Extended Notifications for SAP Business Workflow

Hi expert,
i need your help!!
i have configured the "Extended Notifications for SAP Business Workflow" with the tnx SWNADMIN and this was successful. I can write emails, but i can read this only on SAP GUI with the tnx SOST. I don't receive email on my email-address.
can you say me, where is the problem?
Thank you in advance
marcel

Hi Marcel
Rope in your Basis Guy!
Basically, your Extended notif part is working fine..... emails reaching SOST is proof. Going out of SAP may need basis config.
What do you see, a yellow triangle or a red light in SOST?
Regards,
Modak

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Cookbook for SAP BUSINESS WORKFLOW

hi all
can anyone please send me the cookbook for SAP BUSINESS WORKFLOWS which may include the scenarios and technical details of creation of workflow.
my id is : [email protected]
full points will be rewarded
regards
ashish

Hi Ashish,
If you are beginner you can have a look at following blog.
There is step by step video for your 1st Workflow.
/people/ginger.gatling/blog/2007/09/11/creating-your-first-sap-business-workflow
Then other links will give more inputs:
/people/ginger.gatling/blog
Have a good time
Anthony

SAP Organizational Plan for SAP Business Workflow

Hi,
This is question is specific to SAP Business Workflow within ECC, relating to SAP Organizational Management:
We have more than one instance of SAP, where one instance is used to run all of our business, except SAP HR (let's call this SAP Instance 1), and another instance that is only used for SAP HR (let's call this SAP Instance 2);
We want to implement SAP business workflow (e.g. approving requisitions through workflow in ECC);
Is it possible to use our SAP organizational plan that is already defined in our SAP HR instance of SAP (SAP Instance 2), instead of defining an SAP Organizational plan in SAP Instance 1 only to support SAP business workflow.
Is it possible to define an interface from SAP Instance 1 to 2, to look up the requisition approver, pass it back to instance 1, and then send the workflow to the appropriate person. Or is there another better approach? e.g. Replicate organizational plan that exists in instance 2 in instance 1? SAP tools for this?
From what I have briefly read online thus far, I understand that "The organizational plan is part of the PD component "Organization and Planning. The organizational plan is maintained on a client-dependent basis. An organizational plan which was created for personnel management purposes (or is to be created) can be used in SAP Business Workflow without any changes, provided the workflow functionality and the personnel management application run in the same client." To me, this sounds like that the workflow functionality and organizational plan must exist in the same system and client.
Any thoughts, suggestions, or any advice to share?
Cheers,

Hi AD1981,
Standard solution would be using distributed Organisational Management. There is custom ALE for this (check tcode SALE: Application Link Enabling (ALE) -> Modelling and Implementing Business Processes -> Predefined ALE Business Processes -> Human Resources -> Master Data Distribution -> Set Up Distributed Organizational Management). Basically you would maintain organsation in HR system and distribute changes to other instance using ALE. Workflow would rely on the distributed org. structure.
Regards,
Saku

SAP Business Workflow in a multiple ERP environment

Hi,
Our organization is looking to implement Peoplesoft for HR and SAP ERP for other business processes. Business users would ues UWL for their approval tasks. The SAP Business workflow or SAP NW BPM would be the tool for the approval process. Question: is there best practice for this scenario? I.e. the business process is designed and implemented via SAP ERP or SAP NW BPM and the HR maintains the organizational structure in Peoplesoft (or a non-SAP ERP) environment.
To my knowledge, the following options are available for SAP Business Workflow for agent determination (approval process):
1. Implement a realtime design (e.g. RFC) to connect to the non-SAP ERP: the non-SAP ERP would implement agent determination rules that can be called by SAP, since the Org. structure is maintained in that environment
2. Share the Org. structure and HR data with SAP: not preferred option, I guess, due to sync problems (not realtime)
Your input is much appreciated.
Thanks.

Hi.
I would consider carefully that do you even need the HR structure in ERP for your non-HR business processes? What kind of workflow processes will you have in ERP that require HR structure?`Aren't your HR processes in Peoplesoft system, and you are running the HR processes there? You don't necessarily even need the HR structure in SAP. Maybe you can build your own approval "paths" with some other way. Invoices can be approved by WBS responsible users (not organizational managers), etc. Or maybe you can build your own simple approval organization in HR, etc.
Also pay attention to the fact that the approvers in workflow will eventually be the users - not employees. So if you have org.structure in Peoplesoft, you should also map the SAP users to this organization/employees. I mean that if you can do some kind of RFC or web service call to Peoplesoft system to find the approvers, you should pay attention that the SAP user ID is found.
Think really carefully what you will do. Maybe sharing the HR data with SAP is not that bad idea either (I have no idea how difficult this is between SAP and Peoplesoft). I don't see that org.structure is something that must be "real-time". It is just fine if it is updated for example once in a way - IF it is used only by workflow for determining approvers.
Just think carefully before you do something unnecessarily complex.
Kind regards,
Karri

Reg : SAP Business Workflow Certification

Hi Geeks,
Is there any certification for SAP Business Workflow?
If yes what is the criteria and where can i find the syllabus for the same?
Regards,
Raj

There is no certification for workflow and also workflow is not covered under ABAP or BPM certification.

