FBL3N

Dear All,
Here in FBL3N, we use to search for open items based on GL Account.
Is it possible in MM logistics side to insert a text somewhere, so that the text will appear here in FBL3N?

Hi
In FBL3N in Line Layout you can add fileds from the tab "Additiona Fields".
This will have "Document header text, Reference etc" of MIRO

Similar Messages

Deleted Items Appearing on the FBL3n Report for Open Items

Hi All
We just went live and I am facing a huge issue;
I deleted many migration entries from loads of GL Accounts for multiple Co Codes, but on the FBL3n report, whenI execute with the option of 'Open Items' only, I still see the deleted items with a green check sitting there.
How can i get those from being visible?
Thanks for the support
RS

Hi:
This is standard behavior. Your GL accounts are managed on line item basis hence despite of the fact you reversed the entries they will continue to be shown in open item selection criteria which in fact are not open items. It makes no sense to see a GL account in FBL3N on open item date since this account has been configured on the basis on line item management and i will continue to be shown as line item with green sign . Execute report FBL3N with open item or with all item (with date you give in open item) you will see the same figures and same line items. However you can exclude the reversed entries by fetching reversed with (BKPF-STBLG) field from menu ..settings...special fields and hence excluding the entries having this filed update.
I hope this will solve your issue.
Regards

Opening and Closing balance in FBL3N?

Hi All,
In other ERP systems, if you browse GL Account, i.e. FBL3N in SAP, you get the list of documents within specified period but in other systems you also get the OPENING balance as well as CLOSING balance and the current postings are in between them. Is there any standard report or report painter is to be used for such requirement.
Balances can be checked through FS10N and S_ALR_87012301 etc. but requirement is to get the list of documents with opening and closing balance in beginning and end of the report. The best example is of Cash Journal (Txn FBCJ)
Thanks

Thank you Will,
Yes, actually if other system provide such functionality then SAP should be providing that. I searched within table TSTC for such transaction but unable to get. Accountants requirement is when they execute FBL3N within specified period, the cummulative opening balance and closing balance should be provided with report.
Thanks for your answer!
Regards,
Nayab

Open items in FBL3N

Hello,
I have a problem in displaying the open items and cleared items for a GL A/C in reports (FBL3N, FAGLL03).
Message obtained : No items selected.
In FS00, the following are checked :
Open item management
Line item display
Is there any other configuration required?
Thanks in advance for your help.
Diana.

Hello,
Though you have maintained your account as open item and cleared item, none of the line must have been cleared so far.
You need to clear the items through F-03 for this account. To clear the items debit and credit total must have been tallied. You one select those line items you want to clear. Then the amount will come to blue colour and non-clearing line items will come to black colour. Make sure the difference between these is ZERO.
Now, you can see in FBL3N, all items (select check box Normal items)
Regards,
Ravi

Open and cleared items FBL3n

Hi Guys,
I have a query.
In FBL3n for G/L line item display , we select open items or cleared items on a particular date.
What is the meaning of this? open in what sense? cleared in what sense?
thanks..
srikanth

Hi,
You can set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
You can say that open items means vendor or customers needs to be paid.
Regards,
Jigar

Fbl3n from alv

Hello everyone,
I have arequiment where in i need to call and run fbl3n from a alv list.
I already builded the alv list which contains 3 different G/L account numbers ,company code(same for all) and date field.
Now When i click ( I made the G/l account as Hotspot) on G/L, it must populate G/L Account and company code(on fbl3n screen) i in G/L account selection screen and also select the open item radio button and also populate Open at key date field with date in alv report.
Regards

