Explode document distribution list / organisational unit

I have configured document distribution. I am able to send mails through document distribution. However, I want to send mail to a group of users. Hence I have created an organisational unit with different positions and I have captured the e-mail addresses of the users in the respective positions. However when I capture the organisational unit as a recipient the following error message appears " Orginizational unit/distribution list <Scroll Approver> contains no
recipients". Also I am not able to explode the organisatinal unit.
Please advise.

Hello Sudha,
currently i have the same problem (i want to send e-mails to an organizational unit). Did you solve the problem?
Thanks and Regards,
Christian
Edited by: Christian Blatt on Apr 23, 2009 8:14 AM

Similar Messages

Document Distribution limited to 999

Hi All,
We are creating a document distribution list for the entire company (+-2000 users).
When we distribute to the list only the first 999 distributions go through succesfully, the rest fail.
Has any one else had this issue before?
Thanks
Warren Buss

If you wanna use Document distribution only my solution may not help u.
Suppose you have DIR created and saved.
If You need to send to all the User's of your company, Go to CV02n or CV03n and choose service for object Icon and you get the Send Email option .
You down above to the Text column you can find Icon for "CREATE DISTRIBUTION LIST".
Copy the 2000 Employee ID's name and paste under Recipient List Line item.
Now select ALL and choose "CREATE DISTRIBUTION LIST". .
Enter Value for Name & Title and save it under Private folder as target List.
Advantage : Not only the Document you can send Since Send object with note functionality is available for all change and display functionality for all transaction - you can circulate any information to the entire company.
This could be a Workaround.
Regards
Fapreeth

Is there a way to add an existing distribution list to a document?

i created a distribution list with CVI1 and i am trying to add it to a document, NOT via the distribution list but from the document itself.
via the "environment" menu, I can create a new list or change a list in which the document is already written in: but i cannot add an existing list from the document.
any idea?

i am aware of that: that i why i asked this question. i need to upload distribution lists to be added to documents and i did not find a way to add the documents to the list (cvi2) in a recording: the amount of document i can add is limited to the amount of lines i see on the screen;
my final goal is to add existing lists to documents or documents to lists, via upload (excel sheet or txt file) LSMW or other methods!
any idea is welcome: i have searched and not found solutions

Document Management System : BAPI for Distribution list creation CVI1 Tcode

Hi ,
Cn you please provide me the available BAPI to create Disctribution lists using CVI1 transaction .
Urgent
Regards

Hello Murugesh,
Thanks for the responce ,
But When i tried to use the same FM to create Distribution list i didnt find ant parameter within the FM to pass the correct recepient name linked to the document(recepient list id) .
Can you please provide me the sample code or help me ,how to pass the recepient name coom type and num of copies for each recepient listid .
Urgent
Thanks a lot

Org Unit as Distribution Point for Document Distribution

Hello Experts,
I would like to maintain a distribution point for the document distribution. Therefore i still have maintained the distribution point (it is an org unit) in the available communication types (INT, RML,..) in SPRO...->Document Distribution->Define Communication Type.
But now every time when a distribution package will be started for distribution I get an error message: "Function <senden> not possible". The package should be send via distribution type INT to the distribution point.
Perhaps the communication type INT is not maintained for the org unit yet?Where can i do this?
Regards,
Christian

Hi Christian
The distribution point under Type of distribution point and Distribution point is used under the following conditions:
1. If distribution is initiated manually and the Distribution immediately indicator was set without entering an explicit distribution point.
2. If distribution is initiated manually and the
Distribution immediately indicator was not set.
3. If distribution is initiated by an event.
If the "Send to distribution point" indicator is set and no distribution point is entered explicitly, the current user becomes the distribution point if distribution is initiated manually. If distribution is initiated by an event, the user that triggered the event becomes the distribution point.
Follow this Procedure.Also Check all the setting in Define Distributio Types for Distribution type INT
where you mention distribution Point details.You will have to explore alittle bit.
With Regards
Mangesh Pande

ALV list per organisational unit on report

Hi,
I have only used ALV lightly so excuse me if this is a basic question.
What I am trying to achieve is to produce an ALV list per organisational unit (HR) in a report
The layout needs to be as follows :
Organisational unit : ABC

ALV list of all the detail records in the organisational unit ABC
Organisational unit : XYZ

ALV list of all the detail records in the organisational unit ZYZ
All of the details records will have the same structure on the report.
I guess this is possible due to the flexibility of ALV reporting but can anyone give me some guidance please ?
Cheers
Colin. 

