FI-TRV: travel expenses in PR05 as number * unit

Hi All,
does anyone know a way of making it possible to enter expenses not as a amount in PR05, but as a number and unit (for example number * trip abroad). A bit like the way kilometers can be entered. Travel then needs to obtain the rate to be able to calculate the actual cost. When posting the expenses to CO/HR you get both the number/unit and amount.
(When only using HR I would use infotype 0015 with a wagetype that allows input by number and amount, but Travel does not seem to support that)
I would be very much obliged if anyone of you could help me out!
Thanks,
Richard

no i think it t he entries gets defaulted by it own
you try the same scenario and test it ....
As far i know IT0003 PY status gets defaulted automatically ......

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Problems in Travel Expense Manager (PR05) when somebody modify trips

Hi,
I have a problem with Travel Expense Manager (PR05). In some cases in trips with the status Transf.F/Trnsf.PAY , if an employee try to change this trip a message appears :
Changes in settlement past trigger retroactive settlement
Do you really want to change the trip data?
If click yes and after modify something click save , the status of the trip has changed to To Be Settl.
How can I do to make that nobody can change a TRIP with status Transf.F/Trnsf.PAY ??
I hope anybody can help me.
Thaks a lot,
EMI DF
Edited by: Emi DF on Apr 17, 2008 5:42 PM

Hi,
To add on with vaibav.....
Even i had the same issue...
Please check whether the expense type is coming from our customization or it is coming from a "z" table. If it is coming from that table, you have to add your expense type there also. You can ask your abap guy from where the portal is picking the expense type.
Hope this helps you...
Cheers,
Raj

Travel Expense Manager (PR05): Trigger "Add Data Maintain:Status" upon SAVE

Hi TM Gurus,
Good day.
The "Add Data Maintain: Status" Screen can be manually accessed by clicking the "Trip Status" Button in PR05.
Can you kindly confirm if it's possible to automatically trigger the "Add Data Maintain:Status" Screen via configuration when clicking the save button in Transaction PR05 - Travel Expense Manager?
Thank you very much.
Best regards.
Rainnier

Hi Sally,
Good day.
I will now tagged this as answered. Thanks again for your help on this.
On the other hand, I have another question: The"Add Data Maintain: Status" Screen now appears but with the default Settlement Status is "Open". Do you happen to know if this can be changed via configuration to "To be settled"?
Can you please answer this ar this link: Travel Expense Manager (PR05) "Add Data Maintain:Status" upon SAVE
Thank you very much.

Created trip types are not cumming in Travel Expense Manager (PR05)

Hi One and All,
I maintained 0017 infotype and Travel manager (TRIP) for an employee.
when am trying to maintain PR05 travel expense manager, the expense types are not cumming when I take drop down help @ exp typ colomn.
I maintained expense types in v_t706b1 table.
Can any one help how can I solve this?
Thanks,
Potru.

Hi,
To add on with vaibav.....
Even i had the same issue...
Please check whether the expense type is coming from our customization or it is coming from a "z" table. If it is coming from that table, you have to add your expense type there also. You can ask your abap guy from where the portal is picking the expense type.
Hope this helps you...
Cheers,
Raj

Travel Expense Manager (PR05) "Add Data Maintain:Status" upon SAVE

Hi TM Gurus,
Good day.
In PR05, The"Add Data Maintain: Status" Screen appears upon saving with the default Settlement Status set to "Open". Do you happen to know if this default value can be changed via configuration to "To be settled"?   If yes, can you provide steps on how to do this?
Thank you very much.
Best regards.

Customising in TRVPA via PE03 also should help you achieve this as you have option for "Open" or "To be Settled!
Entry "WRP" for the SAP EP interface:
The entry "WRP" allows you to control the dialog for saving a trip. The
settings apply to the travel services in the SAP EP interface. With some
statuses, a distinction must be made between the process steps Temporary
Save and Save and Send.
Possible values:
o   0 = Trip saved temporarily -> "Trip completed" + "Open"
             Trip saved with "Save and Send" -> "Trip completed" + "To
     be settled"
o   1 = Trip saved temporarily -> "Request Entered" + "Open"
            Trip saved with "Save and Send" -> "Request entered" + "To be
     settled"
o   2 = Trip saved temporarily -> "Request entered" + "Open"
            Trip saved with "Save and Send" -> "Request approved" + "To
     be settled"
o   3 = Trip saved temporarily -> "Trip completed" + "Open"
           Trip saved with "Save and Send" -> "Trip completed" + "To be
     settled"
o   4 = Trip saved temporarily -> "Trip completed" + "Open"
                   Trip saved with "Save and Send" -> "Trip approved" +
     "To be settled"
o   5 = Trip in the future (end date later than creation date)
              -> Trip saved temporarily -> "Request entered" + "Open"
             Trip saved with "Save and Send" -> "Request entered" + "To
     be settled"
             Trip in the past (end date earlier or same as creation date)
             -> Trip saved temporarily -> "Trip completed" + "Open"
             Trip saved with "Save and Send" -> "Trip completed" + "To be
     settled"

