External Email Sending Configuration

How to configure NW4s server for external email communication.
Help will be appreciated

Check this link...
http://help.sap.com/saphelp_nw2004s/helpdata/en/55/a8b538891b11d2a25a00a0c943858e/frameset.htm
If useful reward points
Regards

Similar Messages

Excel attachment in external email sending

Hi guys.
Just having a bit problem in my excel attachment in external email sending (internet). The contents of my attachment are being considered as one column per line item, which is supposedly divided into columns according to its tab or space.
example: i sent this :
PO# Poitem
A 1
it will be displayed in excel as:
column1
PO# Poitem
A 1
it should be like this:
column1
column2
PO#
Poitem
A
1
can anyone tell me what additional fm(s) do I need to implement before calling fm: SO_NEW_DOCUMENT_ATT_SEND_API1 to send the email.
thanks a lot!
cheers,

jagan,
Comapare your code with this program.
I need a create a excel file (or tab delimited file) and send it as attachment by mail to the user (in background processing). I use SO_NEW_DOCUMENT_ATT_SEND_API1. I have a problem, that 1 Excel line is splited into 2 lines in mail, because there is more then 255 chars in Excel line.
Can anybody help me?
report y_cr17_mail .
data method1 like sy-ucomm.
data g_user like soudnamei1.
data g_user_data like soudatai1.
data g_owner like soud-usrnam.
data g_receipients like soos1 occurs 0 with header line.
data g_document like sood4 .
data g_header like sood2.
data g_folmam like sofm2.
data g_objcnt like soli occurs 0 with header line.
data g_objhead like soli occurs 0 with header line.
data g_objpara like selc occurs 0 with header line.
data g_objparb like soop1 occurs 0 with header line.
data g_attachments like sood5 occurs 0 with header line.
data g_references like soxrl occurs 0 with header line.
data g_authority like sofa-usracc.
data g_ref_document like sood4.
data g_new_parent like soodk.
data: begin of g_files occurs 10 ,
text(4096) type c,
   end of g_files.
data : fold_number(12) type c,
       fold_yr(2) type c,
       fold_type(3) type c.
parameters ws_file(4096) type c default 'c:\debugger.txt'.
Can me any file fromyour pc ....either xls or word or ppt etc ...
g_user-sapname = sy-uname.
call function 'SO_USER_READ_API1'
exporting
   user                            = g_user
   PREPARE_FOR_FOLDER_ACCESS       = ' '
importing
   user_data                       = g_user_data
EXCEPTIONS
   USER_NOT_EXIST                  = 1
   PARAMETER_ERROR                 = 2
   X_ERROR                         = 3
   OTHERS                          = 4
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
fold_type = g_user_data-outboxfol+0(3).
fold_yr = g_user_data-outboxfol+3(2).
fold_number = g_user_data-outboxfol+5(12).
clear g_files.
refresh : g_objcnt,
g_objhead,
g_objpara,
g_objparb,
g_receipients,
g_attachments,
g_references,
g_files.
method1 = 'SAVE'.
g_document-foltp = fold_type.
g_document-folyr   = fold_yr.
g_document-folno   = fold_number.
g_document-objtp   = g_user_data-object_typ.
*g_document-OBJYR   = '27'.
*g_document-OBJNO   = '000000002365'.
*g_document-OBJNAM = 'MESSAGE'.
g_document-objdes   = 'Manohar testing by program'.
g_document-folrg   = 'O'.
*g_document-okcode   = 'CHNG'.
g_document-objlen = '0'.
g_document-file_ext = 'TXT'.
g_header-objdes = 'Manohar testing by program'.
g_header-file_ext = 'TXT'.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = sy-uname
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header
FOLMEM_DATA        =
RECEIVE_DATA       =
File from the pc to send...
method1 = 'ATTCREATEFROMPC'.
g_files-text = ws_file.
append g_files.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = g_owner
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header
method1 = 'SEND'.
g_receipients-recnam = 'MK085'.
g_receipients-recesc = 'B'.
g_receipients-sndex = 'X'.
append g_receipients.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = g_owner
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header.

Please help in senplease help in smartform send external email send.

hii all,
pleaseeeeeeeee help in sending external email in smartform print program.
i need for RLB_INVOICE order confirmation to send thru email.
what to code in ZRLN_INVOICE . i copied RLB_INVOICE in zprog.
so what rthe changes i need to code in driver program?
pleaseeeeeeee help with sample coding..

