External purchase requisition

Hi,
I'm in classic scenario. I'm in SRM 5.5.
I've been able to replicate the PR using the report BBP_EXTREQ_TRANSFER.
But my problem appears in SRM. I'm not been able to find the PR replicated.
I've read in other thread that I've to create an entry channel in the Organizational Plan but I don know how to do this last step.
Could anybody explain me this step?
Thanks in advance
Best regards

Hi
Please ensure that following Settings are maintained in both SRM and R/3 systems.
These are Plan Driven Procurement - Prerequisites
SRM system settings
-> perform all steps for direct material
-> set up entry channel for external requirements
-> assing an RFC user for this entry channel
-> assign your local purchasing group as responsible for this channel
-> set up sourcing configuration
R/3 Backend settings
-> maintain tables V_T160EX and V_T160PR
-> make sure to have a RFC connection to the EBP system, with the same RFC user as in the entry channel (with SAP_ALL and SAP_NEW Profiles)
-> schedule report BBP_EXTREQ_TRANSFER to transfer the requisitions to EBP
After customizing the direct material, there are additional steps necessary:
-> Using an entry channel, the requisitions are transferred into EBP. This channel must have at least one
entry user.
-> Corresponding to this entry user, you have to set up a RFC connection from back end to EBP by using
this special RFC user.
-> To get the requisitions in the work list for purchase orders, or in sourcing, there is a local purchasing
group required with the responsibility for the entry channel and the product category of the back-end
requisitions.
-> Customizing of sourcing or a BADI decides if the sourcing transaction or the work list for purchase
orders will be used
-> View V_T160EX in the R/3 back end determines which material groups and purchasing groups are
grouped into a profile. View V_T160PR determines which profile targets to which RFC connection.
-> The transfer itself is carried out by the report BBP_EXTREQ_TRANSFER. These can be scheduled (for example, once a day.)
Also to view the SC created becos of the external PR,goto trascn BBP_PD,enter Object type as BUS2121,Subtype as ER,Ext. Rqt Tracking No. as the PR no.Then you can see the details of the SC created for that PR in SRM!
Another solution would be to display the PR no for that SC in the sourcing cockpit to identify that PR and the corresponding SC!See the foll thread for the solution/sample code;
Re: Sourcing cockpit Screen Variant - Columns repeating
BR,
Disha.
Do reward points for useful answers.

Similar Messages

ENABLE SRM WORKFLOW FOR EXTERNAL PURCHASE REQUISITIONS

Hi,
Iu2019m creating a shopping cart using an external approver. We require external requisition to be completed by the purchasibg manager.
The changes were implemented as outlined in the document
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770
I create the purchase req in the external system and the transfer the requisition to SRM. A shopping cart is then created. This shopping cart goes to the purchasing manager for completion. Upon completion by purchasing manager, a message appears to say 'External requisitions do not require an approval process' and
the workitem remains in their inbox.
This workflow processed correctly for normal shopping carts. I canu2019t understand why it does work for external purchasing requisitions.
thanks
Ann

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

SRM Workflow for external Purchase requisitions ECC

Dear experts,
We are in SRM 7 Classic scenario , ECC 6. Using SRM process controlled workflow . We want to enable SRM workflow for external Purchase requisitions. As per SAP note 505030 topic 16 , approval is not triggered in SRM for external requirements. So we need to find a new solution as it's a clinet requirement.
Current scenario:
External purchase requisition created from ME51N or Plant maintenance are sent to SOCO for buyer completion. External PRs generate a SC BUS2121 EXTR in status approved.
Desired scenario:
We want those external requirements to be sent to SRM for approval (approval with completion + approval)
After implementing changes suggested in Prasannau2019s document (http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770 ) , the Workflow is still not triggered for the external PRs, the SC is created but remains in status awaiting approval. No work item is created (neither in BBP_PD not in SWI6, not in SWIA).
Can anyone provide some guidance on what else need to be changed in order to activate SRM Workflow for external PRs?
Many thanks in advance,
Nuria
Edited by: NuriaUB on Dec 28, 2011 5:14 PM

