External Mail Send after forwarding an item in SBWP

Hi ,
My requirement is that there is a Requistion workflow which send a notification in SBWP
to the first approver and tthen to second approver when first one approves the requistion.At
each step a workflow sends a mail to each approveralso.
Sometimes the requisition is forwarded from one user to another from SBWP, and no mail
is send if it is done from SBWP.
Since i am new to workflow , please provide some way by which we can send an external
mail whenever an item is forwarded from SBWP.
Thanks

Hello,
"It seems you want to send work item to both SBWP and external mail box.
To accomplish the same, go to SO16 transaction code.Under the tab Mail sy.grp, choose the radio button "Send to home addresses of users".
That's all.You are done."
The question is about sending mails, not work items.
Setting SO16 by itself does nothing.
Setting SO16 is just one part of getting mails sent to a SAP user to be sent on to an external address.
regards
Rick Bakker
hanabi technology

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Dear All,
Currently, All mails are internally sent to SAP Inbox for attached partners in Output type mail.
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Dear All
In our organisation all the customer gets Accounts the statement through the SMTP server .While executing the ABAP the following error has been reported .Can anyone tell em where is the issue in details step by step .
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External Mail sending

Dear ABAPers,
i am executing a program, For sending the mail, it returns sy-subrc = 2.
i am not able to see the sent mails in SOST (T-code) what may be the problem in Quality server.
but it is working correctly in Devolopment server.
Please give me the suitable solution
Thankyou....

check this
https://forums.sdn.sap.com/click.jspa?searchID=22529329&messageID=6970257
and this
https://forums.sdn.sap.com/click.jspa?searchID=22529464&messageID=6978740
hope it helps.

Issue regarding external mail send

Hi,
I have created a workflow wherein i am sending a mail to my gmail address. The problem is that when i execute a workflow, it gives me status for task as completed but when i check my gmail mail doesnot appear in it.
The thing i done regarding this issue is that i went to tcode SOST and from that tcode i executed but it was showing me error message as "Message cannot be transferred to node SMTP due to connection error (final)" How to solve this error ?
I have also gone through SCOT tcode and there i done with SMTP node
then why is this error and how to resolve it?
Thanks
Parag

This problem is related to configuration in SCOT. I think you can check the Basis forums for more help.
Check this link also
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/10dfad5a-5398-2b10-568b-d3d999d49b5c
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Thanks

Check the Mail folder under the CF root folder. Look in the
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HI
Try to Create a Access Sequence with Distributional Channel and maintain the Condition record (or)
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Hello everyone
I'd like to be able to send a 'weekly update' mail to a mailing list with external email addresses from within Office365 Outlook. The mail should consist of list items (conditional, not exceeding a certain date in history) coming from a Sharepoint (in Office365)
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Pre SharePoint 2013 we had big challenge in looping through the entire list items which was one of the most sought after feature in workflow. However, SP 2013 offers a way to loop through the items now.
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https://www.nothingbutsharepoint.com/sites/devwiki/articles/pages/create-sharepoint-2013-workflow-loop-by-using-sharepoint-2013-designer-preview.aspx
http://msdn.microsoft.com/en-us/library/office/jj163272.aspx
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Ram - SharePoint Architect
Blog - SharePointDeveloper.in
Please vote or mark your question answered, if the reply helps you

Send notification to external mail id when work item reach users inbox

hi all ,
i would like to know wat are all the settings required for sending an external mail when a user recieves a work item. i think it can be done by running the program rswuwfml .but wat are all the settings required to be done before running the program .....
Useful answers will be rewarded.......

What the??!!!! I totally missed this before and actually found it quite acidentally....
>Yep true! Totally agree with Kjtetil, it adds to an already noisy forum and I am >afraid if others start aping it will be brought down on level with the XYZ forum. >And we don't want that!
>Anyone volunteering to have the 'M' flag?
Though I cannot comprehend what you are trying to get at or say I will, attempt to set the record straight.
Yes I have said that on another thread. I am not asking for points anywhere, I am happy to receive and happier to solve someone's problem.
The issue with this thread is the author obviously has not bothered to do any investigation. I am not for spoon feeding just for the sake of some points, I am willing to help those who do some bit from their end as well who encounter a genuine stumbling block.
My reference to "reward" was with a bit of sarcasm, if you know what that means.

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Can we send work item to external mails like yahoo or gmail?

