Exporting a large library with keywords

This is a rather particular question but I hope might be able to advise me.
I have about 10000 pictures in my iPhoto library and I would like to be able to export them so that my local schools can search using keywords. They, however, do not have Macs.
I think the solution is to create a web-based searchable library. I know that is beyond the remit of iPhoto so are there other grander products that would allow me to achieve my aim but will accept my iPhoto library (with keywords) as a starting point.
I do not wish to have to re-enter all the keywords etc.
I know that Final cut will accept iMovie files, does Aperture have the same relationship with iPhoto?
Any guidance would be most welcome
Thanks

There's also a way to use iView MediaPro in Demo mode to write the keywords assigned in iPhoto to the files themselves. Thus any application that you use that reads the IPTC data from the files can use those keywords. Just use Steps 1-7 of Tutorial #1. Shouldn't take very long a all.

Similar Messages

Best way to manage large library with AAC and MP3 versions of files

I have a large library of music. I listen to music through iTunes and iPod/iPhones, but also other devices which only support MP3, and not AAC. I typically convert iTunes purchases to MP3, but I'm left with two copies of each song in the same folder. I'm looking for recommendations on the best way to manage what would essentially be a duplicated music library - a high quality version I use with my iTunes/ipods, and a lower quality MP3 version for the devices that only support that format.

I have had a similar problem. I have all my music residing on a NAS where I access it from iTunes (for managing my iPods/iPhones) and a Tivo PVR (which is connected to my house stereo system.) The problem is that Tivo does not recognize AAC. So I've used iTunes to create mp3 versions of all my purchased AAC music. Because the NAS is set as my iTunes media folder location, iTunes puts the mp3 copies back into the existing folder structure (which it keeps organised) on the NAS. Tivo accesses the NAS directly, over the network. But iTunes also puts the additional copy into the iTunes library which leaves me with multiple copies of the same songs on iTunes AND my iPods. Having multiple copies on the NAS (mp3 for Tivo and AAC for iPod) is OK: I've got plenty of space on the NAS and the Tivo doesn't 'see' the AAC files.
The solution I'm planning to implement is to delete the mp3 entries from the library as soon as I create them (leaving the files in the media folder.) But what I'm looking is for a way to automatically select the mp3 copies (for deletion) from the existing duplicates list. Any ideas?

I have a PC desktop and an iPad. I have a large library of PDF documents on my desktop that I would like to sync with my iPad. I would like to be able to download new PDF's and make edits on existing PDF's on either device and have those edits and new P

I have a PC desktop and an iPad. I have a large library of PDF documents on my desktop that I would like to sync with my iPad. I would like to be able to download new PDF's and make edits on existing PDF's on either device and have those edits and new PDFs synced to the other device. I would also like to have my library available on the iPad even if there isn't a wifi connection (i.e., not on the cloud). Is that possible. I don't mind if I have to purchase a separate product or a product upgrade ect.

You can't use an external hard drive like you would with a computer.
You can use a USB flash drive & the camera connection kit.
Plug the USB flash drive into your computer & create a new folder titled DCIM. Then put your movie/photo files into the folder. The files must have a filename with exactly 8 characters long (no spaces) plus the file extension (i.e., my-movie.mov; DSCN0164.jpg).
Now plug the flash drive into the iPad using the camera connection kit. Open the Photos app, the movie/photo files should appear & you can import. (You can not export using the camera connection kit.)
When you first connect the USB flash drive, you will only see thumbnails of the pics on the iPad; you have to import the pic file to see the full size. With your large library of pics, you will have to do this repeateably and then delete pics so you don't exceed your memory capacity.
 Cheers, Tom

Problem with iPhoto or Aperture when I want to export a large slideshow

Hello,
I have a big problem when I want to export a large slideshow is created with iPhoto or Aperture. After ten minutes, my iMac off and then restart. I tried several times but the problem again.
I said that this slideshow contains photos and videos.
thank you

