FBL5N - cleared document display by 'Open at key date'

We are on ECC 6.0 and have recently upgraded from SP9 to SP15 in Financials. The users are saying that the report S_ALR_87012198 (which works the same way as FBL5N transaction) is now displaying the cleared documents differently.
For example, we have the following documents:
- invoice (RV) with posting date 11/01/09 and clearing date 11/20/09;
- payment (DZ) with posting date = clearing date = 11/20/09.
When the users run the transaction or report for Cleared Documents by using Clearing Date 11/20/09, both documents are displayed. However, when the users run the transaction for Cleared Documents by using 'Open at Key Date' 11/20/09 then only invoice (RV) is displayed.
The documentation suggests that 'open at key date' should include items that are open before or on the 'key date'. Also our users are saying that it used to display both documents with 'Open at Key Date' before the service pack upgrade, but, unfortunately, we're unable to verify this.
Could someone with lower version please verify how 'open at key date' option works for cleared documents? And is there any documentation that explains this?
Thank you.

>
NSRobert wrote:
> as the standard sap doesnt display the cleared and open items on "Open at key date"
Thanks for your reply. Just to clarify - there are two 'Open at key date' fields in FBL5N. First field pertains to the 'Open documents' radio-button and second field - to the Cleared documents radio-button. When the users choose 'Cleared documents' and fill in the second 'Open at key date' field, they expect to see the items that are currently closed, but that were open on the specified key date. And SAP does, indeed, display them, just in a rather strange manner (it seems that DZ document is never "open", according to the screen's logic).
It seems that we'll need to write to SAP for clarification, but I was hoping that someone could at least verify whether this, in fact, has anything to do with the support packs.

Similar Messages

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Concept to retrieve GL for open at key date (back date)

Dear All,
Need help in finding the concept for retrieving the GL items for open at key date (back date).
I have a requirement to retrieve all the open items of GL at particular date.Please help me to write a query to retrieve those items which are present in BSAS table opened till that particular date.
For example : suppose I need to find all the open items of GL till date 01.01.2014.Then we need to retrieve from BSAS table also.What will be the fetching criteria to retrieve from BSAS table.
Regards
Sushant

Hi,
As Jelena & Nabheet mentioned, these details are already available in standard transactions FBL3N or FAGLL03.
One question is why do you need this report.
i) In case, you need to display only selected fields, you can ask the user to create a layout variant. If you want additional fields, there are BTE's available to add extra fields in the transaction. Other option is to create a custom report, call FBL3N transaction using submit statement and then read the runtime ALV data in the calling program.
ii) If you are using it in smartforms print program, It is always better to copy the logic from FBL3N than extracting data from BSIS & BSAS tables as that won't always give correct results ( Explanation given below ).
For some GL's , accounting data does not get stored in tables BSIS & BSAS. Configuration in GL master decides whether accounting document's detail will get stored in indexed tables BSIS & BSAS or not.
Transaction FS00 ( GL master data)
If line item display checkbox is ticked- GL accounting details will get stored in BSEG, BSIS & BSAS.
If line item display checkbox is not set - GL accounting details will be available only in BSEG.
Regards,
DPM

F.31 Open at key date

Hi Guru's
I have an issue with F.31
The following are the selection field
Credit Account
Credit control Area
checkbox checked for Overview list with Navigation
Check box checked for Balance
Check box checked for Special GL Balance
Checked Dunning Area
Selected Days in arrears X
selected Open items
Selected Intervals as Z02n (customized)
Entered Open at Key date
My issue is when I generated report it is defaulting to the current date rather the date mentioned in Open at Key date
Can you please let me know why?

Hi,
What you mentioned option do it (Before Executing ) Select the Save button.
Give the Variant Name & Meaning Text.
If any settings look the Object for Selection fields.
Save the Varient.
When you are executing the report Select the Get Varient Button beside the execute button.
Select the Varient and Execute.
OR
Select the Lay out button and configure as you Require.
OR
Develop the New Report with ABAP'rs.
Regards,
Kishore K

Down Payment Clearing Document shows as open item

Hi,
I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
My questions:
1) Why the invoice and the clearing document are shown as open items?
2) Why the clearing document is shown as both open item and cleared item?
Thanks in advance
Edited by: Ming Cao on Mar 1, 2010 7:21 PM
Edited by: Ming Cao on Mar 1, 2010 7:23 PM
Edited by: Ming Cao on Mar 1, 2010 7:24 PM
Edited by: Ming Cao on Mar 1, 2010 11:27 PM

