FB70 Journal Entry

Hi
I am uploading some old customer data into SAP.I want to know what is JE posted after posting the FB70 ?

Ok
Here is better input. We have explored all T-codes.
I have posted one transaction and found the JE on F-03
It is DR Customer AC (Say 10 )
CR Receivable.
User wants DR to Y which is reconciliation account for Customer.So I can not post directly there.
Now I want to know how recon account Y is related to customer account 10 ? Or When the recon account Y (for customer ) will be debited and customer account credited and how the recon account balance will become zero ?
Thanks in advance.

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Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
Suvarna

You may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change

Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin

NULL Value in Journal Entry and Wrong Tax Summary

Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutions

Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Preview of Journal Entry - G/L effect , GL Mapping reference

Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PM

Dear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Automaticly offer outstanding items of a business partner in journal entry

One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helping

Good morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
Why you say, that it isn't a good practise to pass yournal entries on bp?

*Journal Entries while uploading the vendor master data from legacy system*

hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PM

Hi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

Manual journal entries created in Ap did not see in Accounts Payable Trial

Hi Experts,
Report Accounts Payables Trial Balance, with parameter Include SLA/Manuals/Other Sources Flag set to Yes, does not show manual journal entries.
These Manual journals entries are created in AP
Navigation: Payables -->Accounting --> Subledger accounting --> Journal Entries.
Ofter creating the journal entries i ran Accounts Payable Trial Balance, when i go through the output i did not see the Manual journal entries which are created in AP.
Please help me it is very urgent.
Regards,
Raju.

Pl check your 'Report Defintion' once to ensure that liability accounts that you are using in manual entries are included in report definition.
Regards,
Tarun

Stock Posting does not tally with Journal Entry

Hi Mentors,
I currently trying to see the cause of a particular issue with the JE being created by Stock Posting.
After scavenging the forums, I came across SAP Note 1525960.
Symptom
On creating Inventory Posting in locked Posting Period, system gives error message 'Period is
locked for new data [Message 131-107]'. Keep the window open, go to Posting Periods to
change the Period Status to 'Unlocked', and then click on 'Reconcile' again. Inventory Posting
is successfully added.
The Transaction Value in the Inventory Audit Report is correct. However the Debit / Credit
amounts in the Journal Entry of Inventory Posting are doubled.
The note was created in 2010, filed under SAP Business One 2007. I tried to replicate it, and it holds true for our system, which is currently 2004B.
When I tried to explain the SAP note to our accountant, she said that she did not encounter the error message, since she was the one controlling the period.
So my question is, if there any other factors that could influence the change in the posting of the JE such that the variance being posted in the JE is more than the actual amount(as verified against "Inventory Posting List" and OINM)?
Some facts about our Finance department's practices.
They enter the "Stock Posting" a month later.
E.G. Stock Posting for Oct2011 Stock Variance
System Date: Nov 16, 2011
Stock Posting - Posting Date: Oct 31, 2011
Thanks in advance!
Sean

Hi Sir Gordon,
I already checked using your suggested query:
SELECT * from oinm
WHERE NegInvAdjs != 0
found in this [thread|Re: Diffe Amount posting in Same document].
Unfortunately, 2004B does not have the column "NegInvAdjs". The query failed to execute.
Thank you for the guidance,
Sean

G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11

Hi,
G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
I am creating an independent AP Invoice, there are two issues:
1. On line level G/L Account field is not open for selection
2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
Need help its urgent.
Thanks in advance.

Invoice is Item Type.
G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
Issue seems to be on AP side only.
As required please find attached the screen shots.
JEwith mapped GL Account on Warehouse
JEwith different GL Account on line Level via Form Settings
Thanks & Regards
Sonil

How to get Data from SAP B1 through Journal Entries objects (Excel VBA)

