Extended Rebates Manual Accruals alternative

Hello to all,
We are implementing extended rebates Solution in our Company.
After reading some threads and notes, the cocnlusio is that Manual accruals functionality should not used in the
extended rebates processing.
However we have also agreements active in our system that we are using manual accruals.
For example a case of agreements for fixed amount of 12000Eur per year to customer.
In this case we post manually acrruals of 1000Eur per month.
In the extended rebates solution we have not this function possible.
Do you know why and if any alternative functionality is available?
Thanks and Regards,

Similar Messages

Rebate Manual accruals

Hi,
when rebate is active and is sales dependent, for every invoice processing, an accrual is posted. The accouting entry is to debit the accrual account and credit the "provision for accrual".
When Manual accruals happens , i need to know the following.
1) Why a credit memo request/credit memo is created when a manual accrual is done.The fucntion of credit memo request and finally the credit memo is to give credit to the customer. But we are not giving credit to customer, we are just manually increasing the accurals. So why a credit memo req/credit memo is created in case of manual accruals ?
2) If the purpose of the credit memo creation in 1st point above is to acheive a specific accouting entry (like debit accrual account and credit provision for accrual), then why the same accounting entry cannot be achieved through a debit memo ?
3) what accounting entry is actually generated in case of manual accruals ?( in case iam wrong if accruals are not debited and provision for accruals are not credited). I think the accounting entry which is generated in manuals accruals is same as accounting entry generated in case of automatic accrual posting through invoices !
regards

1) The standard billing type posted in a manual accrual in SAP is B4 which is a type of credit note and yes it does debit accruals and credits provision for accruals.
2) The idea of creating a credit memo is only to acheive the desired GL postings. It is not really giving credit to the customer account as the customer account is not being hit directly. Yes if you want to set up debit memos to handle this maybe you can handle it by modifying the account determination. But the whole idea of a debit memo is to increase the open balance of customers.
3) Your accounting entry is correct. And yes the same entry is passed in case of normal invoices.
Indranil

Extended Rebate Manual Payments

Hello
I am configuring extended rebate processing for my company. We need to use extended rebate processing particularly for the variable key functionality. i have noticed that manual payments are no longer active for extended agreements, but OSS NOTE 1156159 indicates perhaps that the correction will activate manual payments. We do not see this behavior after implementing the correction specified.
Is it possible to create a manual payment when using extended rebates? If so can anyone provide details of how to do so.
If i have a rebate which is volume dependent...say 20,000 items and customer buys 19900 items and sales decides to pay the rebate based on what has been accrued, how can i accomplish this with an extneded agreement?
If anyone has implemented this particular note, what functionality does it provide?

Hello Thomas,
within Extended rebate processing, the manul settlement by VBO2 is not allowed.
Settlement can only be performed by transaction RBT_ENH_VB7.
The purpose of note 1156159 is to allow the modification of payment amount in the credit memo created by periodic partial settlement (by run RBT_ENH_VB7), if it is not transferred to accounting.
Best regards,
Ivano.

Manual Accrual Issue in SD Rebate

Hello Guru's,
I have accrued amount A via Manual Accrual B4 Document type to the existing accrued amount B and posted the billing document to FI. But when i come back to the rebate agreement and carry out Manual Payment B3 or extended settlement B2, its not allowing me to do so, as it says that Function not possible: There are open documents relevant for accruals. It is allowing me to create B1 final settlement.
Kindly Help please.
regards,
Shahzad

Hi
In a normal Rebate, you should not use "Mannual Accrual". You should use either "execute final settlement" or "execute settlement via payment screen".
Normally, we use the "Mannual Accrual" button in Retroactive Rebate Agreement.
I feel, you should delete the document which has been created for settlement and settle through proper way.
Regards

