Extract SAP Background Job list to excel and E-mail to User

Hi Experts,
I am a Basis consultant and have a requirement to download the list of finished & cancelled SAP BG jobs of previous week to excel and send e-mail to Users. For now we are doing this manually every week, Is this possible to automate this process? Please help to share your views.
Thank you very much in advance.
Regards,

Hi Mariano,
Thanks for your reply. Yes, I have already checked TBTC* tables but i want to know is there any standard report/program that can be scheduled on daily basis to download all the required data from SAP to excel?
Regards,

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    *& Example of sending external email via SAPCONNECT                    *
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    TABLES: ekko.
    PARAMETERS: p_email   TYPE somlreci1-receiver
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      ebeln TYPE ekpo-ebeln,
      ebelp TYPE ekpo-ebelp,
      aedat TYPE ekpo-aedat,
      matnr TYPE ekpo-matnr,
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    DATA: it_ekpo TYPE STANDARD TABLE OF t_ekpo INITIAL SIZE 0,
          wa_ekpo TYPE t_ekpo.
    TYPES: BEGIN OF t_charekpo,
      ebeln(10) TYPE c,
      ebelp(5)  TYPE c,
      aedat(8)  TYPE c,
      matnr(18) TYPE c,
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    DATA: wa_charekpo TYPE t_charekpo.
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    DATA:   it_attach TYPE STANDARD TABLE OF solisti1 INITIAL SIZE 0
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            t_receivers LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
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            gd_error    TYPE sy-subrc,
            gd_reciever TYPE sy-subrc.
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    START-OF-SELECTION.
      Retrieve sample data from table ekpo
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      t_packing_list-head_num   = 1.
      t_packing_list-body_start = 1.
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                document_not_sent          = 2
                document_type_not_exist    = 3
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                enqueue_error              = 7
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    - Guru

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    *"      ERR_NO_ABAP_SPOOLJOB
    Fist part: Verify if the spool really exists
      SELECT SINGLE * FROM tsp01 WHERE rqident = src_spoolid.
      IF sy-subrc NE 0.
        RAISE err_no_abap_spooljob. "doesn't exist
      ELSE.
        client = tsp01-rqclient.
        name   = tsp01-rqo1name.
        CALL FUNCTION 'RSTS_GET_ATTRIBUTES'
             EXPORTING
                  authority     = 'SP01'
                  client        = client
                  name          = name
                  part          = 1
             IMPORTING
                  type          = type
                  objtype       = objtype
             EXCEPTIONS
                  fb_error      = 1
                  fb_rsts_other = 2
                  no_object     = 3
                  no_permission = 4
                  OTHERS        = 5.
        IF objtype(3) = 'OTF'.
          desired_type = otf.
        ELSE.
          desired_type = ali.
        ENDIF.
        CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
             EXPORTING
                  rqident              = src_spoolid
                  desired_type         = desired_type
             IMPORTING
                  real_type            = real_type
             TABLES
                  buffer               = l_objcont
             EXCEPTIONS
                  no_such_job          = 14
                  type_no_match        = 94
                  job_contains_no_data = 54
                  no_permission        = 21
                  can_not_access       = 21
                  read_error           = 54.
        IF sy-subrc EQ 0.
          attach_type = real_type.
        ENDIF.
        CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
             EXPORTING
                  owner     = sy-uname
                  region    = ou_fol
             IMPORTING
                  folder_id = l_folder_id
             EXCEPTIONS
                  OTHERS    = 5.
    fill out informations about the header of the email
        CLEAR: g_document.
        g_document-foltp     = l_folder_id-foltp.
        g_document-folyr     = l_folder_id-folyr.
        g_document-folno     = l_folder_id-folno.
        g_document-objtp     = c_objtp.
        g_document-objdes    = header_mail.
        g_document-file_ext  = c_file_ext.
        g_header_data-objdes    = header_mail.