That can be caused by many things - try to narrow down, what is happening:
Does your slideshow have a problem?
Do the media in your slideshow have a problem?
Does your Aperture library need fixing?
A problem with your user account?
Video codecs?
Aperture?
Your Mac OS X?
Your Hardware?
Check, if you can export slideshows at all from your Aperture library. Create a new, emty slideshow for experimenting and add one video, an audio clip and one or two photos. Try to export. Does that work?
If yes, duplicate your original slideshow and delete half of the photos from it. can you export now? Continue to find the video or image that does not work.
If no slideshow can be exported from your current library try to create a simple test slidesho in a different library. Does it work?
Post back with your results.
Léonie

Exporting a library with its folders and albums

I scanned over 1700 slides into my aperture library. AFter spending a considerable amount of time putting them into folders and albums, I would like to export the project so my husband can put it into his aperture library. I exported the whole project onto my desktop so I could put it in dropbox to enable him to put it into his computer. However, when I exported the library, It came across as just one big library of photos, with no structure. I don't care to reorganize the photos into folders and albums again, as it would be very time consuming. Is there any way to export the library and keep its structure?
Thanks in advance
Nancy

Nancy,
what is your Aperture version, and how did you export?
In the current Aperture version 3.4.5 all projects and albums should be preserved, when you export a library with "File > Export > Projects/Albums/Items as new library"
For example, I selected two albums in the library Inspector simultaniously, made sure, that I only selected the albums in the panel, but not single images within the albums, and then used the command "File > Export > Albums as new library".
The exported library had the two albums, as well as all projects and folders necessary to fill he albums.
Did you perhaps only select one big project of scanned images? Then try again by selecting the albums you want to export. My two albums exported like this: You see, the exported library has quite a few folders with projects inside, as well as my two albums:
Regards
Léonie

Problem with Keyword Hierarchy Export

Hello All,
I've noticing an issue with keyword export in Lightroom 4.0 64 bit Mac OS. In 4.0, as compared to 3.6, when I select uncheck the "Include on Export" box of a parent keyword not only is that keyword removed from the exported keywords but all parents keywords above it in the heirarchy. For example if my keyword hierarchy is as follows:
Animals
     Vertebrates
          Reptiles
               Turtles
                    Black River Turtle
In Lightroom 3.6 if I was to unckeck the "Include on Export" box of Vertebrates the exported keywords would include:
Animals, Reptiles, Turtles, Black River Turtle
While if I was to do the same the keywords would be:
Reptiles, Turtles, Black River Turtle
Has anyone else exprianced this problem or does anyone know how to return the export behaviour to that of 3.6.
Thanks

According to this (See B. Warde's response in the thread) http://feedback.photoshop.com/photoshop_family/topics/keyword_options_no_longer_available_ in_lr4 this was a behavior that was incorrect in 3.6 that has now been fixed.

ITunes Extremely Slow with large library

I recently inherited a huge amount of music (36,000 tracks/211 gigs) which I keep on a Time Capsule as an external drive connect to an Airport Express which I use as a bridge to my home stereo. iTunes is pointed to the TC as the music source and there is no music content on my Macbook's HD, only the iTunes library itself and the cover art. I believe I have the standard RAM (black Macbook, purchased June 2007, which I think is 1gig).
iTunes is not extremely slow in cover flow, I get constant spinning balls and it takes quite a while for the program to close. Do I need more RAM (I think there is a 2gig max for my Macbook)? Is 36,000 tracks more than iTunes was designed to handle? Any chance storing the content on an external drive via WiFi affects the iTunes library response?