Dear,
Do not worry this is standard behavoiur by the system..see the below flow...
1. Create down payment request - F-47. (Open)
2. Create downpayment from the request F-48. (Down payment is open)
3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
You will need to clear these items manually...
Regards,
Chintan Joshi

FBL5N - Invoice History by Open Items at Key Date

Hi Experts.
I have a doubt. Is it posible in FBL5N to get the invoice status information by " Open Items: Open at key date" ?
e.g. if I change the baseline date or House Bank information in 08/25/2010 and I get the report using the date: 08/24/2010, how can I get the information in that date?
In my case, the system always show the last change, and not the invoice situation in specific date.
Thanks .

Yes, The system dislays the data with the current details (After changes).
For open item key date, it consider the posting date (Which can not be changes, once document is posted).
Regards,
Gaurav

BSID Table Entries still reflecting the Customer's Cleared Documents

Hi Experts,
We had a scenario where they have a 2 FI Document for 1 Customer still reflecting in the table BSID. This 2 Documents are the following in the FBL5N:
DocumentNo Bill.Doc. Type Doc. Date SG DD Amt in loc.cur. LCur    Amount in DC Curr. Text      Clrng doc. SpG/L
BAL B/F    9999212371            Z2   25.12.2007             305,522.66 SGD      305,522.66 SGD         100029805
                 100029805             AB   25.12.2009             305,522.66 SGD      305,522.66 SGD          100029805
                 100029805             AB   25.12.2009             305,522.66- SGD      305,522.66- SGD         100029805
                 1600000101            DG   25.12.2009             305,522.66- SGD      305,522.66- SGD        100029805
Note: Doc Types: ZG - AR Migration; AB -Accounting Document; and DG - Customer Credit Memo
They already have the Clearing Document 1000029805 and cleared in FBL5N but they are still being reflected in table BSID. How is this possible? Is there a step for me to clear this and not reflect in table BSID?

Dear:
            Please check the date at which you are viewing it. This document may have been cleared in subsequent dates. Please check the document at some latter date. Generally when an invoice valuing 10000 USD is cleared at 17.06.2011 partially system behaves like
Bank get debited 8000
Customer gets credited 8000
and a partial document is generated for the balance amount 2000. This AB is shown open in BSID with reference to the invoice . This AB is now open at key date 17.06.2011. Now let us suppose this AB was cleared fully against a payment from customer DZ at 25.06.2011. It will now move to BSAD . 25.06.2011 is its clearing date. However if you view the customer balance at 20.06.2011 or any other date before 25.06.2011 in FBL5N or BSID it will be shown as open although it will show a clearing document attached to it but since you are viewing it in table or ledger at a date prior to its clearing date, it will be shown as open. Hope it will clear your ambiguity.
Regards

Report to Display Vendor Open Line Items

is there a report out there to display Vendor Open Line Items only for Asset Puchases??
Thank you

Dear Expert,
In FBL1N we can find the line items according to your requirement through the "Dynamic Selections" select the Particular vendor or Vendor Group for selecting a total group and , Document , Document Type select the AA Document type and Select the Open items Radio button and also you can select Open at key date enter the date up to which you want to view., And Execute.
Regards,
Shankar K B

Reset Cleared document for multiple docs

Deal all,
There are around 699 documents which were cleared using a particular document number( only one ).
Now the user wants to reverse all these documents . As these docs are cleared , we cannot reverse these docs.
Can we reset the clearing document using FBRA ? If i reverse that clearing document,can i then reverse all the 699 documents?
Thanks
Srikanth.

Hi
As you said there are around 699 documents which were cleared using one document.
FBRA is used for Cleared Item Reversal.
Go to FBRA give that Clearing Document Number , company code and fiscal year and save.
select Resetting and Reverse button.give Reversal Reason.
Document will be Reversed.This means that the Clearing Document will be Reversed and also all the 699 documents which are cleared by that single clearing document will become Open Items.
That is the meaning of Resetting.Reversing the Cleared Document and Resetting the Original Open Items.
There is no need of Reversing all those items seperately.
Regards
Venkat

How to generate clearing document

Hi guys,
My problem is: Through Tcode: FB05, I can post the open items in Accounting Document(which hasn't been cleared before). After I post the open items successful, a clearing document will generate for the operation. The clearing document includes the open items which I have operated on.
For example:
Tcode: FB05
customer: 70000006
Residual open Item: 10000001
10000002
Clearing Document should include 10000001 and 1000002 items.
Result:
In Table: BSID (Accounting: Secondary Index for Customers), there are 2 items.
My question is: Except above method to generate an clearing document, is there any other method to generate an clearing document?
Thanks!