Rebate Agreement manual accruals not updating in agreement

Hello,
I am configuring extended rebate agreements and am working with the MANUAL ACCRUAL functionality.
I can create a manual accrual from the agreement and sales order type B4 is created and billed as type B4. I can see the impact correctly to the G/L and provisional accounts. When i go back to the agreement in VBO2, I DO NOT see any error messages saying the agreement is not up to date, but i also don't see the accrual increase under the Sales Volume or Verification views.
I only see billing document that came through regular customer invoices where i accrued. If i look under Rebate Payments menu ---> Rebate Documents, i see the manual accrual documents. My question is...if i accrued 500$ through regular invoicing...and then we do a manual accrual for addition 200$, where do i see a total accrual of 700$? All i seeunder verification is the original 500$? Is this just standard behavior?
Note: i've checked agreement config and manual accruals are checked on...info structures set to "1 Syncronous Updating" and agreement is up to date per VBOF.
Regards

Hi Neeraj,
When you post manual accruals via a billing document which is posted in FI, the table S060 will be updated with the amount for the condition record (field S060-RUWRT) this field holds a total value of accruals this can include manual accruals, postings form relevant billing document lines and accruals that were reversed via a partial payment. When the final settlement is carried out all of these are calculated and the accruals condition in the final settlement will reverse completely all accruals related to an agreement at that time.
However, Rebate payments have to be made to a customer based on REAL sales volumes. If there is no sales volume then no payment would be due.
Regards,
Raghavendra

How to restrict the manual accrual posting in Rebate?

Hi friends,
I am working with Retroactive Rebate.
As on now, the total accrual posted to FI is 20000 INR.
If I am taking the past Billing documents into consideration then the Total accrual is 35000 INR.
So, I need to post a Manual Accrual for the difference of 15000 INR. It is running fine.
Now, I want that user should be able to post more than the difference amount. During Manual accrual posting, one can post any amount he wants which I want to restrict upto the difference amount.
That means, system should not allow the user to enter more than the difference amount.
Can any body please guide me how to do it?
Regards
Pradyumna

Hello Pradyumna,
there is not standard way to restrict the manual accrual value.
Are you using the old rebate processing (with S136 not active) ?
If so I would advice you to pass to new rebate processing. See the note 105681.
In this way the retroactive rebates can be easily handled.
If you prefer to old rebate processing, please try to test the report RV15B005 to post accrual for old invoices
Best regards,
Ivano.

Manual accruals/ Partial settlement in rebates

Hi,
I have following questions sinc eiam doing rebates for first time.
1) in the billing document, the rebates are calculated as per the the accrual rates in rebates condition records. My question if the invoice is for Rs 100 and accrual rebate amt in invoice is rs 2. will the customer pay Rs 98 against this invoice of full Rs 100.
2) what happens during manual accruals. why a credit memo request is generated during manual accruals. what happens to accruals as per condition records.
3) what happens during partial settlement. do the accruals already poested gets reduced to the extent of amount of partial settlement. do manaul accruals have any role to play during partial settlement
4) what happens during final settlement. do manual accruals have any role to play during final settlement i.e. do they get reversed and what happens to accurals posted as per rebate conditon records.
regards
sachin