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

No Subcontracting Purchase requisition creation

Hello everybody,
I have a strange system behavior : the external purchase requisition creation at Production order type level (AFVG-AUDISP) is set to "3", so I want that the system always create automatically the related purchase requisition.
It randomly happens that certain number of production order are created without purchase requisitions, and into the external operation the system "automatically" move the external purchase requisition creation to "1".
Looking into the OSS notes I found the note 1493286, unfortunately there is inside just a workaround and I am not able to reproduce the behavior.
I know that the value "1" is placed because the system is not able to create the Purch Req, but I am not able to find the real reasons in order to remove them.
We are speaking about "kanban" order creation... is there someone that had similar problems ?
Could you please help me ?
Thanks
Salvatore Testa

Creating (ME51N) is not changing, hence you dont have change documents in CDHDR and CDPOS.
And the table EBAN just has a creation date, but not creation time.
SAP is probably the opinion that the creation time of a requistion is not needed for an ERP process.
(Adding a new item to an existing requisition is a change and will update CDHDR)

Purchase Requisition are not getting generated for External Procured Materi

Hello PP Guru,
The is a issue which the client is facing.
The requirement is as follows
There is material which is externally procured.
They do the MRP run by using MDBT.
Now the problem is Planned orders are getiing generated instead of Purchase requisition.
It should always generate PR instead of planned Order.
When the check in ME57 the PR is not reflecting, but when the check in MD16 the planned orders are getting reflected.
Every time they have to convert the Planned order to Purchase Requisition in MD16.
So can you please let me know as to why is this problem.
Thanks & Regards
Nilesh

In the variant which you use in MDBT, modify the value for Create purchase req. to 1. Now if you execute MRP with the new / modified variant system will always trigger PR irrespective of the opening period.
But if you want PR within opening period & outside of it should be planned orders, then maintain 2.

Integration between Purchase Requisition & external web services

Hi
We have a requirement to Integrate Purchase Requisition Process in MM & external web services(Portal).So we wanted to know what are the third party tools that SAP supports inorder to integrate both the systems.The requirement is like a business user from Logistics team enters a PR on a portal and the data flows to SAP through a connector and creates a PO automtically if it has got sufficient data.
Regards
Prasad

Hi,
If you have the any transaction codes that are required to do the process in the backend MM, use the same tcodes and create the SAP Transaction iViews in the Portal.
You can have three GUI (for look and feel) in the Portal iViews, SAP GUI for Windows that is the default one, SAP GUI for HTML has the Web look and feel, which requires you to configure the ITS and SAP GUI for Java. Depending on your requirement you can use any of the three.
Hope this will help you.
Sheetal
Reward if helpful.

Purchase requisition external link

I have to provide a link in purchase requisition(ME51N) and when i click on that link it should go to external customer website. if i select any materials in that website then they should appear in purchase requisition. Is this functionality possible in sap 4.7? please shere your thoughts.

Hi,
This requirement is pertaining to e-procurement. This can be acheived by SAP SRM. SRM is web based online procurement. Here shopping carts gets created(shopping can go to approval process if required) . Shopping carts are noyhin but PRs in logistics terminology.With this shopping carts GR can be dobe by accessing the customer web site .Invoice can be done after the GR. I hope this will resolve your issue. Thanking you.

