FI Entries during AUC settlement

Hi
We have made the WBS statiscal in our projects and costs are directly collected in AUC. WBS is used for Budget control and its working fine till AUC settlement.
During AUC settlement, an credit entry is getting posted to WBS and as a result the Assigned cost is getting reduced and More budget is available now.
is there any way to handle this scenario
warm regards,
Ramakrishna

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Claudio

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Thank-you for your reply ???
I need just to issue a warning message to remenber to the user to do a manual operation when his run AIBU (or AIAB) transaction.
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Exchange diff during AUC settlement

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I have settled partial of assets from Assets under Construction to Production Machinery.
The correct double entry should be as follows:
Dr Production Machinery         MYR 19,144.93 = USD 5,480
Dr Production Machinery         MYR181,017.46 = USD 57,750
     Cr Assets under Construction      MYR 19,144.93 = USD 5,480
     Cr Assets under Construction      MYR181,017.46 = USD 57,750
But when I first do the CJ02 - settlement rule, I input the "Amount column" in MYR then I go to CJ88 and execute.
Dr Production Machinery          19,144.93 converted to MYR 59,689.31
     Cr Assets under Construction      19,144.93 converted to MYR 59,689.31
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Dr Assets under Construction      19,144.93 converted to MYR 59,689.31
     Cr Production Machinery          19,144.93 converted to MYR 59,689.31
Then, again go to CJ02 - settlement rule, I input the "Amount column" in USD then I go to CJ88 and execute.
Dr Production Machinery          USD 5,480 converted to MYR 17,085.33
Dr Production Machinery          USD 57,750 converted to MYR 180,050.67
     Cr Assets under Construction      USD 5,480 converted to MYR 17,085.33
     Cr Assets under Construction      USD 57,750 converted to MYR 180,050.67
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I expected MYR as (19, 144.93 + 181,017.46) = 200, 162.39 MYR
     But posted is (17, 085.33 + 180, 050.67) = 197, 136.00 MYR
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Posting in USD is fine. I expected (5,480 + 57, 750) and I got it
I think this diff in MYR is because of postings on different dates. So how can I post this diff amount without changing USD figures?
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SKD

You performed a no. of postings and reversals. The only way I see it is to do them all on the same date. If you already did on different date, best to reverse again and redo.
Worst case is to reset the reconciliation asset accounts and post a forex adjustment directly to the accounts.

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We have PS structure. During the settlement cost booked in WBSE moves to AUC & from AUC to final asset.
While settling the cost from AUC to Final asset, I am getting the warning message " Asset Value date earlier that Asset Capitalization date". If I am still continues then settlement for the that WBSE will be done.
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Could please explain me how the Investment order works and the settlement of the Investment Order by step by step.
Please help me I am in need
Thanks & Regards
Ramki

Hi
1) Create Investment Order, with AUC master record (KO01).
2) Created budget for Investment Order (KO22).
3) Release the Investment Order in control data tab (KO02).
4) G/L Posting to Investment Order with amount 200$.(FB60)
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We need to update some COPA characteristic values during order settlement using T-code KO88.
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Hello and thanks for your response.
We have actually created the new characteristic (WWCRE) and we are populating it in the user exit. I think the issue is that the characteristic may be 05012010 at the time of the sales order, but it is 04012010 at the time of billing.
Unfortunately, the PAOBJNR in the billing doc is the same as the order and the user exit doesn't seem to accept the changed value or create a new entry in the CE tables.
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I need your help with the following issue. We have Internal orders with AUC number specified. We enter this Io number in PO and after we do goods receipt and invoice gets paid, we settle the IO against the AUC. The issue is that each PO can have more than one line item and there could be more than 1 PO for each Internal Order. When we do the settlement (KO88), we get the summary amounts and not the line item breakdown. As a result, when we create fixed asset to settle the final costs from AUC to FA, we have no idea which PO or line item should be capitalized unless drilling down each PO.
Can someone please guide me if it is possible to get the line item details during these settlement processes or what is the SAP best practice?
I appreciate your help.
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I am doing exactly what you have mentioned in your reply but with settlement rule for only one line item, KO88 in test mode is displaying full settlement. I have also tried specifying amounts instead of percentage but didn't work. If I create FA for all line items and enter the distribution rule for only one, the amounts gets distributed and are not correct amounts.
My end to end steps are as follows:
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2. I created a PO with 2 line items ($100 and $300). I did the Goods receipt and entered invoice for this PO.
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5. I went to KO88 and for this IO, I selected Partial settlement and in test mode, the amount being displayed is $ 400.
6. I tried to create second complete asset in KO02 and saved it. Now with the same rules in KOB5 for previous asset with $100 as amount, when I go to KO88 and partial capitalization, the test mode amounts are $ 250 for first asset and $150 for second asset though I have not even entered the distribution rules for the second asset.
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AUC Settlement to GL

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I am settling an AUC asset to GL using AIBU. System is asking for Account assignment object. When I am trying to enter the cost center by selting the GL line item and additional account assignment, the additional assignment screen is getting with display mode. How to changes the screen from display mode to entry mode.
Regards
Venkat

Hi Venkat,
Check out this existing thread
Auc Settle into GL
Plzzz aasign points
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Is there a t-code that allows you to view the AUC Settlement Log?

