External data column as shared column in document library with document sets

Hello,
I'm using a document library with document sets. Within this document library i have a External data column called "Project"
This column has it's columns:
Project: Installatietype
Project: Relatie
Project: Object
Project: Projectleider
Project: Status_project
I wan't to use the external data column as an shared column for my document set(s). But i can't figure out or this is possible.

Hi,
According to your description, my understanding is that you want to set the external data column as a shared column in document set content type.
I tested the same scenario in my environment, and the external data column was not supported to be set as a shared column in document set.
Here is a similar thread for you to take a look:
http://social.technet.microsoft.com/Forums/en-US/5488b777-1c18-4895-a264-27802b2cde27/document-set-shared-columns-and-bcs-data?forum=sharepointgeneralprevious
Best regards.
Thanks
Victoria Xia
TechNet Community Support

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Corrupt document gets created in document library with document template using createlistitem workflowaction in visual studio workflow for office 365 solution

Hi,
My requirement is to create a document library associated to a custom content type with a document template associated. Also I need to create a document based on the template in this document library when a new item is created in another list by taking the
reference ID of that new Item , I need to create the document with the name appended by ID. I need to do all this deployment using WSP.
I have created document library with document template associated to content type by following instructions in below stated blog :http://blogs.msdn.com/b/chaks/archive/2011/05/19/deploying-a-document-template-file-in-content-type-in-a-office365-sandboxed-solution.aspx
This works perfect for me.
However, there are few observations, when going to Document Library > Library Settings > Advanced Settings > Document Template section - doesnt shows the Edit template link. When tried to look at the value for the document template using view source
, it is giving me /Lists/MyDocsListInstance/Forms/template.dotx instead of the actual template file uploaded.
Ignoring the above observation, when I am trying to create a sandbox based workflow in visual studio to create document in document library when new item is created in another list, I provide the ContentTypeID as the ID associated with the document library
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It creates the corrupt document at end of workflow.
I have tried using .docx instead of .dotx files for workflow as per solution provided in some of the post but it isnt resolving my issue.
Any help is much appreciated.
Regards,
Krutika

OK, I am going to throw out a lot of ideas here so hopefully they get you closer to a diagnosis. Hang on :)
Does it happen to work for some users but not others? If so, try logging in on the "good" computer with the "bad" username. This will tell you if the problem is related to the end-user's system. Also, once the user downloads a document
successfully can they open and work on it in Word? Also, does the document library have any custom content types associated with it or does it just use 'Document'?
I notice that there are other folks on the web that have run into this same problem and the similarity seems to be that they are either on SharePoint 2007 or have upgraded from 2007. Did this doc library start out as a 2007 library?
What you might want to do is this: Make a site collection from scratch in 2013 (or find one that you know was created in 2013). Choose team site (or whatever you want) for the root web and set up the security the same way you have it on the malfunctioning
library. Now, use windows explorer to copy and paste some of the documents to the new location. Be sure you recreate any needed content types. Now test it from the troubled user's computer.
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The Create List Item workflow action does not work in document library with document template

My end goal is more complex but below is a basic example of the issue I’m having that just simply does not work.
I'm trying to use a site workflow to create an item in a document library that has a document template applied to it but the file that gets created by the workflow is corrupt and cannot be opened.
I created a document library and edited the document template by adding some text to the header and changing it to a Word docx file instead of a Word dotx file. I tested the document template by clicking the files tab in the ribbon and then clicking new
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I had the same problem with corrupted document - this worked for me:
1. Create a 2010 Workflow which creates the list element in a document library
(you may start this workflow from your 2013 workflow if applicable)
2. In the Create New List Item properties - make sure to set ContentTypeId to your content type
("Id for indholdstype" is Danish for "Contenttype ID")
3. Your Content Type template should be a ".docx" file - NOT a ".dotx" file...!
(I have always created my templates for content types as .dotx files - seems Microsoft wants us to use ordinary .docx files as template files for content types)
Hope this helps you!