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

How to use SAP Business Workflow along with Interactive Adobe Form

Hi Experts,
I am working on SAP Business Workflow since last couple of years.
Now i have got a new Project where client wants to use SAP Business Workflow along with Interactive Adobe Form.
I am new to Interactive Adobe Form and Portal thing and i really dont know from where to start.
We have one central system and 2 local systems. when we do create a Material document using adobe form workflow should trigger and notification should go to group of users who can approve or reject it, once they approve it document gets created in central system and replicated to 2 local system through ALE.
In the Local system they do extend the document to different plants, again workflow triggers and notification will go to Managers inbox for the approval.
Once the final approval done data should go and store in SAP.
Now here i have couple of Questions.
1. In SAP R3 Business workflow when i execute the workitem from the inbox i do get the application screen ( i.e. MM01 MRP View ) , what is going to happen if the same case i have with Adobe form?? is it possible or do we have to design a adobe form and we will have to map the fields with backend application??
2. Do i have to maintained 3 separate Org Structure for 3 different system or using UWL i can manage the show
3. Untill final submit is not done, where the application data is going to be, is there any kind of buffer that we will have to keep it or its there with XML file??
Please help me out.
Thanks in Advance.
Regards,
Manoj

Hi Manoj,
Welcome to ADOBE Forms related Workflow Development. Well, here are my answers.
1) You can go for either go for ISR based development or WD development with Adobe form. In both the cases you can achieve your requirement. Yes, you will have to design the Adobe form and bind the fields to backend.
2) Am not clear or your System landscape to advice you in these regards.
3) Until final Submit/Approval is done, the data can be stored in WORKFLOW CONTAINERS or XML FORM(If you go for ISR based Development).
Hope this helps.
Regards
Raja Sekhar

Rename "BPM and Workflow" forum to "SAP Business Workflow"

G'Day,
99% of posts in the [BPM and Workflow|SAP Business Workflow; forum deal with SAP Business Workflow. It was originally intended for ccBPM which - though they share some underlying architecture - is basically XI / PI.
A few ccBPM posts occasionally appear in the WF forum, but they are generally not answered and more appropriate in XI. These days I usually move them to XI when it's clear that the 'local' population won't answer it.
So to avoid confusion for people I propose to rename the forum to SAP Business Workflow or at least something that doesn't confuse it with XI.
Any input welcome.
Cheers,
Mike

Hi Mike,
Well, you probably already know what I think ;).
If there is little to no traffic for BPM, then let's call the forum what it is, SAP Business Workflow - Or Workflow and Guided Procedures?
Sidebar: I posted a question to various forums a few weeks ago, regarding 'How can SAP, and ASUG WF/BPM serve you better'. I am summarizing the responses I got below, in hopes that it helps guide you in your quest. The names have been excluded to protect the identities, but I think there is some very valuable info in here. Particularly the final point - which I will follow up on with the respondent.
Anyway, you didn't ask for it, but here it is.
> 1. Have you attended any webcasts related to SAP lately?
No. Not lately, and not ever. (I suppose I am old-fashioned...)
> 2. Are there any topics related to Workflow and BPM that you think are
> important for the 'community'?
Integrating workflows and guided procedures - e.g. enhancing existing workflows to use browser interfaces.
> 3. Looking ahead a year, what do you see as challenges in this area?
Processes that can be executed either in R/3 or in browsers, with information about the process progress etc, as in Guided Procedures. This will probably be the developers nightmare for the next few years.
1. Have you attended any webcasts related to SAP lately?
-yes I did - quite a few, but mostly on web related stuff and XI.
2. Are there any topics related to Workflow and BPM that you think are important for the 'community'?
- personally for me, I still find the guided procedure in Portals not so user friendly and limited. I think more education and influence around GP will be great. I think the community will also appreciate it.
3. Looking ahead a year, what do you see as challenges in this area?
- GP and UWL. I think the concept of "IT doing the first time and the business managing their rules" would be challenging. I have not yet seen this happen, especially on the logistics side. There is a session this year on the same topic at TechEd and I look forward to this session. Hopefully it will help us get some insight.
Right now I am struggling with even getting Workflow off the ground and getting the business to understand what Workflow is and trying to have them budget for it. Workflow is still new to the functional group and even getting them to consider Workflow verse alternatives is somewhat of a challenge. I really have had a great consultant that has taken me under his wing and taken the time to teach me. I think we would be a great story for a presentation.
My challenges for the next year, is how to get over the hump of selling workflow to the business and actually getting projects planned out. I don't know if anyone has an anwer to that one. My other challege is how to handle transfer of knowledge and maintaining workflow that has been built by consultants.
1) I have not attended many SAP webcasts (just one on Solution Manager in the past few months) I'm planning on attending one this comming Monday on BPM.
2) I think understanding UWL / SBWP differences, advantages, limitations on one vs the other, would be an important topic.   Also more information on Extended Notiications
3) Challenges: Upgrades and impact on WF, Unicode and WF and having more WF ABAP OO objects delivered by SAP, other than the "Absence Notification" sample.
1.       I havenu2019t personally attended but as a company we give a webinar once a week and weu2019ve had some great attendance
2.       Technically I think weu2019re OK. We see the need to tell C-level execs where workflow / BPM can help them in businessu2026.
_3.       Workflow is becoming more and more obscure in the SAP landscapeu2026

