Extended Notification for Workflow

Hi,
I need to know what are all configurations have to be done in tcode SWNCONFIG for sending the notification to e-mail or SMS.
I need sample scenario.
Can anyone send me step by step procedure ?

Hi MB,
The extended notification configuration is explained with details in SAP library. I have to admit that the documentation is not very clear, and there are even some small "mistakes", but you should just try to follow it.
Anyhow, actually it is much easier to do the configuration with transaction SWNADMIN (if the WAS environment is properly configured and you are able to use BSP applications). It is really straightforward to use. Configure extended notifications first with SWNADMIN, and then if you have to achieve something special (for example if you want to change the texts of the notification, etc.) you can do the enhancements to your scenario with SWNCONFIG.
Regards,
Karri

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Extended Notifications for SAP Business Workflow

Hi expert,
i need your help!!
i have configured the "Extended Notifications for SAP Business Workflow" with the tnx SWNADMIN and this was successful. I can write emails, but i can read this only on SAP GUI with the tnx SOST. I don't receive email on my email-address.
can you say me, where is the problem?
Thank you in advance
marcel

Hi Marcel
Rope in your Basis Guy!
Basically, your Extended notif part is working fine..... emails reaching SOST is proof. Going out of SAP may need basis config.
What do you see, a yellow triangle or a red light in SOST?
Regards,
Modak

Extended Notification for UWL + Change the description of task/workitem

Hi,
I have implemented the Extended notification for UWL and I am getting the emails in outlook. Now the requirement is to customize the body of the email completely for the task '12300096'.
I have tried going to PFTC->Description but it does not have full text which I am getting in the email. I tried SE63 also. But in the email I am getting
The following work item requires processing in your SAP Workflow inbox in system xxx.
<Task description>
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
Now I want to remove the following lines;
The following work item requires processing in your SAP Workflow inbox in system xxx.
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
I don't find from where it's coming - please let me know how to remove these lines so that I can add my text in SE63.
Thanks,

Hi,
Go to SWNCONFIG -> General settings.
There you have TEXT_GOTO_INBOX - DTSWN_MSG_GOTO_INBOX. (I am not sure if this was the correct one, but you should check all the texts in general settings, if this was not the correct one.)
Now open dialog text SWN_MSG_GOTO_INBOX in SE61 (you see that you need to remove the prefix DT from the name). Here is your text. You can make your own Z-version of a dialog text in SE61, and then use that in SWNCONFIG general settings.
Regards,
Karri

Extended notifications in Workflow

Has anybody worked on Extended Notifications in workflow? Any good documents on Extended Notifications.
Thanks,
Yogesh

Hello Yogesh,
What is your scenario in SRM ?
<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/51/3c3d3828135856e10000009b38f842/frameset.htm">http://help.sap.com/saphelp_erp2005vp/helpdata/en/51/3c3d3828135856e10000009b38f842/frameset.htm</a>
Regards,
Masa

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

Extended Notification for UWL

Hi,
We have implemented performance management and implemented extended notification using UWL to get outlook email. Every thing is working fine the only problem is - whenever we get an email the FROM person is the person who has configured the system. Ideally the FROM person in the email is the one who has generated the task.
Please let me know what kind of changes we need to make to fix this so that the person who has created the task will be used in the FROM of the emial
Thanks,

Hi,
Check from the requestor if it just enough to schedule the SWN_SELSEN report (that is sending the emails) to be executed for example by the WF-BATCH user. This is a really common scenario what I've seen. Give some nice name (such as "SAP Workflow System" for this system user, and your emails will look already better with 5 minutes work.
If you really want the work item creator as the sender, I don't think that it will be straightforward. Maybe you can do something in SWNCONFIG General settings (SENDER_NAME_INT, SENDER_ADDR_INT, etc.), and doing some kind of custom handler? Not sure about this. Just one thing to pay attention: some of your work items might be technically created by the WF-BATCH user. Then your emails will have this sender in any case.
Regards,
Karri