Issue with site template that contains a document library with a lookup column to another list

I have a document library called Proposals with a lookup column in the same site called Document Categories (multiple values allowed). It points to a list called document categories. I have several sample documents in the Proposal Library that
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I don't understand why I can instantiate a site from the template when there's sample data, but not when the document library containing the lookup column is empty.
Does SharePoint 2010 site template support lookup columns?
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Hi,
According to your description, my understanding is that the error occurred when you created a site from the template with no files in the document library.
I tested the same scenario per your post, and I can create a site from the template with no files in the document library with no errors.
To solve this issue, I recommend to verify the things below:
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Test the same scenario with a new site to narrow the issue scope.
I also recommend to check the event log and ULS log to see if anything unexpected occurred.
To check event log, click the Start button and type “Event Viewer” in the Search box.
For SharePoint 2010, by default, ULS log is at C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\LOGS.
You can check the ULS log by the methods here:
http://blogs.msdn.com/b/opal/archive/2009/12/22/uls-viewer-for-sharepoint-2010-troubleshooting.aspx
http://msdn.microsoft.com/en-us/library/gg193966(v=office.14).aspx
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Create document library with 2 columns multitext and lookup.

Remove-PSSnapin Microsoft.SharePoint.PowerShell -erroraction SilentlyContinue
Add-PSSnapin Microsoft.SharePoint.PowerShell -erroraction SilentlyContinue
#To which site u want to create the list
$spWeb=Get-SPWeb -Identity http://xyz
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$spListCollection=$spWeb.Lists
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$spListCollection.Add("Student1","Student1",$spTemplate)
#get the path of subsite and sitecollecion
$path = $spWeb.url.trim()
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$spChildListLookupField = $spList.Fields["lookupcol"]
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$spChildListLookupField.Indexed = $true
$spChildListLookupField.RelationshipDeleteBehavior = [Microsoft.SharePoint.SPRelationshipDeleteBehavior]::Restrict
$spChildListLookupField.Update()
$Views = $spList.Views["All Items"]
$Views.ViewFields.Add("COMMENTS")
$Views.ViewFields.Add("lookupcol")
$Views.Update()
$spWeb.Dispose()
I am trying to create a document library with 2 coulmn types multitext and look up but i am getting the following error
I am getting erros - You cannot call a method on a null-valued expression - $spList.Fields.Add("COMMENTS",$spFieldType,$false)
Cannot index into a null array.
+ $spChildListLookupField = $spList.Fields["lookupcol"]

Hi,
I used the PowerShell you offered to do a test in my SharePoint 2013 and I reproduced your issue. I solved it by doing a little change to the PowerShell which you offered.
Because you create a document library, the default view of document library is "All Documents" rather than "All Items", just change
$Views = $spList.Views["All Items"]
to
$Views = $spList.Views["All Documents"]
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

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Hi there,
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Hi Tiago,
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http://www.sharepointboost.com/blog/understand-and-configure-metadata-avigation-and-filtering/
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TechNet Community Support

Apply Information Rights Management to document library with edit permission to site admin or Member Group in O365

Apply Information Rights Management to document library with edit permission to site admin or Member Group in O365.
so that one or few limited users can update or edit documents in IRM applied document library

Hi,
Based on your description, my understanding is that you want to apply Information Rights Management to a document library.
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http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/set-up-information-rights-management-irm-in-sharepoint-admin-center-HA102895193.aspx
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http://office.microsoft.com/en-us/sharepoint-help/apply-information-rights-management-to-a-list-or-library-HA102891460.aspx
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Wendy
Wendy Li
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Batch uploading to a document library with content types

Hi,
I have a document library with two content types. Now I need to upload documents to this document library. However, if I have large number of files, then uploading through web UI is a pain as metadata will not be attached. How should I automate it from
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Hi,
According to your post, my understanding is that you want to butch upload files to document library with content types.
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Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
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Hello ,
I have create a document library and document template . I got some requirement like :
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Thank you

That template exists when you click the new dropdown from the ribbon and then select your template. If you want to change this, the easiest way is to just hide the toolbar (which holds the new button), then add a custom link that goes to the template.
Andy Wessendorf SharePoint Developer II | Rackspace [email protected]