Here is the code to send the Smartform to mail as PDF attachment.
*& Report ZTEST_PDF_MAIL
REPORT ZTEST_PDF_MAIL.
Internal Table declarations
DATA: I_OTF TYPE ITCOO OCCURS 0 WITH HEADER LINE,
I_TLINE TYPE TABLE OF TLINE WITH HEADER LINE,
I_RECEIVERS TYPE TABLE OF SOMLRECI1 WITH HEADER LINE,
I_RECORD LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
I_OBJPACK LIKE SOPCKLSTI1 OCCURS 0 WITH HEADER LINE,
I_OBJTXT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
I_OBJBIN LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
I_RECLIST LIKE SOMLRECI1 OCCURS 0 WITH HEADER LINE,
Work Area declarations
WA_OBJHEAD TYPE SOLI_TAB,
W_CTRLOP TYPE SSFCTRLOP,
W_COMPOP TYPE SSFCOMPOP,
W_RETURN TYPE SSFCRESCL,
WA_DOC_CHNG TYPE SODOCCHGI1,
W_DATA TYPE SODOCCHGI1,
WA_BUFFER TYPE STRING, "To convert from 132 to 255
Variables declarations
V_FORM_NAME TYPE RS38L_FNAM,
V_LEN_IN LIKE SOOD-OBJLEN,
V_LEN_OUT LIKE SOOD-OBJLEN,
V_LEN_OUTN TYPE I,
V_LINES_TXT TYPE I,
V_LINES_BIN TYPE I.
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
FORMNAME = 'ZTEST'
IMPORTING
FM_NAME = V_FORM_NAME
EXCEPTIONS
NO_FORM = 1
NO_FUNCTION_MODULE = 2
OTHERS = 3.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
W_CTRLOP-GETOTF = 'X'.
W_CTRLOP-NO_DIALOG = 'X'.
W_COMPOP-TDNOPREV = 'X'.
CALL FUNCTION V_FORM_NAME
EXPORTING
CONTROL_PARAMETERS = W_CTRLOP
OUTPUT_OPTIONS = W_COMPOP
USER_SETTINGS = 'X'
IMPORTING
JOB_OUTPUT_INFO = W_RETURN
EXCEPTIONS
FORMATTING_ERROR = 1
INTERNAL_ERROR = 2
SEND_ERROR = 3
USER_CANCELED = 4
OTHERS = 5.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
I_OTF[] = W_RETURN-OTFDATA[].
CALL FUNCTION 'CONVERT_OTF'
EXPORTING
FORMAT = 'PDF'
MAX_LINEWIDTH = 132
IMPORTING
BIN_FILESIZE = V_LEN_IN
TABLES
OTF = I_OTF
LINES = I_TLINE
EXCEPTIONS
ERR_MAX_LINEWIDTH = 1
ERR_FORMAT = 2
ERR_CONV_NOT_POSSIBLE = 3
OTHERS = 4.
IF SY-SUBRC <> 0.
ENDIF.
LOOP AT I_TLINE.
TRANSLATE I_TLINE USING '~'.
CONCATENATE WA_BUFFER I_TLINE INTO WA_BUFFER.
ENDLOOP.
TRANSLATE WA_BUFFER USING '~'.
DO.
I_RECORD = WA_BUFFER.
APPEND I_RECORD.
SHIFT WA_BUFFER LEFT BY 255 PLACES.
IF WA_BUFFER IS INITIAL.
EXIT.
ENDIF.
ENDDO.
Attachment
REFRESH: I_RECLIST,
I_OBJTXT,
I_OBJBIN,
I_OBJPACK.
CLEAR WA_OBJHEAD.
I_OBJBIN[] = I_RECORD[].
Create Message Body Title and Description
I_OBJTXT = 'test with pdf-Attachment!'.
APPEND I_OBJTXT.
DESCRIBE TABLE I_OBJTXT LINES V_LINES_TXT.
READ TABLE I_OBJTXT INDEX V_LINES_TXT.
WA_DOC_CHNG-OBJ_NAME = 'smartform'.
WA_DOC_CHNG-EXPIRY_DAT = SY-DATUM + 10.
WA_DOC_CHNG-OBJ_DESCR = 'smartform'.
WA_DOC_CHNG-SENSITIVTY = 'F'.
WA_DOC_CHNG-DOC_SIZE = V_LINES_TXT * 255.
Main Text
CLEAR I_OBJPACK-TRANSF_BIN.
I_OBJPACK-HEAD_START = 1.
I_OBJPACK-HEAD_NUM = 0.
I_OBJPACK-BODY_START = 1.
I_OBJPACK-BODY_NUM = V_LINES_TXT.
I_OBJPACK-DOC_TYPE = 'RAW'.
APPEND I_OBJPACK.
Attachment (pdf-Attachment)
I_OBJPACK-TRANSF_BIN = 'X'.
I_OBJPACK-HEAD_START = 1.
I_OBJPACK-HEAD_NUM = 0.
I_OBJPACK-BODY_START = 1.
DESCRIBE TABLE I_OBJBIN LINES V_LINES_BIN.
READ TABLE I_OBJBIN INDEX V_LINES_BIN.
I_OBJPACK-DOC_SIZE = V_LINES_BIN * 255 .
I_OBJPACK-BODY_NUM = V_LINES_BIN.
I_OBJPACK-DOC_TYPE = 'PDF'.
I_OBJPACK-OBJ_NAME = 'smart'.
I_OBJPACK-OBJ_DESCR = 'test'.
APPEND I_OBJPACK.
CLEAR I_RECLIST.
I_RECLIST-RECEIVER = '[email protected]'.
I_RECLIST-REC_TYPE = 'U'.
APPEND I_RECLIST.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
DOCUMENT_DATA = WA_DOC_CHNG
PUT_IN_OUTBOX = 'X'
COMMIT_WORK = 'X'
TABLES
PACKING_LIST = I_OBJPACK
OBJECT_HEADER = WA_OBJHEAD
CONTENTS_BIN = I_OBJBIN
CONTENTS_TXT = I_OBJTXT
RECEIVERS = I_RECLIST
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8.
IF SY-SUBRC <> 0.
WRITE:/ 'Error When Sending the File', SY-SUBRC.
ELSE.
WRITE:/ 'Mail sent'.
ENDIF.
If you want to send some text as Body of the Mail then follow this once
when u r callin the FM'SO_NEW_DOCUMENT_ATT_SEND_API1'.. points to remember
1.u have to pass the body of content in table CONTENTS_TXT(ia m using I_OBJBIN) (each line a record) then. suppose i have appended 11 records to the table CONTENTS_TXT .
2.PACKING_LIST(iam usign I_OBJPACK) table u ahve to append a redord as follows
I_OBJPACK-TRANSF_BIN = ' '.
I_OBJPACK-HEAD_START = 000000000000001.
I_OBJPACK-HEAD_NUM = 000000000000001.
I_OBJPACK-BODY_START = 000000000000002
I_OBJPACK-BODY_NUM = 000000000000010.
I_OBJPACK-DOC_TYPE = 'RAW'.
append I_OBJPACK-.
by the above code system treat the first line in table I_OBJBIN as header and the 2nd line to 10 lines tread as body.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
DOCUMENT_DATA = WA_DOC_CHNG
PUT_IN_OUTBOX = 'X'
TABLES
PACKING_LIST = I_OBJPACK
OBJECT_HEADER = WA_OBJHEAD
CONTENTS_BIN = I_OBJBIN
CONTENTS_TXT = I_OBJTXT
RECEIVERS = I_RECLIST
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8.
regards,
srinivas

