External Email based on tolerance

Question

HI Dear Experts,,
When the project reaches                                         online popup                                            Email
85% to 95 %                                                                 Warning                                                Notify Once
95 to 100%                                                                   Warning                                                Email each time
Over 100% but within additional tolerance                   Warning                                               Email each time
Over100% and over tolerance                                      Hardstop                                              Email
Based on the above Requirement I configured the Budget Tolerance.
(1) But using Action 2 in the tolerance limit i can reach upto my internal Business workplace. But i need send the email to the external distrubution list.How to do this ?
(2)According to my requirement i need to notify only once when project reaches in between 85% to 95%. How it is possible. Its should not send every time.
JOHNPETER

Answer 1

John,
According to my requirement i need to notify only once when project reaches in between 85% to 95%. How it is possible. Its should not send every time.
, Once budget is consumed above 85% it will send you mail everytime it exceeds, I dont think you can control it in Std. SAP. May be you can try this via a user exit, EXIT_SAPLBPFC_002. You can change the action of availability control using this exit, just check with your ABAPer whether you can use this exit to send email only once not every time.
For sending email to external client, check whether this exit EXIT_SAPLBPFC_001 works or not.