FBL1N vs F-44

Hello Guru,
I have a problem, When looking at the open items for the vendor (FBL1N) including transactions with special G/L indicator Z, the balance is zero. When trying to clear the same vendor (F-44) also including special G/L indicator Z, the balance is not zero.
Hope you provide ideas why it is not equal to each other.
Thanks,
Lon Memars

just on an outside chance - your special gl key is not defined as noted item?
I think menitioned items above are more likely, change open item date in fbl5n to future.
Regards
Hein

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Vendor invoices (FBL1N)

Hi experts,
i have to make a simple ABAP program which extract open and cleared items and display like FBL1N report.
My new report must contain some extra functionalities like if a document(invoice) was checked or not.
My questions are:
- Is there any BAPI function or anything else which display a document(invoice) details? (type,date,reference,amount) like FBL1N ??
Thank you.

Hi Dan,
Please try BAPI_AP_ACC_GETOPENITEMS and
BAPI_AP_ACC_GETBALANCEDITEMS..
Regards
Abhii...

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Vendor open items wise ALV Grid Display (FBL1N) report to Excel Sheet

Hi All,
I need vendor wise open items and cleared items in ALV Grid format in excel sheet.
I'm Trying that in T Code FBL1N, After the execution. I had select ALV Grid format like this From the menu bar->Settings-> Switch list.
After that i get ALV Grid format, Then i'm doing export the data to excel sheet. like this From the Menu bar->List->Export->Spread sheet.
That time i'm getting Error Message no. 0K064, Filter criteria, sorting, totals and subtotals are not taken into account.
I want vendor wise sorting totals and subtotals,
How can i over come this Error please let me now.
Thanks,
Amar

Hi Amar,
Please check the KBA 2083705.
https://websmp230.sap-ag.de/sap(bD1odSZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3230383337303526
Regards,
Monika

Simulair report for FBL5N and FBL1N for new general ledger on segment level

We are working with segments in new G/L ledger. We want to run a open item report where we can combine customers and vendors by segment. The vendors and customers are linked in the master data. In the "old" reports FBL5N and FBL1N you can do this but not by segment.I found the following report on segment level:
- S_PCO_36000218 - Receivables: Segment
- S_PCO_36000219 - Payables: Segment
What I'm missing is to run 1 report for Customers and vendors. What I'm missing to is that there are only some fields available on line item level. (I like to have invoice number, documentype,.......)
Is there a standard report for this in new genaral leger?
Is it possible to ad additional field to th list viewer.

What is this user license type? All financial transactions need professional license.
Thanks,
Gordon

Doubt in fbl1n transaction

hi i have a doubt....
in fbl1n transaction, there are open items and cleared items.
in it the cleared items for certain document types such as invoice etc is not present in the open item table (bsik)
however the cleared items for document types such as general voucher its present in the open items table (bsik)
is this possible as all cleared item entries shld b present in the open item table with an indicator set for cleared or not...
plz exlain!

Hi
There are 2 tables(open and Closed Items) in FI for Account Payables and Account Receivables and GL accounts
1.Account payables: BSIK is Open Items and BSAK is Closed items
2.Account Receivables; BSID and BSAD for OPEN and closed items
3/GL accounts : BSIS and BSAS for Open and Closed Items
<b>Reward points for useful Answers</b>
Regards
Anji

Quantity in report FBL1N

Hello experts,
when i run standard report FBL1N, quantity has to be displayed along with other data. I am getting quantity field but with no data. Probably the quantity field in the G/L table BSEG is not getting updated when we do MIRO, so how to get it in the report.
In the report quantity field data is retrived from BSEG table field MENGE.

Hi,
As field BSEG-MENGE is an special field for line item display, please define the same as follows:
1.FBL3N->menu "settings->special fields"->define fields BSEG-MENGE
2.SE38->program "BALVBUFDEL"->select indicator "Reset only EUINFO/LTEX" ->run
3.FBL3N->menu "settings-layout-current..."->include "Quantity"
Additionally, kindly check the attached OSS note 215798.
Also verify that in the G/L line item have this information. So you have not these informations on the vendor side. It is the reason why these fields remain empty in this transaction.
To be able to display the detail of the quantity and/or Base unit of measure, you must use trans. FBL3N to display the G/L Account Line Items where these fields are filled.
Regards
Ravinagh Boni

Open items in FBL1N.