Hi Colin,
Unfortunately, no images can be attached here ( a picture is worth 1000 words, they say) , but this is what I assume, you would require.
You have organizational units. Lets say, ABC, DEF, GHI and XYZ.
On clicking ABC , you need to show the details of ABC and on clicking DEF, you need to show the details of DEF.
If so is the case, then this would be something similar to transaction WE19 where you click on the segment on the left hand side, and on the right hand side it shows you the details of the segment. Similarly you can have a column tree present, with the organisations present on the left hand side and on clicking the organisation, you can have the ALV list on the right hand side. The class used in this case is CL_GUI_COLUMN_TREE
But when I re-read your post, I assume that you want to see all organisational unit at once. If so is the case, then you can use the function module REUSE_ALV_BLOCK_LIST_APPEND.
Let me know if there is any part in this text, you are not clear of and also do let me know if this was useful and helpful to you.
Regards,
Subramanian V.

Problem in document distribution

Dear guys,
I am facing problem in document distribution and having error attached
if anyone can help me in this regard.
Thanks in advance

Hi Kashif,
Distribution point is a classification in terms of whether data is coming from internal SAP user or organization unit.
The distribution point is relevant to the following distribution types:
¡ ORI (post)
Distribution point receives a copy of the originals
¡ LET (post)
Distribution point receives mail with references to documents
¡ PLO (plotter)
Distribution point receives a file for plotting
¡ COV (list of documents)
Distribution point receives a printed list of the documents that are to be distributed.
Refer SAP help for more details Defining the Distribution Type - Document Distribution - SAP Library
Hope this helps.
Regards,
Deepak Kori

Inter - company Billing - Assign Organisational units by plant

Hi Experts
Im posting this since I found the same question closed, unanswered.
We are on IS - Retail and I have done all configuration for Inter-company Billing. However when I create the inter-company billing document I get the following error, "Sales organization & is not defined"
I checked SAP note 308989 in which it says the delivering plant (Site) needs to be attached to both the Ordering and Delivering companies Sales organisation, Distribution channel combination. Also this needs to be done as part of master data in WB02, which I have done.
It also says that the 2 entries maintained should be present in the table in transaction OVV9 - Assign Organisational units by plant. However, in my case the attachment of the site to the ordering companies sales org. is missing in the inter-company set up. Also it does not give the option of creating a new entry.
Appreciate if someone could help me resolve this so I could create the inter company invoice.
Thank you,
Afzal

Hi Afzal,
in all the customizing setting of note 308989 are good, then those fields should be filled.
Please check it very carefully.
Please check in customizing of sales order type (transaction VOV8) if the intercompany billing type maintained.
In case of stock tranfer order intercompany (where there is not sales order), run transaction 0VLK, display the delivery type used, and check the order type present in field 'Default Ord.Ty.' (usually it is 'DL').
Then check in VOV8 for this sales order type.
If everything is fine, then it is necessary to debug the delivery creation.
The field LIKP-VKOIV etc. should be filled in program FV50XFLK_LIKP_FUELLEN_IV in intercompany sales; program FV50XFLK_LIKP_FUELLEN_IV_UML in stock transfer order intercompany.
Best regards,
Ivano.