Extended Notification for Workitems

Hi,
we need to configure the SWNCONFIG for Extended Notifications.
We have already made some steps but the report SWN_SELSEN does not work. He says there are 0 WorkItem to be sent.
We should send an email with links to step inside the workitem (Approve, Reject ....)
Regards

>We have already made some steps
And these steps are? Did you include the task IDs, for which you want to send the notifications, to the configuration? DO you have new work items in the system to test the report?
Regards,
Karri

Extended Notification in Workflow issue

I have used extended notifications to send user decision to Outlook, when PR is created user decision step shows as "Ready" under status in SWIA. When I run the report SWN_SELSEN with selected check box "No time check during send". Email is not triggering to my Outlook. When I created a simple work flow with only user decision email is triggered to my outlook.
Please suggest me how to solve the issue.

Hi Sriram,
"The job for the SWN_SELSEN report checks whether there is a schedule that needs to be executed. If this is the case, the report selects work items or delivers notifications and sets a time stamp. If the schedule was not executed at the intended time, this is indicated in the time stamp. The schedule is executed the next time the job is started."
Take a look at this link.
[Link|http://help.sap.com/saphelp_nw70/helpdata/En/17/8d5c6ccd0a9a4498901ae5c3b5bac7/content.htm]
Regards
Anik

BO FC 10.0 problem with alerts and notifications for Workflow

HI guyz.
I can't save e-mail password in option Tools -> General Options -> Alert and Notification. So if you had the same problem, how did you solve it?
Thank you.

Join us to the question. Password is not saved.
http://i003.radikal.ru/1202/b8/d8b8275efbcd.bmp
Edited by: Roman Abramov on Feb 22, 2012 9:10 AM

Extended notifications - Shortcut

Hi Friends,
We have configure extended notifications for Workflow and it is working fine. The issue which we are currently facing is when the notification comes to Outlook inbox and when we try to open the attachment to execute the work item the SAP Screen is opening in a minimized state, Please let me know if you have face such a kind of issue before and what was the resolution for the same.
Note : When I open the logon screen directly from SAP logon pad it is opening in maximized state.

Hello,
Are you planning on just using Delta, or also the Full?
Some people do eg a Full every morning and then a Delta every hour or so.
I choose to just do a Delta so that there are no multiple notifications.
Could that be what is happening in your case?
You say:
"ZALL_DELTA- Delete old notifications flag is checked - Assigned main filter is ALL_FULL-STANDARD CATEGORY "
That's a bit unusual, I would think ZALL_DELTA would be defined in terms of ZALL_FULL,
not ALL_FULL.
I also don't understand why you have, in Filter Settings, Delta set to X for ZALL_FULL,
and to nothing for ZALL_DELTA. I have the opposite.
I only have one schedule selection because I only use one filter; if you're
using Full and Delta then I'm sure you need two.
regards
Rick Bakker
Hanabi Technology

Workflow - For Deadline send Extended Notification

Hi,
Its a particular requirement that in case the deadline is missed a mail need to be send to the approvers Outlook e-mail id. But this e-mail should be sent using extended notification.
First help me how to use extended notification and there is also some configuration needed for the same, so in case u know that thing or have a document kindly send.
Thanks,
Prashant Singhal.

This is already discussed and answered in other threads.
Repetitive/Recursive Deadline Monitoring
sap extended notification for work items with URL

SAP GUI for Windows - Extended Notification

Hello All,
I have set up the extended notifications for outlook integration with sap workitem.
Subscription settings are as follows:
SHOW_ACTION_DECISION_AS     - Link
SHOW_ACTION_DISPLAY_AS      - Link2
SHOW_ACTION_EXECUTE_AS      - Link2
SHOW_INBOX_AS                         - Link2
I am receiving the work item on outlook successfully.
Now the thing is, when i click on display/execute/workflow inbox link; it is opening the SAP GUI for html & giving error "host not found". As per my subscription settings, it should open the work item in SAP GUI for windows.
I am using the general task TS..8267 & not defined any SWFVISU config to overwrite SWNCONFIG.
Do i have to make any other setting so that my http link "Workflow Inbox"/"Display Work Item"/"Execute Work Item" gets open in SAP GUI for windows and not in SAP GUI for html?
Any help will be highly appreciated.
Thanks,
Y Sharma

