Fetch multiple A/P Reserve Invoices in Goods Receipt PO

Hi Experts
Can we fetch multiple A/P Reserve Invoices in one GRPO , or SDK can help to do this?

Hi Zubair.......
If based on PO you are doing more than one Advance Payment say first 30% of Total, second 20% of remaining total and third 10% or remaining total before GRPO then such Reserved invoices you can select at a time in one GRPO which is nothing but selection of Multiple AP Reserve Invoices if am not wrong.
Is that your requirement?
Regards,
Rahul

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Creating Invoice from goods receipts PO

Is posible create a invoice using all goods receipts PO to one provider, or is necesary create one invoice by goods receipt PO document?

Hi
I didn't understand what you mean but my guess is
You want to merge multiple GRPO into One invoice ..
If I am correct ,
Document Generation wizard is only available in A/R module side
You can take a look at this from Sales A/R> Document generation wizard
But.. You can use Copy from to merge multiple document and convert into one if it is one provider .
on purchase order side
Hope this helps
Bishal

Report on Invoices without Good Receipts

Hi,
Are there any standard SAP reports that I can extract logistics invoices without good receipts done?
Thanks,
CW

Hi,
Logistics / Materials Management / Purchase Order / List Displays / ********
or use FBL3N - Display/Change Line Items, select GR/IR account and exclude the GR document type.
Paul

Framework order : GR-based invoice and Goods receipt fields

Hello,
In our solution, framework orders (purchase orders type FO) have no goods receipt, they are directly invoiced.
However, when creating a purchase order (ME21N), the fields "GR-based invoice" (Invoice tab) and "Goods receipt" (Delivery tab) are flagged by default. We then have to "unflag" them each time we create a framework order (purchase order type FO).
In customizing, can these fields be "unflagged" by default for the purchase orders type FO?
Thanks for your answers.

Hi Shirley,
Go to Vendor master change(XK02/MK02)with whom you are creating the Framework order - Purchasing data, in that uncheck the check boxes for GR-based invoice and Goods receipt. Then save the vendor master. Then create the framework order.
Hope this helps.
Thanks,
Viswanath

Blocking A/P Invoice without Good Receipt PO

Dear Sir/Madam,
Are there any ways to block AP Invoice without creation of Good Receipt PO? The Purchase user whom I want to control need to create PO and AP Invoice. Good Receipt PO is done by warehouse.
My version is 8.81 PL 06.
Thankyou.

hi,
yes it is possible by using the Store Procedure SP_TranactionNotification.
pls. use the ff. code
if @object_type = '18' and @transaction_type ='A'
begin
     if exists (select T0.itemcode from PCH1 T0 where T0.basetype = '-1' and T0.docentry = @list_of_cols_val_tab_del)
begin
          set @error = 1
          Set @error_message = 'A/P Invoice Cannot be raised without GRPO Reference'
     end
end
open your SQL Management Studio Select your database -->> Programmability -->> StoredProcedure -->> SP_TranactionNotification right click and modify. then you can find
--     ADD     YOUR     CODE     HERE
below this one you put the code i provide above and check it.
regards,
Fidel

Capture excise invoice before goods receipt

Do we have any advantages of capturing excise invoice before goods receipt ?

In terms of distribution of labor, yes. It gives more control to the excise personnel in your org rather than allow the control to the stores personnel who may or may not have sufficient knowlegde to handle these legal documents.

Enter Invoice before Goods Receipt

Hi
I have scenario:
I receipt Invoice and I want to enter invoice to SAP system.
After goods coming, I will receipt goods by MIGO.
I want to enter MIGO reference to invoice above.
Regards,

Hi
You can do it , but if you carry out Invoice before Goods receipt then how will have the reference of the GR during it?
To carryout this , you have to remove the GR_bsd IV indicator in Invoice Tab of Purchase order.
You may have this indicator flowing to PO for the vendor from the Purchasing view of vendor mastr data
You can carry out GRN later but can not have any reference to the it in the Invoice already processed.
Regards