DISTRIBUTION LIST WITH EXTERNAL EMAIL SEND FROM OUTSIDE

Hello to all,
I'm new in the foruum.
i have the following problem with Distribution Lists.
I have create one Distribution List which include email address from our company and external email address.
When i send from inside all works fine.
But when i send from outside the email received from inside users(email addresses of my domain) but never received from outside email addresses.
How can resolve this issue?
Pls help

Read carefully my question.
i have change this setting when create the group.But my problem isn't that users from outside can't send to distribution list. The problem is that in my distribution list i have email addresses from my company (@domain.com) and external email addresses (@gmail.com,@yahoo.com).
When a user from inside send to the Distribution List all works fine. When a user from outside send to the Distribution List, users from my company(@domain.com) which include in the Distribution List receive the email but user with external email addresses(@gmail.com,@yahoo.com)
didn't receive the email.

Email not getting send: Error message 'No delivery to external email id

Hi All,
Whenever i am trying to send mail to external address from Business Workplace (Tcode: SBWP), it initially sets the status of the mail as waiting with message 'Will be sent after server date:server time'. But after 6 hours, its status changes to error with message 'No delivery to <external email id>.
When i checked in error log (in SOST), it displays the following messages:
1. Document sent
2. Wait for Communications service
3. No delivery to <external email id> (after 6 hours from Document sent/Wait for communications service time)
Please suggest me how to resolve this issue.
Thanks in advance.
Regards,
Shradhanjali Mishra

Hi Shane,
Extremely sorry for the late reply.
I asked the BASIS team to fix the issue.. and i think they did some configuration as a result of which i am not getting any error msg now while sending email.
I guess you also need to check with your BASIS team to fix this issue.
Regards,
Shradhanjali

Unable to send to external email recipients - Multi Tenant Exchange 2013 - MultiRole servers in DAG

Greetings all, I hope someone can help.
I have created a Exchange 2013 multi-tenant organization, with two servers, both multi-role - CAS and Mailbox roles.
Internal mail flow is fine (external email addresses can send to the domain).
External firewall port forwards ports 443 and 25 to the Internal DAG IP address.
There are two multi-role Exchange servers that are members of the DAG.
I am able to connect to OWA and ECP via https://externalIP/OWA and https://alias.domain.com/OWA
No SSL certificates have been purchased or installed yet.
Exchange URLs have not been changed since default configuration at install.
OWA and ECP works both internal and external.
External DNS works with SPF and PTR records correctly configured
Exchange RCA - Send test only fails with one Spam Listing (this Blacklist provider now flags all domains and you cannot ask to be removed)
Send Connectors are the default ones created during install. Receive connector is standard configuration with - * -
When sending email to an external address, I receive a failure notice
ServerName.test.corp.int gave this error:
Unable to relay
Your message wasn't delivered due to a permission or security issue. It may have been rejected by a moderator, the address may only accept email from certain senders, or another restriction may be preventing delivery.
More Info -
ServerName.test.corp.int
Remote Server returned '550 5.7.1 Unable to relay'
I have been troubleshooting this for many hours with no progress.
I have created new Send Connectors for the server that is advising that it is unable to relay, but they have all failed.
I have tried setting the Internal IP address for Exhange Server 1 (Exchange Server 2 reports failure), with most combinations of Security (Anonymous, Exchange Users, etc).
I have also tried with the IP range 192.168.11.0/24 to allow the whole the subnet, I still receive the unable to relay failure notice.
I have tried this guide - hxxps://glazenbakje.wordpress.com/2012/12/30/exchange-2013-how-to-configure-an-internal-relay-connector/ - with different combinations, still no resolution.
I am at a loss as to why I can't send out with the default configuration. I would assume that email would flow out without any changes, but this does not happen.
Can someone please assist before I lose my sanity.
Thanks in advance,
Terry