Extended Notification for UWL + Change the description of task/workitem

Hi,
I have implemented the Extended notification for UWL and I am getting the emails in outlook. Now the requirement is to customize the body of the email completely for the task '12300096'.
I have tried going to PFTC->Description but it does not have full text which I am getting in the email. I tried SE63 also. But in the email I am getting
The following work item requires processing in your SAP Workflow inbox in system xxx.
<Task description>
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
Now I want to remove the following lines;
The following work item requires processing in your SAP Workflow inbox in system xxx.
Log on to this system and process the work item.
If you have problems logging on to the system, contact your system administrator.
I don't find from where it's coming - please let me know how to remove these lines so that I can add my text in SE63.
Thanks,

Hi,
Go to SWNCONFIG -> General settings.
There you have TEXT_GOTO_INBOX - DTSWN_MSG_GOTO_INBOX. (I am not sure if this was the correct one, but you should check all the texts in general settings, if this was not the correct one.)
Now open dialog text SWN_MSG_GOTO_INBOX in SE61 (you see that you need to remove the prefix DT from the name). Here is your text. You can make your own Z-version of a dialog text in SE61, and then use that in SWNCONFIG general settings.
Regards,
Karri

SAP Business Workflow and SAP Netweaver Gateway - Missing extensible elements

Hello,
For a mobile project we use SAP Netweaver Gateway in order to retrieve information from workflows stored into SAP Business Workflow.
We are able to retrieve standard informations for a workflow but custom fields added into "Extensible Elements" section are lost when exit SAP NG.
We have checked the configuration of SAP NG (by 4 differents person) and it seems to be OK.
Do you have an idea why the custom fields are lost during SAP NG processing ?
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Best regards,
Dominique

Hi Dominique,
FYI. SAP Fiori Approve Requests uses task processing service. This may help.
How to display application data in SAP Fiori Approve Requests app
Regards, Masa
SAP Customer Experience Group - CEG

Difference SAP Business Workflow and ccBPM

Hi,
well both mentioned are for connecting Applications. In my point of view there is only a difference in...
SAP Business Workflow:
connects Applications via Tasks across SAP-Systems
ccBPM:
with help of PI it should connect Applications via Adapter and is only message-driven!
am I right?!
Can someone please explain how to implement Business Workflow in SAP-Systems?! I am only aware of ccBPM!
br Jens

Hi Carsten
how to implement Business Workflow in SAP-Systems
Business Workflow - Tutorials
http://help.sap.com/saphelp_nw04/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/04/926f8546f311d189470000e829fbbd/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/a6/68063a5a636405e10000000a11402f/frameset.htm
http://help.sap.com/saphelp_nw04s/helpdata/en/ae/b82cc8e10611d2a62f0060087a79ea/frameset.htm
This url below(first Url) is a very good document to integrate workflow into portal. The other documents are for customization.
https://media.sdn.sap.com/html/submitted_docs/Best_Practices/EP/documentation/EP/N10_BB_ConfigGuide_EN_US.doc
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/fa21a890-0201-0010-708b-d0cfc117e7cd
http://help.sap.com/saphelp_nw2004s/helpdata/en/39/a1bb5c4c0d4ab4a417e87ef35f1efa/frameset.htm
business workplace
/thread/369036 [original link is broken]
/thread/183229 [original link is broken]
Difference between Guided Procedures and Business Workflow?
CAF / GP Versus Business Workflow
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SAP Business Workflow Prerequisites