Dear Sachin,
1) in the billing document, the rebates are calculated as per the the accrual rates in rebates condition records. My question if the invoice is for Rs 100 and accrual rebate amt in invoice is rs 2. will the customer pay Rs 98 against this invoice of full Rs 100.
Ans --> Customer need to pay Rs 100 only , rebate amount will paied to the customer after completion of the rebate duration in between there will be partial settlement.
2) what happens during manual accruals. why a credit memo request is generated during manual accruals. what happens to accruals as per condition records.
Ans--> Manual Accruals
Use
Posting accruals manually can be useful in different situations such as:
Lump sum payments
Accruals correction
You can control at which time and for which amount the accruals should be posted.
You can build accruals for a particular condition record or reverse them in part or in full.
When you save the rebate agreement, the system will automatically create a credit memo request. The system uses this document to create a credit memo. When the credit memo is released, the accruals are posted to FI.
If you have posted accruals manually, but these have not been passed on to financial accounting, the manual accruals and manual payments in the rebate agreement are blocked.
3) what happens during partial settlement. do the accruals already poested gets reduced to the extent of amount of partial settlement. do manaul accruals have any role to play during partial settlement
Ans->Partial Settlement
Use
You can also partially settle a rebate agreement during its validity period. The amount to be paid can be limited in Customizing for Sales. Payments can be:
limited to the cumulative accruals of the condition record
limited to the amount that would be paid if final settlement were presently carried out
unlimited
You carry out partial settlement by using the manual payment screen within rebate agreement processing. On this screen you can specify the amount to be paid for each condition record.
The system will automatically create a credit memo request for the amounts specified.
It will also reverse the accruals with the credit memo if the rebate agreement type is configured accordingly. If the payment exceeds the recordu2019s accumulated accruals, the system will only reverse the accruals which are actually there.
The system gives you the opportunity to carry out additional partial settlements when previous partial settlements remain open in the form of credit memo requests or credit memos. The system always takes open documents into account when determining the maximum amount which you can pay.
When the system carries out final settlement for a rebate agreement, it takes all partial payments into account.
4) what happens during final settlement. do manual accruals have any role to play during final settlement i.e. do they get reversed and what happens to accurals posted as per rebate conditon records.
Ans-->Final settlement
Use
When you carry out final settlement of a rebate agreement, the system automatically
calculates the rebate based on the sales volume statistics or the lump sum
deducts any previously paid rebates
It then creates a credit memo request, and proposes the end date of the agreement validity period as the billing date.
The system also reverses any accruals that have been posted.
Depending on Customizing, when the system creates a credit memo request, the document is automatically blocked for billing. After approving the credit memo request, the person responsible can remove the billing block. You can then create the final credit memo.
When you want to search for credit memo requests during sales order processing, you can use the matchcode F "Credit memo request for rebate".
You can carry out final settlement of rebate agreements
automatically
Manually
as a background task (in batch)
Settling Single Rebate Agreements
You can carry out settlement directly from within a rebate agreement.
Before you save the rebate agreement you can still carry out changes to the credit memo request:
The credit memo request is only saved when you save the rebate agreement.
Carrying out Final Settlement as a Background Task
If the volume of your sales rebate processing is high, you can collectively process rebate settlements as a background task.
The following reports are available:
RV15C001
RV15C002
Your system administrator can use these reports to generate a list of rebate agreements, based on various selection criteria, such as rebate recipient, status of the agreement, and so on.
Background processing can then be carried out later. I.e., after the regular posting periods.
After a list is generated, the rebate agreements can be analyzed or processed for payment.
For more information about settling rebates as a background task, see your system administrator.
I hope it will help you,
Regards,
Murali.

Manual accruals in rebates

hello,
i have configured rebates and the system is accruing rebates in the customer billing documents i create. the pricing procedure is ZXP001. my questions are as follows :-
1) do we have to use the same pricing procedure zxp001 in manual accruals order type and it's credit memo request and the same pricing procedure in partial order type/ final settlement order type and their credit memo req ?
2) after creating one billing document. when i see the rebate agreement sales volume, the figures are as follows :-
a) total value column shows 200 eur , total accruals value is 200.
i created a partial payment of 50 and then the revised figures in sales volume are as follows.
total value colum is 150 and total accrual value is 150.
now i created a manual accural of 25 eur, the system now shows the following values in sales volume as .
total value column 150 and total accrual value is 125 ? .
my question is on doing manual accrual, the system should increase the total accrual value to 175(150+25 ) but the system reduced it to 125 (150-25) ..... why this is so ?
the total value column should show 175 since the customer is entitled to more rebates of 25 eur thru manual accural but it is showing 150 in total value column ... why this is so ?
regds
pamela

Dear Sachin,
In rebate process we ahve Manuall accruals and Posting accruals manually but I don't know about manual payment.
Please go through this SAP help link it will help you about Rebates process detailly in the Sales and Distribution.
http://help.sap.com/saphelp_47x200/helpdata/en/dd/561270545a11d1a7020000e829fd11/frameset.htm
I hope this will help you,
Regards,
Murali.