Greetings all, I hope someone can help.
I have created a Exchange 2013 multi-tenant organization, with two servers, both multi-role - CAS and Mailbox roles.
Internal mail flow is fine.
Incoming mail from external senders is also fine. -
external email addresses can send to the domain).
External firewall port forwards ports 443 and 25 to the Internal DAG IP address.
There are two multi-role Exchange servers that are members of the DAG.
I am able to connect to OWA and ECP via https://externalIP/OWA and https://alias.domain.com/OWA
No SSL certificates have been purchased or installed yet.
Exchange URLs have not been changed since default configuration at install.
OWA and ECP works both internal and external.
External DNS works with SPF and PTR records correctly configured
Exchange RCA - Send test only fails with one Spam Listing (this Blacklist provider now flags all domains and you cannot ask to be removed)
Receive Connectors are the default ones created during install. Send connector is standard configuration with - * -
When sending email to an external address, I receive a failure notice
ServerName.test.corp.int gave this error:
Unable to relay
Your message wasn't delivered due to a permission or security issue. It may have been rejected by a moderator, the address may only accept email from certain senders, or another restriction may be preventing delivery.
More Info -
ServerName.test.corp.int
Remote Server returned '550 5.7.1 Unable to relay'
I have been troubleshooting this for several days with no progress.
I have created new Receive Connectors for the server that is advising that it is unable to relay, but they have all failed.
I have tried setting the Internal IP address for Exhange Server 1 (Exchange Server 2 reports failure), with most combinations of Security (Anonymous, Exchange Users, etc).
I have also tried with the IP range 192.168.11.0/24 to allow the whole the subnet, I still receive the unable to relay failure notice.
I have tried this guide - hxxps://glazenbakje.wordpress.com/2012/12/30/exchange-2013-how-to-configure-an-internal-relay-connector/ - with different combinations, still no resolution.
Even more info - Further troubleshooting -
I found my one of my Exchange servers had an extra NIC. I have since added a second NIC to the other server, so now both Exchange servers have dual NICs. I removed the DAG cleanly and recreated the DAG from scratch, using this link -
hxxp://careexchange.in/how-to-create-a-database-availability-group-in-exchange-2013/
The issue still exists, even with a newly created DAG. I also found that the Tenant Address Books were not 'applied'. I applied them but still no resolution
I think the issue is related to multi-tenant configuration even though the error says that it can't relay. The unable to relay message can appear when sending from a domain that the Organization does not support. Like trying to email as [email protected]
when you domain name is apple.com - But through extensive research I still can't resolve the issue.
Can someone please assist before I lose my sanity.
Thanks in advance,
Terry

Need to send external email with attachment for workflow 20000075

Hello Everyone,
I am new to W/F, I Need to send external email with attachment for PO Release W/F 20000075. Currently Work item is being sent to SAP inbox of required user based on PO Release strategy configuration in SPRO. I tried to create Send mail step after PO release event but I am not sure how to arrive at Recipient type in send mail step(the mail should be sent to person in the release strategy). Everything looks fine all I need to do is to send external email with attachment instead of sending work item into SAP inbox.
Your help will be highly appreciated.
Thanks.

You can use extended notifications to send an e-mail message with a link to the workitem. Search for extended notifications in SDN.
Regards,
Martin

Send PO External email with attachement and Body text

Hi,
I need to send Purchase Orders to Vendors as PDF attachments to emails; I have successfully configured all the necessary to send external email with PDF attachement but I want to add text in the body of the email:
For Output Type NEU
Access to conditions (General Data) set to X the Replacement of text symbols is SAPMM06E/TEXT_SYMBOL_REPLACE and I fill the text in the Mail Title and Texts. The email was send with all the information : Attachement, title with PO number but with no text in the body.
Can somebody help me with this issue.
best regards
Andre

Hi,
My file is "PO Number APM - 123456.dpf". You have to config the "Define Message Types for Purchase Order" in the section Mail title and texts with NEU output type. But don't forget to put the program name SAPMM06E
Look at
[purchase order as email - SAPMM06E and TEXT_SYMBOL_REPLACE|purchase order as email - SAPMM06E and TEXT_SYMBOL_REPLACE]
Best regards
Andre

Disallow sending External email

Hi, how to configure Exchange 2013 to disallow certain users to send external email

Hi,
As what DareDevil57 mentioned above, we can create a transport rule to meet this requirement.
Here is an article about transport rule for your reference.
Transport Rules:
http://social.technet.microsoft.com/Forums/en-US/dedce6eb-f4b9-42be-b732-dba691b6c284/disallow-sending-external-email?forum=exchangesvradmin
Hope this helps.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Reg : Issue for Sending of external email using SO_OBJECT_SEND

There is one issue while sending external email using SO_OBJECT_SEND functional module.
1. The body of the mail is also included as attachment.
I want to avoid the same.
Please anyone can give the solution.