        CALL FUNCTION 'SO_DOCUMENT_REPOSITORY_MANAGER'
             EXPORTING
                  method      = 'SAVE'
                  office_user = sy-uname
             IMPORTING
                  authority   = g_authority
             TABLES
                  objcont     = lt_body_email
                  attachments = lt_attachments
             CHANGING
                  document    = g_document
                  header_data = g_header_data
             EXCEPTIONS
                  OTHERS      = 1.
        folder_id-objtp = l_folder_id-foltp.
        folder_id-objyr = l_folder_id-folyr.
        folder_id-objno = l_folder_id-folno.
        object_id-objtp = c_objtp.
        object_id-objyr = g_document-objyr.
        object_id-objno = g_document-objno.
        link_folder_id-objtp = l_folder_id-foltp.
        link_folder_id-objyr = l_folder_id-folyr.
        link_folder_id-objno = l_folder_id-folno.
        REFRESH lt_rec_tab.
       CLEAR lt_rec_tab.
       lt_rec_tab-sel        = 'X'.
       lt_rec_tab-recesc     = object_type.   "This field for FAX/MAIL
       lt_rec_tab-recnam     = 'U-'.
       lt_rec_tab-deliver    = 'X'.
       lt_rec_tab-not_deli   = 'X'.
       lt_rec_tab-read       = 'X'.
       lt_rec_tab-mailstatus = 'E'.
       lt_rec_tab-adr_name   = fax_mail_number.
       lt_rec_tab-sortfield  = fax_mail_number.
       lt_rec_tab-recextnam  = fax_mail_number.
       lt_rec_tab-sortclass  = '5'.
       APPEND lt_rec_tab.
          lt_rec_tab-recextnam = fax_mail_number.
          lt_rec_tab-recesc = object_type.
          lt_rec_tab-sndart = 'INT'.
          lt_rec_tab-sndpri = 1.
          APPEND lt_rec_tab.
        lt_files-file = c_file.
        APPEND lt_files.
    begin of insertion by faianf01
        hd_dat-objdes = header_mail.
        CALL FUNCTION 'SO_ATTACHMENT_INSERT'
             EXPORTING
                  object_id                  = object_id
                  attach_type                = attach_type
                  object_hd_change           = hd_dat
                  owner                      = sy-uname
             TABLES
                  objcont                    = l_objcont
                  objhead                    = l_objhead
             EXCEPTIONS
                  active_user_not_exist      = 35
                  communication_failure      = 71
                  object_type_not_exist      = 17
                  operation_no_authorization = 21
                  owner_not_exist            = 22
                  parameter_error            = 23
                  substitute_not_active      = 31
                  substitute_not_defined     = 32
                  system_failure             = 72
                  x_error                    = 1000.
        IF sy-subrc > 0.
        ENDIF.
    end of insertion by faianf01
    send email from SAPOFFICE
        CALL FUNCTION 'SO_OBJECT_SEND'
             EXPORTING
                  folder_id                  = folder_id
                  object_id                  = object_id
                  outbox_flag                = outbox_flag
                  link_folder_id             = link_folder_id
                  owner                      = sy-uname
                 check_send_authority       = 'X'
             TABLES
                  receivers                  = lt_rec_tab
                 note_text                  = lt_note_text
             EXCEPTIONS
                  active_user_not_exist      = 35
                  communication_failure      = 71
                  component_not_available    = 1
                  folder_no_authorization    = 5
                  folder_not_exist           = 6
                  forwarder_not_exist        = 8
                  object_no_authorization    = 13
                  object_not_exist           = 14
                  object_not_sent            = 15
                  operation_no_authorization = 21
                  owner_not_exist            = 22
                  parameter_error            = 23
                  substitute_not_active      = 31
                  substitute_not_defined     = 32
                  system_failure             = 72
                  too_much_receivers         = 73
                  user_not_exist             = 35.
      ENDIF.
    ENDFUNCTION.
    =================================================================================
    z_send_email_fax
    FUNCTION ZCBFS_SEND_MAIL.