HI SAP Gurus,
I'm new to SAP Business Workflow. We have SAP ECC 6.0. But we are yet to implement BI & Business Objects. In this situation, can we create SAP Business Workflow without BI & BO.
Also, my immediate requirement is to create a work flow for approval SAP Authorization objects. For example, if an user needs authorization for viewing Material Master, he/she has to apply thro' this work flow for authorization of MM03. And the same needs to be approved by his/her superior. Then it has to come to IT, so that IT Basis team can act on that.
Please advise how to proceed in this.
Thanks and regards,
Vijaya Krishna

Hi SAP Gurus,
Thanks for your kind response.
To clarify my requirement, the users will logon in SAP (not Portal) and request for authorizations thro' work flow. Once their managers approve the same, it will come to IT. IT will create roles in DEV and test it QA and transport to Production manually.
The request created will be used as archives and will be presented to the auditors during System Audit.
With regards,
Vijaya Krishna

SAP Business Workflow / Organizational Plan

Hi,
This is not specific to SRM, but is specific to SAP Business Workflow within ECC, relating to Organizational Management:
We have more than one instance of SAP, where one instance is used to run all of our business, except SAP HR (let's call this SAP Instance 1), and another instance that is only used for SAP HR (let's call this SAP Instance 2);
We want to implement SAP business workflow (e.g. approving requisitions through workflow in ECC);
Is it possible to use our SAP organizational plan that is already defined in our SAP HR instance of SAP (SAP Instance 2), instead of defining an SAP Organizational plan in SAP Instance 1 only to support SAP business workflow.
Is it possible to define an interface from SAP Instance 1 to 2, to look up the requisition approver, pass it back to instance 2, and then send the workflow to the appropriate person. Or is there another better approach? e.g. Replicate organizational plan that exists in instance 2 in instance 1?
From what I have briefly read online thus far, I understand that "The organizational plan is part of the PD component "Organization and Planning. The organizational plan is maintained on a client-dependent basis. An organizational plan which was created for personnel management purposes (or is to be created) can be used in SAP Business Workflow without any changes, provided the workflow functionality and the personnel management application run in the same client." To me, this sounds like that the workflow functionality and organizational plan must exist in the same system and client.
Any thoughts, suggestions, or any advice to share?
Cheers,

Hi,
It depends on how you will get approver from system.
If it is not from organization plan, organization plan is not required.
You can also call remote FM to get approver from other systems.
Regards,
Masa

Outlook Express Integration with SAP Business workflow

Hi,
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They want a link to be put in there outlook inbox so that the approvers can directly release the PR's worklist without seperately login into the SAP system. We are using 4.7 version.
I went through some ABAP material where i came across T-Code SCOT and Program RSWUWFML to schedule a job to pull worklists. But Iam not sure about this.
I want to know that whether this is possible in first place and if it is then how can we do it.
Regards
Vivek Nair

Hi ,
Thanks for the link..
but its not the one I have been looking for ragarding the mentioned scenario.
!)A User will be present in both outlook express and SAP system ,when we add a security group (SG *) in outlook expressthe user will get authorization on Portal screen.
2) After assigning a role in R/3 ,we should add the security group to that use for some access permission.
Could u pls explain me how the concept could be and Integration method.
Thanks in advance
I appreciate all your help.

Can SOA replace SAP Business Workflow?

I finished BIT600 and covered the practicals on 300 pages of the 500 pages of BIT601. Now I hear that the company I work for will replace workflow with SOA? I not that informed on SOA, but would it be possible for this to replace SAP Business Workflow? It doesn't make sense.
SAP Business Workflow is fully integrated to SAP Business Processes with events/triggers through Business Objects and classes. It manages business processes and error handling. Also, it has the background jobs set up to monitor deadlines. From what I gather SOA is middleware? How is it supposed to replace Workflow?
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Adrian

I agree with you.
SOA is a Service Oriente Architecture... a set of principles and methodologies for designing and developing software in the form of interoperable services. BPM is a SAP component that helps you model, execute, and monitor your business processes based on a common process model.
These are 2 concepts completely different each other in my opinion... it doesn't have any sense.

Extended Notifications for SAP Business Workflow

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