Expense Report, Payables R12.1.0

I entered an expense report invoice in payables. In the Line TAB when I click on the Invoice Includes Prepayments check box, doesn't apply. The message displayed in the down screen bar (FRM-40200: Field is protected against update).
Any One can help.
Thanks in Advance. Regards,
Mohammed Badry

Invoice Includes Prepayments check box indicates that this Expense Report includes a prepayment to the employee. For ex. pocket money given to employee before traveling and when the employee returns his fills Expense Report and is paid the difference.
Regards,
Mohammed Badry

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Oracle introduced modified functionality in R12.1.
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In R12, can payroll user enter expense report for employees via web-based?

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In R12, can payroll user enter expense report for employees via web-based screen? Previously in 11i, it can be done via the Expense Report forms.
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Hi Anne,
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Expense Report Expense Program errors in R12.1.2

Hi gurus,
I am trying to run the Expesne Report Export Program and it is erroring out the Reject code is (INCONSISTENT SUPPL SITE).Here we have to Sources
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Hi Krishna,
please check the vendor type should be "Employee".
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[email protected]

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The due date for the notification is controlled by the timeout property on WF definition, you have to open the WF, find the notification and edit it.
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Importing Expense Report from legacy to Oracle Payables??

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Steps to import into AP
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We are using projects based expneses in our iExpense module. This flows into Accounts payable and then we have a nightly process that pulls the expnese report that satisfies certain criteria. Does the expense reports needs to be accounted, paid and posted or what are the exact conditions that the process marks the expense reports that needs to be pulled into projects.
Thanks,
- Vasu Krishnaswamy -

Hi,
The expense report must be validated and accounted. Then only it is possible to send the expense report to Oracle Projects as expenditure item. It is not mandatory to transfer the accounting entry to GL or make payment of the expense report.

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Hope this answers your question,
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Expense Report Export does not create Invoice in AP

Hello,
I have created several expense reports in AP (Running EBS R12, I am not using iExpenses), but when I use the Expense Report Export request, the invoices are not created. I have looked online and found some plausible solutions. None of them have worked: I've made sure the Employee payment method is set up; the Usage rules for payables are also set up for Employee Expenses in the payment processing transaction type. In the Payables Option screen, I have selected the Automatic Employee as a Supplier option.
Here's the Expense Report Export log:
Payables: Version : 12.0.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APXEXPER module: Expense Report Export
Current system time is 29-APR-2013 11:09:53
**Starts**29-APR-2013 11:09:54
**Ends**29-APR-2013 11:09:55
Start of log messages from FND_FILE
Begin Receipts Management - Holds
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
Begin Processing Individual expense reports
Fetching expense report...
Expense Report Number : **110**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **REEMBOLSO 25ABR2013**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_ASTRID_EXPENSE**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_EXPENSE_AGSV**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **101**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Credit Card Expenses Fetched = 0
Credit Card Invoices Created = 0
Call Payables Open Interface
Expenses Fetched = 5
Invoices Created = 0
End of log messages from FND_FILE
Executing request completion options...
------------- 1) PRINT   -------------
Printing output file.
Request ID : 4105067
Number of copies : 0
Printer : noprint
Finished executing request completion options.
Concurrent request completed successfully
Current system time is 29-APR-2013 11:09:55
What else do I need to do? Am I missing something?
Thanks in advance,
Astrid

I found the answer and I am posting it here in case someone else needs it:
You need to run the Expense Report Export with the Debug Switch on (you can find this under the request's parameters). When the output is ready, just select "View Log..." and search for the "REJECT CODE"; it will let you know what went wrong with your expense report. In my case, the suppliers I was using had invalid liability accounts. As soon as I updated them, the invoices were generated.
Regards,
Astrid

API to create expense reports

Are there any apis available in R12 to create expense report in iExpense?
We are receiving a flat file with employee expenses and we need to import these expenses into oracle and create expense reports, send it for approval, finally create invoices in payables.
Flow:
Expenses flat file --> Expense Report creation in iExpense --> Approval --> Audit --> Payables InvoiceThanks in advance!
Edited by: user641008 on Mar 12, 2013 10:29 AM

Hi,
have a look at documentation of tables
AP_EXPENSE_REPORT_HEADERS
AP_EXPENSE_REPORT_LINES
You can populate those tables with information coming from your flat files, maybe you
must populate some mandatory columns which are not included in your file information.
Regards

Internet expense report migrate with Project budgetary control

Dear All ,
      Does anyone use Oracle internet expense and enable Oracle Project budgetary control ?
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entered in Payables , the expense report amout is not calculated as deduction of project available fund.
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regards,
Karol

Hi Jennifer,
Are you using AME for Internet Expense Approval or Supervisory hierarchy.
If using supervisory hierarchy than Signing limits of approving user must be define.
Also apply the Recommended Patches - Patch 16234880:R12.OIE.B
NEW! R12.1: Oracle Internet Expense Recommended Patch Collection (OIE RPC), March 2013 (Doc ID 1534509.1) -

Approval of Expense report invoice

I'm working in R12 (12.0.6) and I have requirement create approval logic for invoice of type expense report.
I'm using AME but I found AP invoice workflow (APINVAPR) doesn't support invoice approval for expense report imported by cocurrent program.
My question Is there any way to overide this and allow approval (to make Approval Required)for expense report invoice imported through the Payables Expense Report Export Program ?
Edited by: user13482304 on Jul 11, 2012 12:02 PM

Hi
Invoices imported from iexpenses do not fall under the invoice approval. The idea is that the Approval process is implemented within iexpenses itself. So whtever approval requirement is there, it can be incorporated within the expense report approval AME. The approved expense report will create an AP invoice which has already passed through the AP invoice approval process (through the iexp approval AME process).
Hope this clarifies.
Vinit

Expense Report, Payables R12.1.0

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