hi check this example ,
Sending mail with attachment report in Background
Content Author: Fernando Faian
I have read the hint about "Sending mail with attachment report".
It's great, but how can I make this function work in background??
I had that needed last year too. See attachment a function group with two functions. The second one has that functionality to send email or fax (SAP office) with attachment objects in background job using SO_ATTACHMENT_INSERT function.
Pay attention because its working with output list from spool converted to pdf.
=================================================================================
z_send_email_fax_global
FUNCTION-POOL z_gfaian_mail_fax.            "MESSAGE-ID ..
WORK TABLE AREAS
TABLES: tsp01.
INTERNAL TABLES
DATA: lt_rec_tab LIKE STANDARD TABLE OF soos1 WITH HEADER LINE,
      lt_note_text   LIKE STANDARD TABLE OF soli WITH HEADER LINE,
      lt_attachments LIKE STANDARD TABLE OF sood5 WITH HEADER LINE.
DATA: lt_objcont LIKE STANDARD TABLE OF soli WITH HEADER LINE,
      lt_objhead LIKE STANDARD TABLE OF soli WITH HEADER LINE.
DATA: pdf_format LIKE STANDARD TABLE OF tline WITH HEADER LINE.
TYPES: BEGIN OF y_files,
       file(60) TYPE c,
       END OF y_files.
DATA: lt_files TYPE STANDARD TABLE OF y_files WITH HEADER LINE.
DATA: l_objcont     LIKE soli OCCURS 0 WITH HEADER LINE.
DATA: l_objhead     LIKE soli OCCURS 0 WITH HEADER LINE.
STRUCTURES
DATA: folder_id      LIKE soodk,
      object_id      LIKE soodk,
      link_folder_id LIKE soodk,
      g_document     LIKE sood4,
     g_header_data LIKE sood2,
      g_folmem_data LIKE sofm2,
      g_header_data LIKE sood2,
      g_receive_data LIKE soos6,
      g_ref_document LIKE sood4,
      g_new_parent   LIKE soodk,
      l_folder_id    LIKE sofdk,
      v_email(50).
DATA: hd_dat like sood1.
VARIABLES
DATA: client LIKE tst01-dclient,
      name    LIKE tst01-dname,
      objtype LIKE rststype-type,
      type    LIKE rststype-type.
DATA: numbytes TYPE i,
      arc_idx LIKE toa_dara,
      pdfspoolid LIKE tsp01-rqident,
      jobname LIKE tbtcjob-jobname,
      jobcount LIKE tbtcjob-jobcount,
      is_otf.
DATA: outbox_flag LIKE sonv-flag VALUE 'X',
      store_flag LIKE sonv-flag,
      delete_flag LIKE sonv-flag,
      owner       LIKE soud-usrnam,
      on          LIKE sonv-flag VALUE 'X',
      sent_to_all LIKE sonv-flag,
      g_authority LIKE sofa-usracc,
      w_objdes    LIKE sood4-objdes.
DATA: c_file LIKE rlgrap-filename,
      n_spool(6) TYPE n.
DATA: cancel.
DATA: desired_type LIKE sood-objtp,
      real_type LIKE sood-objtp,
      attach_type LIKE sood-objtp,
      otf LIKE sood-objtp VALUE 'OTF', " SAPscript Ausgabeformat
      ali LIKE sood-objtp VALUE 'ALI'. " ABAP lists
CONSTANTS
CONSTANTS: ou_fol LIKE sofh-folrg              VALUE 'O',
           c_objtp    LIKE g_document-objtp    VALUE 'RAW',
           c_file_ext LIKE g_document-file_ext VALUE 'TXT'.
=================================================================================
z_send_email_fax2
FUNCTION z_faian_mail_fax2.
""Interface local:
*" IMPORTING
*"     REFERENCE(SRC_SPOOLID) LIKE TSP01-RQIDENT
*"     REFERENCE(FAX_MAIL_NUMBER) TYPE SO_NAME
*"     REFERENCE(HEADER_MAIL) TYPE SO_OBJ_DES
*"     REFERENCE(OBJECT_TYPE) TYPE SO_ESCAPE
*" TABLES
*"      LT_BODY_EMAIL STRUCTURE SOLI
*" EXCEPTIONS
*"      ERR_NO_ABAP_SPOOLJOB
Fist part: Verify if the spool really exists
SELECT SINGLE * FROM tsp01 WHERE rqident = src_spoolid.
IF sy-subrc NE 0.
    RAISE err_no_abap_spooljob. "doesn't exist
ELSE.
    client = tsp01-rqclient.
    name   = tsp01-rqo1name.
    CALL FUNCTION 'RSTS_GET_ATTRIBUTES'
         EXPORTING
              authority     = 'SP01'
              client        = client
              name          = name
              part          = 1
         IMPORTING
              type          = type
              objtype       = objtype
         EXCEPTIONS
              fb_error      = 1
              fb_rsts_other = 2
              no_object     = 3
              no_permission = 4
              OTHERS        = 5.
    IF objtype(3) = 'OTF'.
      desired_type = otf.
    ELSE.
      desired_type = ali.
    ENDIF.
    CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
         EXPORTING
              rqident              = src_spoolid
              desired_type         = desired_type
         IMPORTING
              real_type            = real_type
         TABLES
              buffer               = l_objcont
         EXCEPTIONS
              no_such_job          = 14
              type_no_match        = 94
              job_contains_no_data = 54
              no_permission        = 21
              can_not_access       = 21
              read_error           = 54.
    IF sy-subrc EQ 0.
      attach_type = real_type.
    ENDIF.
    CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
         EXPORTING
              owner     = sy-uname
              region    = ou_fol
         IMPORTING