One of my counterparts in a different region would like to review the AUC Settlements for the prvious month. Is there a t-code that allows one to view the AUC Settlement Log or is there a special procedure required to view those results?
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This was perfect. By the way the t-code for program RAHERK01 is: S_ALR_87012058
Thanks to everyone that replied. The other two reports will help with some other needs.
Dan
Edited by: Daniel Goodhart1 on Nov 10, 2011 5:14 PM

Balance in transaction currency error for AUC settlement

I was trying to perform AUC settlement and hit Balance in transaction currency error. When i open up the line items I found that there are 2 sets (duplicate) of data posted to the depreciation area. The second set is with value 0 except depreciation area 01 posted as 100000EUR.
so now i have 2 line with 100000EUR for depreciation area 01. I guess this is the main culprit of generating the error Balance in transaction currency.
I'd glad if someone can tell me why they are 2 sets of data generated in line items? I only post the vendor invoice against the AUC once.
Or perhaps am I heading to the right way in identifying the root cause of this issue?
This is part of the AC010 course part of asset accounting that teaching on AUC aasets.
Any positive reply is welcomed!
I attached the line item image. Please note that there are some lines hidden for dep area beyond 03. and all are with amount 0.
[Line Item Image|http://www.bnl.com.my/photos/aucsettle.jpg]
Edited by: Kam Weng Leong on Dec 13, 2009 5:00 AM

I was trying to perform AUC settlement and hit Balance in transaction currency error. When i open up the line items I found that there are 2 sets (duplicate) of data posted to the depreciation area. The second set is with value 0 except depreciation area 01 posted as 100000EUR.
so now i have 2 line with 100000EUR for depreciation area 01. I guess this is the main culprit of generating the error Balance in transaction currency.
I'd glad if someone can tell me why they are 2 sets of data generated in line items? I only post the vendor invoice against the AUC once.
Or perhaps am I heading to the right way in identifying the root cause of this issue?
This is part of the AC010 course part of asset accounting that teaching on AUC aasets.
Any positive reply is welcomed!
I attached the line item image. Please note that there are some lines hidden for dep area beyond 03. and all are with amount 0.
[Line Item Image|http://www.bnl.com.my/photos/aucsettle.jpg]
Edited by: Kam Weng Leong on Dec 13, 2009 5:00 AM

AUC Settlement - values are not updated in all depreciation areas

Dear Friends,
I got a problem with Asset AUC settlement.
We have created a AUC, while creating asset master, we mistakenly deactivated one of depreciation area(area 70). After few days my user run settlement (in the year 2014). When user run settlement all values move to new asset except depreciation area 70 because in AUC asset area 70 is deactivated. But in new asset area 70 is required.
Now user realised it, is there any way to enter values in area 70, becuase we are using parellel ledger concept, area 70 is assigned ot one ledger when user run GL balances system showing differences in balances.
Please help me to solve this issue.
Thanks
Sudheer

Hi Sudheer,
This t.code will activate the dep.areas for all existing assets. If you want to activate for specific assets, then it is not possible. Alternatively, you select the check box "Leave values initial" and run the program. Here the check box will not update any values for the new dep.area for the existing assets. After that create a custom transaction type and limit the transactions for the new dep.area, after that do posting for the asset which you want postings.
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Mukthar

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Hi all,
While doing KO88 i am getting the following error
Account 5000021 in company code P001 cannot be directly posted to
Message no. F5354
Diagnosis
Account "5000021" in company code "P001" is marked as a reconciliation account for account type "A" and cannot therefore be directly posted to.
System Response
Error
Procedure
Select a different account.
*Where as 5000021 is my Asset Account
Could you please let me knew, the cause of this message and hoe to resolve this*
Thanks
SAPUSER5

Hi
Thanks For Reply,
5000021 is my Asset Account which is assigned in AUC asset class AO90
So this is the recon account,
Please let me know what exactly i have to do
If possible please let me knew the exact procedure for AUC settlement through IO
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SAPUSER5

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We have a scenario wherein some expense exists on the Internal order for 2014. The Asset fiscal year has been changed to 2015.
While trying to settle the ORD to AUC for current year, we get a message to do the settlement for previous year.
I checked the SAP notes, it recommended:
1. To do a PRE settlment to Cost Center/receiver in 2014,
2. Manual reposting of cost from the receiver to ORD in 2015, and
3. AUC settlement in 2015.
Please suggest if there is any other way to do it with/without opening the previous fiscal year.

Hi Pankaj,
Check the settle parameters of the order, have you defined settlement type as "periodic settlement" for the asset. If yes, add another line for full settlement for it. Then do settlement for 2015 with processing type as "Automatic", then system will post to 2015 for the asset.
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User wrongly assigned Asset Internal Order to Expense GL Code, therefore we would like to reverse all the AUC settlement pertaining to that Internal Order. When we execute KO88, reversal its appearing one of the settlement.
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Srinu

Hi:
Can you please check AIST for reversal..
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Dear All,
Please let me know how to settle values from a GL to asset with AUC settlement process with out using Internal order.
Thanks,
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If you are not using internal order, you have to post each every expense to AUC (F-90)
After that first you need to enter distribution rule of AUC in AIAB
Then go for settlemetn in AIBU or in the same screen of AIAB
Regards
Radha

FI Entries during AUC settlement

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