    ""Interface local:
    *"  IMPORTING
    *"     REFERENCE(SRC_SPOOLID) LIKE  TSP01-RQIDENT
    *"     REFERENCE(HEADER_MAIL) TYPE  SO_OBJ_DES
    *"  TABLES
    *"      LIST_FAX_MAIL_NUMBER STRUCTURE  SOLI
    *"  EXCEPTIONS
    *"      ERR_NO_ABAP_SPOOLJOB
      DATA: vg_achou(1) TYPE n.
    Fist part: Verify if the spool really exists
      vg_achou = 1.
      DO 60 TIMES.
        SELECT SINGLE * FROM tsp01 WHERE rqident = src_spoolid.
        IF sy-subrc IS INITIAL.
          CLEAR vg_achou.
          EXIT.
        ELSE.
          WAIT UP TO 1 SECONDS.
        ENDIF.
      ENDDO.
      IF vg_achou = 1.
        RAISE err_no_abap_spooljob. "doesn't exist
      ENDIF.
      client = tsp01-rqclient.
      name   = tsp01-rqo1name.
      CALL FUNCTION 'RSTS_GET_ATTRIBUTES'
           EXPORTING
                authority     = 'SP01'
                client        = client
                name          = name
                part          = 1
           IMPORTING
                type          = type
                objtype       = objtype
           EXCEPTIONS
                fb_error      = 1
                fb_rsts_other = 2
                no_object     = 3
                no_permission = 4
                OTHERS        = 5.
      IF objtype(3) = 'OTF'.
        desired_type = otf.
      ELSE.
        desired_type = ali.
      ENDIF.
      CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
           EXPORTING
                rqident              = src_spoolid
                desired_type         = desired_type
           IMPORTING
                real_type            = real_type
           TABLES
                buffer               = l_objcont
           EXCEPTIONS
                no_such_job          = 14
                type_no_match        = 94
                job_contains_no_data = 54
                no_permission        = 21
                can_not_access       = 21
                read_error           = 54.
      IF sy-subrc EQ 0.
        attach_type = real_type.
      ENDIF.
      CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
           EXPORTING
                owner     = sy-uname
                region    = ou_fol
           IMPORTING
                folder_id = l_folder_id
           EXCEPTIONS
                OTHERS    = 5.
    fill out informations about the header of the email
      CLEAR: g_document.
      g_document-foltp     = l_folder_id-foltp.
      g_document-folyr     = l_folder_id-folyr.
      g_document-folno     = l_folder_id-folno.
      g_document-objtp     = c_objtp.
      g_document-objdes    = header_mail.
      g_document-file_ext  = c_file_ext.
      g_header_data-objdes    = header_mail.
      CALL FUNCTION 'SO_DOCUMENT_REPOSITORY_MANAGER'
           EXPORTING
                method      = 'SAVE'
                office_user = sy-uname
           IMPORTING
                authority   = g_authority
           TABLES
                attachments = lt_attachments
           CHANGING
                document    = g_document
                header_data = g_header_data
           EXCEPTIONS
                OTHERS      = 1.
      folder_id-objtp = l_folder_id-foltp.
      folder_id-objyr = l_folder_id-folyr.
      folder_id-objno = l_folder_id-folno.
      object_id-objtp = c_objtp.
      object_id-objyr = g_document-objyr.
      object_id-objno = g_document-objno.
      link_folder_id-objtp = l_folder_id-foltp.
      link_folder_id-objyr = l_folder_id-folyr.
      link_folder_id-objno = l_folder_id-folno.
      REFRESH lt_rec_tab.
      LOOP AT LIST_FAX_MAIL_NUMBER.
        lt_rec_tab-recextnam = LIST_FAX_MAIL_NUMBER-LINE.
        lt_rec_tab-recesc = 'U'.
        lt_rec_tab-sndart = 'INT'.
        lt_rec_tab-sndpri = 1.
        APPEND lt_rec_tab.
      ENDLOOP.
      lt_files-file = c_file.
      APPEND lt_files.
      hd_dat-objdes = header_mail.