Manual Accruals and Manual Payment in rebates

Hi,
what is the difference between manual accurals and manual payment in a rebate scenario.
1)can someone explain a functional scenario.
2) also iam aware that a credit memo request and then a credit memo is made in case of a manual payment.
what document type(debit memo request or credit memo req) is made in case of a manual accrual and why ?
regards
sachin

Dear Sachin,
In rebate process we ahve Manuall accruals and Posting accruals manually but I don't know about manual payment.
Please go through this SAP help link it will help you about Rebates process detailly in the Sales and Distribution.
http://help.sap.com/saphelp_47x200/helpdata/en/dd/561270545a11d1a7020000e829fd11/frameset.htm
I hope this will help you,
Regards,
Murali.

Rebate billing/manual accrual

hello
i hv done the settings for rebate and made agreement also.
but in my agreement types i have maintained __manual posting for Accruals.__
now when i go to vbo2 and do the payment saystem allows me to do so as per my understanding system should not allow to go for va02 and vf02 because the accruals which r maintained manually is not yet posted by me manually ..and there is no preivious balance of accrual available to post then how come it happens?
whats the use of marking acruals as manuals in agreement types?
sdlover

hi sri
it sems we talking on two diffnt line..
i make it more precise...my setting is as follows...
1. At vb(2 my setting r as follows:-
Control data:
i)Verification levels-all documents
ii) different val period-field blank
iii)manaccrls order type-R4
iv)manual accruals-field marked.
Manual payment:
i)payment procedure:-A(Payment allowed up to the accruals value)
ii)partial settlement-R3
iii)reverse accruals-marked
settlement:
i)final settlement-B1
ii)correction-B2
now my question is when the accruals is manual marked here then how come system allows me to pay at vbo2 without accruals posting.no previous balance of posted accruals is there...can u get me precisely now?

How to create Manual Accruals in Rebate Agreements via BAPI or ?

I have a requirement to mass create Manual Accruals in Rebate Agreements ( ie. go into VBO2, put in your Agreement No and execute, then choose ACCRUE button, put a value in Accrual To Post field abd SAVE -> a sales doc is created ).
I don't want to use BDC as it will be tricky to handle the second screen. There is a BAPI BAPI_AGREEMENTS but I can't find any worthwhile documentation or example code for using it, and I'm not sure if it has the required functionality at first glance.
I am now looking at creating the B4 sales docs directly with the Sales Doc create BAPI but can't see a way to link them to the Rebate Agreement number !?
Regards, J
Edited by: Jonathan Ackers on Feb 7, 2011 4:22 PM

Did you find an answer to this? If not if any one has an answer for this please reply.

Normal and Extended Rebates Processing

Hi All,
Can somebody please explain in detail, the difference between Normal and Extended Rebates Processing? Please provide some docs or links.
Regards,
Raghav

Hi Raghav,
Following explains how to crete a rebate agreement, test it using a sales order and billing it. Then settling it partially or fully using a rebate credit memo. Please use the basic procedure and tweak your IMG settings according to your unique requirements.
Rebate processing:
1. First requirement is that the rebate processing must be active for
a. the customer ( check in customer master) ,
b. for the billing type ( check in IMG > Billing > rebate processing > active rebate processing > select billing documents for rebate processing. )
c. For the sales organizatin:
( check in IMG > Billing> rebate processing > active rebate processing > Active rebate processing for sales org. )
2. Next create a rebate agreement For this ust T-code VB01. For the rebate agreement type you can choose either 0001
( group rebate ) or 0002 material rebate or 0003 ( customer rebate ) etc
b. Enter your rebate conditions. Dont forget to enter the accrual rate here.
3. Now test your rebate functionality : create a sales order for the particular customer, sales org ( ensure that the billing type used in your sales order is relevant for rebate) . Create outbound delivery, transfer order to do picking and post goods issue.
4. Now go to Tcode VB03 and check your rebate by choosing conditions , selecting the condition line and choosing payment data. You will see that the accruals and business volume are updated when accounting doc is created for billing.
5. Settling your rebates:
Once your rebates have been accrued you need to settle the rebate.
For this first release the rebate for settlement by using Tcode VB02. As a trial basis choose B ( you can choose other settings based on your requirement) and choose Create manual accrual. Now enter the amount to be paid and save the rebate agreement.
6. Next display your rebate agreement using Tcode VB03.
Enter your rebate agreement number . Next choose rebate payments > Rebate documents and select partial settlement. Click on the choose button to note down your credit request number.
7. Use Tcode VA02 and release the billing block for your credit request. ( use item overview tab)
8. Now use VF01 to create a rebate credit memo by entering the credit memo request number and save it
9. Now release the credit memo to accounting using vf02.
Following is complete config guide of extended rebates:
http://help.sap.com/bp_bblibrary/600/Documentation/G63_BB_ConfigGuide_EN_US.doc.
Thanks!
Preethi.
Edited by: preethi R on Nov 26, 2008 7:39 AM

