External Topics

I am using RoboHelp for Word version 6. I have to make a jump
to an external topic but the topics do not appear within the Insert
Hot Spot window. I added the documents to the project, but still
the external topics do not appear.
My documents are in one drive, and the output is in another.
Could anyone help?

Hi,
First compile the sub projects. Next, go to the master
project and use the 'New Merged Project' icon in the TOC toolbar to
import the sub-project .CMH files into the master project. These
will be stored in the parent directory of the the main project.
Next, click on the 'insert hyperlink' option in the toolbar
and select the 'Link to Remote Topic' option. Select the imported
sub-projects in the parent directory of the master project and link
to the required topics in those.
Generate the main project. This should result in a SSL
(Single Source Layout) output subdirectory which contains the main
project .chm file and all the sub-project CHM files you imported
into the main project.
There's a Robohelp bug to watch out for here. If there are
versions of any of the .CHM files already in the output SSL sub
directory they will not be overwritten.
To get around this go back to the sub projects and set the
output target for the SSL's to the output directory to the SSL in
the master project. This will mean the .chm files you ship will
always be the latest versions.
To update the master project with any updated sub project:
(a) Reimport the .chm file from the sub-project using the
'New Merged Project' icon on the TOC toolbar. (This is only really
necessary if you've got new topics you want to link to in the sub
project).
(b) Generate the .chm file in the sub-project so that it goes
to the output directory of the main project. (Your SSL in the
subp-project should already be set up to this target - see above).
If you go through this step by step I think you''ll find
things will work.

Similar Messages

How can I multi-find and replace relative paths to external topics?

I am using RH7 and publishing to a company server share. External topics are saved on the same server share and linked on my local drive to create a relative link. How can I do a multi-find and replace on the relative links to change the path to the external docs? The paths do not show up in the Topics List because they are relative, not absolute. Although changing all of the many paths manually would be job security, I would like an easier fix. Thanks for any help.

Hello again
Likely your best bet at this point is to use a good Multi-File Find and Replace utility.
While RoboHelp has one included, it often fails. So we typically recommend something like FAR (Find And Replace) or BKReplace.
Click here to visit the FAR site
Click here to visit the page for BKReplace
Cheers... Rick
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RoboHelp eBooks

External Topics in RoboHelp HTML

Let's say I have BOOK1 and BOOK2.
BOOK1 has an external link out to BOOK2.
When I'm viewing BOOK1 and click on the link to view BOOK2,
then click on the "Index" button, why are the topics that show up
from BOOK1? If I'm in BOOK2, shouldn't the index be listing the
topics of that book that I'm viewing?
Thanks very much for any help anyone can provide!
Jenn

When linking to an external topic, the topic is just that -
external. The help viewer window is still owned by the original
.chm.
But all is not lost - instead of linking to an external topic
you can include your "external" .chms as part of your master .chm.
I'm not the best person to help you do this (because I don't
myself) but you need to merge your .chms. Look up how to "Merge CHM
files" in your RoboHelp help, rather than linking to an external
topic.
Hope this helps,
John

Why can't I find external topics in a jump

I am working with RH 8 for Word. I tried to create a hotspot linking it to an external topic. The External HLP file shows up, but there are no topics. I have checked all the settings, and can't find anything wrong. Can anyone help?

Hard to say, as you provide almost no information.. I would guess that you are looking in the wrong place.

Can't find External Topics

I am trying to create a jump to an external topic, and can't
find any of the topics after selecting the hlp file.
Using RoboHelp for Word version 6 build 099. The Primary
Source Layout is Winhelp 2000.
I have added the hlp files to the primary layout, and to the
External Dependencies. Yet, when I select the help file from the
hotspot screen, the external topics do no show up.
My output help files are not stored in the same folder as the
working files are.
Does anyone have a suggestion?

Thanks for the replies everyone. As I have Frame11 I tried opening the Insets pod as Winifred suggested and it was very easy to find and delete the bad link.
Many thanks....I appreciate how fast and helpful all of you are in this forum!!
Bob Gaydos
[email protected]

External topics using Hide/Show button

I need to be able to add a Hide/Show button for external topics - i.e. topics that are not part of the RH project, but rather linked to from the TOC using http://
Thanks in advance

Hi there
I'm unclear on what you are wanting. Do you mean that you have perhaps a link to Google, and somehow you need to cause a Hide / Show button to appear on the Google page?
I'm not sure that's even possible.
Cheers... Rick
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RoboHelp eBooks

Using External Topics via Resource Mgr?

I am trying to link external topics from another project to my current project through Resource Manager (RH9), but it doesn't seem to be working. When I add a shared location containing topic (HTML) files, the folder and its contents appears, everything except the topic files. Both projects are FlashHelp. I was lead to believe (Usinging RoboHelp 9: http://help.adobe.com/en_US/robohelp/robohtml/WS1b49059a33f77726-14df8d3712b0ab9d010-8000. html) that I could "Drag images, style sheets, and topics from Project Manager to Resource Manager" (quote from help page), but this does not provide any visible results, either. Am I doing something wrong, or is this just not really something RH9 can do?