Markus,
with all respect, but this is nonsens, I mean not your answer, but SAP's policy.
Today I can customize Windows, webpages (if implemented), my Android smartphone, with all colors, icons and much more.
SAP is ages back in time, I would dare to say that SAP even made a huge step backwards with the new design and should re-think its policy.
How many times customers have asked for a custom-colored GUI? Countless, I would say. Speaking from the point of a developer it is important to see at first glance which systems I've logged on, and believe me we have plenty of it.
cu,
Michael

Customize message for extended notification

Hi All,
I am using extended notification for some workflows to send notification to the user's email when there are some work items pending in their UWL. I want to customize these messages based on task type. Lets say for example one message for TS1000000034 and another message for TS100000005.
Let me re-iterate my requirement: How to customize messages in extended notification ?
Any help is highly appreciated.
Thanks.
Edited by: Bijay Kumar on Oct 6, 2008 6:26 PM

Hi ,
If you looking for a task based extended notification.
I would suggest you use a background program which is scheduled to look for the specific task number in a list of user inbox in a timed fashion.
When found send an email to the address with content depending on the task type.
I am not sure how hard or easy is the configuration for the same and also introducing task based content in the extended notifications.
Let me know
Thanks ,
Charan.

Extended notifications problem

Hi experts,
I am trying to configure extended notifications for around 7 to 8 different taks
pertaining to different workflows.
I could successfully do it for 1 task.
Then after successful testing I did add more filters to the same configuration
under same subscription and delivery.
I even created new schedules for the new filters. But unfortunately it is not working.
I could debug the standard program SWN_SELSEN and found that the particular WAPI call to
select the delta Work Items from SWWWIHEAD and SWWWIHIST is failing because of some
timestamp mismatch.
Can you please provide me some help regarding this ?
Thanks,
Deb

Hi Purvesh,
You can find the step by step procdure in the following blog.
How to get Work items @ your Outlook Inbox
You can find all the definitions and theories in the SAP Help link provided in the same blog.
I initially followed the above and could successfully do it for 1 task.
However, I was stuck in achieving the same for multiple task belonging to different workflows.
Here is how I did it:
1) Do the configuration in SWNCONFIG as per the blog and SAP Help
     A) Create your own delivery schdule
     B) Create your own subscription using the above delivery schedule
     C) Create your own filters
     D) Create your own selection schedule
2) Then run the report SWN_SELSEN to do the actual selection and delivery based on the schedules    you created.
The key is creating the filters. Follow the SAP Help link closely and try it. If you face any problems
the please let me know.
Please award appropriate points.
Thanks & Regards
Deb
Edited by: debabrata mohanty on Dec 10, 2008 11:26 AM

Extended notifications and UWL

Hi Friends,
I am using Extended notifications for sending notifications to lotus notes. In the notification we can maintain shortcut to open the workitem in SAP GUI. But the users use only UWL to access work items.So Is there any way to maintain the link to be directed to the work item in UWL, is there a way of changing this email icon link to point at the portal rather than sap gui. Please clarify.
I heared that this can be maintained in General settings in SWNCONFIG, if so will this be a generic link to access the work list instead of specific workflow task?

Hi Mike,
Thanks for your reply. I tried to mention the UWL link in SWNCONFIG -> General Settings -> INBOX_LINK_URL and i am getting this is in notification. But i would like to know is there any way to dynamically generate the link along with the task id or work item id so that upon clicking the link the user can open the work item in UWL directly. Please let me know if this is possible or not.

Extended Notification for Workflow

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