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I was probably not clear in my thread.
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You can invite people to your SharePoint site using External Accounts (Microsoft Accounts or other tenant Office 365 accounts) which there is no charge for.
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http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/manage-external-sharing-for-your-sharepoint-online-environment-HA102849864.aspx
Trevor Seward
Follow or contact me at...
&nbsp&nbsp
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Hi
I have a SharePoint Document library and in my local system i have 3TB files. It is very difficult to upload 3TB files in SharePoint.
I want a file details in SharePoint Document Library but physical file would be in local.
While click the file in Document library. The document should open from local.
Anyone help me on it.
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Poomani Sankaran

Hi,
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Hi!
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Unless you have third party workflow options, custom development IS required.
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Authentication prompt issue when opening an office file in a document library with read permission for domain users

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2007 without any problem but not in SharePoint 2013, we didn't have a workflow on SP2007.
Domain users has read access to only this document library in the site, but he shouldn't get an authentication prompt since he is part of the domain users and he is not trying to modify the document, he can open the document but gets two prompts, he can't
also see the list using explorer view since nothings appears using the explorer view.
Now, when opening the file, we can see..Updating Workflow Status, but we don't have any workflow working on this site or library, event any feature related to workflow.
If we go to the event viewer in the server, we find this information,
I also checked this thread but I couldn't find this scenario.
https://social.technet.microsoft.com/Forums/sharepoint/en-US/91bc770b-bb70-4885-a4ad-a243edb88753/event-id-8026-workflow-soap-getworkflowdataforitem-failed-doc-library-no-workflow?forum=sharepointgeneralprevious
I also created another list with the same permissions and using other office files but got the same behavior.
Now, we have migrated this site from SP2007 to SP2013.
Any ideas?

OK, I am going to throw out a lot of ideas here so hopefully they get you closer to a diagnosis. Hang on :)
Does it happen to work for some users but not others? If so, try logging in on the "good" computer with the "bad" username. This will tell you if the problem is related to the end-user's system. Also, once the user downloads a document
successfully can they open and work on it in Word? Also, does the document library have any custom content types associated with it or does it just use 'Document'?
I notice that there are other folks on the web that have run into this same problem and the similarity seems to be that they are either on SharePoint 2007 or have upgraded from 2007. Did this doc library start out as a 2007 library?
What you might want to do is this: Make a site collection from scratch in 2013 (or find one that you know was created in 2013). Choose team site (or whatever you want) for the root web and set up the security the same way you have it on the malfunctioning
library. Now, use windows explorer to copy and paste some of the documents to the new location. Be sure you recreate any needed content types. Now test it from the troubled user's computer.
I'm thinking there may be something that is different about the library since it was migrated through various versions and updates since 2007. I've sometimes found that there can be problems (especially with user profiles but that's a different story) with
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Issue with New Document in a document library with multiple content types

Hi,
I have a created a custom list definition based on a document library. I added 3 content types in this list, one is a document set (lets call it DOCSET), the two others are content types inheriting from Document (DOCA and DOCB).
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When I click in the New Document button and choose either the DOCA or DOCB content type, a Word document opens and the DOCA content type is always associated to this Word document.
With SharePoint Manager 2013 I saw that the template.dotx document was not in the Forms/DOCA or Forms/DOCB folder.
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With this method the templates are correctly copied from the template.dotx in the RootFolder/Forms folder of my list. These templates have the rights content type id, but the New Document button still does not work properly.
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Have you any idea why this is not working ?
Regards

Hi,
Per my understanding, there is an issue about the DOCA and DOCB content types which inherits from Document Content Type in your custom list definition.
By default, if there is a custom content type inherits the OOTB Document Content Type, it will also inherits the template.dotx file from the OOTB Document Content Type.
The template URL of a custom content type which inherits the OOTB Document Content Type:
If you want to specify different templates for different content types, the code demo below would be helpful:
http://www.learningsharepoint.com/2010/07/14/programmatically-create-a-new-content-type-in-sharepoint-2010/
Thanks
Patrick Liang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

External data column as shared column in document library with document sets

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