              folder_id = l_folder_id
         EXCEPTIONS
              OTHERS    = 5.
fill out informations about the header of the email
    CLEAR: g_document.
    g_document-foltp     = l_folder_id-foltp.
    g_document-folyr     = l_folder_id-folyr.
    g_document-folno     = l_folder_id-folno.
    g_document-objtp     = c_objtp.
    g_document-objdes    = header_mail.
    g_document-file_ext = c_file_ext.
    g_header_data-objdes    = header_mail.
    CALL FUNCTION 'SO_DOCUMENT_REPOSITORY_MANAGER'
         EXPORTING
              method      = 'SAVE'
              office_user = sy-uname
         IMPORTING
              authority   = g_authority
         TABLES
              objcont     = lt_body_email
              attachments = lt_attachments
         CHANGING
              document    = g_document
              header_data = g_header_data
         EXCEPTIONS
              OTHERS      = 1.
    folder_id-objtp = l_folder_id-foltp.
    folder_id-objyr = l_folder_id-folyr.
    folder_id-objno = l_folder_id-folno.
    object_id-objtp = c_objtp.
    object_id-objyr = g_document-objyr.
    object_id-objno = g_document-objno.
    link_folder_id-objtp = l_folder_id-foltp.
    link_folder_id-objyr = l_folder_id-folyr.
    link_folder_id-objno = l_folder_id-folno.
    REFRESH lt_rec_tab.
   CLEAR lt_rec_tab.
   lt_rec_tab-sel        = 'X'.
   lt_rec_tab-recesc     = object_type.   "This field for FAX/MAIL
   lt_rec_tab-recnam     = 'U-'.
   lt_rec_tab-deliver    = 'X'.
   lt_rec_tab-not_deli   = 'X'.
   lt_rec_tab-read       = 'X'.
   lt_rec_tab-mailstatus = 'E'.
   lt_rec_tab-adr_name   = fax_mail_number.
   lt_rec_tab-sortfield = fax_mail_number.
   lt_rec_tab-recextnam = fax_mail_number.
   lt_rec_tab-sortclass = '5'.
   APPEND lt_rec_tab.
      lt_rec_tab-recextnam = fax_mail_number.
      lt_rec_tab-recesc = object_type.
      lt_rec_tab-sndart = 'INT'.
      lt_rec_tab-sndpri = 1.
      APPEND lt_rec_tab.
    lt_files-file = c_file.
    APPEND lt_files.
begin of insertion by faianf01
    hd_dat-objdes = header_mail.
    CALL FUNCTION 'SO_ATTACHMENT_INSERT'
         EXPORTING
              object_id                  = object_id
              attach_type                = attach_type
              object_hd_change           = hd_dat
              owner                      = sy-uname
         TABLES
              objcont                    = l_objcont
              objhead                    = l_objhead
         EXCEPTIONS
              active_user_not_exist      = 35
              communication_failure      = 71
              object_type_not_exist      = 17
              operation_no_authorization = 21
              owner_not_exist            = 22
              parameter_error            = 23
              substitute_not_active      = 31
              substitute_not_defined     = 32
              system_failure             = 72
              x_error                    = 1000.
    IF sy-subrc > 0.
    ENDIF.
end of insertion by faianf01
send email from SAPOFFICE
    CALL FUNCTION 'SO_OBJECT_SEND'
         EXPORTING
              folder_id                  = folder_id
              object_id                  = object_id
              outbox_flag                = outbox_flag
              link_folder_id             = link_folder_id
              owner                      = sy-uname
             check_send_authority       = 'X'
         TABLES
              receivers                  = lt_rec_tab
             note_text                  = lt_note_text
         EXCEPTIONS
              active_user_not_exist      = 35
              communication_failure      = 71
              component_not_available    = 1
              folder_no_authorization    = 5
              folder_not_exist           = 6
              forwarder_not_exist        = 8
              object_no_authorization    = 13
              object_not_exist           = 14
              object_not_sent            = 15
              operation_no_authorization = 21
              owner_not_exist            = 22
              parameter_error            = 23
              substitute_not_active      = 31
              substitute_not_defined     = 32
              system_failure             = 72
              too_much_receivers         = 73
              user_not_exist             = 35.
ENDIF.
ENDFUNCTION.
=================================================================================
z_send_email_fax
FUNCTION ZCBFS_SEND_MAIL.
""Interface local:
*" IMPORTING
*"     REFERENCE(SRC_SPOOLID) LIKE TSP01-RQIDENT
*"     REFERENCE(HEADER_MAIL) TYPE SO_OBJ_DES
*" TABLES
*"      LIST_FAX_MAIL_NUMBER STRUCTURE SOLI
*" EXCEPTIONS
*"      ERR_NO_ABAP_SPOOLJOB
DATA: vg_achou(1) TYPE n.
Fist part: Verify if the spool really exists
vg_achou = 1.
DO 60 TIMES.
    SELECT SINGLE * FROM tsp01 WHERE rqident = src_spoolid.
    IF sy-subrc IS INITIAL.
      CLEAR vg_achou.
      EXIT.
    ELSE.
      WAIT UP TO 1 SECONDS.
    ENDIF.
ENDDO.
IF vg_achou = 1.
