EXPLAIN SORT KEY IN G/L MASTER

Can anyone tell in detail what is the use of sort key in G/L master. When we choose to sort suppose by posting date, what is its impact on a G/L document. I am still not clear on this.
Another question what is the field Open Item Managed used for in G/L master. Explain in detail on this one too.
Thanks
Lakshmi

<b>This is the function of SORT KEY. Pl let me know if you require more info</b>
The system uses a standard sort sequence for displaying line items. Among other things, it sorts the items according to the content of the Allocation field. This field can be filled either manually or automatically (by the system) when a document line item is entered.
For this purpose, the system requires rules that determine which information is to be taken from the document header or from the document line item and placed in the field. The rules can be stored in the master record of an account which enables you to determine the standard sort sequence on an account-specific basis.

Similar Messages

Sort Key 091 is not created but Sort key is in GL master

Dear Gurus
When i checked the GL masters in PRD, we come to notice that one sort key given in GL master is not created.
In OB16 sort key 091 is not created.
My doubt is that how we can create GL master with sort key 091.
Thanks and Regards
Sahil

Hi Sahil,
At the time of creating the GL account, the sort key might be existing in the system.
Later on the sort key might have deleted.
Unless and untill the sort key is defined in OB16 transaction, you cannot use the key in GL master.
If possible, Check the change log, for sort key table TZUN..
Hope this helps you..
Regards,
Praisty

Reg the Sort Key field in Vendor Master Record

Hi MM Gurus,
I have the requirement of displaying the Purchase Order number & Line Item number in the Accounting document of the Goods Receipt. i.e., in the "Assignment" field.
I have made the necessary configuration in FS00 for the specific GL account & also specified 014 code in the corresponding Vendor master record.
However, once I post the GR document, and checked the "Assignment" field, it displays only the Purchase Order number and not the Line item number.
Kindly help me on this.
Best Regards
Sudhi

Have you posted the above document after set 014 in FS00 ?
Can you test the same in your practice client.
Check the document for more details Sort Key Functionalities and the wiki content How to update Assignment field in FBL*N report - ERP Financials - SCN Wiki
(Note: The changes of FS00 as 014 will not effect old documents)

Line item display and sort key

Hello,
   can anybody pls let me know how can we change layout for f-53 ad f-28 and what is the significance of using sort keys and how can we use them.
please let me know,
thanks

IMG: Financial Accounting -> General Ledger Accounting -> G/L Accounts -> Line Items -> Line Items -> Line Item Display -> Determine Standard Sorting for Line Items
    (Transaction OB16)
You can define sort keys that are used to determine the structure of the assignment number.
Typical fields for the assignment number are posting date, document number, fiscal
year, purchase order, cost center, document header text.
The possible values for the sort key are saved in field TZUN-ZUAWA.
You can define a sort key in the master record of a G/L, customer, or vendor account (Transactions FS01, FD01, FK01)(Table Fields SKB1-ZUAWA, KNB1-ZUAWA, LFB1-ZUAWA).
Assignment Number
The assignment number is used as a sort criterion. For example, the list for clearing      open items (FB05) or the line item list (FBL3N, FBL5N, FBL1N) can be sorted by this field. Besides this the assignment number is used as a group criterium for automatic
    clearing. During document posting, the assignment number is either determined from the sort key of the account master record or you can enter it manually (a manual entry overwrites the derived value).
Hope above clarifies your doubts..
Regards
Siva

Usage of sort key in FS00

Hi,
Can the Sort key (31 - Customer Number) be used in GL account type, for getting the assignment field in the Line item to be populated with customer number.
I tried it but did not work.
Can any one tell how to (standard way) populate the custmer number in the line item of GL account (account type S)?
Regards
Seshadri

Hi Seshadri,
Sort key in the GL master will guides the system to display line items of the business partners or GL account in a specific sort order in reports FBL1N, FBL3N and FBL5N.
If you want the system to populate the assignment field in the customer line item report, go to Tcode FBL5N and select menu item settings-> special filelds
Press new entries and add the entry for table BSID - ZUONR and BSAD - ZUONR
This might solves your requirement.
Post again for more details.
Thanks,
Srinu

