FBL5N Drilldown

Hi All,
I am developing a Report which should call the FBL5N Tcode in the drill down.
In FBL5N i have display all items ( Both Open and Cleared Items) and should pass Clearing Date also as input.
If i pass Clearing date , open items are not displayed. If clearing date is not passed i am not getting required output for cleared items.
I have to display All items.
How to solve this issue?
Thanks,
Ambika

In FBL5N i have display all items ( Both Open and Cleared Items) and should pass Clearing Date also as input.
AFAIK, If you want to display every document til a date with their clearing status at this date, It seems impossible with FBL5N, which ignores the clearing date parameter PA_STIDA, when all items box X_AISEL is checked.
* Extract from RFITEMAR (mapping selection-screen parameters to logical database program
case 'X'.
        dd_stida          = pa_stida.
    when x_aisel.
      p_keydate         = '99991231'.
      dd_stida          = '99991231'. " <= Here clearing date is lost.
      dd_budat[]        = so_budat[].
      dd_opopt          = 'X'.
      dd_apopt          = 'X'.
As Rob wrote, you can then only select on posting date (and free selection parameters)
Regards,
Raymond

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Cannot open Payment Usage in FBL5N transaction as FI document is archived

Hi,
I can't open Payment Usage in FBL5N transaction (from Environment - Payment Usage) to drilldown from the document to its related invoices as this payment/clearing document has been archived . Is there any other way to find this relationship between the payment/clearing document and invoices? Can we find this information from SARA, archiving object FI_DOCYMNT? Please advise.
Thanks.

Hi,
In order to find that information you can use transaction SARI. For archiving object FI_DOCUMNT, you need to have one of its related infostructures (SAP_FI_DOC_002 or SAP_FI_DOC_DRB1) activated and filled in order to access the archived data.
In SARI, click on "Archive Explorer" button and then enter the data for archiving object and archive infostructure, then execute and look for the archived data you are interested (you'll have access to archive data from table BSAD for example).
Hope this helps.

Diff in customer balance in the report S_ALR_87012172 & fbl5n

Dear Experts,
I have a problem where I am getting difference in customer balance in the report S_ALR_87012172 & fbl5n. I have completed f.07 for the required year, but the problem still exists for some customers.
Kindly help.
regards

Hello,
Refer SAP Note
Note 716640 - Balance display: Drilldown: Total of open items <> balance
Note 323813 - FV60/FB60: document created without secondary index
Note 327139 - Balance display FI: drilldown perfrmnce for balncs
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Simulair report for FBL5N and FBL1N for new general ledger on segment level

We are working with segments in new G/L ledger. We want to run a open item report where we can combine customers and vendors by segment. The vendors and customers are linked in the master data. In the "old" reports FBL5N and FBL1N you can do this but not by segment.I found the following report on segment level:
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- S_PCO_36000219 - Payables: Segment
What I'm missing is to run 1 report for Customers and vendors. What I'm missing to is that there are only some fields available on line item level. (I like to have invoice number, documentype,.......)
Is there a standard report for this in new genaral leger?
Is it possible to ad additional field to th list viewer.

What is this user license type? All financial transactions need professional license.
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Gordon

FBL5N Review Open and Cleared Invoices per Customer

WHen one of our users goes into FBL5N to review open and cleared invoices he adds the WBS and the Profit Center. When the report runs it is blank. I looked at the invoice itself and the WBS and Profit center is on the invoice but I don't know why it doesn't show up on the report. Can anyone tell me why this happens? Do I need to make any kind of adjustment before running the report?
Thanks

I looked at the VF03 and there is a WBS and Profit Center on the Invoice. If this report shows Open and Cleared invoices then it should bring what is on the invoice in the report but doesn't.
I had someone email me this response"
Hi linda,
For your info, The reason why profit center and WBS element blank in report FBL5N is, this report purposely used to display subledger account.When me made a posting, balance sheet account is not require
cost object.Only PNL account require cost object.
Regards,
Abdul
I would like to know what other report in SAP shows open and cleared invoices with the Profit Center and WBS?

Doubt about report FBL5N of screen field:Open items and Cleared items

hi
i know the report FBL5N is use DDF LDB and the report work flow is BSID->BKFP->BSEG
but i don't know to differentiate Open Items and Cleared items in this report.
Open items and Cleared items stand for a field flag in these table (BSID,BKFP,BSEG )? if true the field is?
or they must be calc in program ? if true what about calc rules?
waiting for help! thank you!