Routing and Externally Process and Purchase requisition

Dear Experts
I try to set routing with External processing.
I have 2 questions.
I would really appreciate you, if you could answer my questions.
I still have not understood the relationship between "Control key" and "Purchase Order"
The routing is like below
10 self manufacturing
20 External Processing with the control key is pp02
30 self manufacturing
In case I set "+" (Externally processed operation) for "External Processing" in "pp02", the Purchase Requisition will be created.
However in case I set "X" (Internally processed operation / Externally processed operation) for "External Processing" in "pp02", the Purchase Requisition will not be created.
My question is in case I set "X" for "External Processing" for Control key, how can I create Purchase Requisition?
Should I create Purchase Requisition manually?
In case I set task 20 as External Processing.
What kind of Work center should I regist for task20?
Is it dummy work center or is empty OK?
Best Regards

Dear,
When you maintain external processing in your control key PP02 and the system will create a purchase requisition when you release the production order. For that particular external processing operation you need to maintain the purchasing group and info record details in the external processing tab in routing.
Please refer my reply from this link,
Re: Control key for external process operation & internal.
Regards,
R.Brahmankar

Purchase Requisition Field mandatory in External Service processing order

Dear Team,
I am running one scenario, wherein i am creating an Corrective maintenance order and i am using control key for external Service processing and entering the services and its rate and releasing the order. Now While Releasing the order the purchase requisition field entry is mandetory. I want to set this field as optional only. I checked the settings in PM based on order type as well as checked in MM based on purchase requisition creation but i didnt fount this field set as mandetory.
can any body help me out for this
Regards
Amar Jadhav

Hi
I think while creating Order you have made PR field as Mandatory
Please check in OIAN.
Steps as follows
Follow the path as below in Config
SPRO>Plant Maintenance & Customer Service>Maintenance & Service Orders-->Define Field Selection for Order Header(PM)
Go to Field selection for Order Header Data
(OIAN)
Go to Influencing
Double click on Order type
Now Enter the required Order type and Press Enter
Check for Field for Reservation/Purc.req --CAUFVD-AUDISP
Make it input if it is Required Field.
Give Points if it solves
Thanks,
Manish
Edited by: Manish Chachra on Aug 8, 2008 12:18 PM

Purchase order and purchasing requisition .

Hi
What is the difference between Purchase order and Purchase requisition . ?
And why cube are different for them ?
Regards

A purchase requisition is an internal document that's created to initiate a procurement transaction. The requisition is created to identify the materials that are needed to be acquired and when they're needed. Once completed by the initiator, it's sent to the appropriate approvers.
Upon approvals of the requsition have been provided, and a vendor is selected, a purchase order is created. The purchase order is an external document whereby an agreement is made to procure the materials at an agreed upon price and delivery schedule
The InfoCubes for each of these is different due to the nature of the documents (internal v. external).

How to change an Existing Purchase Requisition Document in MM.

Hi Folks,
I want to write a program to change a existing Purchase Requisition in MM.
I found two BAPI's BAPI_PR_CHANGE and BAPI_REQUISITION_CHANGE , which could be used to change PR document in ECC.
I have following question:
1) why we have two seprate BAPI's for changing PR.
2) Do we need to use both BAPI's to change PR, depending on what value we are trying to change.
3) Is it optional to use any of these two BAPI's
Or do we have any other way to implement this PR change process.( Bcoz of when i tried to debug standard PR change process, none of these two BAPI's has been called)
Which FM or method is called when, we try to change and save PR document manually.
I would appriciate, if some one has any sample code to implement this PR change process.
Regards
PG
Edited by: PG on Aug 23, 2010 3:10 PM