Hi Experts,
We have set up the payment request settings (Spl. GL indicator u2018Pu2019) in D01. We made a payment against a MIRO invoice & paid through APP (Automatic payment program). However when try to clear the payment with the vendor invoice using F-44, those two lines are not getting displayed whereas those lines are shown as open items in FBL1N.
Could you also try and help us understand what could have been the reason?
Regards
Aravind

Hi Experts,
We made the payment for this invoice through a payment request (f-59).
Now that we already made the payment, we want to clear the invoice and the payment (two lines shown in the screen image which I hv sent).
We donu2019t want to pay the invoice now. There is no issue with APP
Regards
Aravind

Vendor Open Item Transaction FBL1N and Profit Centre Display

When I run transaction FBL1N for vendors and include profit centre in the layout, the profit centre column is included but is not populated with and values for any line item. However when I run a report in FAGLL03 the line items dispolay a profit centre.
How do I get the profit centre to report in my FBL1N output?
The Program running FBL1N is RFITEMAP.
Warm regards
Victor

I have done that. The column appears but it is not populated with any profit centre for line items, although the items belong to profit centres.
Regards
Victor

Report FBL1N with flag Customer items

Hello,
When I set the flag "Customer Items" in the selection screen of the report FBL1N I can display the vendor items and also the related custome items.
The problem is that I can display the list of all the vendors and below the list of the customers with the total balance.
I'd like to display the vendor items with the balance of the vendor invoices then the related customer items with the balance of the customer invoices and then the balance of the vendor and customer invoices.
Is it possible?
Please let me know.
Thanks a lot in advance
Kind Regards,
Emanuela

Hello,
Thanks for your answer.
My problem is another one.
I have two vendors:
- Vendor A
- Vendor B
This to Vendors are linked to the following Customers:
- Customer A
- Customer B
If I execute the FBL1N with the falg customeer items, I can display:
1) List of Vendor A invoices and total amount
2) List of Vendor B invoices and total amount
3) List of Customer A invoices and total amount
4) List of Customer B invoice sand total amount
5) Balance of Vendor (A + B) and Customer (A+B) invoices
I'd like to find a way to modify the sequence because I need to have:
1) List of Vendor A invoices and total amount
2) List of Customer A invoices and total amount
3) Balance of Vendor A and Customer A invoices
4) List of Vendor B invoices and total amount
4) List of Customer B invoices and total amount
5) Balance of Vendor B and Customer B invoices
Only in this way I can display properly the result of compensation for each couple of Vendor/Customer.
In the standard display the result has no meaning.
Thanks a lot for your help
Cheers,
Emanuela

Report as per FBL1N - Vendor line Items

Hi Experts,
I have a requirement to generate a report as per FBL1N, the current process is as follows. User enters shipments in dynamic selection > document > Reference > right side Reference. '*' is kept before and after the shipments. Other selections are company code and All items radio button and Execute.
My question is , What are the tables this looks at ? I am assuming BSIK, BSAK and BSEG. How to know which tables it looks at ? I think this may be functional question. If you have any questions please let me know.
Thank you,
Surya

Hi All,
Thanks a lot for your quick responses. By looking at your responses, here I am presenting the actual reqirement.
Fianl aim of this report is to give the user to decide GR/IR clearing. User does as follows.
1. Run MB5S, with the report she finds shipments associated with them by looking at GL line items.
2. Then she runs The above steps to determine wether those shipments are paid or not.
3. If they are paid then clear the corresponding entries. If not paid then sends message to Vendor to send Invoice.
Right now I am doing as following:
Selctions screen has company code, GL account, Posting date (selection range), PO number (selection option).
I am querying BSIS for GR data with this data and document type WE. And query BSIS again for document type Z6(Haulier) and posting key 31 for Invoice data for all entries of GR data by matching XBLNR(shipment# in this case) and ZUONR(Assignment key a combinations of PO# and PO line item). GR data and IR data will be into two different tables.
Now I am going to BSEG for all entries of GR data and IR data and get quantity and Vendor (LIFNR). Now starts the matching of GR with corresponding IR happnes on company code, XBLNR(Shipment#) and ZUONR. If a match is found then keep GR data and corresponding IR data in one line and append to final result set. If no match found then just append IR data to the final result set.
Loop through the final result set to determine the status based on the following coditions.
1 if gr qty = ir qty and gr amount = ir amount then F13 pending
elseif gr qty > ir qty and gr amount > ir amount then GR surplus
elseif gr qty < ir qty and gr amount < ir amount then IR surplus
elseif gr qty = ir qty and gr amount <> ir amount then Qty correction
elseif gr qty <> ir qty and gr amount = ir amount then Amount correction
Now I have to take the shipments from the above list and go to FBL1N(I already described this). Once this list(FBL1N result) comes I have to prepare the final list for output based the shipmets found in this list by comparing the list came before FBL1N result.
I am little concerned about the performance also, any tips for that also welcome.
As mentioned by Pedro above, I want to know wether there are any FMs available or not at each step of this process. If you have any questions please let me know so that I can give more details. Your help is greatly appreciated.
Thank you,
Surya.