Hi,
Here is the difference in Open Items and Cleared Items.
In FI first the document is Open (when it is posted) so the entry is made in table BSID. Once the document is cleared, it will move from BSID to BSAD. And for Cleared item you will see Clearing Document no and Clearing date values updated (these are blank when the item is open).
The only difference in Open and Cleared is via Clearing Document and Clearing Date. If the values are present, it means document is cleared.
Hope this helps.
ashish
Message was edited by:
Ashish Gundawar

In report painter report, line item level drilldown report requirment

Dear All,
I created one report in GRR1, when I execute the report i am not getting line item wise drilldown option. For example one cost center no of line itemwise posting ( g/ls wise)posting is there. By double clicking on that specific line item we will go that ledger and see the data available in that ledger.In standard reports that option available but my own reports I unable to go drilldown at ledger level cost reports.
Please sugget anyone, where I am doing mistake in report creation level.
Thanks
M Srinivasa reddy
Ph : 9637399076

Thank you,
I attached reports to Library based on that I am able to drilldown line item level of the report.Is it corret or any other way for line item level drilldown option for report painter reports
Thanks
M Srinivasa reddy

Drilldown in Web service query_view_data

Hi experts,
I´m using web services for accessing query data (query_view_data) and I can request the result set for a query in XML format.
This XML format is publishing into a non SAP Portal (customer JAVA portal).
With some effort we can visualize the output result into a table form and generic navigation block (like Web analyzer).
We can filter values/variable using Web service parameters (data provider commands from Web API reference):
Examples
Filter Data Provider u2019View1u2019 by Country: Germany
I don´t know I can use it (Drilldown), in the same way Filter command.
Does anybody know to use Drilldown command into Web Service?
Is it possible to use in the mentioned landscape (publishing XML format in JAVA portal using web service u2018query_view_datau2019)?
Thanks in advance
David
Edited by: DAVID GALLEGO on Sep 1, 2009 2:05 PM

Thanks for your appreciate help,
I execute de FM RRW3_GET_QUERY_VIEW_DATA (se37):
1.- Without parameters --> Result set OK (comparing E_CELL_DATA to my query/view table). E_CELL_DATA have 93 rows.
2.- With command FILTER:
                    FILTER_IOBJNM                  0EMPLGROUP
                    FILTER_VALUE                   20511
Result set OK (comparing to E_CELL_DATA my query/view table). E_CELL_DATA have 3 rows.
3.- With command REMOVE FILTER:
                    CMD                                   REMOVE_FILTER
                    IOBJNM                              0EMPLGROUP
Result set NO OK (comparing to E_CELL_DATA my query/view table). E_CELL_DATA have 3 rows, when expected 93 rows.
I get the same as step 2, not the result of step 1.
Can you see anything wrong?
Thanks
David

Fields not getting updated in FBL3N and FBL5N

Hi
I have introduced new fields like material number, quantity sales document number, etc in through FBL3N --> Settings --> List special fields.
Also i added one more field in 'sort key' as sales document number. I updated sort key in customer master and GL master (i.e. reconcliation account of customer A/c)
But inspite of doing this, i can see those fields after change layout. But these fields are still empty. I do not know why its empty.
When i changed sort key to sales document number, sales delivery number is coming instead of sales document number in assignment field.
Please help

Dear Meenakshi,
Even though there are various fields available in FBL5N or FBL3N, all the fields are not updated for all the transactions. Based on transaction to transaction, fields get updated and mostly these are SAP standards. If you want certain fields, you need to develop Z reports accordingly.
For example when GR is posted, system does not update PO number in Purchase order field. But alternatively it is updated in REFKEY1 field. Similarly when billing is done, it does not update material code in FI tables so it does not appear in FBL5N.
Regarding Sort key, check with your SD consultant, what copy control it is used. In finance, assignment field is updated based on copy control used in SD.
Regards,
Niraj

How to post a payment against an open item seen in tx FBL5N ?

Hi ,
When I go to the transaction FBL5N , I see the open customer line item .How do I clear this ? Is there any transaction for this ?
Also , now my accounting document's status is "Not Cleared".If the line item is cleared , will this change the status of the Accounting Document to "Cleared" ? .Thanks.

Hello,
Using T-cd:FB05 or F-28, the customer open line item can be cleared.
For example: in F-28, enter the fields in header(company code, document type and so on), enter the
bank account and amount in bank data area, enter account and aqccount type in open item selection area( if it is a special G/L line item, the Special G/L ind should be entered as well), ten press "process
open items" button , you could see the open line items you confirmed in FBL5N, activate the line item you want to clear, if value in field of "Not assigned" is zero, then press post button, you could post a clearing document. then confirm in FBL5N, you could find the Open line item is cleared.
Best Regards,
Gladys xing

Open Item available in FBL5N but not in F-28 & F-32 - URGENT.