How to send mail to all the receipients in distribution list

Hi All,
As per my requirement I need to send error log in doc format.
I am using the help of following code suggested by someone in sdn.
Mehr Beispile unter BCS_EXAMPLE_* mit se38
Mehr Beispile unter BCS_TEST*     mit se38
DATA: SEND_REQUEST       TYPE REF TO CL_BCS.
DATA: SUBJECT            TYPE SO_OBJ_DES.
DATA: ATT_TYPE           TYPE SOODK-OBJTP.
DATA: IT_TEXT            TYPE BCSY_TEXT.
DATA: WA_TEXT            LIKE SOLI.
DATA: IT_BIN             TYPE SOLIX_TAB.
DATA: WA_BIN             TYPE SOLIX.
DATA: DOCUMENT           TYPE REF TO CL_DOCUMENT_BCS.
DATA: SENDER             TYPE REF TO CL_SAPUSER_BCS.
DATA: RECIPIENT          TYPE REF TO IF_RECIPIENT_BCS.
DATA: BCS_EXCEPTION      TYPE REF TO CX_BCS.
DATA: SENT_TO_ALL        TYPE OS_BOOLEAN.
Bytes der Datei
DATA: IT_LENGHT          TYPE SO_OBJ_LEN.
DATA: N10(10)            TYPE N.
START-OF-SELECTION.
PERFORM MAIN.
PERFORM RSCONN01_EXECUTE.
END-OF-SELECTION.
FORM MAIN.
TRY.
Dokument erstellen (mit Anhang)
      SEND_REQUEST = CL_BCS=>CREATE_PERSISTENT( ).
      PERFORM HEAD_CONT.
      PERFORM RAW_ATT.
Dokument (mit Anhang) setzen
      CALL METHOD SEND_REQUEST->SET_DOCUMENT( DOCUMENT ).
Absender setzen
      SENDER = CL_SAPUSER_BCS=>CREATE( SY-UNAME ).
      CALL METHOD SEND_REQUEST->SET_SENDER
        EXPORTING
          I_SENDER = SENDER.
Empfänger setzen
      RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(
                                        'email@address' ).
      CALL METHOD SEND_REQUEST->ADD_RECIPIENT
        EXPORTING
          I_RECIPIENT = RECIPIENT
          I_EXPRESS   = 'X'.
Dokument senden
      CALL METHOD SEND_REQUEST->SEND(
        EXPORTING
          I_WITH_ERROR_SCREEN = 'X'
        RECEIVING
          RESULT              = SENT_TO_ALL ).
      COMMIT WORK.
Sende-Error abfangen
    CATCH CX_BCS INTO BCS_EXCEPTION.
      WRITE: 'Fehler aufgetreten.'(001).
      WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
      EXIT.
ENDTRY.
ENDFORM.                    "main
FORM HEAD_CONT.
CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
ATT_TYPE = 'RAW'.
SUBJECT = 'Betreffzeile'.
WA_TEXT = 'First Line'. APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'Second Line'. APPEND WA_TEXT TO IT_TEXT.
DESCRIBE TABLE IT_TEXT LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
IT_LENGHT = N10.
TRY.
      DOCUMENT = CL_DOCUMENT_BCS=>CREATE_DOCUMENT(
                I_TYPE    = ATT_TYPE
                I_TEXT    = IT_TEXT
                I_LENGTH = IT_LENGHT
                I_SUBJECT = SUBJECT ).
Error abfangen
    CATCH CX_BCS INTO BCS_EXCEPTION.
      WRITE: 'Fehler aufgetreten.'(001).
      WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
      EXIT.
ENDTRY.
ENDFORM.                    "HEAD_CONT
*&      Form RAW_ATT
      text
FORM RAW_ATT.
CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
ATT_TYPE = 'RAW'.
SUBJECT = 'Text Anhang'.
WA_TEXT = 'First Line in ATT'. APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'Second Line in ATT'. APPEND WA_TEXT TO IT_TEXT.
Lenght of Att_Text
DESCRIBE TABLE IT_TEXT LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
IT_LENGHT = N10.
TRY.
      CALL METHOD DOCUMENT->ADD_ATTACHMENT
        EXPORTING
          I_ATTACHMENT_TYPE    = ATT_TYPE
          I_ATT_CONTENT_TEXT   = IT_TEXT
          I_ATTACHMENT_SIZE    = IT_LENGHT
          I_ATTACHMENT_SUBJECT = SUBJECT.
Error abfangen
    CATCH CX_BCS INTO BCS_EXCEPTION.
      WRITE: 'Fehler aufgetreten.'(001).
      WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
      EXIT.
ENDTRY.
ENDFORM.                    "ATT_RAW
But From this method I am not able to send the mail to the distribution list created.
Please suggest How this can be done.
I dont want to chang