I haven't had experience with newer Intel macs with this issue, so I'm a bit hesitant to try to answer, but here goes. This may not at ALL apply to what you're dealing with.
The problem of incredibly slow behavior with large libraries in iTunes has been an issue since at LEAST 7.0 if not much earlier. I have over 130,000 tracks in my library, stored on a WD 1TB studio drive connected to my "home media server - a G4 Cube" via firewire and shared over ethernet to 3 macs. Do a search for "slow large library" in these forums and you will see NUMEROUS threads all complaining about various issues people seem to have when the number of tracks gets into the tens of thousands, much less over 100k.
In any case, there are some things I've found that seem to help:
1. Keep the actual library (database) files on boot drive. IF you have the music files on a separate drive, it helps to keep the iTunes Library folder on the internal drive with the coverart where it can be accessed faster. This is the database (xml) file that iTunes loads and saves when changes are made to the tags or tracks.
2. Also, if you've not got a lot of playlists to worry about saving (i don't use playlists much, just play cds out of the browser mostly, or have some smart playlists).. it helps to rebuild the iTunes library from scratch at some point. I have no reason to believe this, but I assume it creates a new optimized database this way. (maybe someone can correct me on this... after say months of retagging tracks, playing music, creating and deleting playlists etc... does the database end up 'messier' OR does it correctly rewrite everything and optimize constantly or when you quit itunes?) What I DO know is that if you shorten the path to the music, it will be a smaller file. So don't make it "My Firewire Drive/Music Files/iTunes Files/CDs and MP3s/By Artists/*" this gets written as the path for EACH track in the library file that it then needs to load. Make it "Music/Artists/*" or something as short as you can. Then, what I did was to set iTunes to NOT copy music to the library folder, and starting with a blank iTunes dragged the icon of my shared music folder containing all the mp3 files into the iTunes window. It took overnight and the better part of the next day to read in all 130k files, copy the embedded coverart to the local folder, and the longest part, "determining gapless playback" --which i wish they'd give us a way to disable, takes forever! and i dont' use it (if anyone knows how to stop gapless scanning on a mac, let us know)... but fortunately you only have to do this once.
3. More RAM. My main computer is an MDD Dual 1ghz G4. Until about a month ago I had a gig of ram, then I finally got around to upgrading to 2 gigs. It DEFINATELY made a big difference. Where before I'd see the rainbow ball for 30 seconds whenever I made playlists or changes to tags.. now I often don't see it at all, or certainly much less.
I read not long ago an article talking about WHY iTunes was so bad at scaling up for larger libraries. The author suggested it was due to the library being saved out in an XML database and that unless Apple changes its backend to iTunes, it will not be possible to squeeze much more performance out of it. This probably makes it useless for DJs, radio stations, classical music lovers or anyone with large collections of music with many tracks. I assumed that at some point we'd see Apple rewrite iTunes to take advantage of the SQL database in the OS level, but who knows. I really don't think I understand database stuff at this level.
**Finally... I HAVE noticed that recently it has seemed to be getting more responsive. On one of my other machines (an iMac 800mhz g4!) running iTunes used to be a frustrating proposition with constant spinning beachballs and hangs before it let you pick music or change tracks. Now its actually usable. I don't know when this got 'better' but I think with either 7.6, 7.6.1 or 7.6.2 they have done something to make it more responsive. At least in my experience. So thats a good development.
But seriously.. do a search thru the forums and you'll find a lot more about this problem with large libraries.
Goodluck.

I have one library with around 50 Projects (this represent around 1500 pictures) I gave to hundred of them a specific keyword how can I found them ?

I have one library with around 50 Projects (this represent around 1500 pictures)
I gave to hundreds of them a specific keyword how can I found them ?
Marc

If it is ok for you I would like to ask you another question.
With the filter settings removes I discover that I have more then 10'000 pictures !!!!!!!!
As I'm organized to have one archive files per year, I'm discovering a lot of pictures which have a keywords "from MobileMe". Is that correct to assume that is represent the pictures from the old world from mobile.me ?
Sorry but I can't help with this, I never used mobile me so I'm not sure how it worked.
It seems safe to assume that the images tagged with the MobileMe keyword were in your MobileMe galeries but exactly what that indicates I can't say.
regards

Exporting Of Entire Library for use with Tversity and PS3

I'm a recent Mac owner and my background is windows. I have a setup at home where all my photos are backed up to a windows server which uses tversity to distribute photos etc to my PlayStation 3 for display on my television. I want to use the Mac as the source for my photos. Having imported all my photos into iPhoto I have realised that my standard concept of organising all my photos into folders based on the month they were taken is perhaps outdated and iPhoto creates it's own library. I still want to be able to view the photos on the PS3 so somehow need to get the files back to my windows PC.
I have the following questions:
1. Is there any software that will keep the iPhoto library in sync with another external folder structure, making changes as necessary when photos are added/modified? (This is a long shot I know).
2. Assuming not can I export the entire library to the windows PC? If I can what happens to the folder structure and file names? Is it possible to export just changes from a point in time?
3. Are exported photos always the latest version of the photo including any edits that have been made?
4. I'm struggling to understand how Albums, Projects and Events relate to the underlying folder structure that I am used to. I prefer to have the photos organised into smaller folders by month, preferably with the date and time in the filename. Is there a way to force iPhoto to maintain this type of structure?
Apologies if any of these are stupid questions. I've had a good look through the forums and can't find any answers that address this issue.