Travel expense manager PR05 - trip default status when saving

Hi travel experts,
every time I review, change and save or save a new trip in PR05 the status of the trip ist set to "released for approval".
This is especially nasty as we are sending out emails to teamleads if a trip needs to be approved.
I would like to change the status of a trip after hitting the save button to "in progress" instead of immediately go to "released for approval"
I tested different combinations of trip status customization "Trip approved - PTKXX-WA4XX, Open - PTKXX-WAX0X, To be settled - PTKXX-WAX1X but could never achive the desired result.
Any hint which would help to solve my problem is highly appreciated.
Many Thanks,
Wolfgang

Wolfgang Speckle wrote:
Hi Lukas,
your are right. In the trip schema the default values for a trip can be defined.
All this customizing is under the node "Trip Status" which actually means that these default values only apply if the user calls the subdialog "Trip Status" in PR05.
If the user saves a trip after changing it, then a different status is applied.
Actually this is the result of my testing and not documented as such.
I would like to know if the trip status for the "save" can be customized or if it is hardcoded.
Best Regards and a nice weekend ...
Wolfgang
Indeed. Then you'll have to overwrite it programatically in SAPMP56T / MP56TF00 FORM SET_STATUS_TRVPA. You'll see at the end of the Form Routine ABREC is always set to '1', i.e. ptkxx-wax1x = 'X'. If I was in your shoes, I'd make an implicit enhancement at the of the form routine, clear ptkxx-wax1x and set ptkxx-wax0x = 'X'. That should do the trick.
Cheers, Lukas

PR05: Travel Expense Manager

Hi SAP Gurus,
We are having the following requirements in related to Travel Expense Manager (Trip) PR05 screen.
1. Tax field grey out.
2. Currency Field Grey out.
3. Warning message to say to convert the currency if the region that is put other than AU in the selection screen of travel Claim.
4. Default Cost Centre from Infotype 0001 in travel Manager screen.
5. System to default end date with system date and grey out.
6. Give access to employee to change the claim after approved and before postings etc.
I would be thankful if any one gives hints to proceed with the above requirements.

Hi Vishnu,
With regard to the client requirement for the travel expense in PR05.
1. Tax field Grey out. -- Please go define global settings and set as No input tax and you wont get the option of tax field in PR05
2. Currency Field Grey out. -- This is a standard functionality, where you cannot hide out currency. Employee has to define the receipt currency.
3. Warning message to say to convert the currency if the region that is put other than AU in the selection screen of travel Claim.-- If the employee spent in another currency, he will mention the respective currency and there is no warning message for this.
4. Default Cost Centre from Infotype 0001 in travel Manager screen. -- It would automatically pick the default cost center mentioned in Org Assignment.
5. System to default end date with system date and grey out.-- How can you default the end date? Can you explain in detail of your requirement?
6. Give access to employee to change the claim after approved and before postings etc. -- Employee would be able to change the expense report, till it is posted.
Hope this helps.
Regards,
S.Srikanth
Edited by: SrikanthS on Jan 31, 2011 11:42 AM

When creating a travel expense, an incorrect input tax code is defaulted

Dear experts,
I'm new with SAP customizing in Travel Management. I have an issue that I cannot solve and I've tried almost all possibilities.When an employee tries to create a travel expense in PR05, him being from Belgium, the default input tax code for any expense type is, for example V3. This code exists in FI and will be transferred correct into accounting. But, if the employee wants to change the the country key in the field Country of Receipt (found in additional info section), anything other than the domestic country (BE) will automatically change the input tax from V3 to V0, which we don't even have in FI.
I tried the following:
- checked under global settings and for Belgian trip provision variant there was always Input Tax per Travel Expense Type flagged and V3 with cocd BE;
- checked each and every expense type for the default input tax and all have V3.
I had to create a country grouping EU for all European Countries. All maximum rates for different expense types have been defined using this EU code. Might it be this grouping?
Any new expense type, similar to any of the ones I have problems with, will keep the default V3 tax code no matter if I change the country of receipt.
Thank you in advance guys,

No need anymore for an answer, I found out what I was looking for under Define Country-Dependent Default Values for Expense Types

Travel expenses to customer invoice

Hello guys,
is it possible when entering travel expenses in travel management (trns. PR05 / PRFI) with assignment to service order to bill these cost within DP90 / VF01?
Thank you,
Gabriel.

