FBL3N Open items

Hi,
I have a requirement where for a G/L, i have to match the total for my report.
I will be taking all open items from the G/L and it should match with my report output. But it is not matching. The problem is in G/L account from FBL3N some accounts are shown as open, but i cannot find those entries in BSIS table, that entry exists in BSAS table, which is the cleared items table.
Can any one let me know how to sort this problem.
Thanks,
Raju

Hi,
BSIS Table cintains Open Items, when ever you use retention payment or advance payment at that time payments used to be done in multiple installments.
e.g. If Vendor A to be paid 3000 in 3 installments,
1st installment of 1500-------> 2nd of 1000 -
> 3rd of 500
Intially BSIS will have 3000 Rs as open item and BSAS will have no entry
Once 1st installment will be cleared -
BSIS will have 1500 as open and also 1500 as cleared in BSAS table
2nd Installment cleared -
BSIS will have 500 open
BSAS will have 2 cleared line items1500 and 1000
3rd installment cleared -
BSIS Will have no entry
BSAS will have 3 cleared line items, 1500,1000 & 500.
So I think you need to get data and check entries in both the tables as once item gets cleared BSIS table will be updated or all entries will be removed from BSIS at the same time BSAS will have that entry with clearation details.
Please check, hope it helps.
Regards,
Umang Mehta

Similar Messages

Open Items

Hii..
We are creating a bank report for which we need a data from FBL3N open items on previous dates for this we are using table BSIS up to this everything is fine but problem is in FBL3N suppose if we give open items for 31.12.2008 or any other previous date the system shows all the document that were Open on that date whether it may be cleared later & gives the clearing document number also But it shows them as open items for that date which is OK but when we read data from BSIS table giving the same selection criteria it gives us only those document which are actually open till now.but we need those documents also which are open on previous dates also like we are getting FBL3N.
Useful answer will be appreciated.
Regards,
D Rana

Hii Eli,
Thanks for your reply
In Selection criteria we are giving Company code,G/L & Posting Date in the to Column & the same selection in FBL3N.But in FBL3N we are getting documents that are actually cleared but not till date while in BSIS we getting documents that are actually open.
Regards,
D RANA

Open items in GL is showing green tick instead of red point

Hi experts,
In some GLs,we have observed that while run FBL3n,Open items in GL is showing green tick instead of red point.
Please advise.
Regards,
Samar

Hi experts,
Thanks for the reply.
After doing changes in OBA5 & SM30,in GL of all accounts we have put tick under open item management.But in case of two GLs where we have found balances and later we made said GL balance to Zero.But when we try to put tick in FS00 of said GLs and we want to save it,following errors shown in FS00:
You cannot change the open item management setting; (see long text)
Message no. FH087
Diagnosis
This account does not balance to zero.
System Response
You cannot switch the open item management specification on or off with this transaction.
Procedure
If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.
Please advise.
Regards,
Samar

GL Account open items- BSIS table

Hello All,
The standard BSIS table contains the GL Account open items. However i can find the line items for GL Accounts which are not based on "Open item management" also in this table. eg.Salary account postings from yr 2002 (All year end postings have been done appropriately). Is there any other table which can give the relevant info. ?
Any pointers to this will be highly appreciated.
Regards,
Aastha

Not sure if I have understood the question, but I will give it a try.
There are two different concepts - "Open Item Management" and "Line Item Display".
Line Item Display allows you to see from FS10N, further drill-down into FBL3N
Open Item Management allows you to see Open and Cleared Items.
Open Items are stored in tables BSIS, BSIK, BSID
Cleared Items are stored in tables BSAS, BSAK, BSAD
Over and above this, ALL documents are stored in BSEG and BKPF, irrespective of their Open Item or Line Item status.
Hope this helps.