iPhoto has no cross platform ability at all. It may well not be the app for you.
1. Is there any software that will keep the iPhoto library in sync with another external folder structure, making changes as necessary when photos are added/modified? (This is a long shot I know).
No.
2. Assuming not can I export the entire library to the windows PC? If I can what happens to the folder structure and file names? Is it possible to export just changes from a point in time?
You can export the files easily using the File -> Export command. A app like *_[Iphoto To Disk|http://www.Iphototodisk.com>_* will help automate the process for you.
3. Are exported photos always the latest version of the photo including any edits that have been made?
No, not always. If you choose 'Originals' in the export dialogue that's what you'll get.
'm struggling to understand how Albums, Projects and Events relate to the underlying folder structure that I am used to.
They don't. When you import photos to iPhoto they are stored in folders that reflect the Events in the iPhoto Window. But if you move files between Events in the iPhoto Window that's not reflected in how the files are stored on the HD. Albums are virtual, they are entirely constructs of the iPhoto Database. They have no corresponding folders on the HD at all. This is why a photo can be in 100 albums and use no extra disk space at all.
I prefer to have the photos organised into smaller folders by month, preferably with the date and time in the filename. Is there a way to force iPhoto to maintain this type of structure?
No.
The point of iPhoto is that it's about managing Photos not Files. The idea is to let iPhoto store the files and for you to forget about them and get on with organising the photos. You do all your work in the iPhoto Window and iPhoto tracks the relationship between what you decide and the actual files.
What you can do is run a Referenced Library.
*I strongly caution you against doing this because you are inexperienced with Macs and iPhoto*
It's a limited way to meet your requirements. You can decide how to store the unedited photos only. You still have no access to the edited ones except via iPhoto. Really, the best this offers is some comfort for people who have a burning need to see where the files are on the HD. It offers no functionality.
That said:
*How to do it:*
Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
*What Happens:*
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*Some things to consider:*
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organiser
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, There are many, many ways to access your files in iPhoto:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Regards
TD
Message was edited by: Terence Devlin

Library filter keyword search odd results for containing keywords

I have a keyword tree Family>Smith>Peter. I used the library filter keyword containing "family". This produced a large list of images and in the keyword tag box I saw the word "Family" with an asterix. I deleted the family keyword from the list and save the metadata. i was epxecting my filter to show no photos but it still shows the same number. It would seem that althoguh no photo has the keyword "family" on it they still show up in the filter because they contain "peter" and this is a child of "family".
Is this normal behavior as extremely irritating as trying to rationalise al lthe parent keywords that have bene accidentally exported. If I only want photos where family is a keyword is there anyway I can do that?
Thanks Mike

The problem is I lable close family by name, but large family groups as "family". If I just want photos with large family groups I should be able to search by keyword "family" and only get images that have that as a tag. However I get these plus any photo that has any keyword that is beneath "family" in the hierachy. I have turned of the export function so an image with just "peter" does not show "family" under the "will export" keywords.
It seems the default search is by keyword and everything below it. Is there some setting that it will only return images that just contain the actual keyword asked for?
Mike

Copying my Aperture Library to Keyword on Vacation?

On upcoming vacation I would like to work on keywording my (large for me) Aperture libary.
Library is 66 Gig (referenced library) plus all the actual images (465 Gig).
Is the following the best strategy?
1) Copy the entire referenced libray PLUS all the images from my Desktop onto a portable drive for vacation.
2) Do keywording on the portable.
3) When I return, merge the portable copy with the new keywording onto the permanent MacPro?
Seems to me that Aperture wouldn't let me merge two libraries a few months ago because one was a clone of the other with only keyword changes.
I wish I could just bring a copy of the referenced library without the actual 465gig of images but Aperture won't let you keyword those.
Thanks.
Jim