Creation of Sort key

Hi folks,
How i can create sort key used for GL Master . In FS00 we assign sort key for GL master account, i need to create separate
sort key.
How i can do the same ?
Thanks
Saran

HI ,
we can create short key separetely in ob16
here we have to specify the description for gl accoutns
we have to give the field name to gl accounts
then we can assign short key in while creation gl master records
at the time posting in that gl the system automatically generated assignment field
based on these we can shorting procedure of line items thes respective when we view document in fbo3
with regards
/ G chandra

Sort key in vendor master ..?

Hi all
Can anybody explain me , what is the use of sort key in vendor master .
What we have to select in sort key options screen...
Please explain me clearly..
Thanks
sap-mm

hi,
use of sort key is basically for the Account person.
when document is posted in MIRO it is liable to to pay for that vendor.
now account person can see the list of that document in his report FB03.
wherein he can see the reference of that document with the help of SORT KEY.
e.g
say if sort key is selected as PO no and Po item.
then in FB03 he can see the
accounting document with reference of PO no and item no in PO.
regards,
sujit

The sort key in the master data G/l account and master data customer

Sort Key
Hi All,
in the master data (control data) of the G/l account XXXXXX (it's a reconciliation account) I've filled in the sort key the value ZZ1 (XBLNR).
Instead, in the master data of a certain customer which has its Reconciliation Account equal to xxxxxx, I've filled in the sort key ZZ2 (BELNR).
Posting a document, I need that the Assignment number is equal to XBLNR.
How could I obtain this?
Thanks a lot
G.

Hi,
You are assign short key with Customer master in ZZ1 (Account Management Tab Bottam).
I think it is helpful to you.
Regards,
Spradip

Sort Key in G/L Acounts and Customer MAster Records.

Dear SAP Guru's,
What is the specific use of the Sort Key?How will this effect the Line item entry in FBL5N?
In our Company The G/L Accounts the sort key is maintained As 000 Allocation Number.
_Also In Customer Master-->Company Code Data
The Feild sort key : It is maintained "000" Allocation Number _
If I change the sort key Now after 1 year of several records updated Will the System sort according to the changed sort key?
I want the sort key to be document Number Now after a year will the previous records be shown with the immediate effect.
I have gone through this link.
https://www.sdn.sap.com/irj/sdn/forums.
regards,
Amlan Sarkar

Sort key field is also known as Allocation field.
The u201Callocation fieldu201D is populated automatically onto line items, during document entry, based on the default sort indicator set in the master record.
When you display or change line items, they are displayed in a standard sort sequence as per sort key defined in master records.
Sort key is defined in G/L master, Vendor master and Customer master. The key defined here is taken as the default key by the system when you want to display the line items pertaining to that account.
The sort key determines what is populated in the allocation field upon posting.
Changing the sort key will only change future postings not already existing line items.

Make Sort Key a required Field in Vendor Master & default values in it

Dear Experts ,
I need to make the sort key field a required entry in vendor master .
Also i want the system to default a particular value in this field .
How can i achieve it ?
Regards
Anis

Hi,
Sort Key can be made as mandatory through SPRO settings.
SPRO > Financial Accounting New > Accounts receivable and accounts payable > vendor accounts > Master Data > Preparations for creating vendor master data > Define Account groups with screen layout > Double click on your account group > Double Click on company code data > Double clcik on account management > Make the field sort key as required entry.
Regards,
Prabu

Sort Key In Vendor Master not working

Hi,
I have selected the sort key 010 (Purchase Order No.) in vendor master but the PO no is not getting updating in Assignment field in Vendor line itmes.
When check vendor line itmes in FBL1N Assignment filed shows as blank only.
Can any one advice me what config I missed. Also I wnat to know where we define these sort keys in SPRO.
Thanks in advance
Regards,
Deepak
Edited by: DeepakH on Apr 6, 2011 2:40 PM