      CALL FUNCTION 'SO_ATTACHMENT_INSERT'
           EXPORTING
                object_id                  = object_id
                attach_type                = attach_type
                object_hd_change           = hd_dat
                owner                      = sy-uname
           TABLES
                objcont                    = l_objcont
                objhead                    = l_objhead
           EXCEPTIONS
                active_user_not_exist      = 35
                communication_failure      = 71
                object_type_not_exist      = 17
                operation_no_authorization = 21
                owner_not_exist            = 22
                parameter_error            = 23
                substitute_not_active      = 31
                substitute_not_defined     = 32
                system_failure             = 72
                x_error                    = 1000.
      IF sy-subrc > 0.
      ENDIF.
    send email from SAPOFFICE
      CALL FUNCTION 'SO_OBJECT_SEND'
           EXPORTING
                folder_id                  = folder_id
                object_id                  = object_id
                outbox_flag                = outbox_flag
                link_folder_id             = link_folder_id
                owner                      = sy-uname
           TABLES
                receivers                  = lt_rec_tab
                note_text                  = lt_note_text
           EXCEPTIONS
                active_user_not_exist      = 35
                communication_failure      = 71
                component_not_available    = 1
                folder_no_authorization    = 5
                folder_not_exist           = 6
                forwarder_not_exist        = 8
                object_no_authorization    = 13
                object_not_exist           = 14
                object_not_sent            = 15
                operation_no_authorization = 21
                owner_not_exist            = 22
                parameter_error            = 23
                substitute_not_active      = 31
                substitute_not_defined     = 32
                system_failure             = 72
                too_much_receivers         = 73
                user_not_exist             = 35.
    ENDFUNCTION.
    Regards,
    Sree

  • Convert SAP spoolOR list to excel and send as an email attachment

    Hello All Masterminds ,
      Iu2019ve developed a utility, in which users has to maintain one u201CZu201D view where they can give any report name, type of attachment (PDF, XLS, TXT) and sender email addresses.u201DNote: thing to remember here is Iu2019m creating XLS,TXT,PDF format dynamicallyu201D 
    It is working fine for PDF. Iu2019m submitting the program and creating spool and converting it to PDF and sending to their emails as an attachment.  It looks fantastic. When Iu2019m doing the same thing for XLS it is showing messy output, I tried many functions and search lots of unanswered, unfinished SDN posts. I almost tried every single clue given in these posts but no luck. Email part is working fine using classes (  l_document = cl_document_bcs=>create_document , l_document->add_attachment , l_send_request->set_document( l_document ).,cl_sapuser_bcs=>create( l_uname ).,l_send_request->add_recipient,  l_send_request->set_send_immediately( '' ).  ) .
    My real deal is to create a beautiful XLS out put. I also tried FMs LIST_FROM_MEMORY and LIST_TO_ASCI but no-luck. I thought instead of spool if I use u201CSubmit  EXPORTING LIST TO MEMORY u201C option may be It works but BIG NO 
       Iu2019m sure some genius out there has done something like his , I ain`t genius that is why I am stuck   Please guys throw me some bones .  As I said, I am able to do most of the things. I need some magic code /answer which turns my messy, ugly unformatted excel sheet attachment to beautiful u201Cpiece of art u201CExcel output.
      Here are the FMs I tried so far with different combinations.
    CALL FUNCTION 'LIST_FROM_MEMORY'
    CALL FUNCTION 'LIST_TO_ASCI'
    CALL FUNCTION 'GUI_DOWNLOAD'
    CALL FUNCTION 'RSPO_DOWNLOAD_SPOOLJOB'
    CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
    CALL FUNCTION 'CONVERT_OTF'
    CALL FUNCTION 'SAP_CONVERT_TO_XLS_FORMAT'
    And logic like to get rid of things getting in Asci tables
    cl_abap_char_utilities=>newline.
    cl_abap_char_utilities=>horizontal_tab
    cl_abap_char_utilities=>VERTICAL_TAB
    cl_abap_char_utilities=>cr_lf
    FIELD-SYMBOLS: <lfs_table>,    " Internal table structure
                     <lfs_con>.      " Field Content
      DATA: l_text TYPE char1024.     " Text content for mail attachment
      DATA: l_con(50) TYPE c.        " Field Content in character format
    Columns to be tab delimeted
      LOOP AT FINAL ASSIGNING <lfs_table>.