Hi Jim. The answer is "Yes".
Here's more. Your Library is a database. The core record in the database is the Image. Attached to the Image are all the info-pieces Aperture knows about the Image. One of the pieces of Information is where that Image's Master is located. (If it is located inside the Library, the Image has a Managed Master; if it is located outside the Library, that Image has a Referenced Master.) The Library is a stand-alone unit -- you can put it on any up-to-snuff Mac that has Aperture (the program) installed, and open it and use it. If, when open, Aperture can access your Masters, then they are "on-line" and you have access to all of Aperture's features. If Aperture cannot access a Master, then that Image's Master is "off-line" and you cannot make adjustments to, or export full versions of, or print (a form of export) that Image. Even if the Master is off-line, you can work with all Image metedata: ratings, keywords, Albums, etc.
So: copy your Library to your laptop. You now have another backup. Take your laptop on vacation. Add to your Library (probably using Managed Masters), do whatever keywording and other metadata administration you want on any of your Images. Return home. As a precaution, make a backup of your changed-on-vacation Library. Then delete the Library on your desktop (this copy is now out-of-date), empty your system trash, and copy your up-to-date Library from your laptop to your desktop. STOP USING the laptop version. Use the desktop version.
While on vacation, your not-added-while-on-vacation Masters will be off-line. Once you copy your laptop Library back to your desktop and open it, it should find and reconnect to all your old Masters -- it will make them "on-line".
You can filter for Images with Managed Masters (the ones you imported while vacationing), and use "File→Relocate Masters" to convert them from Managed to Referenced and join them with your pre-vacation Masters.
It is possible to take only a subset of your Library with you. That is a little more complicated. In that case, you will want to select the Images you want to have available on vacation, and export them as a Library. Take that Library with you, work with those Images (with the same limitations vis-a-vis whether they have Managed or Referenced Masters), and then merge that Library into your desktop Library.
Have a good trip.
Message was edited by: Kirby Krieger

How can I split a large library without days of tedious work???

I've been reading other discussions for a few hours but feel my situation warrents a new discussion to see if anyone can help.
I've been using iPhoto for many years. I've been using a 2 GHz Intel Core Duo 2007 era iMac the whole time. I'm now using iPhoto v8.1.2. Running OSX 10.6.8.
My iPhoto library is now quite large with about 40,000 photos and about 175 G in total size. I have put a lot of time into organizing the photos. Everything is religiously backed up.
Over the past year or so the performance of iPhoto in terms of speed has been slowly declining. It takes a long time to open, but the most cumbersome is the spinning beach ball when I "commit" to enhancements to a photo I've made (contrast, saturation, sharpness etc). Recently that beach ball could actually take 3-5 minutes. I find this intolerable.
So I started researching this to see if others have the problem. As best I can make out after a few hours of research is that my library is too large and my computer too old. I don't want to replace my computer becuase of iPhoto so I started researching the idea of splitting my library into smaller libraries.
I found several 3rd party programs (iPhoto Buddy, iPhoto Library Manager) that made it seem they may be able to help me easily split my library into several libraries. Unfortunately neither actually does this but instead tells you how you need to do that manually.
The methods to split your library manually they suggest are horrendously tedious for a 40,000 photo library with over 1,300 carefully constructed Events.
And this brings me to where I stand today. I copy my entire library to an external hard drive, open the copied library and what I WANT to do is prune it to say 1/10 of the size (say two years of my photos). (Realize I'll have to do this process of copying my entire library 10 times, and pruning each time.)
But then I find out that iPhoto totally chokes when you try to trash more than "80-100" photos at a time! Morever, I come to find out that emptying the trash of even 80 photos takes 3-5 minutes!
Although I appreciate the help and advice, perhaps you can understand my frustration with Apple. I'm literally an indentured servant to iPhoto if I want to preserve all the work I've done on my library. I'd switch to another program if it would preserve all my events but I can not find one that does.
1. The performance of their software declines with no warning to the point where it can't be used unless you're unemployed and have nothing else to do.
2. You look for a fix and find you have to split your library.
3. When you try to split your library you find it will takes days and days of tedious work to complete.
So that is my story. That is why I'm so angry with Apple.
Have I missed anything or am I doomed to this dreary work?
Thank you for any help and guidance you can provide.