Hi,
Is it possible to send work items to external mails like yahoo or gmail? In such case, how does work item execute?
SS

Hi,
This is possible by using Extended notification .
For Extended Notification, you can look the following blog,
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The easy solution is to set up automatic forwarding for everyone by defining the system as NOT being your e-mail system. I don't know where this setting is (the Basis people did it), but with this setting SAP will forward every user's e-mail to the e-mail address in the user record.
For repeated sending I think you have to use modelled deadlines. Send the deadline message using a normal mail sending step and loop after calculating the new deadline. (i.e. you need to store the deadline in the container and refer to the container elements in your deadline specification.) The deadline calculation can either be a separate step or you can do it as a secondary method in the mail sending step.

Can't send smartform to external mail address

Hi, everyone.
Now, after creating some self-defined smartforms, we want to send its
PDF copy to
our external mail address. From this point, I had some try.
Reference to SAP Library, I make a testing program named 'YPDF_TEST'.
However, one exception always exists when running and error message id
is 'XS806' - means
"No delivery to &, invalid recipient address"
I filled the address with following fields.
[ dev_mail_recipient-logsys = 'CLNT600'.
dev_mail_recipient-objtype = 'RECIPIENT'.
dev_mail_recipient-objkey = '[email protected]'. ]
I just can't understand the real reason why it doesn't work.
Through debugging, I found the error occurs when handling the following
codes
in function "SX_ADDRESS_TO_DEVTYPE".
[ swc_create_object o_recipient 'RECIPIENT' recipient_id-objkey.
swc_get_property o_recipient 'CommunicationType' m_recipient-type.
get_property_longvalue o_recipient m_recipient-address. ]
On the current situation, if can't come over this problem,
we may not build the connection and don't provide information in time.
Failed to send, I yet try another function - added the tail but on earthdidn't get it ~~~
Would you give me some hints or advice ?
Any help is appreciated.
====================
<i>REPORT ypdf_test .
DATA: fm_name TYPE rs38l_fnam.
DATA: my_control_pars TYPE ssfctrlop. "for CONTROL_PARAMETERS
DATA: my_output_info TYPE ssfcrescl. "for JOB_OUTPUT_INFO
DATA: output_options TYPE ssfcompop.
DATA: e_devtype TYPE rspoptype.
DATA: gw_lcprint TYPE ziebsflc001.
DATA: bin_file TYPE xstring,
bin_filesize TYPE i,
ndiv TYPE i, offset TYPE i,
nmod TYPE i.
DATA: BEGIN OF bin_table OCCURS 0,
x TYPE xstring,
END OF bin_table.
DATA: lines LIKE tline OCCURS 0.
DATA: dev_mail_sender LIKE swotobjid, "B20K061818
dev_mail_recipient LIKE swotobjid.
DATA: dev_mail_applobj_tab LIKE swotobjid OCCURS 10 WITH HEADER LINE.
DATA: param LIKE itcpp.
my_control_pars-no_dialog = 'X'.
my_control_pars-getotf = 'X'.
Get genereated function name of Smartform
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
formname = 'ZDEMO_SMART_FORM_PPF'
IMPORTING
fm_name = fm_name
EXCEPTIONS
no_form = 1
no_function_module = 2
OTHERS = 3.
IF sy-subrc <> 0.
ENDIF.
Get Device type
CALL FUNCTION 'SSF_GET_DEVICE_TYPE'
EXPORTING
i_language = sy-langu
I_APPLICATION = 'SAPDEFAULT'
IMPORTING
e_devtype = e_devtype
EXCEPTIONS
no_language = 1
language_not_installed = 2
no_devtype_found = 3
system_error = 4
OTHERS = 5 .
IF sy-subrc <> 0.
ENDIF.
output_options-tdprinter = e_devtype.
set needed mail option
my_control_pars-device = 'MAIL'.
dev_mail_sender-logsys = 'CLNT600'.
dev_mail_sender-objtype = 'RECIPIENT'.
dev_mail_sender-objkey = 'CHI_DEV03'.
dev_mail_recipient-logsys = 'CLNT600'.
dev_mail_recipient-objtype = 'RECIPIENT'.
dev_mail_recipient-objkey = '[email protected]'.
CALL FUNCTION fm_name
EXPORTING
control_parameters = my_control_pars
mail_recipient = dev_mail_recipient
mail_sender = dev_mail_sender
output_options = output_options
ip_carrid = 'ID'
ip_connid = '8290'
ip_fldate = sy-datum
ip_bookid = '12345678'
ip_customid = '09876521'
ip_luggweight = 90
ip_wunit = 'KG'
ip_smoker = 'X'
IMPORTING
job_output_info = my_output_info
EXCEPTIONS
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
OTHERS = 5.
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Another try ***
*DATA: param LIKE itcpp.
*DATA: BEGIN OF off_obj.
INCLUDE STRUCTURE soodk.
*DATA: END OF off_obj,
ok TYPE c,
msgid TYPE symsgid,
msgno TYPE symsgno,
msgv1 TYPE symsgv,
msgv2 TYPE symsgv,
msgv3 TYPE symsgv,
msgv4 TYPE symsgv.
*DATA: dev_mail_applobj_tab LIKE swotobjid OCCURS 10 WITH HEADER LINE.
*CALL FUNCTION 'CONVERT_OTF_AND_MAIL'
EXPORTING
mailoptions = param
mail_sender = dev_mail_sender
mail_recipient = dev_mail_recipient
IMPORTING
office_objid = off_obj
mail_ok = ok
msgno = msgno
msgid = msgid
msgv1 = msgv1
msgv2 = msgv2
msgv3 = msgv3
msgv4 = msgv4
TABLES
mail_application_object_ids = dev_mail_applobj_tab
otf = my_output_info-otfdata.</i>

