tab it gives whether excise inoice is saving when you posting migo .if invoice is only saving
go to j1iex_p tc and post the excise invoice.
hope your dubt is clearded.
regards
venkat

Role of MRP Indicator regarding Excise Part in GR or in J1IEX

Dear All,
Pleae let me know which is little bit confusing among the user .Actually when we do the GR & capturing the excise part but when we click the check on MRP indicator and what are the role of MRP indicator .
Also standars system makes the excise flow from GR to excise posting in J1IEX & then in MIRO but some of time it won't flow in MIRO then we kamke it flown through Condition type.
We want it shoud flow for the excise from excise posting to MIRO whether respective condition types are maintained or not in PO but it must flow the excise whatever entered in GR time & finally posted in J1IEX..
Please share your views...
Thanks,
Dharmveer

Hi,
when we click the check on MRP indicator and what are the role of MRP indicator .
see when you having a trading po in that case you dont know what will be the duty you get fron trader in that case you have to mark MRP indicator while caturing invoice on miscellaneous tab ,in that cas ewe can use it but for that we have to maitan tax code with excise value in po
ex
in po basic valu is 100
BED-10
cess-2
hcess-1
when yo get invoice from trader he give you duty
po basic value is 100
bed-12
cess-2.5
hcess-1.5
in that case we have to change it manuaaly in migo or J1EXI
Regards
Kailas

J1IEX-Excose part 2 posting

Dear guru's,
User is trying to post the Excise Part-2 by using the T.code : J1IEX , but he is getting the error message " Balance in transaction currency".
Detailed Error message is
"A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount ' 0.02' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application."
system response "Your data cannot be processed in FI."
can any one help me to resovle the issue? Suitable answers will be rewareded.
Thanks
SusmY

Hi,
Go for the India Version Img setting
Logistics - General->Tax on Goods Movements->India->
Account Determination → Define G/L Accounts for Taxes
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
Just like -GRPO     EXCISE INVOICE FOR GOODS RECEIPT/PO
GRPO           CR     CLEAR     OTHR     22DR     MSUSP
GRPO           DR     ONHOLD     OTHR     26CR     PLAAED
GRPO           DR     RG23AED     OTHR     26CR     PLABED
GRPO           DR     RG23BED     OTHR     26CR     PLACESS
GRPO           DR     RG23ECS     OTHR     26CR     PLASED
GRPO           DR     RG23SED     OTHR     26CR     RG23AED
GRPO     10     CR     CLEAR     OTHR     26CR     RG23BED
GRPO     10     DR     ONHOLD     OTHR     26CR     RG23SED
GRPO     10     DR     RG23AED     OTHR     26DR     MSUSP
GRPO     10     DR     RG23BED     OTHR     31CR     PLAAED
GRPO     10     DR     RG23ECS     OTHR     31CR     PLABED
GRPO     10     DR     RG23SED     OTHR     31CR     PLACESS
GRPO     20     CR     CLEAR     OTHR     31CR     PLASED
GRPO     20     DR     ONHOLD     OTHR     31CR     RG23AED
GRPO     20     DR     RG23AED     OTHR     31CR     RG23BED
GRPO     20     DR     RG23BED     OTHR     31CR     RG23SED
GRPO     20     DR     RG23ECS     OTHR     31DR     MSUSP
GRPO     20     DR     RG23SED     OTHR     32CR     PLAAED
GRPO     30     CR     CLEAR     OTHR     32CR     PLABED
GRPO     30     DR     ONHOLD     OTHR     32CR     PLACESS
GRPO     30     DR     RG23AED     OTHR     32CR     PLASED
GRPO     30     DR     RG23BED     OTHR     32CR     RG23AED
GRPO     30     DR     RG23ECS     OTHR     32CR     RG23BED
GRPO     30     DR     RG23SED     OTHR     32CR     RG23SED
And Assign the G/L ccounts to Each Excise Transactuin at
Specify G/L Accounts per Excise Transaction →
Rewards If elpful
Regards
Sanjay L

Report for Excise Part II Pending to Capture

Hi,
Is there any Std. report or Table which can provide List of GR document Number against which 'Excise Part II' is pending.
Regards,
VK

Hi,
Use following Reports;
J1IGR - List of GR's without gate pass (Only Part 1 has been captured)
J1I7 - Query Excise invoices (Here select appropriate Radio button "Only Part 1 Posted and Part 2 not Posted") and execute for ETT GRPO

Reverse excise part 2 automatically.

Hi,
When I post a GR, excise Part 1 and Part 2 is updated.
But, when I cancel the same GR, only excise part 1 is reversed.
How to cancel or reverse the Part 2 AUTOMATICALLY, without running the t code-JIIEX
(for Change, Post, Cancel excise invocie).
Any user exits or enhancements are available.
Pls suggest.

as well as i am concerned,
we cant reverse excise part 2 automatically, u have to do it with j1iex by select post excise invoice, and entering vendor excise invoice no.

During cancelation of MIRO document giving error message "RG23 Part II post

Dear guru's,
I am facing a tipical issue while i am going to reverse the MIRO document it is giving error "RG23 Part II posting not yet done" .
Senario is -- user has created MIGO with Myp103 and then 105, system promted excise tab and excise ref. and excise date is their .
But no Part1 generated.
So no part2 .
Now A/c has passed the bill and fi doc generated. Now we want revrse this bill (MIRO) and respectively MIGO (105/103 ) and again capture it with correct excise entry.
we want to understand, How this happned at 105 why part1 not generated and with out part2 how bill passed.
now waht can bo done to reverse this.
thanks in advance.
Ajeet

Hello,
Please check the status of excise invoices if they are "In process" stage. Unless the status is "Posted" you will not be allowed to do MIRO. Further, select only those line items which belong to excise invoice.
Another possibillity of the error could be that the user must have changed the excise invoice date after it was referred in MIGO.
If so, to avoid such issues and to stop the users from doing the above, please review the notes : 1285986, 1346926, 1406505.
I hope this helps.
Thanks and regards,
Suresh.

Excise Part I post

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