My next move would be to rebuild with Library Manager:
note the caveats:
Download iPhoto Library Manager and use its rebuild function. (In Library Manager it's the FIle -> Rebuild command)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Phoshare will still work for an older version of iPhoto like yours. The problems it reports are with iPhoto 11, and that has the same ability built-in, so making it redundant.
I'm not sure about videos, an email to either developer should answer that one for you.
Regards
TD

How to replace Match library with new library

Been using iTunes as my music manager/player since 2003. Currently have about 5,000 songs which are a mix of selective CD song rips, iTunes purchases and Amazon Mp3 downloads. Lots of missing artwork, incomplete albums, wrong genres, etc. I use iTunes Match to sync across multiple Macs and iOS devices, including 3 Apple TVs. It all works OK, but I recently undertook a major project to re-rip all of my CDs/Box Sets in their entirety – about 20,000 tracks. I performed the new rips on a Mac Mini running Windows 7 in BootCamp using Roxio Creator to get a 'universal' Mp3 (256kbs) format and keep everything separate and apart from my current iTunes/Match libraries. Total library size came out around 80-85GB, saved on an external USB HDD.
Recently had my iMac 1TB HDD replaced under Apple’s recall program and looked at it as an opportunity to totally rebuild my iTunes library from scratch using the new, complete album rips. I’ve loaded the new 80GB library onto the iMac and am currently using TuneUp Media to ‘clean up’ metadata and album artwork on the new library. I've turned off iTunes Match to isolate the iMac during this stage of the process.
When cleanup is complete, I would like to totally replace my current iTunes Match library with the new larger library. I think the songs will sync OK, but I’ve put a lot if effort into cleaning up the album artwork and am afraid that, if I don't take some precautions, iTunes Match will overrule and mess up my new artwork when I activate it.
My plan is to
From the iMac, first copy (or should I export) the entire rebuilt library to an external drive as a backup, hopefully preserving all of the artwork and metadata corrections in the process (true?).
On my MacBook Pro, copy my current Match library to a different external drive to ensure preservation of any unique tracks I may have missed in building the new library. Then delete the entire library – both local and Cloud. I should then have an empty iTunes Match library, correct?
Then, on my iMac, activate iTunes Match and let it upload/match all the new songs/data to create a new Cloud library with all the new albums, descriptors and artwork.
Do I need to individually deactivate Match and delete local libraries on all my other devices also, or does the total Cloud library delete I perform on my MacBook Pro then transfer to all my other registered iOS and OSX devices that have Match activated?

Quick question, Michael
When I copy the iTunes folder to an external drive, does all the iTunes metadata and associated album artwork travel together with the raw music file?

Lightroom 2.3 stops responding with keyword reorg (win 64bit - Vista)

I am trying to re-organise my keywords - making them more heirarchical, and renaming some to keep things tidy. In doing this I'm constantly getting LR2.3 stop responding.
Some background info:
Now I have a fair few images in my current catalog - 40,000 (approx), which is stored on a dedicated WD raptor drive - which is the fastest drive I have. My CR2 raw files are split between my local disk (images being worked on), and a NAS device (older images). The Catalog is 1.3MB in size.
I would consider the quantity of images in my catalog and my setup to be something resembling that of a standard professional configuration, and I would have hoped that by version 2.3, the Lightroom code would have been better optimised to deal with the handling of large quantity metadata updates. I can only presume that Adobe have a lot more functional design and code optimisation on their to-do list for future revisions of LR - at least I'm desperately hoping so! The problem appears to be this:
In my keyword heirarchy, if I rename a top level keyword to something new, then it has to amend all image records in the database (catalog) - most of the 40,000 in my case, and I appreciate that this takes time to do. What LR doesn't do whilst these updates are taking place, is give any user feedback - it simply seems to stop functioning until it's ready to hand back user control to the operating system. The thing is, as you haven't got a clue what's going on, you just assume that the application has crashed - and for all I know it may have as all I see if I try to interact with lightroom during the hang is my task bar reporting that the application is "(not responding)". Looking at the Resource Monitor in Vista there seems to be a large network load during the time of the hanging - now I can't understand this as LR should simply be updating the records in the catalog which is on a local drive, and not having a need to access my raw files, many of which are on a network drive. If this is the cause of the slow down then it shows that there is a desperate need for revision of the functionality of Metadata updates within LR.
I'm just hoping that Adobe take stock and for future revisions of LR, concentrate on performance issues, and amending of functionality or code structure to better tune the handling of data, rather than just adding more tools and functionality to the release which slows the app even further. I'm just hoping that LR will fulfil my needs at a professional level at some point in the near future as this app is core to the running of my business - and at the moment it's having an impact on my ability to do exactly that!
Anyone else with performance issues like this?
Thanks, Paul A