>
PG wrote:
> I have following question:
> 1) why we have two seprate BAPI's for changing PR.
BAPI_REQUISITION_CHANGE is the older BAPI, the one based on the older ERP transaction (ME5x family), while BAPI_PR_CHANGE is the newest one, referring to the "recent" Enjoy transaction (ME5xN family).
They both satisfy you task probably, but if you can chose, I'd go for BAPI_PR_CHANGE.
>
PG wrote:
> 2) Do we need to use both BAPI's to change PR, depending on what value we are trying to change.
> 3) Is it optional to use any of these two BAPI's
You can use the first or the second one, it's indifferent. The newest one will also trigger user exits from ME5xN family. Which transactions are used by the users on the ERP? Choose with regards to the transactions used during the normal activity.
>
PG wrote:
> Or do we have any other way to implement this PR change process.( Bcoz of when i tried to debug standard PR change process, none of these two BAPI's has been called)
Normal PR change operativity doesn't use BAPI. BAPIs are used to create/modify docs from "external" systems (it's not properly true, but let assume it), they provide a simple interface to populate with PR data and the process of creation/modification will trigger every check/userexit already defined for the standard transactions on the ERP.
In example, suppose that in ME51N you defined a custom check in a specific userexit which don't allow an user to create a material item which have odd quantity (odd example, I know ). Then using BAPI_PR_CREATE you will not be able to create a PR with items with odd quantity, because the same check will be executed.

How to copy sales order item text in to purchase requisition

Hi Experts,
We enter text for the sales order items in the sales order item details.
we have done settings for the purchase requision to copy text from sales order into purchase requisition and this works for purchase requisitions automatically created from sales order.
we need to get text from sales order to be copied in purchase requisitions which are created by converting the planned order.
we have tried SPRO settings SPRO->Materials Management>purchasing--->text for purchase requisition.
but this settings does not works for Pur Req. created by converting the planned order.
is this because planned order does not have segment for text like sales order and purchase requisition?
Please let me know if it is possible through standard SAP or with the lease development, any help will be appreciated.
Thanks
Anand

Hi Rajesha,
Thanks for your reply, some of the items in sales order are procured externally by us and our customer maintains text related to price and specification in the item details of the sales order, MRP creates planned order for these materials and these planned orders are always converted in pur requisition, we want that text from the sales order item details should be copied in to the purchase requisitions converted from planned orders.
is there any user exit which can be called at the time of saving a purchase req or user exit for converting planned order in to pur req.?
if there is any such exit available, then I think I can read the pegged requirement of the planned order where sales order item will be found then read the text in the item then copy this text in pur req then save pur req may work.
but this will be a bulky development, please let me know if we can shorten the development.
Thanks again
Anand

How to Configure Multiple Purchase Requisitions per Service Order

Hi experts!
Sorry if this is in the wrong spot, but I was wondering how I can configure multiple Purchase Requisitions to be created from a service or maintenance order (IW31) based on the control key (or if it's even possible).
What would be the pros and cons of doing this? We currently only have one PR being created for one order (a 1-to-1 relationship), however now with implementing external services, we want 2 or more PRs created based on the control key. Is the control key the best way to go, or should I be looking at a different deciding field?
Thanks in advance!
Stephanie

Raj,
Thank you so much for the information. That does help! However business requirements are now changing to have different Purchase Requisitions created for a single order in the following scenarios:
             - New Purchase Req created for different operations (you explained how above, perfect!)
             - Seperate Purchase Req created for non-stock items (your answer above seems to group service operations and non-stock into the same Purchase Req).
             - New Purchase Req created if the order has already been released. (If the order's status is still at "Create", then the additional component can be appended to the existing Purchase Req. If the order's status is "Released", and a new component is added, a new Purchase Req is created).
As mentioned, you explained how to do the first requirement. Is there anyway SAP can handle the next two requirements using standard config and not customizing anything?
Thanks in advance!
Steph

Purchase Requisition Transfers from SCM 5.0 APO to R/3

I am working on SCM 5.0 -- transferring Purchase Requisitions from APO to R/3 from SNP heurristic run. I am wondering if there is any documented procedure of available options and the steps involved in setting up.
Can you transfer only certain Purchase Requisitions instead of ALL?
Can you setup approval workflow to allow the transfer of only approved PRs ?
What steps involved to get PRs from the SNP Heuristic?
I found the IMG Activity (SAP SCM Implementation Guide  Advanced Planning and Optimization  Supply Chain Planning  Supply Network Planning (SNP)  Basic Settings  Configure Transfer to OLTP system).
I shall greatly apprecaite if some one answers the questions and points me to some 'How to Guide or the steps involved in setting up'.
Thanks