    RAISE err_no_abap_spooljob. "doesn't exist
ENDIF.
client = tsp01-rqclient.
name   = tsp01-rqo1name.
CALL FUNCTION 'RSTS_GET_ATTRIBUTES'
       EXPORTING
            authority     = 'SP01'
            client        = client
            name          = name
            part          = 1
       IMPORTING
            type          = type
            objtype       = objtype
       EXCEPTIONS
            fb_error      = 1
            fb_rsts_other = 2
            no_object     = 3
            no_permission = 4
            OTHERS        = 5.
IF objtype(3) = 'OTF'.
    desired_type = otf.
ELSE.
    desired_type = ali.
ENDIF.
CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
       EXPORTING
            rqident              = src_spoolid
            desired_type         = desired_type
       IMPORTING
            real_type            = real_type
       TABLES
            buffer               = l_objcont
       EXCEPTIONS
            no_such_job          = 14
            type_no_match        = 94
            job_contains_no_data = 54
            no_permission        = 21
            can_not_access       = 21
            read_error           = 54.
IF sy-subrc EQ 0.
    attach_type = real_type.
ENDIF.
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
       EXPORTING
            owner     = sy-uname
            region    = ou_fol
       IMPORTING
            folder_id = l_folder_id
       EXCEPTIONS
            OTHERS    = 5.
fill out informations about the header of the email
CLEAR: g_document.
g_document-foltp     = l_folder_id-foltp.
g_document-folyr     = l_folder_id-folyr.
g_document-folno     = l_folder_id-folno.
g_document-objtp     = c_objtp.
g_document-objdes    = header_mail.
g_document-file_ext = c_file_ext.
g_header_data-objdes    = header_mail.
CALL FUNCTION 'SO_DOCUMENT_REPOSITORY_MANAGER'
       EXPORTING
            method      = 'SAVE'
            office_user = sy-uname
       IMPORTING
            authority   = g_authority
       TABLES
            attachments = lt_attachments
       CHANGING
            document    = g_document
            header_data = g_header_data
       EXCEPTIONS
            OTHERS      = 1.
folder_id-objtp = l_folder_id-foltp.
folder_id-objyr = l_folder_id-folyr.
folder_id-objno = l_folder_id-folno.
object_id-objtp = c_objtp.
object_id-objyr = g_document-objyr.
object_id-objno = g_document-objno.
link_folder_id-objtp = l_folder_id-foltp.
link_folder_id-objyr = l_folder_id-folyr.
link_folder_id-objno = l_folder_id-folno.
REFRESH lt_rec_tab.
LOOP AT LIST_FAX_MAIL_NUMBER.
    lt_rec_tab-recextnam = LIST_FAX_MAIL_NUMBER-LINE.
    lt_rec_tab-recesc = 'U'.
    lt_rec_tab-sndart = 'INT'.
    lt_rec_tab-sndpri = 1.
    APPEND lt_rec_tab.
ENDLOOP.
lt_files-file = c_file.
APPEND lt_files.
hd_dat-objdes = header_mail.
CALL FUNCTION 'SO_ATTACHMENT_INSERT'
       EXPORTING
            object_id                  = object_id
            attach_type                = attach_type
            object_hd_change           = hd_dat
            owner                      = sy-uname
       TABLES
            objcont                    = l_objcont
            objhead                    = l_objhead
       EXCEPTIONS
            active_user_not_exist      = 35
            communication_failure      = 71
            object_type_not_exist      = 17
            operation_no_authorization = 21
            owner_not_exist            = 22
            parameter_error            = 23
            substitute_not_active      = 31
            substitute_not_defined     = 32
            system_failure             = 72
            x_error                    = 1000.
IF sy-subrc > 0.
ENDIF.
send email from SAPOFFICE
CALL FUNCTION 'SO_OBJECT_SEND'
       EXPORTING
            folder_id                  = folder_id
            object_id                  = object_id
            outbox_flag                = outbox_flag
            link_folder_id             = link_folder_id
            owner                      = sy-uname
       TABLES
            receivers                  = lt_rec_tab
            note_text                  = lt_note_text
       EXCEPTIONS
            active_user_not_exist      = 35
            communication_failure      = 71
            component_not_available    = 1
            folder_no_authorization    = 5
            folder_not_exist           = 6
            forwarder_not_exist        = 8
            object_no_authorization    = 13
            object_not_exist           = 14
            object_not_sent            = 15
            operation_no_authorization = 21
            owner_not_exist            = 22
            parameter_error            = 23
            substitute_not_active      = 31
            substitute_not_defined     = 32
            system_failure             = 72
            too_much_receivers         = 73
            user_not_exist             = 35.
ENDFUNCTION.
=================================================================================
regards,
venkat.