This has nothing to do with network access. I have been running the Winessentials Process Monitor app to try to figure out what's going on and I firmly believe this to be an issue with the Lightroom code. Once LR stops responding, the Lightroom process seems to go into an endless loop consuming memory on each iteration (I.e. a memory leak). Process Explorer shows every file handle and (as the directory of images I am displaying holds locally stored images only) none of the file handles are for network based files - all local files. This is what it's using in a nutshell:
The catalog file (2 handles on this)
The Catalog journal file
the thubnail cache (2 handles on this)
a whole load of internet explorer data files inc: history.ie5\index.dat; cookies\index.dat; Content.ie5\index.dat (no idea why it requires IE data access)
a couple of truetype fonts
a few temporary files in the user temp folder
loads of windows device files
access to the C:\Program FilesCommon Files\Adobe\Adobe Version Cue CS4\Client\4.0.1 directory (even though I don't have version cue installed to my knowledge! - certainly no service running for this)
Private Bytes is now sitting at 1.9GB (RAM being used by LR) and its continually on the up.
During the hang, LR is trying to spawn a new thread and Process Explorer is reporting this as "Thread Lightroom.exe (6008): 6040" then moments later <Error Opening Thread>, then it loops, each time more memory is taken up.
Since updating this message the memory usage by LR is now at 2GB!
This has completely stopped responding now!
**UPDATE** After an hour of being non-responsive, LR burst back to life. I just amended one of the keyword tag options again (this tag matches against 21,000 images), removing the 'export with keywords' option, clicked OK and it's stopped responding again!
Paul A

How do I share certain albums in my iphoto library with other users....

without using the fast user switching/sharing preference in iphoto?
I have about 12,000 photos in my library of which about 6000 are for work. I would like to share all of my non work photos with the other users on my imac. I would rather not use the fast user switching and keep the iphoto application open for all the users. I would like to either import only selected albums to the user account or add them to the shared folder for their access. How can I export/import only the albums I wish to share without having to do it manually for each? Should I make a copy of the library, add it to the other users accounts and then delete the photos? Or can I put the library in the shared folder and limit access to certain albums? I don't think it would make too much sense to have a duplicate library since I only have about 10GB left on my HD.

With iPhoto 6 you can place the source files, i.e. exported the full sized files for those albums you want to share, in appropriately names folders in the Shared folder. Then have each user create an new library with iPhoto's alias mode, i.e. create alias files of the source files instead of copying the a full sized version into the library. This way each of the other users can have a working library and you only have to have one copy of each file on the HD. Saves a lot of space. Any edits that one user performs will not be seen by the other users. If a user delete a photo from their library only the alias files is deleted. The source files are untouched.
The downside to this method is if you add a file(s) to the Shared folder each of the other users will have to import that file into their own library. An easy way around that is to always put new photos in new folders and let the others know there are new ones to import. You could also divide your library up into to two, keeping your work library a conventional one and removing the "shared" source photos and have a similar alias based library for the personal photos that are in the Shared folder. Then use iPhoto Library Manager or iPhoto Buddy to quickly switch between the two. I have 7 libraries that I use iPLM to switch between. It's very convenient and fast. If you want to convert over entirely to an alias system, both work and personal, here's a way to retain the keywords you've assigned to them. See tutorial #2 here.
G4 DP-1G, 1.5G RAM, 22 Display, 200G HD, 160G HD, 250G FWHD, QT 7.0.4P Mac OS X (10.4.5) Canon S400, i850 & LIDE 50, Epson R200, 2G Nano

Exporting a large library with keywords

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