Hi Gurus,
I have a problem in customer open items. I am able to see open item in FBL5N but while generating document in F-28, this document no is not available.
Please let me know what are the reasons at the earliest.
Thanks in advance for the same.
Regards.

Please check if dates are ok, multiple cocd is not present,
also in F-28 only one document type is not selected, even document date , posting dates can be different , which is not available in FBL5N, anyother fields if selected, also currency, FBL5N may have multiple currencies.
Also note when in FBL5N
Selection: Normal Items
There are two things
Items are displayed from documents that have neither a <b>special document status</b>, nor do they portray a special <b>G/L account transaction</b>.
so in F-28, if you don't give special G/L account it will take all also note special document status.
you can probably down both list and check one-to-one in excel and let us know what exactly the difference is. what is document type of that transaction
Regards
Jitesh

FD10N and FBL5N Reports are not matching

Hi,
When i execute FD10N FBL5N reports for customer balance, Both are showing different balances, why they are not matching with each other?
My FBL5N open item blance is not matching with FD10N.what could be the reason?
Is there any other report to show customer opening balances other than FD10N?
thaanks

Dear Dogdays
This is selection parameters problems- means please check once again what you selected check boxes and also check for Dates what you given
To check both the above cases, FD10N for the year you see the difference. Double click on the balance value for the period where you have seen the difference. The double click will call FBL5N for the period and customer. If the total of the line item report matches the balance in FD10N, then the issue is selection criteria
Regards
shankar

FAGLL03 and FBL5n do not tie

Hello,
Any help on the following question will be most appreciated. I am looking at an FI document. In FAGLL03, I see a value of $257,656.29 for example, but in FBL5n is see a value of $86,277.20 for example not $257,656.29.
The general ledger view and customer details do not tie. We are on ECC 6.0 using New GL and document splitting is active.
GL View going thru FAGLL03
CoCd......PK.....L.item.......Acct....................................Amt in LC (USD).....Amount..........Curr........G/L Acct........Profit Ctr
0001................00001....100000 (Cust Recon).................0.00.......................0.00................CAD........100000...........10
0001................00002....100000 (Cust Recon).................343,933.49-...........89,018.98-......CAD.......100000............10
0001................00003.....100000 (Cust Recon)...............257,656.29.............0.00................CAD........100000............09
0001................00004.....100000 (Cust Recon)................0.00.......................0.00................CAD........100000...........09
0001......17......00005.....100000 (Cust Recon)................112,158,477.97-....116,409,284-..CAD.......100000.............10
0001......07......00006......100000 (Cust Recon)................112,502,411.46.....116,498,303....CAD......100000.............10
0001......40......00007.......800000 (Realized Curr Gain)....0.00.......................0.00................CAD.......800000...........09
0001......50......00008.......800000 (Realized Curr Gain)....665,400.35-...........0.00................CAD.......800000...........09
0001......40.....00009.......800000 (Realized Curr Gain)....407,744.06............0.00................CAD........800000...........09
Entry View going thru FBL5n.................................................................................................................................................................
CoCd......PK.....L.item...Acct....................................Amt in LC (USD).........Amount...........Curr........G/L Acct........Profit Ctr
0001......11..................210300 (Customer ABC)............86,277.20-...............89,018.98-.......CAD......100000
0001......17..................210300 (Customer ABC)............112,158,477.97-.....116,409,284-.....CAD......100000
0001......07..................210300 (Customer ABC).............112,502,411.46.......116,498,303....CAD......100000............10
0001......40..................800000 (Realized Curr Gain)..........0.00.......................0.00...............CAD.......800000............09
0001......50..................800000 (Realized Curr Gain).......665,400.35-..............0.00................CAD.......800000............09
0001......40..................800000 (Realized Curr Gain).......407,744.06................0.00...............CAD.......800000............09
Thanks in advance!
Edited by: Utd4ever on Aug 9, 2010 5:56 PM
Edited by: Utd4ever on Aug 9, 2010 5:59 PM
Edited by: Utd4ever on Aug 9, 2010 6:01 PM
Edited by: Utd4ever on Aug 9, 2010 6:03 PM
Edited by: Utd4ever on Aug 9, 2010 6:05 PM
Edited by: Utd4ever on Aug 9, 2010 6:08 PM
Edited by: Utd4ever on Aug 9, 2010 6:10 PM
Edited by: Utd4ever on Aug 9, 2010 6:11 PM
Edited by: Utd4ever on Aug 9, 2010 6:12 PM
Edited by: Utd4ever on Aug 9, 2010 6:12 PM
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Edited by: Utd4ever on Aug 9, 2010 6:14 PM
Edited by: Utd4ever on Aug 9, 2010 6:15 PM
Edited by: Utd4ever on Aug 9, 2010 6:15 PM
Edited by: Utd4ever on Aug 9, 2010 6:16 PM