EDI Invoice before Goods receipt

Hello ,
Purchase orders are created in the system with GR based IV checked and the purchase orders are sent by EDI to the vendor .
The vendor ships the material and also send the EDI invoice . Since GR is not posted in the system by that time , EDI invoice is failing in our system .
We have explored the option of turning off GR based IV and have only GR checked so that Goods receipt and Invoice receipt can happen in parallel.. but business wants to have GR based IV .
Is there a way to delay the posting of EDI invoices in our system ? It is not a perfect solution , but this will minimise the EDI invoice failures in our system .
Thanks
Mani

Hello,
This is a common situation faced by many custmers. EDI Invoices can be created without GR. So LIV fails. This can reset for LIV (RKBP-RBSTAT = 1) by using MIR6. You can automate this by developing and running a custom program for MIR6 prior to LIV job.
Thanks,
Venu

Invoice and Goods Receipt Difference Process

Hi
I have a scenario:
In PO with quantity 1000 and price is 1$ (Delivery Schedule: about 100 per month, issue invoice after receipt goods)
but when Goods Receipt, quantity is 110, price is 1$ and receipt invoice is 120$.
I want to enter invoice 120$ after that is issue a Credit Memo 10$ to Vendor.
Invoice and Credit Memo have to reference to PO or Goods Receipt.
I want to know how to do in SAP system. Could you please tell me step by step when Enter Invoice and Create Credit Memo.
Thank and Best regards,

Hi,
At the time of invoice posting, if you know that vendor has charged you more, then you can use invoice reduction function. So that during invoice posting credit memo will also be created.
If you don't know at the time of invoice posting, then later you can post as credit memo.
For further details of invoice reduction and credit memo use the below link.
http://help.sap.com/saphelp_47x200/helpdata/en/a8/b9916b452b11d189430000e829fbbd/frameset.htm
Regards,
Prabu

Relate AP Invoice and Goods Receipt PO

When I right click on a/p invoice(OPCH) and select base document then Goods Receipt PO(OPDN) is opened.How these two tables are related ? I am using the following query to create qld -
SELECT * from OPDN,OPCH where OPDN.DocEntry=OPCH.DocEntry
These two tables are not related to each other with the help of field DocEntry.When the base document of a/p invoice is selected , specific goods receipt po is selected.How these two tables ie OPCH and OPDN are related to each other ?

Hi,
Those are not the OPCH and OPDN tables which are related but the line level tables as PCH1 and PDN1. The fields they are connected on are: PCH1.BaseEntry and PDN1.TrgetEntry.

Invoice before Goods Receipt in Intercompany

Hi all!
We are setting up the Intercompany Purchasing between B1 and R/3 with local stock.
In this scenario, a delivery sent from R/3 creates a draft goods receipt in B1. When the goods arrives you must manually open the draft goods receipt and add it as a "real" goods receipt. This will do the actual posting to the inventory.
When R/3 creates the invoice, it will become a purchase invoice in B1.
At this moment it is assumed that the draft goods receipt is stored as a "real" goods receipt as the purchase invoice will be based on the goods receipt.
If the goods receipt doesn't exist, the purchase invoice will have no base reference and a posting is done to the inventory by the purchase invoice. If you later creates the "real" goods receipt (when the goods arrives), you will make a new posting to the inventory and you end up with:
a) doubled inventory
b) goods receipt with no target
c) purchase invoice with no base document
To prevent this I think the solution is to ensure that the invoice in R/3 is not created before the "real" goods receipt is created in B1.
What is the best practice to ensure this?
Regards
Lars Jönson

Hi Lars,
to be able to post the purchase invoice into B1, it's a prerequisite that a base document (goods receipt) was created and posted. In the standard scenario "local stock" B1iSN does not add an purchase invoice without an existing base document "goods receipt".
B1 raises an DI error "Base Document mismatch..." and B1iSN will take the purchase invoice message into the B1iSN error inbox.
This is how the scenario is defined.
To be able to post the invoice into B1, you can activate an error action for all invoicing messages named "Mark4AutomaticRetrial" within B1iSN. Now you can resend these messages out of the B1iSN error inbox automatically using the maintenance option B1iSN Tools -> Action Handling -> Cfg DA: Automatic Resend once an hour or once a day.
With this option the invoices will be posted automatically, when the B1 draft document is transferred into a goods receipt posting (after the items arrived physially and the quality checks are done).
Best regards
Bastian
P.S.: you can find details how-to set up error action in B1iSN Guide 05 - Operations, chapter 2