        DO.
          ASSIGN COMPONENT sy-index OF STRUCTURE <lfs_table>
                 TO <lfs_con>.
          IF sy-subrc NE 0.
            CONCATENATE c_cr l_text INTO l_text.
            APPEND l_text TO i_attach.
            EXIT.
          ELSE.
            CLEAR: l_con.
            MOVE <lfs_con> TO l_con.
            CONDENSE l_con.
            IF sy-index = 1.
              CLEAR: l_text.
              MOVE l_con TO l_text.
            ELSE.
              CONCATENATE l_text l_con INTO l_text
                 SEPARATED BY c_tab.
            ENDIF.
          ENDIF.
        ENDDO.
      ENDLOOP.
    Posts : https://forums.sdn.sap.com/click.jspa?searchID=14756211&messageID=4401940
    https://forums.sdn.sap.com/click.jspa?searchID=14756211&messageID=4796657
    https://forums.sdn.sap.com/search.jspa?threadID=&q=convertspoolintoexcelformatforsendingmail&objID=c42&dateRange=all&numResults=30&rankBy=10001
    Will appreciate your help and time.
    Thanks,
    Saquib Khan

    Hi,
    i send excel-att like this.
    REPORT Z_EMAIL_CL_BCS MESSAGE-ID ZZ.
    More examples here BCS_EXAMPLE_* with se38
    DATA: SEND_REQUEST       TYPE REF TO CL_BCS.
    DATA: SUBJECT            TYPE SO_OBJ_DES.
    DATA: ATT_TYPE           TYPE SOODK-OBJTP.
    DATA: IT_TEXT            TYPE BCSY_TEXT.
    DATA: WA_TEXT            LIKE SOLI.
    DATA: IT_BIN             TYPE SOLIX_TAB.
    DATA: WA_BIN             TYPE SOLIX.
    DATA: DOCUMENT           TYPE REF TO CL_DOCUMENT_BCS.
    DATA: SENDER             TYPE REF TO CL_SAPUSER_BCS.
    DATA: RECIPIENT          TYPE REF TO IF_RECIPIENT_BCS.
    DATA: BCS_EXCEPTION      TYPE REF TO CX_BCS.
    DATA: SENT_TO_ALL        TYPE OS_BOOLEAN.
    Bytes der Datei
    DATA: IT_LENGHT          TYPE SO_OBJ_LEN.
    DATA: N10(10)            TYPE N.
    CONSTANTS: CON_NEWL TYPE ABAP_CHAR1 VALUE CL_ABAP_CHAR_UTILITIES=>NEWLINE,
               CON_TAB  TYPE ABAP_CHAR1 VALUE CL_ABAP_CHAR_UTILITIES=>HORIZONTAL_TAB.
    CONSTANTS: CON_NEWL TYPE X VALUE '0D', "OK for non Unicode
                CON_TAB  TYPE X VALUE '09'. "OK for non Unicode
    START-OF-SELECTION.
      PERFORM MAIN.
    END-OF-SELECTION.
    FORM MAIN.
      TRY.
        -------- create persistent send request ------------------------
          SEND_REQUEST = CL_BCS=>CREATE_PERSISTENT( ).
          PERFORM HEAD_CONT.
          PERFORM XLS_ATT.
        add document to send request
          CALL METHOD SEND_REQUEST->SET_DOCUMENT( DOCUMENT ).
        --------- set sender -------------------------------------------
          SENDER = CL_SAPUSER_BCS=>CREATE( SY-UNAME ).
          CALL METHOD SEND_REQUEST->SET_SENDER
            EXPORTING
              I_SENDER = SENDER.