Pete,
i am not getting any error in DP90. Travel expenses are just not there.
DIP profile seems to me standard with no selection criteria.
Maybe i have done some mistake when processing service order?
Hereby steps executed:
1. Service contract
2. Service notification
3. Service order - Operations + spare part order assigned
4. Confirmation
5. Travel expenses assignment (PR05 + PRFI)
6. DP90
7. Invoice
Should be travel expenses part of confirmation?
Thank you,
Gabriel.

FM to update Travel Expenses?

Any BAPI/FM to directly update the travel expenses in PR05? I have a flat file wherein I have PERNR, and his travel expense details. I want to update the data into SAP. If no FM exists, I know we can do a BDC. But anyone aware of any FM?
thanks in adv.

Hi ,
Following FMs might help you for travel expense update.
TRIP_WRITE_PERIO
TRIP_WRITE_HEAD
TRIPS_WRITE_KMSUM
Let me know if it works for you.
Regards
Shekhar

Setting up Flat Rate miles reimbursement in Travel expense

Hi Everyone:
We are in the process of setting up Flat Rate miles reimbursement in Travel expense calculation (PR05), based on Country and Region, example Canada (CA) Region (Ontario), Canada (CA), Region (Quebec). How would I go about setting this up in configuration? Can any one please let me know the required steps.
Best Regards, Tom.

Hallo, try this two tables
set up control parameters V_T702N_H
set up flat rates amounts V_T706F
If you want set up cumulations, see tables {spro->fin.accounting-> travel->expenses->reimbursement amounts-> cumulation
Hope you asked about this.

Travel Expense Manager (tcode:PR05), how to auto remove record?

Hi, all,
In Travel Expense Manager (tcode:PR05), after u select a trip for a certain personal number, u will go into details screen. Then when u select a single receipt from the below tab called 'Receipts' and then click the 'Enhanced Cost Assignment' button at below, u c pop-up screen appear. Inside the pop-up screen, under the 'Enhanced Cost Assignment for Entire Trip' there there will be some row of data. So, now my problem is how to delete whole row of data based on cost center? Is there any enhancement like user-exit or what can be used?
Thanks in advance.

Dear,
Enhanced Cost Assignment for entire trip will come from the reciepts what user entered.
Try by deleting the reciepts.
Regards,

Switching off the buffering of number range for Trips (travel expenses)?

Hi,
In Tcode SNRO object RP_REINR has a buffer of 10.
If this is switched off, it could influence the performance.
Has anyone had any experience in switching off the buffering of number range for Trips (travel expenses)?
Thank you.
Kind regards,
Linda

Dear Linda,
I recall switching off the buffer in one of my projects. We did not encounter any problems, since it was a rare activity. Therefore, I do not expect any performance issues on this matter. Anyway, I presume, one can always switch it back.
Regards,
Eli

BAPI/Function Module for tx PR05(Travel Expense Manager)

Hi All,
I am searching for BAPI/Function Module for tx PR05(Travel Expense Manager).
Thanks.

Hi All
Thanks for your input.
I choose BDC option for PR05 maintain. As the BAPIs are calling PR01.
-RP

Text Editor update in PR05 ( Travel & Expense )

Hi,
I am trying to update editor in PR05. I am using function module HRTRV_IF_MODIFY_TRIP to update PR05. For some reason, I am trying to update the editor. But I am getting below error message.
Field PTP71-EDITOR_TEXT(9) does not exist
I saw whether editor as any limitation in PR05. I dont think so.
Please let know what cause this error.

PR05 only updates Travel Expense tables: PTRV_*
To update Travel Request tables: FTPT_* you will need to go thru another transaction, such as TP04.
Travel Data is a one way street - Travel Request data (FTPT_) will be copied up to the Travel Expense tables (PTRV_) one time only (When travel request is approved). After this point, any changes to the Travel Request data (FTPT_) will not be copied up to the Travel Expense tables (PTRV_). Data never goes in the other direction - from PTRV_* back down to FTPT_*.
Hope this helps.

FI-TRV: travel expenses in PR05 as number * unit

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