Hi,
You have to handle the user-click on the field G/L account like this.
Here i assume that
- the output table you are passing to alv FM is git_alvtab and it is define globally.
- the G/L account fields in this table is SAKNR
- the company code field in this table is BUKRS.
Keep in mind that when you call FBL3N, you need to pass both G/L account and Company code. That is the reson the below given code first set both the value and then call the transaction FBL3N.
*&      Form ALV_USER_COMMAND
FORM alv_user_command USING pv_ucomm     LIKE sy-ucomm
                            ps_selfield TYPE slis_selfield.
DATA: l_saknr LIKE ska1-saknr,
        l_bukrs LIKE skb1-bukrs.
*"Check the User Command
CASE pv_ucomm.
    WHEN '&IC1'.
      ps_selfield-refresh = gc_yes.
*"    Check if the field is 'SAKNR'
      IF ps_selfield-fieldname = 'SAKNR' AND
         NOT ps_selfield-value IS INITIAL.
*"      Read ouput table to get the company code
        READ TABLE git_alvtab INDEX ps_selfield-tabindex.
        l_saknr = ps_selfield-value.   "Get G/L account value
        l_bukrs = git_alvtab-bukrs.    "Get company code value
*"      Set paramter IDs before calling transaction
        SET PARAMETER ID 'SAK' FIELD l_saknr.
        SET PARAMETER ID 'BUK' FIELD l_bukrs.
*"      Call transaction
        CALL TRANSACTION 'FBL3N' AND SKIP FIRST SCREEN.
        EXIT.
      ENDIF.
ENDCASE.
ENDFORM.
Let me know if you have any question.
Regards,
RS

FBL3N to BW report for specific GL's

Dear BW Experts,
I want to create report in BW for FBL3N for specific GL's, for open items.
I am done with development.
Report on standard DSO 0FIGL_O02 (0FI_GL_4)...
Simply GL in rows, with filter for open status.
Issue: Balance is not matching from ECC for one GL, because of one document,
which is closed in ECC but in DSO its still open (data is upto date in BW).
Thanks
Arun Purohit

I did re-load but without luck.....
that docment is there in BSAS(closed docs table) table not in BSIS (open docs table)...still ds 0FI_GL_4 shows that item still open....

Purchase order no not getting displayed in FBL3N for doucment type RE

Dear all,
We have done a settings in FBL3N t.code. We have added BSEG-EBELN in the special fields and saved the layout. The purpose is to make the purchase order number to display when we are executing line item display for GR/IR clearing and Cenvat clearing gl account. Purchase order number is correctly getting displayed in Gr/ir clearing account. But in cenvat clearing gl account the transactions that are related to doucment type SA(that is J1IEX transaction), the purchase order number is getting displayed, but in the transactions that are related to document type RE(MIRO transactions), the purcahse order number is not getting displayed.
We have checked the BSEG table for the gl account. The purchase order number is not getting updated for the MIRO transactions in the cenvat clearing gl account.
Please suggest us so that the above issue can be solved.
Thanks & Regards,
Anand

Hi,
Could you please add field BSEG-EBELN as a special field in FBL3N (from menu path Settings -> Special fields). Then, select the Purchase order field again from "Change Layout" (Ctrl+F8). Now this field is available for display variants, it has the technical name 1-U_EBELN and the description 'Purchase Document'. The other field has the same description but as technical name
'1-EBELN'. When you create a display variant be aware that you select 1-U_EBELN and not 1-EBELN.
Please also refer to note 215798.
Regards
Ravinagh Boni

Material number is blank in FBL3N for doc type SA

Hi,
If posting is coming from SD or MM module, the material number is reflected in FBL3N for GL acct "Material price variance". But when the posting is coming from FI, the material field is blank.
But in another company code, when postings are from FI, the material field is correctly populated.
I have already checked and verified that BSEG-MATNR was defined as a special field. I have also ran RFPOSXEXTEND and BALVBUFDEL but the material field from FI posting is still blank.
The FI posting involves filling up the material or product number in the profitability segment amongst other fields and then system will do a derivation.
Can someone point me to the right direction on how to get the material field populated by an FI posting?
Thanks and regards,
Thess

Hi,
The material field should appear in FBL3N for all types of postings, provided it got populated. Can you please check, whether material field is getting populated in BSEG table for that document # ? If the material is not getting derived, then it won't appear in the report.
Best Regards,
Madhu

Fields not getting updated in FBL3N and FBL5N

Hi
I have introduced new fields like material number, quantity sales document number, etc in through FBL3N --> Settings --> List special fields.
Also i added one more field in 'sort key' as sales document number. I updated sort key in customer master and GL master (i.e. reconcliation account of customer A/c)
But inspite of doing this, i can see those fields after change layout. But these fields are still empty. I do not know why its empty.
When i changed sort key to sales document number, sales delivery number is coming instead of sales document number in assignment field.
Please help