Extended rebate - change payment values with Badi RBT_ENH_BADI_SETTLE

Dear all
I am trying to change payment values for an extended rebate agreement credit memo.
According to the documentation it can be done using BADI
RBT_ENH_BADI_SETTLE .
I am using method BONUS_VALUES_MODIFY , but no values
has been changed in the credit memo.
Does anyone have experience using the BADI ? Or any other idea how to change the payment values (not manually )?
Thanks ,
Miriam Harel

Hello Miriam,
I've got the same needs. Did you use finally this Badi ?
If yes could you kindly tell me how did you use it?
BR.
Frédéric TURILLON.

Rebate-Manual payment is not allowed for this agreement type

Hi,
While processing the Rebates, after the Sales cycle till Billing document, when i i try to process the partial settlement it is givin a message as "Manual payment is not allowed for this agreement type"
could you please suggest.
Regards
AS

Hi AS
If you want to do manual payment then in VB)2 select the Agreement type and then in that agreement type check wheather Manual rebate order type has been assigned or not and Manual payment has been checked or not . If they are not maintained and Checked then maintain the rebate document type and check the box Manual accruals and then you can do Manual Payment for that agreement
Regards
Srinath

Not able to pay manual accrual as part payment

Dear Gurus
I have a Rebate agrrement with manual payment procedure-B-Payment allowed up to the value of the pro forma sett. In sales volume I can see a value of Rs.80K from different billing docuement. I also posted a manual accrual of Rs.50 over and above this.
When I wish to pay the complete amount Rs.80050/-under patial settlment, I cannot pay more than Rs.80K which is max limit.
My question is why system does not allow to pay manual accrual as partial payment. If It is not possible, then what is use of manual accrual. Ultimately it has to be used to pay to customer.
Regards,
Neeraj Srivastava

Hi Neeraj,
I think there is a misunderstanding of the functionality or the usage of manual accruals. Manual accrauls are more relevant in the old rebate procedure when it is not possible to retroactively update billing documents that were created before, but within an agreement's validity. They can of course still be used in the new rebate procedure but they do not have any bearing on the final settlement amount that is to be paid to the rebate customer. That is dependant solely on the sales volume.
If you expect the max amount to be paied in partial settlement is the accural value, please adjust the setting of "Payment procedure" to A in VB(2 for the agreement type.
Payment procedure B means the payment up to the final settlement amount, which is the acutal rebate condition value calculated based on the sales volume.
Please also notice that in the final settlement of the rebate agreement, system will do a recalculation based on the cumulated condition base value of the rebate condition and deduct the amount which has been paid to customer.
For example, rebate value cumulated from the normal billing documents:
100- USD, manual accruals: 50- USD, you have carried out the partial settlement by Payment procedure A which is 150- USD. Then you carry out the final settlement, the final amount to be paid would be 100- - 150- = 50 USD.
So bear in mind that manual accruals are a temporary document, to allow FI to reflect a current situation, they have no bearing on the actual sales volume or terms of the rebate agreement.
If this is a valid business process for your company you can use note 215438 to create a zero value final settlement to support the process. This means you could manual change with the amount in final settlement to 0 to complete your process.
I hope this helps.
Regards,
Alex

Extended Rebates Manual Accruals alternative

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