Hi, Rick;
Thanks for the response. Even though there is no resolution, it's still good to know others are suffering alongside me. I've submitted a feature request to Adobe, pointing out that the lack of this feature diminishes their claim that RH is a great single sourcing solution.
- Chris
Captiv8r <[email protected]> wrote:
Hi there
Long ago I identified an issue with using Topics this way. But so far it has fallen on deaf ears at Adobe.
Indeed Adobe doesn't seem to allow Topics to be used that way. You can certainly configure HTML files to appear there but using them will always be a one way street. There isn't a notification that anything changed or a synchronization of the topic in the project with a changed topic in the Resource Manager.
Please consider submitting a Wish Form to add your voice to others that are requesting topics be available via Resource Manager! (Link is in my sig)
Cheers... Rick
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>

Linking to external topics

Hi - I'm hoping someone can advise me on this:
I have three WebHelp projects. I would like the user to be
able to open one project and then click a link to the starting
topic of one of the other projects. That topic and project would
then replace the original topic/project in the user's browser.
I tried an external link to the starting topic of the other
project, but clicking the link generates the "Page cannot be
displayed" error. (I did de-select the "mark of the Web option," in
case that was the problem, but it didn't help).
I know another option is to merge the projects, but it would
be so nice if the user could just click a link to get into the
other project. Is this even possible?
Thanks for any help you can provide.
Rebecca

Just a quick update on the issue I posted a few days ago: We
decided to merge the help projects instead of trying to launch one
project from another. It was easier to implement and, in the end,
will make more sense for the user (who sees one comprehensive help
file, rather than jumping from one to another). Thanks for your
help - it increased my knowledge and I know will come in handy for
some future project.
Just a note for others who might be trying merged help for
the first time: After merging the projects, I struggled to get the
links to work between child projects. Turned out I was linking to
the wrong instances of the topics. So, for external links between
child projects (or child/parent projects), the links need to be
between the projects at the source location (not at the published
location). And, they need to be made to topics located under the
main folder for each project, NOT to the topics under the Webhelp
output folders. Dumb mistakes on my part, but I did struggle to
figure them out.
Thanks again for the knowledgeable, quick responses. It's so
good to know help is available when you need it!

External topics does not work

Hello,
in my project I am using both external and internal links to
topics. when I made the hypherlinks at first , I made them to the
HTML files of the external project. I don't know if this is right.
so the problem is when I preview my topics individually , all
the external and internal links to topics work fine but when I
compile the project and view the whole chm file, only internal
topics work fine.
please help me with this..
thanks.

Hi,
First compile the sub projects. Next, go to the master
project and use the 'New Merged Project' icon in the TOC toolbar to
import the sub-project .CMH files into the master project. These
will be stored in the parent directory of the the main project.
Next, click on the 'insert hyperlink' option in the toolbar
and select the 'Link to Remote Topic' option. Select the imported
sub-projects in the parent directory of the master project and link
to the required topics in those.
Generate the main project. This should result in a SSL
(Single Source Layout) output subdirectory which contains the main
project .chm file and all the sub-project CHM files you imported
into the main project.
There's a Robohelp bug to watch out for here. If there are
versions of any of the .CHM files already in the output SSL sub
directory they will not be overwritten.
To get around this go back to the sub projects and set the
output target for the SSL's to the output directory to the SSL in
the master project. This will mean the .chm files you ship will
always be the latest versions.
To update the master project with any updated sub project:
(a) Reimport the .chm file from the sub-project using the
'New Merged Project' icon on the TOC toolbar. (This is only really
necessary if you've got new topics you want to link to in the sub
project).
(b) Generate the .chm file in the sub-project so that it goes
to the output directory of the main project. (Your SSL in the
subp-project should already be set up to this target - see above).
If you go through this step by step I think you''ll find
things will work.

How to dispatch an event on external topic

Hi, I need to know if it is possible to dispatch an event on an external (BEA) Topic instead of ENS server queue.
If yes, any link for docs/example?
My scenario is: JCS 5.0 and Messaging Server 6.3
Thanks in advance

Hi Everyone,
Im currently having a problem with the event notification service for sun java calendar server 6( sun communication suite 5)...i have successfully compiled the sample publisher apub.c and subscriber asub.c..apart from this i haven't done any changes/settings in ics.conf or any other file..when i run the code using the following :
subscriber window:asub.c
./a.out localhost 57997
subscription successfull
publisher window:apub.c
./a.out localhost 57997
apub>bla bla
apub>.
#[root@localhost~]:In the output for apub.c when the apub prompt appears the logic of the code simply has to put whatever we type onto the publisher window(publish) and when i enter '.' on a line by itself the publisher shuts down..*But in my case there is nothing appearing on the subscriber window..there is no notification happening...*
Can i please know if i have missed out any steps..and also if ENS really works.._The thing i want to finally achieve is to somehow get the text/calendar response object containing the event details with the help of ENS_...i'll be grateful if anybody could answer me..
many thanks,
Bharath