Dear Meenakshi,
Even though there are various fields available in FBL5N or FBL3N, all the fields are not updated for all the transactions. Based on transaction to transaction, fields get updated and mostly these are SAP standards. If you want certain fields, you need to develop Z reports accordingly.
For example when GR is posted, system does not update PO number in Purchase order field. But alternatively it is updated in REFKEY1 field. Similarly when billing is done, it does not update material code in FI tables so it does not appear in FBL5N.
Regarding Sort key, check with your SD consultant, what copy control it is used. In finance, assignment field is updated based on copy control used in SD.
Regards,
Niraj

Open items are not displaying in FBL3N

This is with regard to "FBL3N" report. When we have executed this the result is as mentioned below by item wise:-
1) Open Items :- Report is showing all items (including open & closed)
2) Closed Items :- Showing no items
3) All Items :- Showing all items (including open & closed)
I am attaching the screen shots for your reference.
It is working fine for "FBL1N" & "FBL5N".
Hence request you to provide a solution in such a way that if we execute open items in FBL3N, report should show open items alone and similarly for closed & all items.
double-post

so,what i need to do? i tried to change but it is showing the below error
Message text
    Open item management is not defined for reconciliation accounts
    You cannot change the open item management setting; (see long text)
    The data contains error, you cannot save
You cannot change the open item management setting; (see long text)
    Message no. FH087
Diagnosis
    This account does not have a balance of zero.
System Response
    You cannot switch the open item management specification on or off with
    this transaction.
Procedure
    If you want to switch this function on retroactively for a certain
    account, you should create a new account with the correct setting and
    use this to make a transfer posting of existing items.
    If you want to switch off the open item management function
retroactively for an account, you must first clear all the postings
currently on this account. You cannot make any changes to the account
management method until this is done.
for this what i need to do?

Vendor field empty for RE line items in FBL3N

dear all-
I'm experiencing a strange situation. Instead of using the MM-report, I want to do a GRIR analysis in FI. When I run FBL3N for the GRIR account I see that for the goods-receipt related documents (doc type WE) field like puchase order and vendor number are populated (and contain a value). However for the line items that come from the invoice the field purchase order is filled but the field vendor is blank.
I did have a look at the BSEG table for the WE- and RE-related documents: for all line items of the WE document (goods receipt) the fields purchase order and vendor contained a value, for the RE document (invoice receipt) all line items have a value for purchase order but only the first line item (vendor line) has a value for the field vendor. On all the other line items the vendor field is blank.
Looks pretty strange to me, who has a good solution?
thx
Ben

hi Vishal-
Thanks for the BSIK, BSIS tip!
In the meantime I did find report RFWERE00. I was able to generate a list that indeed showed the vendor number on the GRIR account both from the GR- and RE-document. Didn't have time yet to go over the code to figure out where this report gets its data from.
The report offers options to do actual clearing and do postings ... I'm not interested in that. Only in the list. I have a start now ...
... If you have another I idea that prevents me from creating a customer report ... I'm eager to hear it!
rgds
Ben

FBL3N-cleared item visible in both open item and cleared item.

Hi
We have posted a line item to Bank clearing account-open item.
                        XXXX a/c
                             To bank clearing account
Then we posted another entry of reconciliation
                     Bank clearing account
                           To main bank
The we went to f-03 and cleared the bank clearing account.
However i could still see both the entries in open item in fbl3n and also in cleared items.How this be possible when the accounts are cleared i could see it in open item too.Please suggest.

Hi,
One more reason for this is that you have posted ur bank reconsilation entry in the future date.
See by default SAP will always derives current date to your FBL3N selection screen in the open item key date field, so when you pass ur recon entry at a future date, system will show this line items as open items as on current date.
check the open items by removing date in the key date field in FBL3N selection screen
Where as cleared item selection there will not be any date derivation by the system, so system considers all the documents irrespective of their posting dates.
Please ask for further issues.
Thanks,
Srinu.