Dear Deepak,
As stated the SAP note 152335:
"...it is no longer possible to enter a unique purchasing document
number in the customer/vendor line item. Field BSEG-EBELN is not filled
in the vendor line item and therefore cannot be displayed in the line
item display for customers/vendors."
Therefore this is the Standard System Design not Your customizing fault.
I hope this helps You.
mauri

Assignment in Billing document displays different value than sort key

Hello,
The billing document is generated from VBRK where no manual intervention is possible. The accounting document which gets generated is directly posted in system.
Sort key is used to fill up the assignment field at line item level. In case we have a sort key defined at the GL account at company code level & also at Customer account at company code level system will give priority to the customer sort key.
In our case we have 2 customers where the settings are identical at both GL account & customer master at company code level.
The sort key has been defined as posting date at GL account level & Document number + fiscal year at customer level.
Hence system always updates assignment field with Document number, fiscal year.
However in a peculiar case when we have generated the billing document in 1 case the assignment field has been correctly populated whereas in the other a WBS element has appeared.
Could you explain from how & where this WBS element has appeared when other billing documents for the same customer are having the assignment field being populated correctly.
Thanks & Regards
Shreenath

In addition to Ajay's suggestion, please note three exchange rates you can find in billing document. They are
VBRP-KURSK = Document currency for Price determination which depends on the setting of TVCPFLP-PFKUR in copy control
VBRK-KURRF = Document currency for FI postings. If you input manually in sale order field VBKD-KURRF, it is copied to above table / field. Otherwise, this will be determined during invoice generation. For more details see Note 36070 - Fixed foreign currency rate for Accounting document
KOMV-KKURS = this is for local currency at Price condition level which will be determined based on pricing date.
G. Lakshmipathi

Importance of the Sort key?

Hi SAP Gurus,
I have posted g/l transaction (gl with out sort key), In open item report assignment no only missing.
Just clarify what is the importance of sort key & assignment no?
In sort key I am finding different no (i.e 001,012,018) can any body tell me what the logic behind this numbers?
While creating vendor master If give the customer sort key , in customer open items assignment no not updating ..other than this, Is there is any difference ?
Thank You
Ramakanth

Hi...if i am not wrong as the name specifies sort keys are used to sort the line items.... as u said there are differet options for sort key each one sorts the line item in particular manner ...that is one sort key tells that the line items are displayed according to the date ...in some like customer reconciliatio account the sort key sorts the line items according to customer numbers instead of date because the sorting of line items for customer records is given in corresponding cutomer master record.... and generally customer/vendor reconciliation accounts are not flagged for open item management because in real time a customer/vendor reconciliation has a number of line items and if these are flagged for open item management this may limit the system capabilith as it utilizes lot of system resources to pull up all the line items from all the customers ... hence the accounts corresponding to each customer are displayed rather than all the line items....

Sort Key .... where we can see the activity in GL, Vendor, Customer mater

Hi gurus,
what is the use Sort key,
where we can see that activity. in GL Accounts, Vendor, customer master sort key where we can see effects. what is the use, how it will sort, where i can see.
Thanks for your reply.
Anil

Dear Anil,
Sort key is the one that fills the "Assignment field" of a line item automatically.
For example, for the GR / IR accounts, we normally give the "Purchase Order" as the sort key. This will make the line items in the GR/IR account to be filled with the Purchase order and the Item number.
The automatic clearing (F.13) works with the assignment field. In case the net of two line items (Dr - Cr) is equal to zero and the assignment field of these two lines are the same, then the system will automatically clear these two lines. Hence "Sort key " fills the assignment field and is very useful in automatic clearing
regards
Venkatesh
Assign points if useful

T.code FS00: changing the SORT KEY in the 'Control data'

Hi All,
I need to change the SORT KEY in the 'Control data' of a G/L master data.
Is there a SAP standard program by which the field 'Assignment' is updated.
Thanks
Gandalf

Sorry,
i did't mean updating a field ...
I meant:
is there a program which changes the content of the field 'Assignment' according to the new content of the field 'Sort key'?
Thanks

EXPLAIN SORT KEY IN G/L MASTER

Similar Messages

Maybe you are looking for