Open items displayed in FBL1N but not displayed during vendor payment

Hi gurus,
Does anyone have any idea about this topic?
When using FBL1N, I can display all my vendor items, but when I want to pay the vendor with f-53, the system tells me there are no open items, whereas I saw several of them in FBL1N.
It does not seem to be a problem of due date (I use same due date in fbl1n and f-53).
Would anyone have any idea?
Regards,
Ronan

Hi,
In f110 propsal may be active and you might have selected those items but you have not completed the payment program pls check the payment proposal if line items are there you delete the proposal then try f-53 .............
Regards
Pramod

Clear from Vendor open line item (FBL1N).

Dear,
I have Posted the Invoice and cancelled the same invoice which was in the Blocked status without Release.So its showing in Vendor open line item (FBL1N).
Now we can not release these two docs in MRBR bcz the invoice was cancelled and also it can not be cleared in F.13 bcz which was blocked for paymentu2026
Kindly help me how can i solve this issue and my user is askinig me to clear the same from the vendor line items.
Also suggest how the same will affect the business impact.
regards,
Kannan B

Pl post it in ERP Financials,to get faster replies SAP ERP Financials

Withholding tax not able to view in FBL1N - Vendor Line Item report

Dear All,
The VI documents are posted in different vendors. The Tax code has been duly selected and tax was deducted at the time of posting the entry. When we generate the list of vendor line items using standard report FBL1N, we observe that only some of the VI documents in the output show the withholding tax amount in the respective column whereas in some of the VI documents, the withholding tax amount is appearing as zero even though the tax line item is available in the document (same can be seen in FB03).
Please let us know the possible cause for the same.
Regards,
Anand.Inguva

Dear,
by FBL1N is not possible to check the Extended WT
information due to the technical reasons explained into the note
number 363309.
Furthermore please be aware that by the report RFKQST00 and
RFIDYYWT You can have all the WT details.
I hope this helps You.
Mauri

Vendor Name Appearing Different for Different Line Items in FBL1N

Hi,
I am executing FBL1N and changing the layout to include the Vendor Name in the line items. But when the line items are appearing, the Vendor Name is appearing different for different documents. I wish to see from where the system is picking up the name, so that I can rectify this. But since the layout is being changed after the report is executed, the debug window is taking me in this. Can someone help me please how to debug so that I can see from where the name is coming?
Thanks and Regards,
Sameer Joshi

Hi Raymond,
Yes it was due to the BADI.
Thanks for your reply.
Thanks and Regards,
Sameer Joshi

Not able to see Purchase Order No in FBL1N Report

Dear All,
I am not able to see Purchase Order Number in FBL1N report. I have tried in change layout by selecting the purchase document but system is not displaying.
Kindly help me on this.
Regards,
Yadayya

Dear Yadayya,
in reference to your query please review the SAP note
152335 Field EBELN in line layout variant for cust./vendor
Please note that field BSEG-EBELN is not possible for being shown
with a value in FBL1N and FBL5N as explained in the note above.
Since Release 3.0, several purchase orders can be offset in one invoice.
As a result, different purchasing document numbers (BSEG-EBELN) can be
contained in the different G/L account line items.
As a result, it is no longer possible to enter a unique purchasing
document number in the customer/vendor line item.Field BSEG-EBELN is not
filled in the vendor line item and therefore cannot be displayed in the
line item display for customers/vendors.
Hope this information helps to clarify the standard system behaviour.
Mauri

FBL1N vs F-44

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