Deleted Items Appearing on the FBL3n Report for Open Items

Hi All
We just went live and I am facing a huge issue;
I deleted many migration entries from loads of GL Accounts for multiple Co Codes, but on the FBL3n report, whenI execute with the option of 'Open Items' only, I still see the deleted items with a green check sitting there.
How can i get those from being visible?
Thanks for the support
RS

Hi:
This is standard behavior. Your GL accounts are managed on line item basis hence despite of the fact you reversed the entries they will continue to be shown in open item selection criteria which in fact are not open items. It makes no sense to see a GL account in FBL3N on open item date since this account has been configured on the basis on line item management and i will continue to be shown as line item with green sign . Execute report FBL3N with open item or with all item (with date you give in open item) you will see the same figures and same line items. However you can exclude the reversed entries by fetching reversed with (BKPF-STBLG) field from menu ..settings...special fields and hence excluding the entries having this filed update.
I hope this will solve your issue.
Regards

Open items in FBL3N

Hello,
I have a problem in displaying the open items and cleared items for a GL A/C in reports (FBL3N, FAGLL03).
Message obtained : No items selected.
In FS00, the following are checked :
Open item management
Line item display
Is there any other configuration required?
Thanks in advance for your help.
Diana.

Hello,
Though you have maintained your account as open item and cleared item, none of the line must have been cleared so far.
You need to clear the items through F-03 for this account. To clear the items debit and credit total must have been tallied. You one select those line items you want to clear. Then the amount will come to blue colour and non-clearing line items will come to black colour. Make sure the difference between these is ZERO.
Now, you can see in FBL3N, all items (select check box Normal items)
Regards,
Ravi

Open items are not displaying in FBL3N

This is with regard to "FBL3N" report. When we have executed this the result is as mentioned below by item wise:-
1) Open Items :- Report is showing all items (including open & closed)
2) Closed Items :- Showing no items
3) All Items :- Showing all items (including open & closed)
I am attaching the screen shots for your reference.
It is working fine for "FBL1N" & "FBL5N".
Hence request you to provide a solution in such a way that if we execute open items in FBL3N, report should show open items alone and similarly for closed & all items.
double-post

so,what i need to do? i tried to change but it is showing the below error
Message text
    Open item management is not defined for reconciliation accounts
    You cannot change the open item management setting; (see long text)
    The data contains error, you cannot save
You cannot change the open item management setting; (see long text)
    Message no. FH087
Diagnosis
    This account does not have a balance of zero.
System Response
    You cannot switch the open item management specification on or off with
    this transaction.
Procedure
    If you want to switch this function on retroactively for a certain
    account, you should create a new account with the correct setting and
    use this to make a transfer posting of existing items.
    If you want to switch off the open item management function
retroactively for an account, you must first clear all the postings
currently on this account. You cannot make any changes to the account
management method until this is done.
for this what i need to do?

FBL3N-cleared item visible in both open item and cleared item.

Hi
We have posted a line item to Bank clearing account-open item.
                        XXXX a/c
                             To bank clearing account
Then we posted another entry of reconciliation
                     Bank clearing account
                           To main bank
The we went to f-03 and cleared the bank clearing account.
However i could still see both the entries in open item in fbl3n and also in cleared items.How this be possible when the accounts are cleared i could see it in open item too.Please suggest.

Hi,
One more reason for this is that you have posted ur bank reconsilation entry in the future date.
See by default SAP will always derives current date to your FBL3N selection screen in the open item key date field, so when you pass ur recon entry at a future date, system will show this line items as open items as on current date.
check the open items by removing date in the key date field in FBL3N selection screen
Where as cleared item selection there will not be any date derivation by the system, so system considers all the documents irrespective of their posting dates.
Please ask for further issues.
Thanks,
Srinu.