        --------- set recipent -----------------------------------------
          RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(
                                            'the email adress' ).
        add recipient with its respective attributes to send request
          CALL METHOD SEND_REQUEST->ADD_RECIPIENT
            EXPORTING
              I_RECIPIENT = RECIPIENT
              I_EXPRESS   = 'X'.
         RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(
                                           'the email adress 2' ).
        add recipient with its respective attributes to send request
         CALL METHOD SEND_REQUEST->ADD_RECIPIENT
           EXPORTING
             I_RECIPIENT = RECIPIENT
             I_EXPRESS   = 'X'.
        ---------- send document ---------------------------------------
          CALL METHOD SEND_REQUEST->SEND(
            EXPORTING
              I_WITH_ERROR_SCREEN = 'X'
            RECEIVING
              RESULT              = SENT_TO_ALL ).
          COMMIT WORK.
        CATCH CX_BCS INTO BCS_EXCEPTION.
          WRITE: 'Fehler aufgetreten.'(001).
          WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
          EXIT.
      ENDTRY.
    ENDFORM.                    "main
    FORM HEAD_CONT.
      CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
      ATT_TYPE = 'RAW'.
      CONCATENATE 'Betreffzeile am' SY-DATUM 'um' SY-UZEIT
      INTO SUBJECT SEPARATED BY SPACE.
      WA_TEXT = 'Hello!'.
      APPEND WA_TEXT TO IT_TEXT.
    WA_TEXT = 'dieses ist eine Testmail'.
    APPEND WA_TEXT TO IT_TEXT.
    WA_TEXT = 'Gruß'.
    APPEND WA_TEXT TO IT_TEXT.
      DESCRIBE TABLE IT_TEXT LINES N10.
      N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
      IT_LENGHT = N10.
      DOCUMENT = CL_DOCUMENT_BCS=>CREATE_DOCUMENT(
                I_TYPE    = ATT_TYPE
                I_TEXT    = IT_TEXT
                I_LENGTH  = IT_LENGHT
                I_SUBJECT = SUBJECT ).
    ENDFORM.                    "HEAD_CONT
    FORM XLS_ATT.
      DATA: BEGIN OF ITAB OCCURS 0,
            MATNR     LIKE MARA-MATNR,
            MTART     LIKE MARA-MTART,
            MATKL     LIKE MARA-MATKL,
            BRGEW     LIKE MARA-BRGEW,
          END   OF ITAB.
      DATA: BRGEW(18).
      CLEAR: IT_BIN[], WA_BIN, SUBJECT.
      SELECT MATNR MTART MATKL BRGEW INTO TABLE ITAB FROM MARA UP TO 10 ROWS.
      CONCATENATE 'Material'      CON_TAB
            'Materialart'   CON_TAB
            'Warengruppe'   CON_TAB
            'Bruttogewicht' CON_NEWL
              INTO WA_BIN.
      APPEND WA_BIN TO IT_BIN.
      LOOP AT ITAB.
        WRITE ITAB-BRGEW TO BRGEW.
        CONCATENATE ITAB-MATNR CON_TAB
                    ITAB-MTART CON_TAB
                    ITAB-MATKL CON_TAB
                         BRGEW CON_NEWL
                    INTO WA_BIN.
        APPEND WA_BIN TO IT_BIN.
      ENDLOOP.
      ATT_TYPE = 'XLS'.
      SUBJECT = 'My XLS attachment'.
      DESCRIBE TABLE IT_BIN LINES N10.
      N10 = ( N10 - 1 ) * 255 + STRLEN( WA_BIN ).
      IT_LENGHT = N10.
      CALL METHOD DOCUMENT->ADD_ATTACHMENT
        EXPORTING
          I_ATTACHMENT_TYPE    = ATT_TYPE
          I_ATT_CONTENT_HEX    = IT_BIN
          I_ATTACHMENT_SIZE    = IT_LENGHT
          I_ATTACHMENT_SUBJECT = SUBJECT.
    ENDFORM.                    "XLS_ATT
    Perhaps it helps.
    regards, Dieter

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