Hi Genius
i had try to login SAB B1 thorugh MS Excel VBA code and it worked well. but i need some questions regards getting the data from after login. that means i want the Posting date, Transaction No, account code, debit and credit amount from Journal entries posted in a particular day through MS excel VBA into excel sheets 1 cell A1:E1
how i get it if any possible ways to do that
here my code to login
Public Sub login()
    Sheets("Login").Select 'access the login tab
    Worksheets("Login").Range("B1").Activate 'put focus on cell B1 (manager)
    B1UserID = Trim(ActiveCell.Value2) 'set Businsss One user
    ActiveCell.Offset(1, 0).Activate
    B1Password = Trim(ActiveCell.Value2) 'set Business One password
    ActiveCell.Offset(1, 0).Activate
    sqluser = Trim(ActiveCell.Value2) 'set SQL user
    ActiveCell.Offset(1, 0).Activate
    sqlpass = Trim(ActiveCell.Value2) 'set SQL password
    ActiveCell.Offset(1, 0).Activate
    Db = Trim(ActiveCell.Value2)      'set Database name
    ActiveCell.Offset(1, 0).Activate
    Server = Trim(ActiveCell.Value2) 'set Server name
    Set company1 = New SAPbobsCOM.Company 'initialate DI company object
    company1.DbServerType = dst_MSSQL2005
    company1.Server = Server
    company1.DbUserName = sqluser
    company1.DbPassword = sqlpass
    company1.CompanyDB = Db
    company1.UserName = B1UserID
    company1.Password = B1Password
    'connect to the database
     lRetCode = company1.Connect
        If lRetCode <> 0 Then
            sErrMsg = company1.GetLastErrorDescription
            MsgBox (sErrMsg)
        Else
            MsgBox ("Connected to: " & company1.CompanyName)
        End If
End Sub
pls help me
advance thanks to solvers

Gordons way is the easiest - just query the OJDT table for journal entry headers and JDT1 for journal entry lines if needed.
But if you want to work with the business objects:
'Journal entry
   Dim oJE As SAPbobsCOM.JournalEntries
   Set oJE = company1.GetBusinessObject(oJournalEntries)
   oJE.GetByKey(1234)
   Dim postingDate as String
   postingDate = oJE.DueDate
'etc etc

I have two lists. The first is "Tasks", second is "Journal". I need a "Create Journal Entry" link in the Tasks list. How do I do that?

Let's say I have a Task named "Build SSIS for Duke Energy" and it has another column called Active. Now every day I look at my task list and If I worked on that task I want to create a Journal entry of what I have done. So from the Task
list I'd like a third column that calls the "Journal Entry" list's new form page and pass it in the ID of the task. I have found several TextToHtml scripts out there, but they have to be stored in a script library, and then sourced to a content
editor web part. The problem is they don't fire when I have my list grouped. In addition to, every time someone creates a new view, I have to go in and add the Content Editor web part, point to the script....
Any thoughts. It is the grouped view that really bug me.

Hi,
If you only want to add a hyperlink to create a Journal entry in the task list, I recommend to add a Hyperlink column in the task list and then create workflow to update the column.
You can follow the steps as below:
Open the task list, add a hyperlink column named Create Journal Entry.
Create a workflow associated to the task list, start the workflow automatically when an item is created.
Add actions as below:
Then when a task is created in the task list, the workflow will be stared automatically to update the “Create Journal Entry” column.
Thanks,
Jason
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Standard Goods Receipt PO resulting in odd Journal Entries

I posted a Goods Receipt PO which inculded quantity 3 of an item that is $77.60.
Normally, this should create a Journal Entry where Inventory gets debited $7760x3=$232.80 and the allocation Account (GOODS RECEIVED NOT INVOICED) on the credit side for the same amount (232.80).
However this time the resulting JE
(1) credited GOODS RECEIVED NOT INVOICED for the expected amount (price x quantity = 232.80)
(2) also credited COGS for $1472.37 and
(3) debited inventory by $1705.17 (the expected $232.80, plus the unexpected $1472.37).
Why is the $1472.37 included in this transaction at all - it should have only credited GOODS RECEIVED NOT INVOICED and debited INVENTORY both by $232.80.
We use FIFO. We do allow negative inventory, however this inventory item was not in negative quantity.
thanks!
Geoff

Gordon, thanks
When you say "the cost posted would be the earliest inventory for those items" what do you mean?
I understand that if I posted an AR Invoice , the COGS would be calculated from the oldest available layer, or if the item had a negative quantity on hand, it would have posted the price difference between those transactions that caused the inventory to go negative and the actual price once a transaction occurred that brought the inventory to zero / positive. Or if there is a difference in price between a GRPO and AP Invoice, the difference is allocated to the Price Difference Account.
However in a normal GRPO inventory should be debited, and Goods Received Not Invoiced (allocation account) credited... Why is there a JE to to any other accounts period?
What circumstances could cause these?.
Prior to this GRPO, the inventory audit showed the item at 70 on hand, $670 cumulative value. After the GRPO (on which the GRPO Total is $232.80), the inventory audit says 88 on hand and $2375.34 in cumulative value. This doesn't make sense

FB70 Journal Entry

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