Thanks.
I have used the FB05 to post the open items. I think it has the same effect to Tcode: FB03.
I want to know if i haven't used above tcode to post the open items, did the clearing document generate? Is there other method that can generate an clearing document?

Bill key date for manual billing

When a manual billing document is invoiced, the bill key date field in table ERDK remains empty even though it has been correctly filled in ERCH. Any idea why this is so and how it can be corrected?

Hi,
To update the Bill Key date in ERDK,we implemented the BADI ISU_DEF_BILL_PERIOD and inside it,under method SET_BILLING_PERIOD_INV we made the code changes to update the billing key date.
Thanks,
Shreeraj

FBL5N - Open Item at key date

Hi All
For transcation FBL5N, for Open Item at key date, field name ALLGSTID which is a structure component, I want to know where actually the field value is stored, in which table.
Regards
AJ

Hi,
May be you can add the validation on clearing document in your query. e.g. <b>augbl <> SPACE .</b> ..
And even if you are considering Invoices there are two different tables like
BSIK or BSID - Open Items
BSAK or BSAD - Cleared Items
Hope this will solve your probelm.
Assign points if it helps.
-Gaurang

Display between open items and cleared items in FS10N

hello all,
I have the following problem.
When I go with FS10N with double click on the initial balance of an G/L account I get the message:
"A large number of line items were selected
Recommendation: Only display open items
Do you want to display open items only?
Yes or NO?"
If I click yes, I get the open items only and if I click no, I get the cleared items. The strange thing is that I get same line items in both reports. For example, I can see same line item, one time as cleared (when I click no) and one time as open (when I click yes).
Do you know the reason for this? For both reports I click on initial balance, so key date should be 01.01.2009, if I run FS10N for fiscal year 2009. Right?
The user is confused in this situation because he is not sure if the item is cleared or not.
thanks for quick reply!
Daniel Nicula.

If you click yes, you get the open items only , but if I click no, you don't get the cleared items only. With NO, you get ALL items.

Open orders display in BEX report based on Key date

Hello All,
I have a requirement:
We have an existing report which needs to have input selection as Key Date.
The report should display the Open orders based on the key date mentioned.
For Eg: if an item A was Opened on 20th Sept, 2010 and now CLEARED and if I run the ECC report today and mention the key date as 20th Sept, 2010, then the report will show me the item A status as OPEN
Plz help me with the logic for the same at the earliest
Tthanks..
Sneha

Hi Sneha,
I assume you have open and crear dates in your query. So put an open date in your query filter and restrict it as less then Key date variable(which is a variable of type user-input on 0calday), then create another variable that feeds from keydate variable (it can be a replacement path or simplest user-exit).
Note: the another variable is needed because as far as i can remember you cant use the same variable to restrict two different chars in the same query/anyway test if it's not possible - then create another variable as i mentioned.
Take Cleardate in your query filter and restrict it as more than keydate variable andr # (not assigned). (in case if it hasnt been creared at all yet at the key date time)
Pls let me know if this was helpfull

Clearing Document has open items?

Hello,
we have delivered some goods to a customer some time ago. The delivery was invoiced but the invoice will not be paid by the customer. So I was not able to archive the FI document belonging to this invoice because it had an open item. The invoice itself was archived already since it it independent from its FI documents. A colleague carried out F-32 to clear the FI document to get rid of the open item and to archive it. This was successfull for the FI document of this invoice, but:
Using F-32 a clearing document was created. This also has an according FI document, that has an open item and cannot be archived.
How can I get rid of this kind of receiveable that will never be paid? I mean there must be a way to close it without any open item remaining and archiving all related documents.
Thanks

Hello,
yes yes, after clearing I can archive the FI documents of the invoice, the invoice itself I can also archive. But a clearing document is gererated, which I cannot archive because it has an open item. How to archive this clearing document now?
Thanks

FBL5N - cleared document display by 'Open at key date'

Similar Messages

Maybe you are looking for