Devendra,
You actually need the SCM-APO-CIF (Core Interface) Training for this. A Pre-requisite to that is the APO Overview. Have you undergone it ?
In Short i will tell you the answers you want ... I hope you will reward me with Points if you feel it was helpful.
To Transfer PRs from APO to R3 following setup is needed ..
- Do Configuration of STO (Stock Transfer) in R3. Ensure Stock Transfer PRs and STOs between the 2 Plants can be created Manually in R3. This will require you to do a Lot of MM & SD Configuration on IntraCompany STOs.
A Key Part for APO is to set the STO Order Types for the
Source and Destination Plant, Assign Vendor to the Shipping Plant, Customer to the Destination Plant .. etc. A Test of correct setup is your ability to create a PR and STO manually in R3 first before you do APO.
- Setup of all APO Locations (Plants in SAP-R3), Products (Materials in SAP-R3). These are done via the Location and Product Integration Models. Make sure you have defined the Timezone in the Plant and set the Plant in SAP as DC or Production Plant (Refer CIF Training).
- Setup of Transport Lanes in APO (done manually in APO).
You define Transport Durations here.
- You have to have the Purchase Requisition Integration Model Active for those Product Locations. To do the Integration Model all CIF Configuration including the one IMG you have described in your Question is to be done. Assuming that the Products are set to 'X0' MRP Type in R3 ... so they are set to Planning in APO.
- For Setup in "Configure Transfer to OLTP" it is best to select 'Periodic Transfer' so you can actually control the Product-Locations and Date Range of PRs APO has created. The Planning Runs create 'Change Pointers' to send the PRs to R3.
- Define in APO that you will be sending Purchase Requisitions at your Destination Location to R3. You use 'Publish Change Pointers' - /sapapo/cp1 to do this.
- The Change Pointers are created after APO Planning run which can be sent to R3 using /sapapo/c5. You should send them periodically after you're satisfied with the planning results or in Night Batch runs after your Planning run.
- To Control some type of PRs you will have to use User Exits in APO for CIF that send External Procurement / PRs from APO to R3. This is not Standard. But I am not sure why you will have different types of PRs for Stock Transfer between 2 Plants. There is no need. You can control PRs between 2 Locations to not go to R3, via the selection of locations in /sapapo/c5.
Hope you find this usefull.
Regards,
Ambrish Mathur

Creation of Purchase Order Instead of Purchase Requisition

Dear Gurus,
In Extended Classic Scenario we are using SRM 5.0 and ECC 6.0. we need to create only Purchase Order rather then Purchase Requisition. this is given as the development enhancement. can anyone of you tell me the procedure to go about this requirement.
In the following step : " Go to SRM --> SRM Server --> Cross Application Settings --> Define Objects in Backend System --> go to external procurement and select the function from the drop down box", it says "purchase order if item data is complete, otherwise Purchase Requsition.
So i am not sure that this will fulfill my requirement. need some help from you guys.
Thanks in Advance,
Mohit.

Hi Mohit,
I have gone through your query. It says you are working in Extended classic scenario.
If you want to create a P.O directly after creating a shopping cart in SRM, maintain the following settings
SPRO > IMG > SRM > SRM Server > SOURCING > Define sourcing for product categories
In that maintain category I.D, Source system and Sourcing never carried out in sourcing tab.
After maintaining these settings, once you create a shopping cart and assign a vendor in the shopping cart it will directly create a P.O instead of going to sourcing **** pit.
In case if you don't assign any vendor in Shopping cart it will still create a P.O but kept in held status. The P.O gets released once you assign a vendor.
In case you require further calrification feel free to ask.
Also reward points for suitable answers.
Rgds,
Teja

External purchase requisition

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