Send Vendor Balance confirmations report output (F.18) to External email ID

Dear Friends.
I have following requirement
Our Client requirement is to send Vendor Balance confirmations report output (Tcode F.18) to external email ID of vendor.
So please guide accordingly.
I have done BASIS Settings for SMTP (Tcode SCOT, RZ10) and Through SAP office using BASIS consultant and i can able to send sample test mail to external email ID through SAP Office (tcode SO00)
I will be thankful if anyone gives me exact solution.
Thanks & Regards
Suyog

Hi,
You can craete Background Job and send Mail.
e.g.
Goto->SM36->JOBWIZARD ( Create the Job and specify the Spool List Recipients ).
After Creating the job.
Again SM36->Start Condition ( You can create here when to send the mail ).
And Release it.
Be sure that your BASIS guy has done the required settings for Outgoing Mail.
Please check in SCOT.
Affable
Arbind
Edited by: Arbind Prasad on Jan 23, 2010 3:07 PM

How to send external email of a Purchase Order

Hello,
I have to send an external email (pdf attachment) of a Purchase Order.
I use the standard sap program: /SMB40/FM06P and the smartform: /SMB40/MMPO_L.
Within transaction NACE I used the following entries:
Medium: 5 (External Send), Program: /SMB40/FM06P, Form routine: ENTRY NEU and Smartform: /SMB40/MMPO_L.
After running transaction ME22n (messages: External Send) I got the following error-messages in processing log:
- Please maintain an output device in your user master data.
- Archiving format not equal to PDF.
Please, can someone help me to solve this problem.
Regards,
Rajesh

hi
U need to write the code to convert the smartform to PDF using FM Convert_otf and also for sending mail
The standard program has to be copied to Z and write ur code..to perform u requirements
Check the below links
SO_NEW_DOCUMENT_ATT_SEND_API1
http://www.sapdevelopment.co.uk/reporting/rep_spooltopdf.htm
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/8cd6adbb-0301-0010-39ba-938c601d5db9
Email Invoices to customer as a PDF attachment
surya

SharePoint Workflow doesn't send notifications to External Email address when Trusted Identity Provider enabled.

SharePoint Workflow send the notification to External email address fine but do not work when Trusted Identity Provider/SSO feature Checked. Please Advice!

Hi,
I am trying to involve someone familiar with this topic to further look at this issue.
Regards,
Rebecca
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Rebecca Tu
TechNet Community Support

Send mails with attachment to external email id

Hi Folks,
I have an ALV report, the output of which needs to be sent as an excel attachment to an external email id. Can I use SO_NEW_DOCUMENT_ATT_SEND_API1 in this case? What about the SAP Connect settings? Any documents/help files/code samples describing the same will be useful.
/Sagar

HI,
If you want to send the ALV output as it is then you need send it to Spool and then convert it to a PDF then send it via email as an attachment,
or else, if you want to send the data of the output you can send it by the final internal table i mean by using the final Internal table you can send the data by passing this final interanl table to <b>'SO_NEW_DOCUMENT_ATT_SEND_API1'</b>
<u>example for your understanding:</u>
DATA: OBJPACK   LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: OBJHEAD   LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: OBJBIN    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: OBJTXT    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: RECLIST   LIKE SOMLRECI1 OCCURS 5 WITH HEADER LINE.
DATA: DOC_CHNG LIKE SODOCCHGI1.
DATA: TAB_LINES LIKE SY-TABIX.
DATA L_NUM(3).
Creation of the document to be sent
File Name
DOC_CHNG-OBJ_NAME = 'SENDFILE'.
Mail Subject
DOC_CHNG-OBJ_DESCR = 'Delivered Mail'.
Mail Contents
OBJTXT = 'Object text'.
APPEND OBJTXT.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
Creation of the entry for the compressed document
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Creation of the document attachment
LOOP AT ITAB_DATA.
    CONCATENATE ITAB_DATA-PRODUCTOR
                ITAB_DATA-VBELN
                ITAB_DATA-POSNR
                ITAB_DATA-MATNR INTO OBJBIN.
    APPEND OBJBIN.
ENDLOOP.
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
OBJHEAD = 'ORDERS'.
APPEND OBJHEAD.
Creation of the entry for the compressed attachment
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 1.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'TXT'.
OBJPACK-OBJ_NAME   = 'WEBSITE'.
OBJPACK-OBJ_DESCR = 'ORDERS.TXT'.
OBJPACK-DOC_SIZE   = TAB_LINES * 255.
APPEND OBJPACK.
Completing the recipient list
target recipent
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
copy recipents
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
RECLIST-COPY     = 'X'.
APPEND RECLIST.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = DOC_CHNG
       TABLES
            PACKING_LIST               = OBJPACK
            OBJECT_HEADER              = OBJHEAD
            CONTENTS_BIN               = OBJBIN
            CONTENTS_TXT               = OBJTXT
            RECEIVERS                  = RECLIST
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            OPERATION_NO_AUTHORIZATION = 4
            OTHERS                     = 99.
ENDFORM.                    " SEND_MAIL

Order output send with attachment to external email recipient

Hello,
We have a requirement that we should be able to send an email with an orderconfirmation attached (like BA00) to specific contact persons (maybe one, maybe multiple contact persons) But this should be not the email in the customer master general data. This email is not internal, we need to send external emails with the document attached (PDF).
Also this requirement should be also for invoices (RD00), it could be that this is an other person than the contact person for the order confirmation.
Our first thought was to use the contact persons and create 2 new entries, order confirmation recipient and invoice recipient. In this contact person we can add an e-mail address .
First, we created a condition record for output BA00 in VV12. We use standard communication strategy CS01 and with partner function CP (Contact Person) and add the number of the contact person (which is found in customer master).
Only then we get the following messages:
Message no. AM016
Please enter an address number
Message no. SVN000
Communication type cannot be used
Ok, this is due to that CP is missing in partner functions, so we add this then the output is send to the contact person. This is fine and working.
But the problem is that we want to have this for multiple recipients, so for example 2 contact persons. You cannot create the same condition record for two recipients, so you can leave the partner empty in VV12. But when you enter an order, you get a popup for which CP you want to create this order. So only one is possible.
Now we saw that there is a partner function MA (Mail partner address) is available. I have looked and searched but cannot find the exact function of this partner function. Like the MP (Mail partner) is internal, I expect this one to be external mail.
But the only problem is with this partner function, we cannot add this to the partner determination for customer master.
So how are we able to set this up? Any suggestion is appreciated and when usable also awarded.

Read note 191470 - Purchase order as an e-mail.pdf

External Email Sending Configuration

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