Open Items Count not matching in FBL3N

Hi All,
Kindly help with below urgent issue:
My client is using the Bank Reconciliation process (Manual). They have done the reconciliation for the SBI bank till 10th April 2014. They are using only three accounts : Main bank, Payment and Receipt Account.
Now want a clarification in in the FBL3N report, when they see the Payment account.
The issue is as follows:
1. When the user sees the Open Items as on 10.04.2014, he can see 17 items.
2. But when he sees All Items Posted till 10.04.2014, he can see 16 open items. Once Items less that got cleared on 24th April.
So if it got cleared on 24th April, it should show in the Open Items also when the users tries to see All Items posted till 10th April 2014.
I have attached all the necessary screenshots.
Below is the user comment " In FBL3N, If you see the GL 2000151052, in open item dated 10.04.2014, it shows 17 items. But with all item from 01.04.2014 to 10.0402014, it shows 16 items."
Kindly advice.

Hello,
Yes. You are right. All items would show all the documents that have posting date in the given range.
Even if you create a document today with pas posting date, it would come in all items list.
If a document is cleared on a particular day, it would come in cleared list as on that date. If you give one day before, it would show as open item.
Technically, an item is open and cleared on clearing date.
EG: At 10 am, item is open. You clear the item after 10 am, status would be cleared after 10. Since SAP dont track clearing time, item would be shown as cleared as on clearing date.
Note: All items option will always show current status of the item. If you want the status as on particular date, please try open items at key date/cleared items at key date options.
Post a doc on 15.04.14 with posting date 01.04.14, clear it on 16.04
Open items option as on 01.04 or 15.04-Shown open
Cleared item option as on 01.04 or 15.04- No result, as on 16.04, cleared
All items as on 01.4 to 15.04 (Run on 15.04) -Shows Open, Run on 16.04 with same dates-Shows cleared (Current status)
You can try posting one document and run with different options to understand better.
Hope the concept is clear
Thanks,
V V

Cleared items still shows as open items in transaction FBL3N

Dear All,
We have an issue with respect to cleared items still shows as open items in transaction FBL3N.
Few documents has been posted and cleared, but still those line items still shows as open items. We had this problem only for few line items.
For other line items this clearing process is working properly without any issue.
Issue:
1. Documnet has been posted on 15.08.2209 and the same document has been cleared on 12.03.2010, but this document still shows as open item only....
Looking forward your response / suggestions to resolve this issue.
Thanks in advance
Regards,
Prasad

Hi Prasad,
You have the following ways to find out the reason:-
1. Check your selection criteria in FBL3N, if you are selecting open items as on 15.08.2009, then they will still show open items..
2. Check in table BSIS and BSAS and check where the documents are appearing.If they are cleared, they all should be appearing in BSAS.
This is standard SAP and most probably it has got to do with dates...
Regards,
SAPFICO

FBL3N - line item visible both as open item and as cleared item

Hello,
Please can you tell me possible reasons for which I see the same line item in FBL3N as an open item when I check "open items" and as cleared when I check for "cleared items".
Thank you !
Daniel N.

There is a small correction:
It is not partial it is residual.
In case of partial your original document will be intact - Open items will show debit, credit and the balance.
In case of residual, your original amount will be deducted and a new entry gets posted as if there is a new transaction. For example from 100 USD if 40 USD has been cleared, then two line items will be shown in 40 as cleared items and a new line 60 will be generated in open items 60. But, this 60 will have different document number.
I think there is some issue the way in which selection criteria has been selected.
Please do not see the open items at a key date. Because that date it might be open item, later at a stage it might have become a cleared item.
Do not restrict any dates and see the total items (cleared items and open items) and let me know if the same document is showing as cleared as well as open. This is more unlikely and I have not seen.
Regards,
Ravi

Difference in open items in Tcode f-04 & fbl3n

Hi Gurus,
Need Help on this issue. The user has an account "Cash in Transit"
nature of the account = Bank Account , Open Item, LIne item display.
Problem is
The user when is using transaction f-04 "Posting & Clearing" for this particular account he is getting 15 items as open & when he is opening the same open item in fbl3n he gets around 60 items.
In the same account when he reveses any entry using fb08 a new open item is created (visible only in fbl3n and not in f-04) and even the main line time (which was reversed). This might be one of the reason due to reversal of many line items.
Additional information
This account is used for bank reco and the statement have posted perfectly, I have checked in "Reprocess". There is not changes in open item management since the account is created, I have checked the log
Can any one share why its happening. What can be the reason.
Thanks in advance.
Pravin H.