2 Way Match - PO and Invoice (no goods receipt)

Dear Gurus,
We need to Implement the 2 Way Match process between the Invoice and the PO i.e. perform the Match once invoice has been recorded. The condition is invoice value should be less than $500. This means supplier will be paid irrespective of a goods receipt for a PO line. The goods receipt can happen later to close a PO line.
Please see below examples which will fall under this criteria.
PO # A
Line # 1 - Qty = 10 - PO unit Price = 100 - PO Total = 1000
Inv Qty = 4 - Inv line Total = 400 - Inv Grand total = 400
PO # B
Line # 1 - Qty = 5 - PO unit Price = 80 - PO Total = 400
Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
PO # 3
Line # 1 - Qty = 5 - PO unit Price = 100 - PO Total = 500
Line # 2 - Qty = 10 - PO unit Price = 10 - PO Total = 1000
PO total = 1500
Invoice Line # 1 - Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
Can these be achived by some setups?
Is there a way by which we can achieve this?
Thanks for your response in advance.

Hi Venkat,
Thanks for the swift response.
In fact we will be doing GR but at a later date. The object is to not held the vendor invoice and payment (esp. for small amt) just bcoz goods reception not done. Understand your concern that GR/IR might cause an issue.

Create PO related invoice - before goods receipt/confirmation

Hi all, sorry to ask this very basic question as our system is not working at the moment and I cannot test this out and have very little experience creating PO related invoice in SRM.
First of all, we are operating on SRM 4. I would like to find out whether it is possible to create an invoice with reference to a PO before we create the goods receipt.
The reason why I ask this question is because I was reading up on the IMS functionality that is available from SRM 5 onwards and it listed the functionalities that are available that weren't in the earlier releases. One point mentioned was on the ability to receipt invoice prior to confirmation of goods receipt. I also read from the help document that we can enter invoice with reference to PO for which confirmations have already been entered or for which no confirmations are expected. There is no mention on situations when the confirmation is not done yet.
Appreciate your advice on the above.
Cheers!
SF

Sorry all, I think I am confusing everyone. May be it's because the question is too basic. There is nothing fancy with the PO here. It's a PO initiated from SRM with goods receipt and invoice receipt indicator turned on BUT NOT GR-BASED invoice indicator. I just want to know whether it is possible for me to create an invoice with reference to the PO in SRM if I have not yer done the goods receipt. If I do this in ECC/R3, the invoice would have been blocked (if tolerance allowed).
Even though I know that this should be possible in SRM but because some statements in the SAP help documentation sort of implies that it might not be the case and I do not want to assume it. Plus I have not worked with creating PO related invoices in SRM before and so just want to confirm that it is working. It doesn't help when I was trying to test this scenario in our own system that the system outputs a message relating to backend communication not working.
However, I finally got a chance to test this in another client' site and found that it is possible to create an invoice with reference to a PO even before the goods receipt is posted. Though I have yet to find out why I am getting a different error in our own system, I am happy for now that it is working.
Thanks all for your reply!
Regards
SF

Automating creation of invoices thorugh goods receipt

Hi,
In case of third party scenario, as soon as the vendor dispatches the material to the customer, we need to raise an invoice on the customer. i think it is a sales order related invoice.
How can I automate the creation of sales order related invoice as soon as goods receipt is done in system ?
regds

Hi,
1. Create a output type for Goods Receipt for automatic invoice create purpose. Let this output get triggered upon saving the GR.
2. In output routine/exit call the function module 'RV_INVOICE_CREATE'" to create billing document automatically.
This is one way of automation. You can also look for GR user-exits.
Regards,
Rajesh

Negative Invoice from Good Receipt Quantity.

I have an invoice with negative quantity due to the system is taken the negative quantity in the good receipt. In the control copy I have the Billing quantity E in order to bill the quantity from the good receipt however if there is a cancellation in the good receipt the system takes the negative value and the final invoice is negative. I would like to know if there is any solution in order to avoid this billing.
Thank you and best regards.

Hello,
Please check the billing relevance of the item category used in this business process. Run this scenario once again by making this billing relevance as "B". Please update your post.
Regards,
Sarthak

Fetch multiple A/P Reserve Invoices in Goods Receipt PO

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