FBL3N Line Item Report

Hi Everybody,
I want the display of Network /Activity coloumn for the line items posted on some network.I checked in
standard report FBL3N here i can able to select the WBS element coloumn to change the existing layout
but there is no option for selection of Network here.
My question is by selection of what i will ger network details on line items in this FBL3n report.
Is there any other report which will give the Network details of each line item.
I want to see which line item is posted on which network activity.
Regards
Deepa

Hi Deepa,
The standard line item display FBL*N is not able to show the
VORNR. But it is possible to use the open fi event 1650 (TA FIBF) to look up for the fields AUFPL and APLZL and to convert it into VORNR.
The note 368310 describes the using of the event 1650 to display the long text for special G/L transactions. You can use this note as a pattern to derive the VORNR.
Please use the following steps as below:
1. Extend structure RFPOS and RFPOSX with field VORNR
2. Creation of a function module which converts the fields AUFPL and APLZL into VORNR.
   function module for conversion:
      call function 'CO_SF_AFVG_CHECK_WITH_KEY'
           exporting
              aplzl     = i_postab-aplzl
              aufpl     = i_postab-aufpl
           importing
              vornr     = e_postab-vornr
           exceptions
               not_exist = 4.
The fields APLZL and AUFPL are available for customer and     vendor accounts (KOART = 'D' or KOART = 'K') but not for G/L account. Therefore you must select it from table BSEG to get AUFPL and APLZL.
After the conversion move the field into E_POSTAB-VORNR.
3. Activation of the open fi event 1650.
4. Create a suitable ALV-Layout which contains the new field VORNR.
Assign points if it useful.
Regards
Ravinagh Boni

Open Items Count not matching in FBL3N

Hi All,
Kindly help with below urgent issue:
My client is using the Bank Reconciliation process (Manual). They have done the reconciliation for the SBI bank till 10th April 2014. They are using only three accounts : Main bank, Payment and Receipt Account.
Now want a clarification in in the FBL3N report, when they see the Payment account.
The issue is as follows:
1. When the user sees the Open Items as on 10.04.2014, he can see 17 items.
2. But when he sees All Items Posted till 10.04.2014, he can see 16 open items. Once Items less that got cleared on 24th April.
So if it got cleared on 24th April, it should show in the Open Items also when the users tries to see All Items posted till 10th April 2014.
I have attached all the necessary screenshots.
Below is the user comment " In FBL3N, If you see the GL 2000151052, in open item dated 10.04.2014, it shows 17 items. But with all item from 01.04.2014 to 10.0402014, it shows 16 items."
Kindly advice.

Hello,
Yes. You are right. All items would show all the documents that have posting date in the given range.
Even if you create a document today with pas posting date, it would come in all items list.
If a document is cleared on a particular day, it would come in cleared list as on that date. If you give one day before, it would show as open item.
Technically, an item is open and cleared on clearing date.
EG: At 10 am, item is open. You clear the item after 10 am, status would be cleared after 10. Since SAP dont track clearing time, item would be shown as cleared as on clearing date.
Note: All items option will always show current status of the item. If you want the status as on particular date, please try open items at key date/cleared items at key date options.
Post a doc on 15.04.14 with posting date 01.04.14, clear it on 16.04
Open items option as on 01.04 or 15.04-Shown open
Cleared item option as on 01.04 or 15.04- No result, as on 16.04, cleared
All items as on 01.4 to 15.04 (Run on 15.04) -Shows Open, Run on 16.04 with same dates-Shows cleared (Current status)
You can try posting one document and run with different options to understand better.
Hope the concept is clear
Thanks,
V V

Line items are not showing in fbl3n,fs10n,faglb03,fagll03

hi experts,
i am facing a problem to see the line item of inter unit clearing a/c. i am not able to see the line items in fbl3n,fs10n,fagll03 and faglb03. system response is "You have stored account 300000 in company code L001 as a clearing account. At the same time, you use line item management with this account" and"Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected"
i do not understand the system response. can anyone please help me to solve this problem?
thanks &regards
konishko

sir
thanks for your reply. as per your suggestion i am trying to change in fs00 to uncheck the line item management but i am unable to do that,system shows that i have to uncheck the open item managemt also but the said account contain the open item. so i am not able to change the same. is there any other way to do that. can you please suggest me in detail? and one more thing that i am able to see only the balaces in fs10n. but not able to see the line item.this is probably for missing the business area in line item.
but i needs to see the line items.
can you please tell me any alternate way in detail to solve this problem?
thanks and regards
konishko

FBL3N

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