Hi Mauri,
Thanks for your reply, I have checed the Table REGUP, and didnot find any of these documents there.
As I have seen alot of reversal "AB" document in the fbl3n. Can this be the reason for items not appearing in "f-04"
What can be the reason the reversal too are creating open item, instead of clearing the line items.?
Best Regards
Pravin

Open item issue and clear item issue in fbl3n

Hi Guys,
relating to Line items are not showing as cleared items and showing as in Open line items of G/L account.
Find the below observations for your reference.
The Document no. 920006532 in Company code 1010 ( IRN ) is shown in the open items list for GL account 292351 but also shown as cleared by Doc. No. 402020795 in the system. But while reviewing the cleared items in FBL3N the items of Doc. No. 402020795 are cleared for Doc No. 909000663 & 909000717 and not for the Doc. No. 920006532. That is the main reason the document line items are shown as open.
Please guide deleted
Regards
Supreme
Moderator: The SDN community would appreciate if you omit word 'immediately' in your requests

1. Only Balances in Local Currency:
Indicates that balances are updated only in local currency when users post items to this account.
Use: You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency.
It is required to set theis indicator in:
1. cash discount clearing accounts
2. GR/IR clearing accounts.
It cannot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.
Open item management:
Determines that open items are managed for this account.
Explanation: Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure: Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
USE:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
Hope this is helpful. Pleas assign points if it is.
Julia

ARchiving FI_MONTHY, FS10N is archived even when FBL3N still has open items

i All,
I'm trying to archive GL Account Master Data. I understand that we need to archive FI_DOCUMNT to archive all cleared document, and then FI_MONTHLY for the transaction figures and last one is FI_ACCOUNT to archive gl accounts master data.
My questions are:
1. What is the reason SAP does not allow us to choose GL account to archive in FI_MONTHLY?
2. Why FI_MONTHLY archives transaction figures in FS10N, even though there is still open item in FBL3N?
3. In my sample of GL accounts, even though FI_DOCUMNT and FI_MONTHLY have been archived and no data in that particular GL Account, FI_ACCOUNT can not find the account i want to archive. Is there any other thing i need to set before archiving the GL? I can only mark the "marked for deletion" in the gl at company code level, because it is still being used in other company code.
Thanks a lot for the advice.
CW

Hi Ce Wie,
People need to run archiving on periodic basis, basically to improve system performance. Archiving means removing data from SA data base to Archiving server or other device that can be access later on for example accounting document.
SAP recommend to archive the document via * Archiving OBject* such as FI_DOCUMNT. Those data removed from Database but to support audit requirement, it can be accessed if necessary.
SAP do not recommend to archive Master Data as long the Master data are still need in transactions. Should there is any unused master data or master data errorly created, what you can do is setting block or set deletion flag indicator. Please see SAP note 77670 for more detail.

Vendor Report G/L and open item wise

hello all,
I need to execute a vendor (for bulk vendor) report with following data/field, please suggest.
Vendor Code Vendor Name G/L code G/L description Balance Open items
I tryed with FBL1N, FBL3N but I want a report in a simplest format.

HI,
Try this,
S_ALR_87012301: GL Account Balances (Totals & Balances )
S_ALR_87012282 GL Line Items
S_ALR_87012082: Vendor Balances
You have standard tcode for vendor line item display S_ALR_87012103 - List of Vendor Line Items
Regards
KK
Edited by: Kishore Kumar Galla on Mar 18, 2010 2:52 PM

FBL3N Open items

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