External Sending PO by Email

Dear All,
Can anybody give me the how to configure the external send PO by email? Plesae give me the step by step configuration of external send PO by email.
Thanks in advance
Mahesh

hi
You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check out the OSS note :191470
regards
kunal
award if helpful

Similar Messages

  • External Send PO as email with PDF attachment not working

    hi,
    we are using ECC6, and in txn NACT, Processing routine we can use Sapscript External send > SAPFM06P > ENTRY_NEU > MEDRUCK > PDF and in MN04/5 i create Output record, and in SCOT my PO is ready for transmission from either ME21N/2 and ME9F - works well - email sent with pdf PO attached.
    <b>HOWEVER,</b> we have just created a SMARTFORM PO, and with similar settings, i cannot create External send OUTPUT!!! (Output failed in ME9F/ME23N) NACT settings External Send > /SMB40/FM06P > Z_MMPO_A > PDF
    In SCOT > SMTP > Internet X > Sapscript/SmartForm = PDF.
    Does special code need to be entered into Smartform to generate PDF email similar to Sapscript? Any code would be appreciated.
    regards Adam

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    You need to build a code to create the Spool OTF output into PDF.
    This can be done in Print program, which converts the spool into PDF & sends a mail with PDF attachment.
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    http://www.sapdevelopment.co.uk/reporting/rep_spooltopdf.htm
    Best regards,
    Prashant

  • BAPI_PO_CHANGE: Email Message Output Not Sent (External Send)

    Hello,
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  • How to define output types email or external send in the report program

    Hi all,
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    hi all,
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    thank you for all who tried to share my pain.
    thanks one and all.
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    FORM OPEN_FORM_EMAIL.
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            TOA_DARA,                      "Archive parameters
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          LVS_COMM_TYPE     TYPE   AD_COMM,
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                 ADDRESS_NUMBER     = KNA1-ADRNR
                PERSON_NUMBER      = VBDKA-ADRNP
                  PERSON_NUMBER      = ADDR_KEY-PERSNUMBER
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                  COMM_TYPE          = LVS_COMM_TYPE
                  COMM_VALUES        = LVS_COMM_VALUES
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                STRATEGY_TABLE     =
             EXCEPTIONS
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                  PERSON_NOT_EXIST   = 2
                  NO_COMM_TYPE_FOUND = 3
                  INTERNAL_ERROR     = 4
                  PARAMETER_ERROR    = 5
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          RETCODE = SY-SUBRC.
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              PI_NEWID                  =
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                DIALOG             = 'X'
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                LANGUAGE           = SY-LANGU
                OPTIONS            = ITCPO_LS
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              RAW_DATA_INTERFACE = '*'
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              LANGUAGE           =
              NEW_ARCHIVE_PARAMS =
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                DEVICE             = 2
                FORM               = 3
                OPTIONS            = 4
                UNCLOSED           = 5
                MAIL_OPTIONS       = 6
                ARCHIVE_ERROR      = 7
                OTHERS             = 8.
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          WHEN 7.
            RETCODE = SY-SUBRC.
            SYST-MSGID = 'VN'.
            SYST-MSGNO = '096'.
            SYST-MSGTY = 'E'.
            SYST-MSGV1 = NAST-KSCHL.
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            RETCODE = SY-SUBRC.
            PERFORM PROTOCOL_UPDATE.
        ENDCASE.
      ENDIF.
      SET COUNTRY ADRC-COUNTRY.
    ENDFORM.

  • How to pass contents in email body for output type medium external send

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    Thanks,

    Hi,
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    Message was edited by: Jānis B

  • Purchase Order External Send with email body text

    hi guru,
    i saw lot of threads but i didn't get coreect answer
    i did below process
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    u2022 Select EF and click on OUTPUT TYPES.
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    regards
    vijay

    Hi
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    Girish
    Edited by: Girish Bettaiah on Aug 8, 2011 3:11 PM

  • SD Billing Document Output to email via external send

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    Edited by: Demetrius Pereira de Miranda on Aug 20, 2008 4:21 PM

  • Send purchase order via email (external send) with special Czech characters

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    Edited by: S. SCE - Stock Mngmnt on Aug 14, 2008 10:19 AM

  • External Send Billing Document - Issues Generating Body Text in Email

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  • External send PO email to vendor

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  • PO external send - email to vendor

    Hi Friends,
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  • PO -external send or email

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    Follow this and check all youe config.
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    3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
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    To use the SAPOffice mail, the following basic settings are required:
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  • ME9F External send - can you program to select different email?

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    Gary

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  • PO to supplier using external send option email (to multiple addresses)

    Hello All,
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  • Invoice via email to external sender with partner function

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