External topics don´t refresh CHM

Hi,
We are having problems when we update external chm files
which are referenced form another chm. It seems that only the time
when the link is created that the external chm is copied inside the
|SSL| folder. We have been looking for a setting to ask RoboHelp
for updating the referenced chm files each time the chm is
generated, but with no luck.
We would much appreciate if someone could help us with this
issue.
Regards,
Jose Antonio

It has been a while since you posted this, but since nobody
answered you - here is some information:
The HTML Help compiler will copy external files into your
.chm file if they are in your project folder - even if they are not
in your project! I consider this an awful bug but some people look
at it as a great feature. In either case it is something you need
to be aware of and live with.
As a help author, if you copy the external file into your
project folder to test the link (a sensible thing to do, no?) it
will then get compiled into your project unless you remember to
remove it before compiling. If it gets compiled into your project,
the help engine will look there first when the user tries to access
it and get the old file rather than the updated one in their
folder. So, in short, do not copy the external files into your
project folder. If RoboHelp is doing this automatically I suspect
you are not creating the link properly.
John

Problem in displaying topics from external files

Hello,
I have a set of Help projects created using Robohelp classic
7.00.139 by Blue sky Software Corp. There is a Master project and
sub projects linked together using “.cnt” files.
Now I want to move to HTML Help format (".chm")
Using Adobe Robohelp 6 for word, I convert all the help
projects to .CHM FILES using Batch generate option in Adobe
Robohelp 6 for word. I put all the “.chm” files in a
single folder of my application. But now the links from my MASTER
projects to the sub projects are not working.
When an external topic is selected from the master it points
correctly to the topic title in TOC, corresponding to the external
sub project but the topic from the selected external file is not
displayed there.
What could be the problem? Are there any settings to be made?
Best regards
VIPL

hi,
when you are creating the key figure info object. there is one tab called additional properties on that select decimal places as you want. activate it. and the reporting. check it out.
if helpful provide points
regards
harikrishna N

Topics missing from link view and topic references

I am using RoboHelp X5 and have come across situations where
I have a URL, and all of the topics that link to it do not display
in link view, in the Show Topics References option, or in the
External Topics report. I want to know if there is an easy way to
correct this so I can see every topic that links to a particular
URL.
For example, I have a link to www.adobe.com that is
referenced in the TOC and 5 different RoboHelp topics. After I
initially set up all the links, all 5 topics show in link view from
www.adobe.com. In topic references, the TOC also appears. Then a
few days or weeks later, I try to view the links again, and some or
all of them no longer appear. If I display the link in link view or
right click and select Topic References, it may only show me the
reference to the TOC. If I remove it from the TOC, it no longer
appears as a URL at all. But it is still actually used in 5 topics.
Also, if I know it is linked from topic A, I could go in and edit
topic A and save. Then www.adobe.com will show up as a link in the
URL list again, and topic A will appear again in link
view/references. But I don't necessary know all of the topics that
link to it, and if I am trying to remove it from the entire
project, or change the URL, that becomes a problem.
I hope this makes sense and if anyone can help, I would
appreciate it!
Chris

Repair the broken links, create a zipped backup of the project, then delete the CPD file before reopening.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Message appears when displaying project with external link

Dear Sir,
I am very fimiliar with Robohelp 6 options. As I upgraded
from version 6 to 7 , some of the things were different. I have a
huge webhelp project that is composed of many sub-projects, in most
of them there are hyperlinks to each other.
the problem is that whenever I open a project that refers to
an external topic, a message appears saying : (The Hyperlink ....
used in .... is outside the current project and will not be shown
in project manager)

It is a standard message and if you are satisfied the links
are good, then there is an option to turn the warning off.
I suspect you turned it off in RH6 and the installation of
RH7 has just brought it back.

External Link through Contents

As you can tell I am extremely new to this and was unable to
locate it in the Book. But is there a way to link to a external
file? I know how to do it from within a page, but I can not figure
out how to do it through the contents section without causing the
red x to appear over the file name
James

What do you mean by "the TOC is not picking up the page"?
Are you saying the page does not appear in the TOC?
Are you saying it appears but clicking it does not take you
to the required page?
I suspect you mean the latter. First create a new project and
generate the output to your hard disk. In that output create a TOC
entry in the way I described so the link is perhaps c:\test.htm.
That will prove to you the idea works. After that it is more likely
the path was not correct in your main project.
The alternative is to include a blank topic in your project
and point to that in your TOC. In the blank topic include a
redirect (how is in Rick's Tips and Tricks) to the external topic
you want. However, the path to go in the redirect will be the same
as the path I am describing to you so if you cannot get that to
work, I am not sure that will get you any further forward.
Nonetheless try those things in a simple one topic project
where you can more easlly see and test things.
Come back if you still cannot get it to work.

External Topics

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