Hi Smriti,
You can make changes like shown below. The changes are shown in the code format for your easy reference. You can remove the code in bold. This will work.
Mehr Beispile unter BCS_EXAMPLE_* mit se38
Mehr Beispile unter BCS_TEST* mit se38
DATA: SEND_REQUEST TYPE REF TO CL_BCS.
DATA: SUBJECT TYPE SO_OBJ_DES.
DATA: ATT_TYPE TYPE SOODK-OBJTP.
DATA: IT_TEXT TYPE BCSY_TEXT.
DATA: WA_TEXT LIKE SOLI.
DATA: IT_BIN TYPE SOLIX_TAB.
DATA: WA_BIN TYPE SOLIX.
DATA: DOCUMENT TYPE REF TO CL_DOCUMENT_BCS.
DATA: SENDER TYPE REF TO CL_SAPUSER_BCS.
DATA: RECIPIENT TYPE REF TO IF_RECIPIENT_BCS.
DATA: BCS_EXCEPTION TYPE REF TO CX_BCS.
DATA: SENT_TO_ALL TYPE OS_BOOLEAN.
Bytes der Datei
DATA: IT_LENGHT TYPE SO_OBJ_LEN.
DATA: N10(10) TYPE N.
data: it_recipients type standard table of ad_smtpadr.
data: w_recipients type ad_smtpadr.
START-OF-SELECTION.
PERFORM MAIN.
PERFORM RSCONN01_EXECUTE.
END-OF-SELECTION.
FORM MAIN.
TRY.
Dokument erstellen (mit Anhang)
SEND_REQUEST = CL_BCS=>CREATE_PERSISTENT( ).
PERFORM HEAD_CONT.
PERFORM RAW_ATT.
Dokument (mit Anhang) setzen
CALL METHOD SEND_REQUEST->SET_DOCUMENT( DOCUMENT ).
Absender setzen
SENDER = CL_SAPUSER_BCS=>CREATE( SY-UNAME ).
CALL METHOD SEND_REQUEST->SET_SENDER
EXPORTING
I_SENDER = SENDER.
Empfänger setzen
LOOP AT it_recipients into w_recipients.
RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(w_recipients).
CALL METHOD SEND_REQUEST->ADD_RECIPIENT
EXPORTING
I_RECIPIENT = RECIPIENT
I_EXPRESS = 'X'.
ENDLOOP.
RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS('email@address' ).
CALL METHOD SEND_REQUEST->ADD_RECIPIENT
EXPORTING
I_RECIPIENT = RECIPIENT
I_EXPRESS = 'X'.
Dokument senden
CALL METHOD SEND_REQUEST->SEND(
EXPORTING
I_WITH_ERROR_SCREEN = 'X'
RECEIVING
RESULT = SENT_TO_ALL ).
COMMIT WORK.
Sende-Error abfangen
CATCH CX_BCS INTO BCS_EXCEPTION.
WRITE: 'Fehler aufgetreten.'(001).
WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
EXIT.
ENDTRY.
ENDFORM. "main
FORM HEAD_CONT.
CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
ATT_TYPE = 'RAW'.
SUBJECT = 'Betreffzeile'.
WA_TEXT = 'First Line'. APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'Second Line'. APPEND WA_TEXT TO IT_TEXT.
DESCRIBE TABLE IT_TEXT LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
IT_LENGHT = N10.
TRY.
DOCUMENT = CL_DOCUMENT_BCS=>CREATE_DOCUMENT(
I_TYPE = ATT_TYPE
I_TEXT = IT_TEXT
I_LENGTH = IT_LENGHT
I_SUBJECT = SUBJECT ).
Error abfangen
CATCH CX_BCS INTO BCS_EXCEPTION.
WRITE: 'Fehler aufgetreten.'(001).
WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
EXIT.
ENDTRY.
ENDFORM. "HEAD_CONT
*& Form RAW_ATT
text
FORM RAW_ATT.
CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
ATT_TYPE = 'RAW'.
SUBJECT = 'Text Anhang'.
WA_TEXT = 'First Line in ATT'. APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'Second Line in ATT'. APPEND WA_TEXT TO IT_TEXT.
Lenght of Att_Text
DESCRIBE TABLE IT_TEXT LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
IT_LENGHT = N10.
TRY.
CALL METHOD DOCUMENT->ADD_ATTACHMENT
EXPORTING
I_ATTACHMENT_TYPE = ATT_TYPE
I_ATT_CONTENT_TEXT = IT_TEXT
I_ATTACHMENT_SIZE = IT_LENGHT
I_ATTACHMENT_SUBJECT = SUBJECT.
Error abfangen
CATCH CX_BCS INTO BCS_EXCEPTION.
WRITE: 'Fehler aufgetreten.'(001).
WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
EXIT.
ENDTRY.
ENDFORM. "ATT_RAW
where the internal table "it_recipients" contains all the e-mail addresses.

How to send mail to distribution list ?