Hi,
You can follow a different approach. Send the output of the Smartform to the spool.
You have a Function Module to read the spool and convert it to PDF . Then there is one more function module to attach the PDF and send it as a mail.
You need to configure SMTP in Tcode : SCOT.
Search the forum with emailpdfattachment
You have umpteen postings available.
Pls reward if useful.
Regards,
Laxman Nayak

External Mail's Sending Via Abap Code

<u>Hello, everyone.</u>
I have a problem with an external mail's sending, I have to solve it very quickly.
I'm tring to send mail to a specific address with an attachment but it doesn't work.
Does any one has some source code that works (with file attached) ?
Thanks in advance,
Rebeka

Hi rebeka,
1. There is some trick involved
in the binary files.
2. I have made a program (and it works fantastic)
ONLY 6 LINES FOR EMAILING
BELIEVE ME
ITS A FANTASTIC PROGRAM.
IT WILL WORK LIKE OUTLOOK EXPRESS !
3. The user is provided with
a) file name
b) email address to send mail
and it sends ANY FILE (.xls,.pdf .xyz..)
Instantaneously !
4. Make two things first :
1. Include with the name : ZAMI_INCLFOR_MAIL
2. Report with the name : ZAM_TEMP147 (any name will do)
3. Activate both and execute (2)
4. After providing filename, email adress
5. Code for Include :
10.08.2005 Amit M - Created
Include For Mail (First Req F16)
Modification Log
Data
DATA: docdata LIKE sodocchgi1,
objpack LIKE sopcklsti1 OCCURS 1 WITH HEADER LINE,
objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,
objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objhex LIKE solix OCCURS 10 WITH HEADER LINE,
reclist LIKE somlreci1 OCCURS 1 WITH HEADER LINE.
DATA: tab_lines TYPE i,
doc_size TYPE i,
att_type LIKE soodk-objtp.
DATA: listobject LIKE abaplist OCCURS 1 WITH HEADER LINE.
FORM
FORM ml_customize USING objname objdesc.
Clear Variables
CLEAR docdata.
REFRESH objpack.
CLEAR objpack.
REFRESH objhead.
REFRESH objtxt.
CLEAR objtxt.
REFRESH objbin.
CLEAR objbin.
REFRESH objhex.
CLEAR objhex.
REFRESH reclist.
CLEAR reclist.
REFRESH listobject.
CLEAR listobject.
CLEAR tab_lines.
CLEAR doc_size.
CLEAR att_type.
Set Variables
docdata-obj_name = objname.
docdata-obj_descr = objdesc.
ENDFORM. "ml_customize
FORM
FORM ml_addrecp USING preceiver prec_type.
CLEAR reclist.
reclist-receiver = preceiver.
reclist-rec_type = prec_type.
APPEND reclist.
ENDFORM. "ml_customize
FORM
FORM ml_addtxt USING ptxt.
CLEAR objtxt.
objtxt = ptxt.
APPEND objtxt.
ENDFORM. "ml_customize
FORM
FORM ml_prepare USING bypassmemory whatatt_type whatname.
IF bypassmemory = ''.
Fetch List From Memory
CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
listobject = listobject
EXCEPTIONS
OTHERS = 1.
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'LIST_FROM_MEMORY'.
ENDIF.
CALL FUNCTION 'TABLE_COMPRESS'
IMPORTING
COMPRESSED_SIZE =
TABLES
in = listobject
out = objbin
EXCEPTIONS
OTHERS = 1
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'TABLE_COMPRESS'.
ENDIF.
ENDIF.
Header Data
Already Done Thru FM
Main Text
Already Done Thru FM
Packing Info For Text Data
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
docdata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'TXT'.
APPEND objpack.
Packing Info Attachment
att_type = whatatt_type..
DESCRIBE TABLE objbin LINES tab_lines.
READ TABLE objbin INDEX tab_lines.
objpack-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objbin ).
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = att_type.
objpack-obj_name = 'ATTACHMENT'.
objpack-obj_descr = whatname.
APPEND objpack.
Receiver List
Already done thru fm
ENDFORM. "ml_prepare
FORM
FORM ml_dosend.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = docdata