Hi,
In the general ledger view the documents gets balanced for the profit center wise.
So in your case in general ledger view, the amount 257,656.29 is the balancing figure for profit center 09 (offset of the addition of 665,400.35- and 407,744.06)
And 343,933.49- is for the balancing figure for profit center 10 (offset of the addition of 112,502,411.46 and 112,158,477.97-)
I hope it is clear now to you.
Regards,
Gaurav

Profit Center Values in FBL5N report - New GL Activated

Hello,
We have new GL Account being activated. In FBL5N, the profit center field is not being filled.
The profit center is maintained at Sales Order Line Item Level.
My Questions:
1) Why the profit center is not being populated in FBL5N, though the profit center field is available in the FBL5N Layout. (Profit center is maintained at sales order item level). Since the profit center is activated the system writes the line items to FAGLFLEXA and totals to FAGLFLEXT, do I need to depends on these tables only to know my customers.
2) For FBL3N the equivalent is FAGLL03, like that what is the equivalent report for FBL5N
3) Do we need to see the line item report for reconciliation account - FAGLL03 and include the customer into the line item layout.
4) When the new GL Accounting is activated, will the profit center line items are not written to GLPCA and GLPCT tables.
Which transaction code I can check whether FI and PCA is balanced (I know it gets balanced but where can I check this) - Like KE5T in Classical Profit Center Accounting.
Thanks in advance for your inputs.
Regards,
Ravi

Hi,
Thanks for the SNote. But now I am in a fix.
Note says that if I use the new GL and document splitting then I should not use the EC-PCA.
But my client do not want the cost center allocations to come in FI due to Regulatory constraints i.e no CO-FI reconciliation, however want to see the profitability at profit center level, as well as balance sheet at profit center level.
If I use EC-PCA for giving profitability at at profit Center level then I will not be able to use document splitting in New GL to give the balance sheet at profit center level.
And if I use New GL then I cannot give the profitability at profit center level as allocations are not there in FI.
Have anybody faced a similar issue, if yes can throw a light on the same.
Thanks & Regards,
Ankur

FBL1N FBL3N FBL5N questions

Hello all,
I want to extract data from SAP to perform reconciliation and prepare a report in other tool. (extract data and import in other database etc..) The report is very basic but I still have a hard time to test the integrity of the data that I have to extract. I want data as follow;
1 Financial general ledger data
2 Customer detail data both open and close
3 Vendor detail data both open and close
As far as I use internet search engine and ask my friend, the table that I have to look up are following;
- for general ledger transactions, query data from table BSAS and BSIS
- for vendor transactions, query data from table BSAK and BSIK
- for customer transactions, query data from BSAD and BSID
Next, I use SE11 to check column name and use SE38 to export data from SAP.
The question is,
1) are there any table I missing? I want my general ledger data for a specific month have a summarize value equal to the trial balance of that month. (t-code: S_ALR_87012277)
2) How do I know that some data I exported are already void or cancel?
3) In my understanding, total amount of FBL1N and FBL5N should equal to the account payable and account receivable in trial balance. Do I understand correctly?
Any suggestions also welcome.
Thanks
Smith

Thank you for your reply, SDNFICO
SDNFICO wrote:
> HI,
>
> 1) are there any table I missing? I want my general ledger data for a specific month have a summarize value equal to the trial balance of that month. (t-code: S_ALR_87012277)
> These tables are all the basic tables for getting the various line item details.
Does those table cover only line item detail or cover the header table as well, please?
>
SDNFICO wrote:
>
> 2) How do I know that some data I exported are already void or cancel?
> You can use the Reversal Document field in these tables. However if a document is reversed, then the total of the original and reversed document should be zero.
So, if I summarize total amount of customer detail transaction data during post_date between 1Aug2010 to 31Aug2010 should equal to the movment of account receivable (AR) during Auguest 2010? are there anything I should aware off please?

FBL5N Drilldown

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