Hi Everybody,
Pls let me know how to send mail to distributed list???
Thanks & Regards,
raju

Hi ,
Use Function Module 'SO_NEW_DOCUMENT_SEND_API1'.
U need to pass Distribution list to Receiver and 'C' to receiver type refer the below code for clarification.
Determine the Distribution List.
 gv_rec_list-receiver = gv_distribution.
 gv_rec_list-rec_type = 'C'.
 APPEND gv_rec_list.
Check if Distribution List is deleted.
 SELECT SINGLE objnam
 FROM soid
 INTO lc_objnam
 WHERE objnam = gv_rec_list AND
 dlitp = lc_dli.
 IF sy-subrc = 0.
 CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
 EXPORTING
 document_data = gv_doc_data
 document_type = 'RAW'
 put_in_outbox = 'X'
 TABLES
 object_content = gv_obj_cont
 receivers = gv_rec_list
 EXCEPTIONS
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4.
 CASE sy-subrc.
 WHEN '1'.
 message i001(as) with 'TOO MANY RECEIVERS'.
 EXIT.
 WHEN '2'.
 message i001(as) with 'DOCUMENT NOT SENT'.
 EXIT.
 WHEN '3'.
 message i001(as) with 'DOCUMENT TYPE DOES NOT EXIST'.
 EXIT.
 WHEN '4'.
 message i001(as) with 'OPERATION NO AUTHORIZATION'.
 EXIT.
 ENDCASE.
 Hope this might have helped you.
Thanks,
Prashanth

Edit an "intelligent group" in the "edit distribution list"

Dear all,
how can i edit members of an "intelligent group" in the "edit distribution list"?
What I try to find out is if it is possible to edit members with more than one email adress like it works for a normal group.
I managed to get the "edit distribution Llist" button in the adress book enabled, but I can't edit an "intelligent group".
System:
Mac OS X 10.7.2 (Lion)
Thanks in advance.

If you want to allow edit functionality of attached files without development work, you can tell your users to attach folders instead of documents. When the folder is opened from the detail screen the edit locally functionality is available for the folder's content through the standard hover menu. Of course the task description would have to include instructions on which file to edit. Not perfect, but could be a solution.
Henning

Error in SAP standard workflow ddoStart - Start document distribution

Hi all,
I'm trying to use the document distribution but i'm failing completely. After doing what i think is the necessary config (setting all relevant tasks to general task should be all), i try to distribute. I create a list, selects people and click go.
When checking the log for the distribution later on, all workflows generated hang in the same place - namely the case branch before "check document distribution". Further on, the "check distribution order" task does have three potential outcomes after calling the business objects corresponding method. The problem is that the method "check" of bus1082 (doc. dist. order) does not return a check value as a parameter, even though it has a result internally.
I suspec i'm missing something here, but the wf still bombs out.
Tips and tricks guys?
Espen

HI all,
Problem is identified and a solution is found. THe businesss object's methods for distribution order did not have the flag for result parameter ticked. Opening up the standard SAP objects, tick the box and voila - it works.
Still puzzles me how SAP did release this. Didnt they test?
Espen

Error no receipient found in document distribution

hi,
i'm getting error no receipient found in document distribution,
when executing document distribution in CVi7
Kindly let me know whether it is basis or workflow related issue,
regards
kokila

Hi Kokila,
one possible reason can be a missing flag in TA SO16. Please check
that the flag 'Organizational units' (under tab 'Adressing') is set and
that no sending restrictions are defined under tab 'Send'.
Best regards,
Christoph

Copy distribution list to all content services user folders

We have an Outlook distribution list PST file that current resides in a Windows file server. This gets pushed out the the personal folder of each user overnight.
Going forward, we need to push this PST file to all the Content Services user personal folders (Users-A, Users-B ... Users-Z).
I created a single superuser that has all administrative rights to all the users personal folders. And I can upload a file through the webdav http interface.
with the "Upload" button while I'm "Switched to Administrative Mode" only.
And I can't see the users personal folders while using the Oracle Drive nor
thru a Network drive.
Is there a way of pushing this to all the users' personal folders???

Hi Juan,
I tried that but it is not showing the shared distribution list for moving.
I found 1 sap BC office document which stats that moving the distribution list form Private to public is not possible due to security reason.
So, no options for me and to create manual shared distribution list.
Thanks
Anil

DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like Not assigned to distr. order package,i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like Only partial orders with status AS, MA, ER, WO, or WR are allowed.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph

Explode document distribution list / organisational unit

Similar Messages

Maybe you are looking for