put_in_outbox = 'X'
commit_work = 'X' "used from rel. 6.10
IMPORTING
SENT_TO_ALL =
NEW_OBJECT_ID =
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
CONTENTS_HEX = objhex
OBJECT_PARA =
object_parb =
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc <> 0.
MESSAGE ID 'SO' TYPE 'S' NUMBER '023'
WITH docdata-obj_name.
ENDIF.
ENDFORM. "ml_customize
FORM
FORM ml_spooltopdf USING whatspoolid.
DATA : pdf LIKE tline OCCURS 0 WITH HEADER LINE.
Call Function
CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'
EXPORTING
src_spoolid = whatspoolid
TABLES
pdf = pdf
EXCEPTIONS
err_no_otf_spooljob = 1
OTHERS = 12.
Convert
PERFORM doconv TABLES pdf objbin.
ENDFORM. "ml_spooltopdf
FORM
FORM doconv TABLES
mypdf STRUCTURE tline
outbin STRUCTURE solisti1.
Data
DATA : pos TYPE i.
DATA : len TYPE i.
Loop And Put Data
LOOP AT mypdf.
pos = 255 - len.
IF pos > 134. "length of pdf_table
pos = 134.
ENDIF.
outbin+len = mypdf(pos).
len = len + pos.
IF len = 255. "length of out (contents_bin)
APPEND outbin.
CLEAR: outbin, len.
IF pos < 134.
outbin = mypdf+pos.
len = 134 - pos.
ENDIF.
ENDIF.
ENDLOOP.
IF len > 0.
APPEND outbin.
ENDIF.
ENDFORM. "doconv
CODE FOR PROGRAM
5.
REPORT zam_temp147 .
INCLUDE zami_inclfor_mail.
DATA
DATA : itab LIKE tline OCCURS 0 WITH HEADER LINE.
DATA : file_name TYPE string.
data : path like PCFILE-PATH.
data : extension(5) type c.
data : name(100) type c.
SELECTION SCREEN
PARAMETERS : receiver TYPE somlreci1-receiver lower case.
PARAMETERS : p_file LIKE rlgrap-filename
OBLIGATORY.
AT SELECTION SCREEN
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CLEAR p_file.
CALL FUNCTION 'F4_FILENAME'
IMPORTING
file_name = p_file.
START-OF-SELECTION
START-OF-SELECTION.
PERFORM ml_customize USING 'Tst' 'Testing'.
PERFORM ml_addrecp USING receiver 'U'.
PERFORM upl.
PERFORM doconv TABLES itab objbin.
PERFORM ml_prepare USING 'X' extension name.
PERFORM ml_dosend.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
FORM
FORM upl.
file_name = p_file.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = file_name
filetype = 'BIN'
TABLES
data_tab = itab
EXCEPTIONS
file_open_error = 1
file_read_error = 2
no_batch = 3
gui_refuse_filetransfer = 4
invalid_type = 5
no_authority = 6
unknown_error = 7
bad_data_format = 8
header_not_allowed = 9
separator_not_allowed = 10
header_too_long = 11
unknown_dp_error = 12
access_denied = 13
dp_out_of_memory = 14
disk_full = 15
dp_timeout = 16
OTHERS = 17.
path = file_name.
CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'
EXPORTING
complete_filename = path
CHECK_DOS_FORMAT =
IMPORTING
DRIVE =
EXTENSION = extension
NAME = name
NAME_WITH_EXT =
PATH =
EXCEPTIONS
INVALID_DRIVE = 1
INVALID_EXTENSION = 2
INVALID_NAME = 3
INVALID_PATH = 4
OTHERS = 5
ENDFORM. "upl
regards,
amit m.

How to send external mails to the user

Dears,
How to send external mails to the user who creates the sales document (Quotation)
Can you please suggest what modification required in the FM
Thanks,
pinky

You can have a partner function like 'Created by' and use an exit to populate the User ID to this partner function(dont have the system right now but i think this can be done with standard partner detr. procedure also)
Then, create an Output type for that Partner function with transmission medium as 'External Send'. You can use the standard SAP program to trigger the email. To send the actual email after the output is trigerred, the link connection has to be set up be BASIS but if you want to check, then goto SOST and see if the email got trigerred or not.

External Mail Send after forwarding an item in SBWP

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